RFQ - DCSO Radio Tower Assessment.pdf

Request for Quotes

2025-RFQ-4

Delta County Dispatch

Communications Tower Inspection and As Built Plans

Quote Submittal Deadline:

Date: Friday, October 10th by 5:00 pm

Quote Submittal:

Via BidNet: Submit Electronically through portal.

Quote Parameters:

1.0 Project Summary:

1.1 Delta County owns a 120’ free standing lattice tower which is installed at 555 Palmer Street on the west side of the Delta County Detention Facility. The tower was built along with the Detention Facility/Sheriff’s Office administration in 1985 when the building housed the jail, administration and 9-1-1 dispatch. In 2024, the Sheriff’s Office administration and dispatch moved from the first floor of the detention facility to the former Delta Library next door at 211 W 6th Street. The communications tower is still active and used by Delta County 9-1-1 dispatch and is a communications site for the State of Colorado Digital Trunked Radio System

(DTRS).

1.2 Delta County is seeking quotes from qualified communication tower firms to perform a safety inspection and any immediate necessary maintenance on the tower. The tower is critical infrastructure for Delta County due to its public safety communications antennas for the state DTRS system and other public safety VHF antennas which directly service the 9-1-1 dispatch center and first responders in the Delta area.

1.3 In addition to public safety communications equipment, tower space is leased to Verizon who has cell phone LTE/5G antennas installed on the tower to provide cell service to the Delta community.

1.4 Delta County is seeking a communications tower firm which can perform the following scope of work on the tower at 555 Palmer Street:

1.4.1 Climb the tower and check the integrity of all components and ensure bolts are tight and basic maintenance on the tower and inspect for any structural defects or safety concerns in the tower or attached equipment.

1.4.2 Utilize a drone and/or other technologies to create detailed as built CAD drawings of the tower so the County has specifications on the tower, the load capacity and if additional equipment can be installed on the tower, etc.

1.4.3 Identify and report any immediate and/or future maintenance and repairs needed to the tower, its footers, and components and provide an overall condition report and maintenance schedule for county administration.

2.0 Tower Specifications:

2.1 Address:

2.1.1 555 Palmer Street – Delta County Detention Facility

2.2 Height:

2.2.1 120 feet self-supporting lattice tower with a drilled pier foundation

2.3 Year Constructed:

2.3.1 1985 – 1986 by Mid Continent Builders Co. out of Grand Junction. The contract was awarded August 22, 1985.

2.3.2 No blueprints of the original tower design or footings have been located for this tower, which is why the County is seeking the creation of new CAD plans for the tower as it stands today.

3.0 Site visit:

3.1 Vendors may contact Emergency Manager Kris Stewart to schedule a site tour by emailing kstewart@deltacountyco.gov. A site visit is NOT required if your firm feels you can provide a detailed quote and list of required services based on this RFQ packet. Photographs and aerial imagery of the tower have been included in Appendix A for review. Site visits will be conducted either by Emergency Management or Delta County Facilities. Delta County Emergency Management is unavailable the week of September 15th for on-site visits but visits may be coordinated through the Delta County Building and Grounds Supervisor if he is available.

4.0 Timeline:

4.1 Delta County has this project budgeted in the 2025 Budget and funds must be spent by December 15, 2025. The desired timeline is to have the work completed in October or November 2025 before weather makes it unsafe to climb the tower.

5.0 Sales and Use Tax:

5.1 Delta County, is eligible for the State of Colorado and local option sales and use tax refund. Bidders should not include State of Colorado and/or local option sales and use tax in submitted bids.

6.0 Quote Submission:

6.1 This is an informal quote process. Per Delta County Procurement Policy, multiple bids must be sought for any project over $1,000 in value.

6.2 Quotes must be submitted via the BidNet Portal.

mailto:kstewart@deltacountyco.gov

7.0 Quote Content/Format:

7.1 Quotes submitted for this project must include the following information:

7.1.1 Contact information for the Company submitting the Quote.

7.1.2 A list of qualifications and summary of experience working on similar projects regarding communication towers.

7.1.3 A proposal for the scope of work you intend to provide to Delta County.

7.1.4 A proposed timeline for the work to be performed.

7.1.5 Your projected cost for the project – identify whether you are charging a fixed rate or if it is an hourly rate or rate subject to change based on time, materials, etc. and if so, what a total estimated cost is.

7.1.6 A summary of what insurance you carry for tower work and certifications and experience of any staff who will be climbing the tower.

7.1.7 Three (3) references for work on communication towers similar to this one.

7.1.8 Pricing quoted must be valid for at least 30-days from the due date of the quote to the county to allow for quotes to be reviewed and presented through approval process.

7.1.9 Identify any specialized equipment or conditions this project may require above and beyond services your firm provides and may incur additional expenses to the County such as equipment rentals.

7.1.10 Quote must be signed by a representative of the company with authority to bind the company to a contract.

8.0 Evaluation of Quotes:

8.1 Quotes and proposals will be evaluated by staff to the following criteria:

8.1.1 Cost of services is within available budgeted funds

8.1.2 Timeline of Work

8.1.3 Description of services firm can provide to Delta County

8.1.4 Any other factor that staff feels affects the interest of Delta County.

9.0 Rejection of Quotes, Informalities and Irregularities:

9.1 Delta County reserves the right to reject any quotes, to change, add, or amend the specifications; to waive any informality or irregularity; and to accept the proposal that, in its judgment, best serves the interest of the County, even if it is not the lowest quote received for this project.

10.0 Insurance Requirements

10.1 The vendor selected for this project and all sub-contractors, at their expense shall provide and maintain insurance with a company licensed to do business in Colorado as follows:

10.1.1 Comprehensive General liability: including contractor’s liability, contingent liability, completed operations and product liability, all on the occurrence basis with personal injury coverage:

10.1.1.1 $424,000 for any injury to one person in any single occurrence,

10.1.1.2 $1,195,000 for any injury to tow or more persons in any single occurrence except that, in such instance, no person may recover in excess of $424,000.

10.1.2 Professional Liability Insurance: Evidence of Professional Liability Insurance coverage for $1,195,000 with a minimum range of $1,195,000 per occurrence and $424,000 aggregate. The Board of County Commissioners of Delta County, Colorado shall be named as “Additional Insured” under the Commercial General Liability and Comprehensive Automobile Liability Insurance Policies.

10.1.3 All Certificates of insurance shall be issued and effective before the date a Notice to Proceed is issued by the County.

11.0 Miscellaneous Requirements

11.1 Delta County will not be liable for any costs incurred by prospective vendors in the preparation and presentation of quotes.

11.2 The submission of a quote by an entity does not in any way commit Delta County to enter into an agreement with that entity.

12.0 Disqualification

12.1 Delta County reserves the right to disqualify quotes, before or after opening, upon evidence of collusion with the intent to defraud or other illegal practices upon the part of the Bidder.

13.0 Right to Negotiate

13.1 After the County completes the evaluation process, as outlined, the County may elect to initiate contract negotiations with the selected bidder(s). The option of whether or not to initiate contract negotiations rests solely with the County.

14.0 Failure to Negotiate

14.1 If a selected Bidder fails to provide the information required to begin negotiations in a timely manner; or fails to negotiate in good faith; or indicates it cannot perform the contract within the budgeted funds available for the project; or if a selected Bidder and the County after a good faith effort, simply cannot come to terms, then the County may terminate negotiations with that particular Bidder and commence negotiations with any other Bidder.

15.0 Award of Contract

15.1 The County shall award a contract to the responsible and responsive Bidder whose proposal is determined to provide the best overall value to the County as to the most favorable regarding apparent ability to perform the required services efficiently and effectively.

Appendix A – Radio Tower Photos

Communications Tower looking east from the north wall of the administration building at the west side of the tower.

Another view of the west side of the tower from the parking lot and secure fence around the tower at the west side (back) of the Detention Facility.

View of the tower inside the fence – looking to the south.

Tower foundation – looking to the SW from the NW

Ice and cable tray going inside the building to the radio room on the west wall of the Detention Facility.

Base of tower looking to the South from the North.

View of the interior of the tower from ground level.

North leg and entry gate

South wall of security and the power meters for the tower and jail.

Delta County Campus Overview

Looking North at the Tower

Looking South at the Tower

Looking West at the Tower

Looking East at the Tower

Appendix A – Radio Tower Photos