RFQ - CTCLUSI Education Department Tutor - Copy.docx

CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

1245 Fulton Avenue - Coos Bay, Oregon 97420 Telephone (541) 888-9577 Toll Free 1-888-280-0726 Fax: (541) 888-2853

Request For Quote (RFQ) K-12 Education Tutor proficiency in Math and Science

Due Date: March 11th, 2026 By 2pm PST Respond to:

Confederated Tribes of Coos, Lower Umpqua, & Siuslaw Indians Attn: Jemiah Wassman 1425 Fulton Ave Coos Bay, Or 97420 541-888-1318 jwassman@ctclusi.org

Table of Contents

Section 1: General Information The confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians are seeking qualified tutors to work with youth as Scope of Work The Tutor shall provide academic tutoring and instructional support services in person and remotely, which may include, but are not limited to, the following:

· GED preparation support, including mathematics and science content, development of study strategies, test readiness, and confidence-building for adult learners and re-engaged youth

· Credit recovery and academic intervention support for middle and high school students needing assistance with coursework completion, concept mastery, or academic remediation

· Tutoring in grade-level and advanced mathematics and science subjects, which may include algebra, geometry, trigonometry, pre-calculus, calculus, physics, chemistry, biology, astronomy-related concepts, and other related subjects, as appropriate to student needs and grade levels

· Individualized and small-group instruction to support student understanding of academic concepts across a range of abilities and learning styles

· Assistance with homework, projects, and preparation for quizzes, tests, and examinations

· Utilization of instructional strategies appropriate to diverse learning styles, academic levels, and student goals

· Encouragement of positive study habits, problem-solving skills, academic confidence, and long-term educational success

Instructional services may support students ranging from middle school through adult learners, depending on program needs and student participation.

Schedule and Location

· Tutoring services shall be provided in person one (1) day per week, or as otherwise approved by the Tribe’s Education Department.

· The specific day(s), time(s), duration, and location of tutoring sessions shall be determined and scheduled by the Tribe’s Education Department.

· Services shall be provided in person at the Coos Bay, Oregon Tribal Hall or other approved Tribal education facility, and may also be provided remotely as approved by the Tribe’s Education Department

· Tutoring sessions shall occur in a supervised educational setting; the Tutor shall not have custodial, disciplinary, or supervisory responsibilities beyond instructional support

· The Tutor shall coordinate scheduling logistics with the Tribe’s Education Department as needed to ensure continuity of services

Communication and Coordination

· The Tutor shall communicate periodically with the Tribe’s Education Department regarding scheduling, instructional needs, and general program observations

· No individual student records or confidential educational data are required to be maintained or reported unless otherwise authorized by the Tribe

Section 2: Experience and Skills Minimum Requirements

· Bachelor’s degree in related field or equivalent combination of education and experience

· Must be at least 21 years of age

· Experience working with Tribal communities

· Experience mentoring or working directly with youth, with the ability to engage and support their development.

· Strong ability to build and maintain positive relationships with youth, families, and the broader community.

· Excellent oral and written communication skills, adaptable for diverse audiences.

· Demonstrated professionalism in all interactions and communications.

· Experience and proficiency in the use of Microsoft products (Excel, Outlook, PowerPoint, Word, etc).

· Ability to communicate clearly and effectively in English, verbally, in writing or by other acceptable means.

· This position will be subject to criminal history background check, which will include fingerprinting.

· Must have employment eligibility in the U.S.

· Indian preference will be observed in the hiring process.

Section 3: Submittal and Selection Qualifications

To facilitate the analysis of responses to the RFQ, individuals are required to prepare their submission in accordance with the instructions outlined in this section. Individuals who deviate from these instructions may be considered non-responsive and may be disqualified at the discretion of CTCLUSI. Submissions should be prepared in a concise manner and provide sufficient detail and descriptions of the individual’s capabilities to satisfy the requirements of this RFQ. All submissions will be confidential until selection of a vendor or final rejection of all submissions by CTCLUSI at which time all submissions will be public information.

The ideal candidate or firm should have:

· Proven experience in education and tutoring

· Strong organizational and communication skills

· Ability to work independently and as part of a team

· Experience in creating educational content and organizing events

· Familiarity with the topics outlined in the scope of work.

Please submit your electronic bid submissions to:

Norbert Johnson Procurement Manager njohnson@ctclusi.org by March 11th, 2026, at 2pm Pacific Standard Time (PST) Any proposal received after the published time will be rejected.

Proposal Format Responses to this RFQ should include a one-page cover letter and a resume with sufficient detail for CTCLUSI to make an informed decision and comparison of submissions. Emphasis will be given to qualifications, completeness, and clarity of content.

Selection Criteria Submissions will be evaluated based on following criteria:

· Qualifications of individual

· Demonstrated experience in similar work

· Responsiveness of the submission to requirements outlined in the RFQ.

· The technical ability, capacity, and flexibility of individual to perform the scope of work

· References and past performance

Questions should be submitted via email to jwassman@ctclusi.org. Questions along with answers will be posted on the Oregon Buys website. Questions are allowed to be emailed until February 26TH, 2026 at Noon.

Award Announcement Selection decisions are expected to be announced on March 18, 2026 at 2 PM.

CTCLUSI appreciates your interest, and we look forward to receiving your proposal.

image1.png