RFQ_CRAC CRAH PMSC SOW_19TH2525Q0008_Final.pdf

Consulate General of the United States of America

Chiang Mai, Thailand

August 21, 2026

Dear Prospective Quoter:

SUBJECT: Request for Quotation Number 19TH2526Q0008

U.S. Consulate General, Chiang Mai invites you to submit a quotation for computer room air conditioners, air handlers, and associated dry coolers preventive maintenance services (CRAC CRAH PMSC)for U.S. Consulate General, Chiang Mai, Thailand.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation in written English to cnxprocurement@state.gov. no later than August 26, 2026, 12.00 hours (Bangkok time).

Quotations are due by Monday, August 31, 2026, 16.00 hours (Bangkok time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to cnxbid@state.gov, marked “RFQ 19TH2526Q0008- CRAC CRAH PMSC, Your company name”. It is important to make sure the submission is made in specific size and format; MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. Signed copy of “SF-1449”

2. SECTION 1, Pricing

3. Additional information as required in SECTION 3

4. SECTION 5 Representations and Certifications mailto:cnxprocurement@state.gov mailto:cnxbid@state.gov

Offerors with an active SAM registration need only provide their Unique Entity Identifier (UEI) number and are not required to complete the information in FAR 52.204-90, since the relevant information is available in their SAM registration.

Sincerely, Ramon Menendez-Carriera Contracting Officer

TABLE OF CONTENT

SECTION 1 – THE SECHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TH2526Q0008

• Exhibit A – Scope of Work

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – Instruction to Offeror

SECTION 4 – Evaluation Factors

SECTION 5 - Representations and Certifications

1.SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16212250

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TH2526Q0008

6. SOLICITATION ISSUE DATE

August 21, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Contracting Officer

b. TELEPHONE NUMBER(No collect calls) cnxprocurement@state.

gov

8. OFFER DUE DATE/ LOCAL

TIME

August 31, 2026 / 16:00 Hrs.(Bangkok time)

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Consulate General SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Procurement Office Chiang Mai, HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S.Consulate General Chiang Mai Attn: Facility Management Office

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Bangkok Financial Management Office

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive Maintenance Service Contract for Computer Room Air Conditioners, Air Handlers and Associated Dry Coolers

Refer to the Scope of Work, Terms and Conditions in the Attachment.

all

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Ramon Menendez-Carreira 31c. DATE SIGNED

08/21/26

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation No. 19TH2526Q0008 Computer Rm. A/C & Air Handlers

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TH2526Q0008

PRICES, BLOCK 23

DESCRIPTION/SPECIFICATION, BLOCK 20

1. DESCRIPTION

U.S. Consulate Chiang Mai requires preventive maintenance services for Computer Room Air Handlers (CRAH), Computer Room Air Conditioners (CRAC), dry coolers, and associated equipment. The purpose of these services is to keep all systems in good working condition when activated. If any work is performed in the secure areas of the building (called PCC/CAA areas), the Contractor must follow the security rules described in Section 6.3.

1.1. Type of Contract

This is a firm fixed price contract. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required, The contract price will not be adjusted due to fluctuations in currency exchange rates

1.2. Period of Performance

The performance period of this contract is from the start date in the award notice and continuing for 12 months, with four one-year options to renew. Services are expected to be performed in May for the annual service visit and in November for the semi-annual service visit.

2. PRICING

The prices listed below must include all costs associated with providing preventive maintenance services described in this contract, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-3), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

(THB)

Total per year (THB)

001 CRAC and CU 5 Semi Annual 2

002 CRAH 6 Semi Annual 2

003 Dry cooler and Pump Units 2 Semi

Annual 2

004 Defense Base Act Insurance 1 Year

Total Base Year (1+2+3+4)

2.2. Option Year 1 – The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.)

CLIN Description

Quantity of Equipmen t

Type of services No. of service

Unit price / service

(THB)

Total per year (THB)

101 CRAC and CU 5 Semi Annual 2

102 CRAH 6 Semi Annual 2

103 Dry cooler and Pump Units 2 Semi

Annual 2

104 Defense Base Act Insurance 1 Year

Total Option Year 1

2.3 Option Year 2 – The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

2.4. Option Year 3 – The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

Equipment

Type of services No. of service

Unit price / service

(THB)

Total per year (THB)

201 CRAC and CU 5 Semi Annual 2

202 CRAH 6 Semi Annual 2

203 Dry cooler and Pump Units 2 Semi Annual 2

204 Defense Base Act Insurance 1 Year

Total Option Year 2

Equipment

Type of services No. of service

Unit price / service

(THB)

Total per year (THB)

301 CRAC and CU 5 Semi Annual 2

302 CRAH 6 Semi Annual 2

303 Dry cooler and Pump Units 2 Semi

Annual 2

304 Defense Base Act Insurance 1 Year

Total Option Year 3

2.5. Option Year 4 – The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

2.6. Grand Total for all option years and DBA insurance:

Base Year Total THB Option Year 1 Total THB Option Year 2 Total THB Option Year 3 Total THB Option Year 4 Total THB Grand Total of Base year plus all option years THB

VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government.

Signature: ____________________________

Company: ____________________________

UEI/NCAGE No: ________________________

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

(THB)

Total per year (THB)

401 CRAC and CU 5 Semi Annual 2

402 CRAH 6 Semi Annual 2

403 Dry cooler and Pump Units 2 Semi

Annual 2

404 Defense Base Act Insurance 1 Year

Total Option Year 4

2.7 Repair option – Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates

Base Year _____________THB/hr Option Year 1 _____________THB/hr Option Year 2 _____________THB/hr Option Year 3 _____________THB/hr Option Year 4 _____________THB/hr

3. NOTICE TO PROCEED

After the contract is awarded, the Contractor must submit acceptable proof of insurance and copies of all required licenses and permits. After these documents are received, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will state the date on which the Contractor must begin work. This date will be no less than ten (10) days after the contract is awarded, unless the Contractor agrees to begin sooner.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The U.S. Consulate General Chiang Mai requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. More detail is provided in Exhibit A.

1. Six (6) Liebert computer room air handlers (CRAH) mounted above the dropped ceiling.

2. Five (5) Liebert computer room air conditioners (CRAC) which are mounted on top of the

CRAH units and serve as backup cooling systems. (Note: One CRAH does not have a paired CRAC)

3. Five (5) condensing units also above the ceiling near the CRAC.

4. Two (2) dry coolers on the roof of the building.

5. Two (2) water pumps in a mechanical room.

4.2. The Contractor shall provide all management, administrative, and direct labor staff needed, as well as all transportation, equipment, tools, supplies, and materials required to inspect, maintain, and replace components as needed to keep the systems working in accordance with this contract. Under this contract, the Contractor shall provide the services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

Upon completion of each service visit, all equipment must be clean and in good working condition. The preventive maintenance service must result in all serviced parts of the system being capable of operating efficiently and effectively.

5. HOURS OF PERFORMANCE

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:30AM and 4:30 PM Monday through Friday. No work shall be performed on U.S.

government or Thai government holidays.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate one representative who will supervise the Contractor's technicians and serve as the main point of contact with U.S. Consulate General Chiang Mai. Contractor employees shall only be on-site for work required under this contract and for no other purpose. Contractor employees will be given access only to the equipment and equipment areas, and will be accompanied by Consulate personnel at all times.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. Before any Contractor employee is allowed on-site, the Contractor must provide the names, personal background information, and police clearance records for all personnel who will work under this contract. This information must be submitted within thirty (30) days of contract award. No technician will be allowed on-site without prior authorization. Please note that even personnel who have received security clearances may be denied access if at least one (1) week advance notice of their visit is not provided.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the Consulate compound without prior approval. If vehicle access is necessary, the Contractor must submit the vehicle information (make, model, and license plate number) along with a written explanation of why vehicle access is needed. This information must be submitted to the COR at least one (1) week before the scheduled visit.

6.2.2 The Government will issue identity cards to Contractor personnel after they have been approved. Contractor personnel must display their identity card on their uniform at all times while performing services under this contract. These identity cards are the property of the U.S.

government. The Contractor is responsible for returning all identity cards at the end of the contract, when an employee leaves the Contractor's employment, or when requested by the

Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.3 Security Clearances. All Work locations under this contractor that are designated as non- CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR.

6.4 Standards of Conduct

6.4.1 General The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States government The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Neglect of Duties. Neglect of duties is unacceptable This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5 Criminal Actions Contractor employees may be subject to criminal actions as allowed by law in certain circumstances These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

6.4.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1 General

7.1.1. The Contractor shall perform preventive maintenance as described in Exhibit A – Statement of Work. The goal of scheduled preventive maintenance is to prevent system failures, breakdowns, and deterioration when the units are running.

7.1.2. The Contractor shall ensure that all parts, tools, consumable materials, and supplies required to perform the scheduled maintenance described in this contract are available and on-site at the time of each maintenance visit. The Contractor shall make all necessary arrangements to have the correct materials available before each scheduled visit begins. All maintenance materials shall be new and unused at the time of use. All parts shall be approved by the original equipment manufacturer (OEM). All refrigerants shall meet AHRI Standard 700- 2024 or the most current applicable AHRI Standard.

7.1.3. Exclusion. This contract does not include the repair of equipment or the replacement of hardware components such as bearings, pistons, piston rings, crankshafts, or gears. If hardware replacement is needed, the Contractor shall provide a separate price for the Government's review and approval. The Government may accept or reject the Contractor's price and reserves the right to obtain replacement parts from other sources. If the Government requires it, the Contractor shall use parts purchased by the Government, if the Contractor is awarded the repair work. All such repairs or replacements will be completed under a separate purchase order. This exclusion does not apply if the repair is needed to correct damage caused by the Contractor's own negligence.

7.1.4. The replacement or repair of any electronic or electrical parts must be approved by the COR before the part is installed. If the Contractor installs any electronic or electrical part without COR approval, the Contractor must remove that part at no cost to the Government.

7.1.5 During each scheduled maintenance visit, the Contractor shall inspect the Consulate's on-site spare parts inventory and provide the Facility Manager with a written recommendation identifying any parts that should be replenished or added to the inventory. This recommendation shall be included in the typewritten maintenance report required under Exhibit A. The procurement of spare parts for the Consulate's inventory is the responsibility of the Facility Manager. The Contractor shall obtain a recommended spare parts list from the equipment manufacturer or distributor and provide it to the COR.

7.1.6. The procurement and delivery of parts, materials, and tools for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

7.2 Checklist Approval.

Within 30 days of contract award, the Contractor shall submit to the COR a schedule and description of all preventive maintenance tasks the Contractor plans to perform. This schedule and task description shall be prepared in a checklist format and must be approved by the COR before any contract work begins.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this statement of work.

7.2.2. The Contractor is responsible for performing all preventive maintenance recommended by the equipment manufacturers, including all maintenance described in the manufacturers' technical manuals for each piece of equipment.

7.2.3 The Contractor shall also obtain and keep on-site the equipment manufacturer’s Installation, Operation and Maintenance (IOM) manuals. This information will be kept in a location where Consulate staff can access and review them as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspections, and safety testing as required by this contract. The Contractor shall provide all materials and supplies necessary to maintain, service, inspect, and test all systems covered under this contract.

8.1 Items that the Contractor must provide include, but are not limited to: appropriate tools, testing equipment, safety footwear and clothing for technicians, hand protection, hearing protection, eye protection, Safety Data Sheets (SDS), cleaning materials, and chemical spill containment kits. Replaceable and consumable items such as air filters, fan belts, fuses, refrigerant, water and glycol mixture, and condensate drain pan treatment solution shall be made available by the Contractor at the time of each scheduled maintenance visit in accordance with Section 7.1.2.

8.2 Repairs are not included in this contract See 7.1.3. Exclusion.

8.3 The Contractor is responsible for the proper disposal of used oil, fuel, batteries, and other harmful or toxic materials. All materials must be disposed of in accordance with U.S.

government and local Thai law. After disposal, the Contractor must provide proof that the toxic or harmful materials were disposed of properly and through an authorized method.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. INSURANCE REQUIREMENTS

10.1 Personal Injury, Property Loss or Damage (Liability) The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this

Contract. The Contractor’s assumption of absolute liability is independent of any insurance policies.

10.2 Insurance: The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance Property damage: THB 300,000 per occurence Cumulative: THB 500,000 per occurrence

Workers’ Compensation and Employer’s Liability

10.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-3 “Worker’s Compensation Insurance (Defense Base Act)”)

11. LOCAL LAW REGISTRATION

11.1 If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

12. QUALITY ASSURANCE PLAN (QAP)

12.1 Plan. This plan is designed to provide an effective method for monitoring the Contractor's performance under this contract. The QAP gives the Contracting Officer's Representative (COR) a way to monitor the Contractor's work, inform the Contractor when performance is not satisfactory, and notify the Contracting Officer if unsatisfactory performance continues. The Contractor, not the Government, is responsible for managing the quality of its work to meet the requirements of this contract. The Government's role is to conduct quality assurance checks to confirm that the contract standards are being met. Because services under this contract are performed only twice per year, the Government's quality assurance activities will be focused primarily on the results of each maintenance visit rather than on continuous monitoring.

12.2 Surveillance. The COR will observe and document Contractor performance during each maintenance visit. The COR will review the signed Maintenance Checklist and the typewritten maintenance report submitted after each visit to verify that all required tasks were completed.

The COR will also inspect the condition of the equipment after each visit to verify that the work meets the performance standards described in Section 4.3. The COR will receive and document any complaints from Government personnel regarding the services provided and, where appropriate, will forward complaints to the Contractor for corrective action.

12.3 Performance Standards. The following table describes the performance objectives, the method by which the Government will measure performance, and the minimum acceptable performance threshold for each objective. Failure to meet any performance threshold may result in the Contracting Officer taking appropriate action under the inspection clause FAR 52.212-4 (Contract Terms and Conditions – Commercial Items).

# Performance Objective Measurement Method

Performance Threshold

1 All scheduled maintenance visits are completed on the dates agreed upon between the Contractor and the COR

COR review of visit dates against the agreed schedule

Both scheduled visits are completed within the agreed upon service months of May and November with no unexcused delays

2 All maintenance tasks listed in the signed Maintenance Checklist and Exhibit A are completed during each visit

COR review of the signed Maintenance Checklist submitted after each visit

100% of required maintenance tasks are completed and signed off during each visit.

3 The typewritten maintenance report is submitted on time and contains all required information

COR review of the submitted report

Report is submitted within five

(5) business days of each maintenance visit and contains all required information

4 All equipment is left in clean and good working condition upon completion of each maintenance visit

COR physical inspection of equipment after each visit

All equipment areas are left clean and free of debris. No contractor caused damage to equipment.

5 The Contractor's personnel conduct themselves in accordance with the standards described in Section 6.4

COR observation during each visit

Zero instances of misconduct, security violations, or failure to follow site safety procedures during any visit

12.4 Procedures.

12.4.1. If any Government personnel observe unacceptable services, whether incomplete work or required services not being performed, they shall immediately contact the COR.

12.4.2. The COR will complete the appropriate documentation to record the observation or complaint.

12.4.3. If the COR determines the complaint is not valid, the COR will inform the person who made the complaint and will retain a copy of the documentation in the contract file.

12.4.4. If the COR determines the complaint is valid, the COR will inform the Contractor in writing and will specify the corrective action required and the deadline by which the corrective action must be completed. The COR shall determine how much time is reasonable based on the nature of the deficiency.

12.4.5. At a minimum, the COR shall verbally notify the Contractor of any valid complaints, followed by written notification.

12.4.6. If the Contractor disagrees with the complaint after reviewing the situation, the Contractor shall notify the COR in writing. The COR will review the matter again to determine whether the complaint is valid.

12.4.7. The COR will consider a complaint resolved unless the person who made the complaint notifies the COR otherwise within five (5) business days of the Contractor's corrective action.

12.4.8. If a performance threshold is exceeded or a deficiency is repeated during the same contract year, the COR will notify the Contracting Officer for appropriate action under FAR 52.212-4 (Contract Terms and Conditions – Commercial Items).

13. TRANSITIONS/CONTACTS

Within thirty (30) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for taking over all responsibilities for preventive maintenance services. This plan shall include the expected timeline for completing all security clearances for Contractor personnel and the expected start date for all services required under this contract. The plan shall give priority to selecting all supervisors who will work under the contract.

13.1 On site contact. The following are the designated contact personnel between the US Consulate and the Contractor

COR: Tharit Thaikeak, Building Engineer Supervisor.

The Contracting Officer Representative (COR) will serve as the Contractor's primary point of contact at the U.S. Consulate Chiang Mai. All questions about coordinating service activities while on-site shall be directed to the COR:

14. REQUIRED SUBMITTALS AND DELIVERABLES

14.1 The Contractor shall submit all items listed in the table below in accordance with the deadlines and instructions provided. No submittal shall be considered complete unless it is delivered to the correct recipient by the stated deadline. Failure to submit required items on time may affect the Contractor's ability to begin work, receive payment, or maintain personnel access to the Consulate. All submittals shall be written in English unless otherwise directed by the COR.

# Submittal Description Contract Section

Deadline Submit To

1 Proof of insurance (Certificate of Insurance)

3 & 11.2 Before Notice to Proceed is issued;

Contracting Officer

2 Copies of all applicable licenses and permits

3 Before Notice to Proceed is issued

Contracting Officer

3 Personal information for all Contractor personnel

6.2 Within 30 days of contract

award

COR

4 Transition and staffing plan Section

Within 30 days of contract award (if requested by Contracting Officer)

Contracting Officer

5 Preventive maintenance checklist

7.2 Within 30 days of contract

award

COR

6 Recommended spare parts list 7.1.5 To be provided to COR for procurement

COR

7 Manufacturer’s IOM 7.2.3 To be obtained and maintained on-site throughout the contract

COR

8 Safety Data Sheets (SDS) for all materials used

Exhibit A

Prior to use; submitted to COR for approval

COR

9 Signed Preventive Maintenance Checklist after each service visit

7.2 After completion of each

maintenance service

COR

10 Post-Visit Maintenance Report Exhibit A

Within five (5) business days of each maintenance visit

COR

11 Proof of proper disposal of toxic or hazardous materials

8.3 After each disposal event COR

12 Copies of all software and licenses needed to control or adjust the communications system

Section

Upon completion of work COR

13 Quote and proposal for repairs Exhibit A

When a discrepancy is identified during a maintenance visit

COR

15. SUBMISSION OF INVOICES

15.1 The Contractor shall submit an invoice after each preventive maintenance service has been completed. Each invoice must include a signed copy of the Maintenance Checklist for the work performed, including any parts that were replaced and any emergency service calls, if applicable. No invoice for preventive maintenance services will be processed for payment unless it is accompanied by the required documentation. The Contractor should expect payment thirty (30) days after the service is completed or thirty (30) days after the invoice is received at the Consulate's payment office, whichever is later. Invoices shall be sent to the U.S.

Embassy Bangkok Financial Management Office.

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Consulate General Chiang Mai requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s CRAH, CRAC, and associated equipment.

II. DESCRIPTION OF EQUIPMENT :

CRAC and CRAH units are used in multiple locations within the main building. With the exception of N-CRAH-201, all CRAC and CRAH units are paired together. The main cooling is performed by the CRAH units. These units are cooled by the main chiller water supply. The CRAC units act as a supplementary and back up to the CRAH. The CRAC units are cooled using a R-407C refrigerant system from the condensing unit. The condensing unit is a water/glycol cooled unit that is connected to a drycooler, located on the roof. On a weekly basis the CRAC units will be automatically run as the primary cooler to exercise and test the CRAC, condensing units, and dry coolers.

III. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report in English to the COR within five business days of each maintenance visit.

IV. SCOPE OF WORK - - CRAC/CRAH MAINTENANCE:

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. The SDS copies will be provided to the COR for approval. If any discrepancies are found with the Air Handling Units that are not covered under this scope of work the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out safety procedures.

5. Record and report equipment damage or deficiencies.

6. Review and follow the manufacturer’s O&M instructions.

7. Record results in the equipment history log.

8. Allow only qualified personnel to do maintenance work on this equipment.

V. REPORTING REQUIREMENTS:

Upon completion of each maintenance visit, the Contractor shall prepare and submit a typewritten report in English to the COR. This report shall be submitted within five (5) business days of the completion of each maintenance visit. The report shall be written in clear and legible English and shall contain the following information:

a) System information, including the make, model, and type of all devices inspected or serviced during the visit.

b) A pass or fail result for each feature and type of component tested during the visit. If any device or component fails, the report shall clearly identify the device type, its address, and its physical location within the Consulate building.

c) Observations about the current condition of the system or any individual device that may affect how long the equipment will continue to operate reliably or how dependably it will perform. This includes any conditions that do not yet constitute a failure but that the Contractor believes may lead to a failure before the next scheduled maintenance visit.

d) A complete printed record of all test results generated by the system during the visit.

The typewritten report shall be signed by the lead technician who performed the maintenance work. A copy of the signed report shall be attached to the invoice submitted for that service visit, as required by Section 15. No invoice will be considered for payment unless accompanied by the signed report. A copy of the report shall also be retained by the Contractor for the duration of the contract period and made available to the COR upon request.

MAINTENANCE PROCEDURES

EVAPORATOR/FILTERS

1. Check/Replace Filters

2. Wipe section clean.

3. Make sure coil is clean.

4. Clean condensate pan.

5. Clean trap in condensate pan.

6. Check drain lines and connection. Ensure they are open, leak free, and in good condition

7. Test filter clog switch operation (if equipped)

8. Test condensate drain pan float switch operation (if equipped)

Blower Section

9. Check motor, motor mounts, belts, fan bearings,

10. Inspect and clean fan impellers. Verify fans are tightly mounted to the fan shaft and do not rub against the fan housing. Fan bearings are sealed and do not need to be lubricated, but should be checked for wear.

11. Check and record motor amp draw and compare to nameplate amps

12. Check for any unusual air restrictions in the air circuit

Condensate Pump

13. Check for debris in sump

14. Check operation of float(s)

15. Check and clean discharge check valve

16. Check drain connections and lines for leaks

Electrical Panel

17. Check fuses

18. Check contactors for pitting, replace if necessary

19. Check Electric panel for any loose electrical connections. Re-torque connections.

Controls

20. Check/Verify control operation/sequence

21. Check/Test changeover devices

22. Check/Test water detection devices

23. Test Smoke Sensor

24. Test remote shutdown

Refrigeration Piping

25. Inspect refrigeration system for proper function and signs of wear. Ensure lines are properly supported to prevent chafing. Inspect capillary and equalizer lines.

26. Check for moisture using sight glass

27. Check for restriction temperature drop across filter drier

28. Verify and adjust hot gas bypass operation

Compressor Section

29. Check oil level.

30. Check for oil leaks.

31. Check compressor mounts.

32. Check cap tubes. Ensure they are not rubbing.

33. Check and re-torque wire connections inside compressor box

34. Check compressor for unusual noises, vibrations, or high temperatures.

35. Check for refrigerant leaks

36. Measure and record suction pressure, discharge pressure, superheat, and high pressure cut out. Compare to original numbers

37. Measure compressor amp draw and compare to nameplate

Econ-O-Coil

38. Verify proper water/glycol maintenance/treatment is being performed

39. Verify that continuous water/glycol flow is maintained

40. Check for water/glycol leaks.

Water/Glycol Cooled Condenser

41. Verify water regulating valve is functioning correctly

42. Verify water flow/continuous flow is maintained

43. Clean screen on y-strainer

44. Check cap tubes and ensure they are not rubbing

45. Measure and record entering and leaving water temperature

DRYCOOLER

1. Clean coils following manufacturer instructions

2. Check motor mounts and ensure they are tight

3. Check piping and sure all supports and clamps are secure

4. Check and re-torque electrical connections

5. Check contactors for pitting, replace if necessary

6. Check fuses, verify tightness and correct type and ratings.

7. Verify fan operation,

8. Check surge-protection device status-indicator lights

9. Record ambient thermostat settings

10. Check glycol level and record concentration.

11. Verify water/glycol is flowing continuously and is clean and free of debris

12. Verify proper water/glycol maintenance/treatment is being performed

13. Check glycol lines for signs of leaks

14. Measure and record motor amp draws on all fans

15. Check glycol pump rotation

16. Check and record pump pressures, suction and discharge

17. Measure and record pump amp draw

18. Verify pump changeover

Equipment List:

Equipment ID Equipment Type Manufacturer Model Specification Location

N-CRAC-101 Computer Room Air Conditioner

Vertiv Mini-Mate 2

MMD59ENMR0H4

15.6 KW, R-407C Above ceiling

Room 1045

N-CRAC-102 Computer Room Air Conditioner

Vertiv Mini-Mate 2

MMD59ENMR0H4

15.6 KW, R-407C Above ceiling

Room 1045

N-CRAC-103 Computer Room Air Conditioner

Vertiv Mini-Mate 2

MMD59ENMR0H4

15.6 KW, R-407C Room 1TS02

N-CRAC-104 Computer Room Air Conditioner

Vertiv Mini-Mate 2

MMD95ENMR0H4

23.8 KW, R-407C Above ceiling

Room 1047

N-CRAC-105 Computer Room Air Conditioner

Vertiv Mini-Mate 2

MMD95ENMR0H4

23.8 KW, R-407C Above ceiling

Room 1047

N-CU-101 Condensing Unit Vertiv Mini-Mate 2

MCD68W2MHN

15.6 KW, R-407C Above ceiling

Room 1045

N-CU-102 Condensing Unit Vertiv Mini-Mate 2

MCD68W2MHN

15.6 KW, Water/Glycol cooled Above ceiling

Room 1045

N-CU-103 Condensing Unit Vertiv Mini-Mate 2

MCD68W2MHN

15.6 KW, Water/Glycol cooled Room 1TS02

N-CU-104 Condensing Unit Vertiv Mini-Mate 2

MCD97W2MHN

24.0 KW, Water/Glycol cooled Above ceiling

Room 1047

N-CU-105 Condensing Unit Vertiv Mini-Mate 2

MCD97W2MHN

24.0 KW, Water/Glycol cooled Above ceiling

Room 1047

N-CRAH-101 Computer Room Air Handling Unit

Vertiv MMD91CDMR0H4 17.8 KW, Chilled Water Unit Above ceiling Room 1045

N-CRAH-102 Computer Room Air Handling Unit

Vertiv MMD91CDMR0H4 18.8 KW, Chilled Water Unit Above ceiling Room 1045

N-CRAH-103 Computer Room Air Handling Unit

Vertiv MMD91CDMR0H4 15.4 KW, Chilled Water Unit Room 1TS02

N-CRAH-104 Computer Room Air Handling Unit

Vertiv MMD8TCDMR0H4 22.8 KW, Chilled Water Unit Above ceiling Room 1047

N-CRAH-105 Computer Room Air Handling Unit

Vertiv MMD8TCDMR0H4 22.8 KW, Chilled Water Unit Above ceiling Room 1047

N-CRAH-201 Computer Room Air Handling Unit

Vertiv MMD8TCDMR0H4 22.8 KW, Chilled Water Unit Room 2T03

N-DC-01 Dry Cooler Vertiv DDNT650M 72.517 KW, 6 Fan Roof

N-DC-02 Dry Cooler Vertiv DDNT650M 72.517 KW, 6 Fan Roof

N-CWP-01 Condenser Water Pump

Vertiv D5M 5 hp, 380-415V, 50Hz, 3ph 4M01 – Mechanical Room

N-CWP-02 Condenser Water Pump

Vertiv D5M 5 hp, 380-415V, 50Hz, 3ph 4M01 – Mechanical Room

END OF STATEMENT OF WORK

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2025) IS INCORPORATED BY REFERENCE. (SEE SF-

1449, BLOCK 27A)

ADD THE FOLLOWING CLAUSE IN FULL TEXT:

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND REPRESENTATION (JUL

2025)

(a) Definitions. As used in this clause— Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C.

7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request. Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://www.irs.gov/w14 https://www.acquisition.gov/far/52.229-11#FAR_52_229_11 contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall–

(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C- 1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be—

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of clause) https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://www.irs.gov/help/tax-law-questions

ADDENDUM TO CONTRACT CLAUSES

FARAND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES AREINCORPORATED BY

REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (NOV 2025)

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2025)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (NOV 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS, WITH ITS ALTERNATE I With Alt I (NOV 2025)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT

(FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING

(MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (JUL 2025)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(MAR 2023)

52.236-13 ACCIDENT PREVENTION (JUL 2025)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2025)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in…