Coweta County, Georgia

Request for Qualifications

Safety Action Plan in accordance with the Safe

Streets and Roadway for All Grant (SS4A)

Issue Date: August 20, 2026

Issued By: Coweta County

22 East Broad Street

Newnan, GA 30263

Inquiries: Sid Bedenbaugh, Transportation Planning

Director sbedenbaugh@coweta.ga.us

Proposals Due: September 21, 2026 at 5 PM mailto:sbedenbaugh@coweta.ga.us?subject=SS4A

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I. GENERAL PROJECT INFORMATION:

A. OVERVIEW

Coweta County, (the “County”), received a Safe Streets and Roads for All (SS4A) grant for the purpose of developing a Comprehensive Safety Action Plan (“Plan”).

The County is requesting qualifications for professional services from firms, (“Proposers”), that have been prequalified in the appropriate Area Classes by the Georgia Department of Transportation, with experience in developing comprehensive transportation safety action plans. The proposer will lead and assist the County with the plan development. At a minimum, the Safety Action Plan must include the seven elements of a Comprehensive Safety Action Plan, as defined by the SS4A grant terms and conditions. This request for qualifications (“RFQ”) outlines the requirements and general scope of work for this solicitation. The County reserves the right to reject any or all Statements of Qualifications or Technical Approaches, and to waive technicalities and informalities at its discretion.

B. CONTACT WITH COUNTY STAFF

There shall be no contact or discussion of any kind regarding any aspect of this RFQ with Coweta County personnel other than the Transportation Planning Director, Sid Bedenbaugh. Contacts made with anyone other than the Transportation Planning Director related to this RFQ without prior approval by Coweta County may result in disqualification of the contacting organization. All communication regarding this solicitation must be submitted in writing to Sid Bedenbaugh, Transportation Planning Director, at sbedenbaugh@coweta.ga.us. Coweta County reserves the right to communicate via email with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of this RFQ. Responses and answers to questions will be provided by September 16, 2026.

C. OBJECTIVES

Coweta County will develop a Safety Action Plan with the goal of eliminating roadway fatalities and reducing serious injuries through implementation of the plan. The consultant, in partnership with the County, will gather and analyze data, hold meetings, and utilize public input, data analytics, and statistics to develop a formal plan.

A baseline will be developed from studies of the frequency of crashes, severity of injuries, areas, times, driver ages, law violations, weather conditions, lighting, traffic volume and prevailing types of crashes. Consideration of systemic and specific safety needs will also be performed to employ low cost, high impact strategies that can improve safety. This includes an analysis of potential increased risks posed by current incomplete large-scale development projects, both commercial and residential, approved by the County as of the date of a fully executed contract between the County and successful bidder.

Engagement methods will include but are not limited to gathering of information mailto:sbedenbaugh@coweta.ga.us.

3 | P a g e from holding public meetings, stakeholder groups, and surveys linked to the County’s website or social media outlets.

Using local data, best evidence and practices, stakeholder input, and countermeasures that address prevailing crash types, strategies and projects to address identified issues will be developed. Prioritization will be given to potential of reducing crash rates and minimizing safety concerns.

II. SELECTION METHOD:

A. PHASE 1 – SELECTION OF FINALISTS FROM SOQ’S (100 Points) Based on the Statements of Qualifications (SOQ) submitted in response to this RFQ, the Selection Committee will review and score each submittal per the criteria listed below:

1) 40%, Technical Approach, Schedule, & Scope of Work

2) 30%, Similar Project Experience & Key Staff Experience

3) 20%, Project Manager & Key Staff Capabilities

4) 10%, Past Performance

The Selection Committee will review and score each qualification package to determine the most qualified firms and will contact those firm(s) for interviews.

B. PHASE 2 – PRESENTATION OF TECHNICAL APPROACH (100 Points) Shortlisted firms will prepare a presentation, not to exceed 30 minutes in length, detailing the firm’s technical approach to the project and highlighting project the team members’ responsibilities and strengths in the required action areas. The selection committee will score the presentations of each firm based on the soundness of:

1) 50 %, Detail, Soundness, and Content of the technical approach presentation

2) 30 %, The comprehensive nature of the presentation

3) 20 %, The strength of the project team in the areas of responsibility as evidence in the presentation.

Scores from Phase 1 will be carried forward and added to the technical presentation scores to arrive at an overall score. The firm attaining the highest overall score will be considered as the most qualified firm.

C. PHASE 3 – COST NEGOTIATION

Once the most qualified firm has bene determined, the County will begin cost negotiations with that firm for the performance of the work established in the Scope of Services. If negotiation efforts with the most qualified firm are not successful, the County will terminate efforts with that firm and begin negotiation efforts with the second highest rated firm and so forth until negotiation efforts are successful.

III. SCOPE OF WORK & SCHEDULE:

A. General: Coweta County is soliciting proposals to develop the Coweta County

Safe Streets for All (SS4A) Safety Action Plan from Proposers experienced in

4 | P a g e transportation planning and/or engineering. This project is funded by the federal Safe Streets and Roads for All Action Plan Grant with matching dollars from Coweta County. Therefore, all activities must be performed in strict adherence to applicable federal regulations, and the developed plan must meet the requirements in the FY2024 SS4A Notice of Funding Opportunity (NOFO).

B. Items of Work

1) Analyze data from available resources to determine existing conditions and historical trends of crashes involving fatalities and serious injuries across Coweta County, including cyclists, pedestrians, and motor vehicles;

2) Analyze data related to crash location, severity, contributing factors, and crash types;

3) Identify systemic and location-specific issues, from contributing factors in crash reports;

4) Prepare maps identifying locations of high crash frequency related to the issues identified in item 3;

5) Hold a minimum of two public engagement meetings to present initial data and gather public input related to roadway and transportation safety.

6) Meet with representatives of the Coweta County Sheriff’s Department, the Coweta County Fire Department, Coweta County Transit, the Coweta County Road Department, the and the Coweta County School System Transportation Department to discuss transportation safety within the County.

7) Review current policies, plans, guidelines, and standards that contribute to the safety of the County’s transportation resources and network.

8) Using data, information, public input, and input from the stakeholder group identified in item 6, develop a Safety Action Plan to address transportation-related safety issues that have been identified through items 1-7. The plan shall include

Milestone Schedule Date

Planned Draft Action Plan Completion Date:

No later than August 16, 2027

Planned Action Plan Completion Date:

No later than October 15, 2027

Planned Action Plan Adoption Date:

No later than November 30, 2027

Planned SS4A Final Report Date:

No later than January 26, 2028

IV. SELECTION CRITERIA PHASE 1 (Statement of Qualifications)

A. TECHNICAL APPROACH, SCHEDULE AND SCOPE OF WORK – 40%

Proposers should clearly demonstrate understanding of the project based on the proposed scope of work, methodology, and proposed project schedule. Proposers shall provide a statement of interest that summarizes understanding of the project, identifies potential areas of concern, alternative approaches, innovative ideas for

5 | P a g e public outreach and their plan to avoid changes to scope of work, cost overruns, or delays in completion of the work. Proposers shall provide a preliminary project schedule based upon project milestones and due dates. Proposers shall demonstrate why they would be the most competent proposer and/or team to complete this project.

Provide any unique technical approaches the Proposer offers that relates to addressing anticipated findings and recommendations, use of any alternative methods for delivery (if applicable), and/or management of the project.

Identify any unique challenges of the project and how the proposer intends to mitigate these challenges, including quality control and quality assurance procedures.

Provide any specific qualifications, skills, or knowledge of the project and project area which may uniquely benefit both the Proposer and project, and your ability and willingness to meet time requirements.

Provide a summary of if and how AI would be used to collect the necessary data, analyze the data, and provide recommended projects or plans to address the safety issues that are identified through the process. Each listed task shall include a notation indicating the extent of the Proposer’s planned use of Artificial Intelligence tools/products.

Any and all information and/or data provided by the County or gathered by the proposer for utilization in this project shall be used solely for the purposes of this project and shall not be used or disseminated for purposes outside the scope of this project.

Provide a project management and project workplan that is based upon and shows the schedule of events supporting the requirements defined in the scope of work:

• Each task shall define the objective, the input required, and the output product.

• Each task shall assign the proposed responsibility for performing the work, whose input is necessary, and who will approve the work.

• Each task shall contain dates for the initiation of the tasks and the planned completion.

• The critical path shall be identified.

• All assumptions will be identified.

Provide an explanation of how the Proposer would develop a plan specific to Coweta County that is not a recycled version of plans that may have been developed for other local governments

B. SIMILAR PROJECT EXPERIENCE AND KEY STAFF CAPABILITIES – 30%

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Provide the proposer’s previous experience developing a Countywide Safety Action Plan or any similar transportation planning type projects. This includes relevant experience and qualifications of the principal professional(s) and lead staff, and evidence of relevant competencies for this project. Provide information on the proposer’s experience on similar projects. Provide any information that distinguishes the Proposer from others in terms of suitability for the project. Please also demonstrate the resources your firm has available and committed to successfully execute this project, including staff capacity, technical tools, and other supporting assets.

Provide no more than five examples of completed projects of similar nature and scope. Items to be included for each project example should be a project description, customer contact names, titles, contact information for each project and any unique features of the projects that are relevant to this project. Any favorable project outcomes, specifically verifiable results, should also be included.

Provide information regarding the original budget, final actual cost, original project schedule, and actual completion timing for the other related projects.

Provide the Proposer’s business background; years in business, type of business (incorporated, partnership, etc.), size of business (number of employees, locations, etc.), listing of principles, design awards won for similar projects, provide CV’s for key functional roles managed internally and describe the proposer’s unique value proposition as it relates to this project.

C. PROJECT MANAGER, KEY STAFF AND PROPOSER’S WORKLOAD CAPACITY – 20%

The Selection Committee will evaluate the firm on their resources, availability, and workload capacity. Criteria used include the Project Manager workload, workload capacity of Key Staff and the proposer’s resources dedicated to delivering the project on schedule.

Project Manager - Provide information pertaining to the project manager, including but not limited to:

• Current Workload and workload capacity, including the names of currently assigned projects, project stage, average hours per week expended on each project, and current percentage of non-billable time. Please also include a list of any projects that have been awarded but have not yet begun.

• Percentage of time that will be dedicated to this project.

Key Project Team Members:

• Current Workload and workload capacity of each team member, including the names of currently assigned projects, project stage, average hours per week expended on each project, and current percentage of non-billable time.

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D. PAST PERFORMANCE - 10%

The Selection Committee will consider information provided via references or from the contact information for documented similar projects. The committee may also rely on any knowledge that a member of the selection committee has of the firm’s/team’s performance on past projects. The Selection Committee will consider all factors in their totality when arriving at a final score for the Past Performance.

E. PRICE SUBMISSION

Upon completion of consultant selection based upon qualifications, negotiations will commence with the proposer considered by the committee to be the best qualified based upon the evaluation criteria outlined herein. The selected Proposer shall provide a detailed breakdown of proposed project costs. The cost proposal shall be divided into the applicable phases from the Scope of Work and Items of Work. The phase breakdown shall be further broken down into individual items of work and shall include the staff titles, estimated hours that each employee or sub-consultant will spend developing and preparing that item of work, and the billable hourly rate for each staff title, extended to provide a summary for each item/phase of work. The overhead rate, general and administrative costs, and profit for each item/phase of the work shall be also included. The Committee will review the cost proposal and provide comments to the Proposer, if necessary, in order to negotiate a contract value for the project.

Failure to reach an agreement in pricing/cost will result in negotiating with the next highest scoring proposer. Price should include the total cost of the services through the completion of the Safety Action Plan and required documentation.

V. SUBMITTAL INSTRUCTIONS:

PHASE 1 - SELECTION OF FINALISTS

Interested Bidders/Proposers should carefully review the requirements defined herein and provide complete and accurate submissions.

Proposal text should be double-spaced, with numbered pages, utilizing a standard 12-point font, presented in the format with the following headings, clearly labeled, that addresses the required components described in Section IV, Selection Criteria Phase 1 (Statement of Qualifications):

• Cover Page

• Table of Contents

• Technical Approach

▪ Understanding of Project

▪ Statement of Interest

▪ Project Management and Workplan

• Experience and Key Staff Capabilities

▪ Previous projects

▪ Similarities and Project Outcomes

▪ Proposer’s and team’s qualifications

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▪ Evidence of Existing Workload and Capacity

• Past performance

NOTE: PHASE - 1 actions and deliverables must be SUBMITTED BY ONE OF THE

FOLLOWING METHODS

• Mail or Private Carrier: Coweta County Public Works Attn: Sid Bedenbaugh 70 Selt Road Newnan, GA 30263

• In Person: Coweta County Public Works Building, 70 Selt Road, Newnan, GA 30263

This project is funded by the Federal Highway Administration (FHWA). All Phase 1 documents listed above are required to be submitted with complete and accurate information.

Notes:

*The County reserves the right to contact not only those references provided, but may also use previous performance for the County, other contacts it identifies, and other sources of information believed to be viable to evaluate capability, viability and performance.

***Insurance levels requested are those identified in the County’s Standard Agreement, section “I.

****At the time of the announcement of this RFQ, the federal Office of Planning and Budget released proposed changes to 2 CFR 200 that are undergoing analysis of public comments. Any changes to 2 CFR 200 subsequently adopted shall become a requirement on their effective date, and the proposer agrees to comply with any changes to the federal regulations throughout the contract period.

VI. SCHEDULE OF EVENTS:

The following Schedule of Events represents Coweta County’s best estimate of the Schedule that will be followed. All times indicated are prevailing times in Coweta County, Georgia. Coweta County reserves the right to adjust the Schedule as Coweta County deems necessary.

Phase 1 RFQ Issued August 20, 2026

Deadline for Written Questions September 9, 2026

Questions, Answers/Responses Due September 16, 2026

Proposals Due September 22, 2026

Anticipated Award Date November 17, 2026