RFQ - Cots for Yokota AB.docx

REQUEST FOR QUOTE

This is a Request for Quote. This is NOT an order. This document is not legally binding and does not commit the US Government in anyway.

1. Upon completion of this quote, please email your response to TSgt Nicholas McGrath at nicholas.mcgrath@us.af.mil and SrA Stephanie Torres at stephanie.torres.11@us.af.mil. All quotes are due to the responsible Contracting Office no later than Thursday 12 June 2025 @ 3:00 PM Tokyo, Japan local time. Quotes may not be accepted past the aforementioned date & time specified.

2. The U. S. Government intends to award a Firm Fixed Price purchase order to the successful offeror of this RFQ. Award will be made to the responsible offeror whose offer conforming to the request for quote will be most advantageous to the Government, price and other factors considered. All quotes must comply as follows:

a. All quotes shall be evaluated on the ability to meet required specifications, delivery, and cost. A quote that is so lacking in information, that a proper evaluation would require elaborate explanation, may be deemed unacceptable.

b. Quotes must confirm that the offered items and/or services are in accordance with the specifications/statement of work (SOW) as outlined within this RFQ.

c. The offeror shall submit a quotation that includes all prices for the listed items/services and the delivery dates for each item/service.

3. To be eligible for award under this RFQ, contractors must respond to this RFQ by the closing date and time as referenced above. Failure to submit the required information may result in your quotation being considered non-responsive.

4. The Government intends to make one aggregate award resulting from the RFQ but reserves the right to make multiple awards without discussions. The Government will determine the awardee based on the quote that provides the overall “Lowest Price Technically Acceptable (LPTA).” To be found technically acceptable, vendor must meet all the requirements in the Bill of Materials. Quotes shall be evaluated based on price, technical acceptability, delivery.

5. The Contractor shall quote the requested items as detailed below in US Dollar (USD).

6. Payment terms of the resulting purchase order will be via Electronic Funds Transfer (EFT).

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********** PLEASE PROVIDE THE FOLLOWING INFORMATION **********

Company Name:

Address:

Phone Number:

Point of Contact:

E-Mail address:

AUTHORITY OF GOVERNMENT PERSONNEL

Notwithstanding any provision to the contrary contained elsewhere in this solicitation, the Contracting Officer is the only person authorized to approve and issue amendments to this solicitation. Any amendment to this solicitation, in order to be effective, shall be issued by the Contracting Officer.

MINIMUM GOVERNMENT REQUIREMENTS

The referenced brand names are not intended to be restrictive, but represent the minimum requirements of the Government. It is the bidder’s responsibility to furnish sufficient information to the Government to determine acceptability of the offered "equal" items. It is the Governments intent to award one aggregate award but reserves the right to make multiple awards.

**********THE US GOVERNMENT IS TAX EXEMPT**********

(Circle)

Helinox Cot One Max Convertible or equal

Location:Yokota AB, Japan

Length: 80” or greater Width: 24” or greater Weight: less than or equal to 6 lbs Load Capacity: 300 lbs or greater Collapsible Frame: Yes Storgae Bag: Yes