RFQ COMBO - FA466125Q0091.pdf

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR

12.6 and 52.212-1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quote (RFQ) and a written solicitation will not be issued.

RFQ Issued By:

7 CONS/PKB

381 Third Street Dyess AFB, TX 79607

RFQ # FA466125Q0091 Date Issued: 2 May 2025

Contracting Officer: Maren Quinones-Burgess, SSgt, USAF Phone: (325) 696-7874 E-Mail: maren.quinones-burgess@us.af.mil

NAICS: 561210

SB Size Standard:

$47.0 million

Type of Set- Aside:

None (*Mandatory Source) Small Business

Small Disadvantage Business

Woman Owned HUBZone Section 8(a)

OTHER INFORMATION:

The Government intends to award a Firm-Fixed Price (FFP) contract for this requirement.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

SITE VISIT: An optional site visit is scheduled at the following location:

Dyess Child Development Center 201 Avenue D, Bldg 8150, Dyess AFB, TX 79607

The site visit date is 13 May 2025.

Interested contractors should verify their availability for a site visit with SSgt Maren Quinones- Burgess. Attendees must RSVP with the same contact. If the offeror does not have existing base access, an escort will be provided.

The Contractor shall be prepared, at the pre-proposal site visit, to gather all physical information needed to provide the Government an accurate quote. The Contractor shall contact the Contracting Officer if any discrepancies are found.

QUOTE SUBMISSION INFORMATION: E-mail is the required method for offer submission.

Your offer shall include but is not limited to the following:

1. Complete (must be signed) Page 2 of RFQ (or contractor equivalent*)

2. FAR 52.212-3 Offeror Representations and Certifications (Para B only)

3. The contractor shall provide a technical specifications sheet for the equipment with their quote (see attached Salient Characteristics for more details)

4. The contractor shall provide a technical approach with their quote (see attached SOW for more details)/

Acquisition Information

Quote Submission Information

* The offeror is not required to use Page 2 of this RFQ; however, if you choose not to use it, all of the information on Page 2 must be included in your offer.

Deadline for questions: Please submit questions to the email address rey anthony.imperial@us.af.mil. NLT 16 May 2025, 1:00 p.m. (CST). An amendment will be issued answering all questions received.

Deadline for receipt of offers: 22 May 2025, 1:00 PM(CST). All quotes can be emailed to rey anthony.imperial@us.af.mil.

EVALUATION OF OFFERS: The evaluation for this acquisition will be solely based on lowest price of items that are found to be technically acceptable. Offerors must submit sufficient descriptive data to validate each item proposed meets the salient characteristics in the DESCRIPTION column below. An itemized quote, delivery period, and technical spec sheet and written technical approach MUST be included with your submission in order to be considered technically acceptable.

filled-in completely:

Use the following DISCOUNT TERMS for % days; Net 30 this offer:

{Insert Name, Title} DATE

Attachments (2):

1. Attachment 1: FA466125Q0091 FAR Provisions and Clauses

2. Attachment 2: FA466125Q0091 Statement of Work

STATEMENT OF WORK

FOR

HANDICAP DOOR OPERATORS AT CDC, BLDG. 8150

SOW, [1 May 2025]

1. DESCRIPTION OF SERVICES: The Contractor shall provide all labor, equipment, tools, material, supervision, and any other items necessary to properly install (2) new automatic push button activated handicap door openers (Push side, 120 VAC, 3A, 60Hz), (2) new Handicap door push switch kits (consisting of 2 switches, 2 transmitters, and 1 receiver), and (2) new Pigtail 14/3 9ft Power cords on the front doors of the Dyess AFB CDC (BLDG. 8150).

1.1. The Contractor shall comply with all Federal, State and Local code requirements as well as the NSPC (National Standard Plumbing Code), NEC (National Electrical Code), (NFPA) National Fire Protection Association, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRE) , Heating Ventilation Air Conditioning standards, and Occupational Safety, Health Administration (OSHA), Unified Facilities Criteria (UFC) standards, and Americans with Disabilities Act (ADA)

1.2. The Contractor shall be responsible for coordinating with the building occupants through the facility manager to ensure there will be minimum interruptions to their daily mission. The Contractor shall ensure the facility manager is notified of shut down seven (7) days in advance. The facility point of contact is

1.3. The Contractor shall notify the Contracting office when all work is complete. The Government shall determine whether the completed work is acceptable.

1.4. Work Task [Replace Handicap Door Operators, WT #16152268]

1.4.1. Demolition and Removal:

1.4.1.1. The Contractor shall remove the existing operators and all mechanical/electrical hardware necessary to sufficiently complete replacement project.

1.4.1.1.1. Any waste, debris and/or trash shall be removed by Contractor before completion of work.

1.4.2. Installation and Additive Services:

1.4.2.1. The Contractor shall complete the installation and procurement of 2 new electronic push button activated handicap door openers.

1.4.2.2. The contractor shall ensure the electronic push button activated handicap door openers meet the following electrical specifications. Push-Side, Voltage: 120 VAC, Amperage:

3A, and Frequency: 60Hz.

1.4.2.3. The contractor shall complete the installation and procurement of 2 new handicap door switch kits, consisting of 2 switches, 2 transmitters, and one receiver.

1.4.2.4. The contractor shall ensure the kits are installed for proper operation and synchronization with the door openers.

1.4.2.5. The contractor shall complete the installation and procurement of 2 new pigtail 14/3, 9ft power cords to power the door openers.

1.4.2.6. The contractor shall ensure all electrical connections comply with local electrical codes and safety standards.

HANDICAP DOOR OPERATORS AT CDC, BLDG. 8150

SOW, [1 May 2025]

1.4.2.7. The contractor shall ensure all equipment is installed according to the manufacturer’s guidelines.

1.4.2.8. The contractor shall ensure installation complies with all local, state, and federal regulations, including accessibility and electrical codes.

1.4.2.9. The contractor shall ensure all door openers and switch kits are fully operational upon completion, with no defects in the installed components.

1.4.2.10. The contractor shall perform comprehensive final operation checks to ensure that the installed door openers are functioning properly, without delays, and within regulations.

1.5. Work shall be scheduled during normal business hours 0700-1600, however, the Contractor may request and/or be required to perform work after normal duty hours or on weekends.

1.6. The Contractor shall conduct the work in a manner to keep to a minimum disruption of normal operations.

1.7. The work may be in an operational or controlled area. In the event of an "actual" or "exercise" scenario, it may be required that the Contractor stop work until the event is complete. This delay will not be an additional expense to the Government. Lost construction time due to stop work will be added to performance time.

1.8. It is the responsibility of the Contractor to restore any areas/facility components, disturbed by their work to their original state.

1.9. The work area must be kept free and clear of all debris. Access to the facility or driving rights-of-way in the surrounding area will not be closed off or substantially obstructed for long periods of time.

1.10. The Contractor shall dispose of all construction debris off the installation and in accordance with all local, state, and federal requirements as required by Section 6 of this document. The Contractor shall leave work site clean and clear of any work debris, materials, supplies, tools, or equipment associated with this project.

1.11. The Contractor shall be responsible for all damage to Government property or personal property resulting from actions by Contractor employees or equipment during the performance of this contract or while Contractor employees are on Dyess AFB.

1.12. Upon completion of the work, the Contractor shall provide system schematics (as-builts) for what was installed and maintenance guidelines/service manuals for all components installed (if applicable). A minimum of one (1) hard copy shall be provided as well as one (1) digital file, new blueprints/as-builts containing the information will be provided to the 7th Civil Engineering Squadron.

1.13. The Contractor shall warranty all work for a period of one (1) year from the date of acceptance by the Government.

2. HAZARDOUS CONDITIONS. While performing work under this contract, should the Contractor find conditions existing that prevent the performance of task specified; the Contracting Officer shall be immediately notified. A confined-space permit must be obtained through the proper authorities before entering any confined spaces.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide reasonable utilities and workspace for the Contractor to perform the requested duties. There are no covered or secure storage areas available. The Contractor will provide all equipment and storage media necessary to perform tasks.

3.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted.

Contractor personnel will ensure facility cleanliness is always maintained.

3.2. Security Police and Fire Protection. The Government will provide general on-base security police and fire protection service. Security police phone extension is 911 for emergencies, and 696- 2131 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or 696- 2486 from a cell phone.

3.3. Telephone. The Government shall not provide telephone services. If available, Contractor may use Government phones in a case of emergencies or during field and site work. No long-distance telephone calls will be authorized.

4. HOURS OF OPERATION. Working hours for the Contractor will normally be between the hours of

0700 and 1600 excluding Saturdays, Sundays, and Federal holidays. The Contractor may work during periods other than normal hours. The Contractor shall email a request to the Contracting Officer five (5) calendar days in advance for approval of intention to work during other periods to allow assignment of CE Inspectors. If available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. If approved, any work outside normal business hours will be at no additional cost to the Government.

4.1. RECOGNIZED U.S. FEDERAL HOLIDAYS

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day 4th Thursday in November

Christmas Day December 25

*U.S. Federal holidays that fall on a Saturday will be observed on the preceding Friday, and U.S. Federal holidays that fall on a Sunday will be observed on the following Monday.

5. HEALTH AND SAFETY. All holes/pits/trenches/manway openings, etc., that are to be left open shall be surrounded with a 48-inch-high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts as required to prevent sagging and located a minimum of 3 feet from the opening to prevent an individual, should they fall across the fencing, from falling into the opening. Holes shall also be covered, when not being worked in, with three quarter inch plywood or a metal grating that will prevent small children from entering the hole.

5.1. OSHA Requirements. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and with the Corps of Engineers (COE) Safety Manual 385-1-1, dated 03 Sep 96.

5.2. State Requirements. All companies who conduct business within the state of Texas must, in accordance with Texas Workman Compensation laws (Texas House Bill 62), have an approved company safety policy and an Accident Prevention Plan. The plan, approved by the Texas Workman Compensation Commission (TWCC), shall be submitted For Information Only (FIO) in accordance with paragraph SUBMITTAL REQUIREMENTS. In addition to meeting the TWCC requirements, the plan must also include the requirements of COE Safety Manual 385-1-1.

5.3. Welding, Cutting, and Brazing: Contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat. Approval must be requested 24 hours in advance via an AF Form 592. Assigned COR will assist in filling out and processing the AF Form 592 when/if required. Operations shall not commence until the Dyess Fire Department approves the AF Form 592 and assigns a control number. Contractor shall put a fire watch in place and shall have appropriate fire extinguishers on-site at the location of the work.

Contractor shall coordinate work start to allow an on-site inspection by Dyess Fire Prevention personnel prior to any portion of the work that requires the AF Form 592.

5.4. Work Clearance: An AF Form 103, Base Civil Engineer Work Clearance Request, shall be completed by the Contractor and approved by 7 CES prior to start of work; furthermore, the document must be renewed every 30 days until the completion of the contract. Preparation and approval of the AF Form 103 can be worked through the assigned 7 CE representative.

5.5. Confined Space: Contractors shall obtain all necessary approvals and permits for entry into confined space prior to work start.

6. Disposition of Waste, Excess, Scrap, and Salvage Materials. The title to all waste, excess, scrap, and salvage materials generated as a direct result of this contract is vested in the Contractor - unless specifically excepted below. Further (unless listed below in exceptions), these materials shall be disposed of off the Base by the Contractor in accordance with all applicable Federal, State, and Local Regulations.

Following is a list of materials (Exceptions) that will be generated as a result of this contract and shall be turned into the Government at a location at Dyess AFB designated by the Contracting Officer.

Exceptions: None.

7. Radiation Permits and Authorizations. Contractors contemplating the use of devices containing radioactive materials (i.e., soil moisture/density probes) or non-ionizing radiation producing equipment (radio frequency radiation emitters or lasers) while performing work on this contract must obtain written authorization/permit from the Dyess AFB Radiation Safety Officer (RSO), 7 OMRS/SGXB. To obtain the required authorization permit, an application to bring a radioactive device on Dyess AFB must be emailed to the Dyess AFB RSO or forwarded to 7 OMRS/SGXB, 697 Louisiana, Dyess AFB, TX 79607-1367 (this is mailing address, physical address is 880 Third St.) or (325)696-2325, at least 45 days prior to the anticipated use. Without the proper authorization, Contractors will not be allowed to bring these devices on base. Also, Contractor shall provide Bioenvironmental Engineering (7 OMRS/SGXB) a copy of Contractor’s radioactive materials permit and training certificates, if radioactive material will be brought onto Dyess AFB.

8. Security Requirements.

8.1. Levels of Security. Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

8.1.1. The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

8.1.2. “USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

8.1.3. The highest level of security on Dyess AFB is that within the “USAF RESTRICTED AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS.

Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

8.2. Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer will provide information necessary to obtain identification badges. The Contractor shall be responsible to ensure that all its employees always obtain and keep on their person while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the Contractor shall be responsible for the turn in of identification badges to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the Contractor.

8.2.1. Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority:

10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

8.2.1.1. Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to Contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry and turned over to Abilene Police Department.

8.2.1.2. The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes must be implemented by the approval authority.

8.2.1.3. All individuals with Dyess Form 173’s will continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

8.2.1.4. Contractors should report to the VCC before proceeding to the gate. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

8.2.1.5. The Dyess Form 173 will be maintained at the Tye Gate entry point for 30 days. After the specified time has expired, it will be destroyed. Should the Contractor not process through Tye Gate in that 30-day period, the Contractor will require someone to physically vouch them on base to get a one-day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

8.2.2. Trusted Agent Letter for Day Labor Requests.

8.2.2.1. Purpose of Letter: To provide sponsoring authority to specific Contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc.) to sponsor day laborers on the installation for a designated period.

8.2.2.2. The Letter Process:

8.2.2.2.1. The sponsoring agency, in coordination with their Contractor, will identify

Contractor individuals that require sponsoring/vouching authority. This authority is given to the Contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted because of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to Contractors for convenience only but should be limited to the smallest group of manager or foreman Contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current. Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-Contractor was required well in advance of the day labor/sub-Contractor request. (Effective Date:

Immediately)

8.2.2.2.2. The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which Contractor personnel have sponsoring/vouching authority.

8.2.2.3. The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the

Installation:

8.2.2.3.1. The Contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 7 SFS) with all individuals they will sponsor onto the installation to the VCC. The VCC will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC will randomly check a percentage of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the VCC before the Contractor will be allowed to proceed onto the installation with the sponsored individuals. No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation. Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75. Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor will be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed. Although the 7 SFS form is used in lieu of the AF Form 75, it carries the same authority and responsibilities. Additionally, the 7 SFS Form will expire at 0001 daily or at the end of the Contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another Contractor that does not have the same vouching/sponsoring privileges.

8.2.2.3.2. All Contractors must attend a Contractor briefing given to the Contractors by Pass and Registration who will provide a more detailed explanation regarding Contractor badges and their uses. Pass and Registration reserves the right to not issue a Contractor badge due to erroneous information or failure to disclose information on the Dyess Form 173. Any derogatory information received from the background check will result in the non-issuance of the Contractor badge.

9. EAL Submission Process. In the event the Contractor requires an Entry Authorization Letter, the contractor shall request the appropriate form from the Contracting Office and return the form no later than seven (7) business days prior to the start of work.

10. Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

11. Other Vehicle and Licensing Requirements:

11.1. All Contractor employees who will be driving a vehicle on Dyess AFB shall always have a current driver’s license with them while on Dyess AFB.

11.2. All Contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must always be physically available while the vehicle is on Dyess AFB.

11.3. Any Contractor employee who will be operating heavy equipment or specialized equipment that requires a license, or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.

DOCUMENT NUMBER

FA466125Q0091

CLAUSES INCORPORATED BY REFERENCE

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CLAUSE TITLE YEAR-

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SECTION

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09 SEC I

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 SEC I

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09 SEC K

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10 SEC K

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05 SEC I

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05 SEC K

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01 SEC I

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. 2023-11 SEC L 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. 2023-11 SEC I 252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 SEC L 252.223-7008 Prohibition of Hexavalent Chromium. 2023-01 SEC I

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05 SEC K

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01 SEC I

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

2023-06 SEC K

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06 SEC I

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12 SEC G

252.232-7010 Levies on Contract Payments. 2006-12 SEC I

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01 SEC I

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

2023-11 SEC I

252.246-7008 Sources of Electronic Parts. 2023-01 SEC I 252.247-7023 Transportation of Supplies by Sea. 2024-10 SEC I

52.201-1 Acquisition 360: Voluntary Survey. 2023-09 SEC L 52.204-13 System for Award Management Maintenance. 2018-10 SEC I 52.204-16 Commercial and Government Entity Code Reporting. 2020-08 SEC L 52.204-18 Commercial and Government Entity Code Maintenance. 2020-08 SEC I

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

2021-11 SEC K

52.204-29 Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures.

2023-12 SEC K

52.204-7 System for Award Management. 2024-11 SEC L

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

2023-09 SEC L

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services.

2023-11 SEC I

52.223-5 Pollution Prevention and Right-to-Know Information. 2024-05 SEC I

CLAUSES IN FULL TEXT

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CLAUSE TEXT

252.211-7003 Item Unique Identification and Valuation. 2023-01

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier;

original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO) /International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" " means the entity (e.g., a manufacturer or vendor) responsible for assigning Enterprise unique item identifiers to items.

" identifier" means a code that is uniquely assigned to an enterprise by an issuing Enterprise agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" or batch number" means an identifying number assigned by the enterprise to a Lot designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again.

The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment.

The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure that- Data syntax and semantics of unique item identifiers.

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary;

and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle (3) Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) identifier (if concatenated unique item identifier is used). Enterprise

(5) Original part number (if there is serialization within the original part number).

(6) or batch number (if there is serialization within the lot or batch number). Lot

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) identifier (if concatenated unique item identifier is used).** Enterprise

(6) Original part number (if there is serialization within the original part number).**

(7) or batch number (if there is serialization within the lot or batch number).** Lot

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site /uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , ____ Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item unique Subcontracts identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web- WAWF training.

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry,WAWF methods of document submission.

Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information whenWAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the followingDocument type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data TableDocument routing.

below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA4661

Admin DoDAAC FA4661

Inspect By DoDAAC F1R310

Ship To Code

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentationPayment request.

appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirementsReceiving report.

of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

F1R310

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services.

2024-05

Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) . As used in this provision-Definitions

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself…