RFQ COMBO.pdf

Acquisition Information

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 & FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quote (RFQ) and a written solicitation will not be issued.

RFQ Issued By:

766 ESS /PKI

Joint Base Pearl Harbor – Hickam (JBPH-H), 560 Central Ave, BLDG 287, Honolulu, Hawaii 96818- 4963, United States

RFQ # FA521525Q0013 Date Issued: 21 April 2025

Contracting Officer: SSgt THOMAS HEMBREE Phone: (808) 789-3142

E-Mail: thomas.hembree@us.af.mil

NAICS: 334220

SB Size standard: 1250 Employees

Type of Set- Aside:

None (*Mandatory Source) Small Business Small Disadvantage Business

Woman Owned HUBZone Section 8(a)

OTHER INFORMATION:

This announcement constitutes the only solicitation; this is a Request for Quote (RFQ) and a written solicitation will not be issued.

The Government intends to award a Firm-Fixed Price (FFP) contract for this requirement.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum offer MUST use the below template and must show—

(1)The solicitation number;

(2)The time specified in the solicitation for receipt of offers;

mailto:thomas.hembree@us.af.mil

(3)The name, address, email address and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7)"Remit to" address, if different than mailing address;

(8) Reserved

(9) Reserved

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Since the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(e)Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition

(g) Contract award: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

52.232-18: Availability of Funds

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Quote Submission Information

QUOTE SUBMISSION INFORMATION: E-mail is the required method for offer submission. The Contracting Specialist or Officer will send a confirmation email once your quote is received. If you do not receive a confirmation email, the Government did not receive your quote. Your offer shall include but is not limited to the following:

1. Complete (must be signed) Page 4 & 5 of RFQ

Please submit questions to the email address, thomas.hembree@us.af.mil , NLT 28 April 2025, 8:00 a.m. (HST). An amendment will be issued with answering all questions received.

Deadline for receipt of offers: 28 April 2025, 8:00 a.m. (HST). All quotes can be emailed to thomas.hembree@us.af.mil & steven.taylor.85@us.af.mil

EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Best Value.

In accordance with FAR 13.106-1(a)(2)(iii) This solicitation is not required to state the relative importance assigned to each evaluation factor and subfactor, nor are they required to include subfactors.

Offerors must submit sufficient descriptive data to validate each item proposed meets the salient characteristics in the DESCRIPTION column below.

mailto:thomas.hembree@us.af.mil

Offeror’s Information

Offeror Name & Address: POC:

CAGE: Phone:

UEI: Fax:

Tax ID: E-Mail Solicitation Number:

ITEM

NUMBER

DESCRIPTIONS IAW DFAC SERVING LINE

SPECS QUANTITY UNIT UNIT

PRICE

TOTA

L

PRICE

0001 Ground to Air Radio Transceiver IAW

Attached Salient Characteristics

1 EA $ $

TOTAL $ $

Warranty (Please use this line to state your standard commercial warranty).

Years N/A N/A

52.211-9 Desired and Required Time of Delivery.

The Government desires delivery to be made according to the following schedule: 30 Calander Days Within Days After Date of Contract.

If the offeror is unable to meet the desired delivery schedule, it may, without prejudicing evaluation of its offer, propose a delivery schedule below. However, the offeror’s proposed delivery schedule must not extend the delivery period beyond the time for delivery in the Government’s required delivery schedule as follows: 120 Calander Days Within Days After Date of Contract.

Offeror’s Proposed Delivery Schedule: ________Within Days After Date of Contract

Offers that propose delivery of a quantity under such terms or conditions that delivery will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. If the offeror proposes no other delivery schedule, the desired delivery schedule above will apply.

Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed or otherwise furnished to the successful offeror results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day the award is dated. Therefore, the offeror shall compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this offer:

% days; Net 30

The Government shall consider this offer to be FOB Destination

SSgt Thomas Hembree Contracting Officer 4/21/2025

DATE

Attachments (2):

1. FAR Provisions and Clauses

2. Salient Characteristics