RFQ COMBO AEROBICS FINAL COPY.docx

DEPARTMENT OF THE AIR FORCE UNITED STATES SPACE FORCE SPACE BASE DELTA 1

21 August 2026

FROM: 21 CONS/PKB

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: 21 FSS Aerobics BPA SOLICITATION: FA251726QB015

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12. This announcement constitutes only solicitation. Offers are being requested, and a separate written solicitation will not be issued.

The solicitation FA251726QB015 is issued as a request for quotation (RFQ) for the 21st Force Support Squadron for 21 FSS Aerobics BPA at Peterson Space Force Base Fitness Center.

This will be solicited as a Firm Fixed Price 100% small business set aside Blank Purchase Agreement (BPA). The North American Industrial Classification System (NAICS) code is 611620-Sports and Recreation Instruction. The size standard is $9,000,000.00.

This solicitation incorporates provisions and clauses by reference. The incorporated provisions and clauses are those in effect through Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO), effective 02/20/2026. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. A list of solicitation provisions and contract clauses that apply to this acquisition can be found in Attachment 3.

The quotes will be evaluated IAW RFO 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addendum to RFO 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation may result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein and the associated Attachments.

Brief Description: This requirement is for group aerobic classes at the Peterson SFB Fitness Center. The contractor shall provide all necessary personnel, equipment, and supervision for a minimum of 15 classes per week as defined in the Performance Work Statement (PWS). The Government intends to establish a Blanket Purchase Agreement (BPA) which allows the customer flexibility that a fixed contract does not. Contractors should note that this is only an Agreement to provide the requested services and does not obligate the Government to any extent. A BPA allows authorized Government Purchase Card (GPC) users to call and make a request when there is a need for services outlined in the BPA. Additional information regarding use of the BPA will be provided to the contractor upon award. Each class will require a GPC call.

Semper Supra

Semper Supra

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sept 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the combined synopsis/solicitation.”

The place of performance is Peterson Space Force Base Fitness Center. The Government anticipates a one-year base period with four one-year option periods. Additionally, this requirement will include a 6-month extension of services.

The resulting award will be a Blanket Purchase Agreement.

Any questions regarding this solicitation shall be submitted to the contracting team no later than (NLT) 1000 Mountain Time (MT) , 26 AUG 2026. All questions must be submitted to both the Contract Specialist, Victor Santana at victor.santana.4@spaceforce.mil and Contracting Officer, Rebecca Pelayo Ruelas, at rebecca.pelayo_ruelas@spaceforce.mil. Questions submitted after this deadline may not be answered.

Quotes and contract documentation shall be provided 1000 (MT), 28 AUG 2026 to 21 CONS/PKB. Please submit quotes to both the both the Contract Specialist, Victor Santana at victor.santana.4@spaceforce.mil and Contracting Officer, Rebecca Pelayo Ruelas, at rebecca.pelayo_ruelas@spaceforce.mil. Questions submitted after this deadline may not be answered.

Late submissions: Quoters are responsible for submitting quotations to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I - Priced Quote Part II - Technical Documentation

2. Format and Specific Instructions.

COVER LETTER:

Please provide the following information with your quote as a cover letter not to exceed 1 page:

Company Name:

Contact Name:

Address:

Telephone Number:

Cage Code or UEI:

Statement the quote is valid for a minimum of 60 calendar days:

Size of Business/Socio Economic Status:

PART I – PRICED QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line-item price and overall price, for all CLINs from Table 1 – or – The quoter shall complete their pricing submission utilizing the format in Attachment 2 in its entirety.

PART II – TECHNICAL DOCUMENTATION

Quoter shall submit technical information to they can sufficiently meet the qualifications for Factor 1 – Physical Activity Certificate, Factor 2 – First Aid Certificate, and Factor 3 -Class Types. This submission shall not exceed 10 pages.

52.212-2 Evaluation – Commercial Items (Nov 2021)

This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a firm fixed priced purchase order resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors should be used to evaluate offers:

Part I – Priced Quote Part II - Technical Documentation

Award will be made based on the competitive quote with the lowest total evaluated price that meets the technical criteria on an acceptable/unacceptable basis. If any technical criteria are determined to be unacceptable that quote may not be evaluated further and may not be eligible for award.

Addendum to FAR 52.212-2 - Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Priced Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest total evaluated price. The total evaluated price will be determined by utilizing the quoted price for the base period, option periods and six-month extension period. The price will be evaluated using either a quote identifying the unit price, total line-item price, and overall price for all CLINs identified in Table 1 provided in Addendum to RFO 52.212-1.

The Government will then evaluate the lowest total evaluated priced offer to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element may cause the quoter’s quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable (in accordance with DFARS 212.204(a)) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced quoter will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest evaluated priced quoter to receive a rating of “Acceptable”, the quoter shall submit technical documentation that confirms that their company meets the minimum requirements as stated in this combined synopsis/solicitation in accordance with the evaluation factors identified below.

The evaluation factors are:

1. Factor 1 – Physical Activity Certificate: Having a primary certification from an accredited health/fitness organization or a certification from a commercial/industry health/fitness organization approved by the Service HQ in the specific physical activity program in which they instruct. IAW Part 1.1 in PWS. List of acceptable certificates are in Appendix 1 of PWS.

2. Factor 2 – First-Aid Certificate: Group exercise instructors must maintain current first aid and either the American Heart Association’s Basic Lifesaving automatic external defibrillator or the cardiopulmonary resuscitation certification IAW Part 1.1 in PWS.

3. Factor 3 – Class Types: IAW with Paragraph 1.2.1 of the PWS, contractors must be able to conduct some or all class types listed under Aerobics Class Types. IAW with Paragraph 1.3.1 of the PWS, contractors must be able to conduct some or all class types listed under Group Cycling Class Types.

If the lowest evaluated priced quoter does not demonstrate all necessary requirements, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

Rating Description

2. Basis of Award:

If the lowest evaluated priced quote receives an “acceptable” technical rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, and the evaluation process will stop, resulting in an award.

If the lowest evaluated price quote receives an “unacceptable” technical rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced quoter will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical rating, or until all quoters are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a purchase order without the opportunity for a quote revision. The Government intends to award a purchase order without conversations (while keeping with RFO Part 12). However, the Government reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

In the case that a discrepancy exists, procedures will be executed IAW RFO 52.212-4(r).

List of Attachments Attachment 1 – 21 FSS Performance Work Statement (PWS)

PWS 21 FSS

Aerobics Blanket Pu Attachment 2 – Aerobics BPA Price List

Aerobics BPA Price List.xlsx

Attachment 3 – 21 FSS Clauses and Determinations

Clauses and Provisions Aerobics

Attachment 4 – Updated Wage Determination eff. 16 August 2026

Updated Wage Determination Augu Attachment 5 – Terms and Conditions

Terms and Conditions Aerobics image1.jpeg image2.png image3.png image4.png