RFQ Combined Synopsis Solicitation FA301622U0050 Rev 31 May 2022 (002).pdf

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502d Contracting Squadron Combined Synopsis/Solicitation

Request for Quote (RFQ) # FA301622U0050 Bulk Delivery of Hay, Feed and Supplements for the Caisson Equine Herd

Joint Base San Antonio (JBSA) – Fort Sam Houston, TX 17 May 2022

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with a combination of procedures including FAR Parts 12 and 13, under the authority of FAR Subpart 13.5 "Simplified Procedures for Certain Commercial Items", FAR Subpart 16.5 Indefinite Delivery Contracts and FAR Subpart 19.5 Small Business Total Set-Asides, Partial Set-Asides, and Reserves. This announcement constitutes the only solicitation; a written solicitation will not be issued.

This is a competitive acquisition for the procurement and delivery of bulk hay, feed, supplements and bedding for the equine herd for U.S. Army North (ARNORTH) Caisson Section located on Joint Base San Antonio (JBSA) - Fort Sam Houston, Texas.

This is requirement is critical in meeting the nutritional needs of these Army equine assets and shall be procured in accordance with the Statement of Need (SON) (Attachment 1). The Government reserves the right to award a single or multiple award Indefinite Delivery Indefinite Quantity (IDIQ) firm-fixed price contract for this requirement.

2. The Combined Synopsis/Solicitation incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC), No 2022-06 Effective May 1, 2022.

3. This requirement is a 100% small business set-aside. The North American Industrial Classification System (NAICS) Code for this requirement is 111940 – Hay Farming with a Size Standard of $1 Million.

4. Bid Schedule. Contractor shall complete the Contractor Information and Bid

Schedule (Attachment 2) and include the unit, extended and total prices for each CLIN in the schedule. The total price shall include quoted price unit and extended prices to include discounts for each CLIN. If a CLIN item is not separately priced (NSP), please annotate unit price as zero (0) and place "NSP" in the total price column.

NOTE: Quotes should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

This requirement has a base ordering period and plus four (4) one (1) year ordering periods.

Note: For COVID-19 Joint Base San Antonio Guidance Updates. COVID-19 Guidance Memorandums found at https://www.jbsa.mil/coronavirus/.

5. FOB point, Acceptance, Place of Delivery and Ordering Periods:

a. FOB: Destination

b. Inspection & Acceptance: By the Government

c. Place of Delivery: US ARMY NORTH Caisson Platoon 2133 North Pine Street Building 2186

JBSA, Fort Sam Houston, TX 78234

6. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition, in addition to the following Addenda:

Addendum, FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby tailored as follows:

A. GENERAL. To ensure timely and equitable evaluation of Quotes, Quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors and any sub factors. Failure to meet a requirement may result in a quote/quotation being ineligible for award in the absence of Interchanges.

Taking exception to any content in the solicitation without addressing the exception with the Contracting Officer (CO) before the quote cutoff time listed in Paragraph 15 below will render the quote ineligible for award.

B. Request for Quote Submission:

Contractor shall submit the following Volumes with their quote:

Volume I - Brand Name (or Equal) and nutritional specifications of all proposed equine items.

Volume II - Delivery Confirmation, Contractor Information, and Bid Schedule

(Pricing) (Attachment 2)

In the event that any written amendments to the Request for Quote are issued, a signed copy of each amendment shall be submitted with the Contractor’s Quote.

https://www.jbsa.mil/coronavirus/

Contractor shall complete all contract clause fill-ins below, as applicable.

DFARS 252.204-7017

FAR 52.204-24

FAR 52.209-7

FAR 52.212-3 Alt 1

FAR 52.223-22

FAR 52.229-11

FAR 52.219-14

FAR 52.219-1

FAR 52.219-1 Alt 1

A complete copy of the solicitation shall be submitted to include:

Volume I: Brand Name (or Equal) Equine Product Submission:

Contractor shall identify the proposed equine products by brand name for Government consideration. Should equal products be submitted, Contractor shall provide verification of nutrient values/specifications for these items. The Government shall evaluate these in accordance with the Statement of Need.

For Timothy Hay or Hay with Equivalent Nutritional value, the Contractor shall take a core sample at first cutting of contracted hay. Core sample report results (from an independent laboratory) shall be supplied to Caisson Platoon for verification of nutrient levels per First Cut season for each year of contract period. NOTE: For other than First Cut Timothy Hay, the Contractor shall provide the name of the type of hay and adhere to the same verification of nutrient values and a core sample schedule as stated in the Statement of Need.

Volume II: Delivery Confirmation, Contractor Information and Bid Schedule (Pricing) (Attachment 2):

Orders shall be placed by issuance of individual delivery orders. All goods shall be delivered to Fort Sam Houston, Texas. Delivery orders shall be acknowledged within 24 hours of notification of issuance directly to the Contracting Officer and Government Point of Contact (GPOC) with the date and time of delivery shall be coordinated at that time. All orders placed under this contract shall be completed within 30 calendar days.

The Quoter shall complete the Delivery Confirmation, Contractor Information and Bid Schedule (Pricing) in Attachment 2.

NOTE: Period for Acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

Quote Clarity: The quote shall be clear, concise, and include sufficient detail for effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award. The quote shall not contain any extraneous information such as advertisements or marketing material.

The Contracting Officer (CO) reserves the right to withdraw or cancel this RFQ/requirement at no additional cost to the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the quoter for any costs.

The Quoter shall be compliant with the requirements as stated in this solicitation and conform to all of the required specifications stated in the Statement of Need (Attachment 1). A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

The Government reserves the right to award a single or multiple award Indefinite Delivery Indefinite Quantity (IDIQ) firm-fixed price contract resulting from this RFQ to the quoter(s) whose quote conforms the solicitation and is the most advantageous (Best Value) to the Government, for performance of all tasks identified in the SON, price and other factors considered. If more than one IDIQ contract is awarded for the required supplies, fair opportunity will be given to each awardee prior to placing an order

C. QUOTE PREPARATION: All sections requiring fill-in information within this RFQ, must be returned with the quoter's quote, unless otherwise changed via RFQ amendment. RFQ amendments must be acknowledged in writing, or the quote may not be considered. It is the offeror's responsibility to check SAM.gov for amendments issued against this RFQ and respond accordingly. Quotes shall be submitted in the following volumes:

Volume I - Brand Name (or Equal) and nutritional specifications of all proposed equine items.

Volume II - Delivery Confirmation, Contractor Information and Bid Schedule

(Pricing) (Attachment 2)

Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is timely received. Late submissions, modifications, revisions, and withdrawals of Quoters will be handled in accordance with FAR 52.212-1(f). Hard copies of the quotes are not required and will not be accepted.

Disclaimer: This is not the typical contract, as such our main intent is to ensure that the awardee is responsive and is able to meet the contract requirements.

Once all quotes are evaluated on the above factors, the Government will determine which quote represents the overall Best Value to the Government.

Interchanges: The Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the contracting officer and the vendor that may address any aspect of the quote and may/may not be documented in real time. Interchanges may be conducted with one, some, or all, as the Government is not required to conduct interchanges with any and/or all Contractors responding to the solicitation.

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the CO will review this determination, and if adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Quoters may be required to submit IAW FAR 15.403-3, Requiring Data Other Than Certified Cost or Pricing Data, to the extent necessary for the CO to determine the reasonableness of the proposed prices.

7. ADDENDUM TO FAR 52.212-2, EVALUATION--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES.

FAR 52.212-2 (a): The Government intends to award one or more IDIQ contracts for this competitive acquisition. The Government is not assigning a relative importance to each evaluation factor. The quote or quotes that provide the best solution for this requirement, when considering the stated evaluation factors, that have fair and reasonable pricing, and that are found responsible will be awarded the contract.

Contractor shall submit a quote consisting of the following Volumes:

Volume I - Brand Name (or Equal) and nutritional specifications of all proposed equine items.

Volume II - Delivery Confirmation, Contractor Information and Bid Schedule

(Pricing) (Attachment 2)

Quotes: The Government will rank all quotes by the Quoter’s total evaluated price (TEP) from lowest to highest. A Quoter’s quoted estimated price will be determined by multiplying the estimated quantities by the quoted unit price for each CLIN. The extended amount for each CLIN will be totaled to obtain the estimated total. The total estimated price also includes the amount associated with all Price CLINs.

This will be followed by a technical evaluation.

Unit pricing shall be inserted for the Firm Fixed Price (FFP) Contract Line-Item Number (CLIN) and shall be rounded up to two decimal places. The total amount must equal the sum of all unit prices (CLINs). Quoters who change the quantities stated in the solicitation will render the quote ineligible for award. The Quoters shall submit only pricing information that will be evaluated for award or become part of the resulting contract.

To be awarded a contract, the total evaluated price (ordering periods included) must be found to be fair and reasonable and balanced.

Technical Evaluation. The Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government, at its discretion, may continue technical evaluations until the Contracting Officer determines that a sufficient number of technically acceptable quotes have been identified to permit determination of price fair and reasonable based on adequate price competition. If additional quotes are evaluated for technical acceptability, they will be selected in the order of total evaluated price.

Factor 1: Technical Acceptability of the item quoted to meet the nutritional values as outlined in the Statement of Need Factor 2: Delivery Schedule Factor 3: Price

FACTOR 1. Technical Acceptability

The Government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. Only those quotations determined to be technically acceptable, will be considered for award.

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Quotation clearly meets the nutritional requirements per the Statement of Need.

Unacceptable Quotation does not meet the nutritional requirements per the Statement of Need.

FACTOR 2. Delivery Schedule

TABLE 2 – DELIVERY RATINGS

Rating Description

Acceptable Able to meet the delivery schedule. (30 calendars days after receipt of order) NOTE: Contractor may propose an extended delivery period with valid justification.

Unacceptable Unable to meet the delivery schedule (within 30 calendar days after receipt of order).

FACTOR 3. Price

Contractor’s quote (Total Evaluated Price (TEP)) shall be evaluated to determine fair and reasonable pricing. This will be accomplished by comparing the quote to the IGCE and other competitors’ quotes, if available. Quoters whose price is determined to be unreasonable may not be considered for award.

(End of Addendum)

8. Contractor SHALL be registered in System for Award Management (SAM) database and have the NAICS Code 111940 – Hay Farming in their profile. Please ensure registration is not expired.

9. Representations and Certifications: Contractor shall complete the necessary fill-ins, certifications, and provisions. The Quoters shall complete only paragraph (b) of the provision FAR 52.212-3 - if the Quoter has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site.

If the Quoter has not completed their annual representations and certifications, the Quoter shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the Quote.

10. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition (Attachment 3)

11. In addition to the applicable clauses in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applicable clauses and provisions are identified in Attachment 3 “Clauses and Provisions RFQ

FA301622U0050.

12. There are NO contract financing arrangements requirements for this acquisition.

Installed components will required standard product warranty.

13. SUBMISSIONS:

QUESTIONS: Any written questions must be received electronically via email on or before 16 June 2022, 10:00 a.m. Central Standard Time (CDT). Questions will be submitted to both Ms. Jill Van Plew, Contract Specialist, at jill.van_plew@us.af.mil and Mr. Gary Beck, Contracting Officer, at gary.beck@us.af.mil. Any questions submitted after the question due date may not be accepted. Answers to written questions will be made accessible to all potential Quoters. In the event issues pertaining to this solicitation cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel the proposed requirement at no additional cost to the Government.

QUOTES: Submit quotes electronically via email on or before 1 July 2022, 10:00 a.m. Central Standard Time (CDT) to the 502d Contracting Squadron (502d CONS) to both Ms. Jill Van Plew, Contract Specialist, at jill.van_plew@us.af.mil and Mr. Gary Beck, Contracting Officer, at gary.beck@us.af.mil. All packages requiring fill-in information must be returned with the Contractor’s quote, unless otherwise changed via solicitation amendment. Amendments must be acknowledged in writing or the quote may be considered nonresponsive. It is the Quoter’s responsibility to check the https://Sam.gov /content/home Website for any amendments issued against this solicitation and respond accordingly. Quotes shall include unit price and extended prices for all line items, all required quoter representations and certifications, cage code and discount terms, if applicable. Due to Government computer firewall security and file size limitations, please be advised that it is the prospective Contractor’s responsibility to ensure that 502d CONS receives ALL required documents on time, including acknowledgment of receipt from the Government.

14. ALL CORRESPONDENCE WILL BE SUBMITTED TO THE FOLLOWING:

Primary Point of Contact:

Jill Van Plew Contract Specialist 502d Contracting Squadron 395 B Street West, Bldg. 224 JBSA-Randolph, TX 78150-4525 Office: 210-652-8425 jill.van_plew@us.af.mil

Alternate Point of Contact:

Gary D. Beck Contracting Officer 502d Contracting Squadron 395 B Street West, Bldg. 224 JBSA-Randolph, TX 78150-4525 Office: 210-652-8548 Email: gary.beck@us.af.mil

Attachments

1. Atch 1 Statement of Need - RFQ FA301622U0050

2. Atch 2 Delivery Confirmation, Contractor Information and Bid Schedule (Pricing) -

RFQ FA301622U0050

3. Atch 3 Provisions and Clauses - RFQ FA301622U0050 mailto:jill.van_plew@us.af.mil mailto:gary.beck@us.af.mil mailto:jill.van_plew@us.af.mil mailto:gary.beck@us.af.mil mailto:jill.van_plew@us.af.mil mailto:gary.beck@us.af.mil