Atch 1 Statement of Need - RFQ FA301622U0050.pdf

502d Contracting Squadron Combined Synopsis/Solicitation

Request for Quote # FA301622U0050 Bulk Delivery of Hay, Feed and Supplements for the Caisson Equine Herd

Joint Base San Antonio (JBSA) – Fort Sam Houston, TX

Attachment 1

STATEMENT OF NEED (SON)

for

Bulk Delivery for Hay, Feed and Supplements

Fort Sam Houston Caisson Platoon at

USARNORTH

Joint Base San Antonio (JBSA) Fort Sam Houston, TX

8 March 2022

PART 1

GENERAL

1 GENERAL: This is acquisition is for a Contractor to provide hay, feed, bedding, and supplements for the equine assets of the Caisson Platoon located at Joint Base San Antonio (JBSA) Fort Sam Houston, TX.

1.1 DESCRIPTION OF SUPPLIES: Contractor shall provide all management, tools, supplies, equipment and labor necessary to deliver and offload equine hay, feed, bedding, and supplements as referenced in Part 5 of this SON for up to twenty (20) horses belonging to Caisson, Headquarters Support Company (HSC), Headquarters and Headquarters Battalion, USARNORTH in accordance with the following minimum specifications, terms, and conditions contained elsewhere in this Statement of Need.

This includes transportation assets, storage prior to delivery, fuel for transportation, and identification and security requirements for conducting deliveries on JBSA Fort Sam Houston, Texas.

1.2 BACKGROUND: The Fort Sam Houston Caisson Section is one (1) of only two (2) active duty, full-time caisson units in the U.S. Army. It was established following the terrorist attacks of September 11th, 2001. The current Caisson Section became fully functional in the fall of 2002 and has executed hundreds of Full Military Funeral Honors at the Fort Sam Houston National Cemetery. The current Equine Herd Size ranges from ten (10) to twenty (20) horses and meeting the nutritional needs of these Army equine assets is imperative to the Caisson mission. The Caisson herd requires a consistent diet for health and wellness. This contract will provide the required nutrition for the herd.

1.3 OBJECTIVE: To provide nutritionally consistent feed and supplementation for the Caisson herd.

1.4 DELIVERY PERIOD: This contract will include a base (one (1) year) ordering period with the provision for four (4) additional one-year ordering periods.

Ordering Period Dates Base Ordering Period 1 August 2022 – 31 July 2023 First Year Ordering Period 1 August 2023 – 31 July 2024 Second Year Ordering Period 1 August 2024 – 31 July 2025 Third Year Ordering Period 1 August 2025 – 31 July 2026 Forth Year Ordering Period 1 August 2026 – 31 July 2027

1.5 ORDERING PROCEDURES: Orders shall be placed by issuance of individual delivery orders. All goods referenced in Part 2 for orders shall be delivered to Fort Sam Houston, Texas. Delivery orders shall be acknowledged within 24 hours of notification of issuance directly to the Contracting Officer and Government Point of Contact (GPOC) with the date and time of delivery shall be coordinated at that time. All orders placed under this contract shall be completed within 30 calendar days.

1.6 GENERAL INFORMATION

1.6.1 QUALITY CONTROL: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the nutritional quality and delivery of supplies to the Government. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/ methodology for monitoring and documenting nutritional quality, delivery and overall contract performance.

The Contractor shall provide this Quality Control Plan upon request to the Government.

Any changes to the QCP shall be documented and provided to the Contracting Officer

(KO).

As part of the Contractor’s Quality Control Process, the Contractor shall provide their Quality control documentation to the Government Point of Contact (GPOC) (results of core sampling for verification of nutrient levels of hay as specified in Part 2).

1.6.2 QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance by appointing a GPOC to monitor quality and delivery of supplies. The GPOC’s information will be provided to the Contractor upon award.

1.6.3 FEDERAL GOVERNMENT HOLIDAYS: Deliveries WILL NOT be required on the following Federal Government holidays:

Holiday Calendar Date New Year’s Day 1 January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November Thanksgiving Day 4th Thursday of November Christmas Day 25 December

Note 1: Should the official holiday fall on Saturday then the observed holiday is the previous Friday. Should the official holiday fall on Sunday then the observed holiday is the following Monday.

Note 2: Training Holidays: Installation commands have historically granted military personnel (enlisted and officers) training holidays (i.e. Friday after Thanksgiving) in addition to the eleven federal holidays listed above. Deliveries will not be accepted on Training holidays. Government POC will coordinate deliveries around training holidays with the Contractor.

Note 3: Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander: The Government POC will coordinate deliveries with the Contractor in the event of a crisis situation.

1.6.4 HOURS OF OPERATION: The Contractor is responsible for conducting business, between the hours of 0900 (9:00AM) to 1700 (5:00PM) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 DELIVERY LOCATION: Deliveries will be made to Bldg. 2186, Joint Base San Antonio, Fort Sam Houston, Texas 78234.

1.6.6 SECURITY REQUIREMENTS: There are no special security requirements for the contract. All Contractor personnel (to include Subcontractors) must possess the proper documentation sufficient to gain access to the JBSA Fort Sam Houston installation through the delivery gate located off Interstate Highway 35. This includes a valid driver’s license and current vehicle registration.

1.6.6.1 PHYSICAL SECURITY REQUIREMENTS: The Contractor shall be responsible for safeguarding all Government property. Damages caused by Contractor employees shall be repaired at no cost to the Government.

1.6.7 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The

Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, and other Government personnel, as appropriate, may meet periodically with the Contractor to monitor Contractor's delivery and quality of products. At these meetings the Contracting Officer will discuss any related concerns regarding the quality of the products supplied.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8 GOVERNMENT POINT OF CONTACT (GPOC) The GPOC monitors all technical aspects of the contract and assists in contract administration. The Government representative performs inspections necessary in connection with contract quality and delivery, monitors Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. The Government is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 KEY PERSONNEL: The Contractor shall provide a contractor Point of Contact (POC) manager who shall be responsible for quality and delivery of products per the SON. The Contractor shall provide the name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters.

1.6.10 SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over Contractor or Subcontractor employees.

1.7 COVID-19 REQUIREMENTS: Contractor shall follow COVID-19 guidance issued by 502d Air Base Wing, JBSA available at www.jbsa.mil/coronavirus.

PART 2

PRODUCT SPECIFICATIONS

2 BASIC REQUIREMENTS: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and incidental non-personal services necessary to provide and deliver the following items to the Caisson Platoon designated hay storage facility:

Timothy Hay First Cutting of Timothy Hay (or Hay with Similar Nutrient Value) with minimum total annual small square bale (two string, 50-60lb) count of 3,000 bales and maximum of 8,000 bales ordered per year. With the following nutrient values:

• Crude Protein between 7-11%

• Calcium 0.38 – 0.71%

• Digestible Energy .82-.94 (Mcal) per lb.

The contractor shall take a core sample at first cutting of contracted hay. Core sample report results (from an independent laboratory) shall be supplied to Caisson Platoon for verification of nutrient levels per First Cut season for each year of contract period. NOTE: For other than First Cut Timothy Hay, the contractor shall provide the name of the type of hay and adhere to the same verification of nutrient values and a core sample schedule as stated above.

Feed Minimum total annual of 72, 50lb bags and maximum of 150, 50lb bags of Safe Choice or Similar Nutrient Value ordered per year.

http://www.jbsa.mil/coronavirus

With the following values below:

• Crude Protein Min 14.0%

• Crude Fat Min 7.0%

• Crude Fiber Max 15.0%

• Lysine Min 0.9%

• Methionine Min 0.35%

• Threonine Min 0.55%

• Acid Detergent Fiber (ADF) Max 15.0%

• Neutral Detergent Fiber (NDF) Max 34.0%

• Dietary Starch Max 17.0%

• Sugar Max 5.0%

• Calcium Min 0.9% - Max 1.2%

• Phosphorus Min 0.7%

• Copper Min 50 ppm

• Selenium Min 0.6 ppm

• Zinc Min 160 ppm

• Non-structural Carbohydrates (NSC) Max 13%

• Vitamin A Min 3.000 IU/LB

• Vitamin D3 Min 350 IU/LB

• Vitamin E Min 100 IU/LB

• Biotin Min 0.45 mg/LB

• Lactobacillus acidophilus Min 5.1 mil CFU/LB

• Lactobacillus casei Min 5.1 mil CFU/LB

• Bifidobacterium thermophilum Min 5.1 mil CFU/LB

• Enterococcus faecium Min 5.1 mil CFU/LB

Senior Feed Minimum total annual of 36, 50lb bags and maximum of 125, 50lb bags of Safe Choice or Similar Nutrient Value ordered per year.

With the following values below: Safe Choice or Similar Nutrient Value:

• Crude Protein Min 14.0%

• Crude Fat Min 8.0%

• Crude Fiber Max 16.0%

• Lysine Min 0.75%

• Methionine Min 0.35%

• Threonine Min 0.55%

• Acid Detergent Fiber (ADF) Max 19.0%

• Neutral Detergent Fiber (NDF) Max 34.0%

• Dietary Starch Max 14.0%

• Sugar Max 6.0%

• Calcium Min 0.75% - Max 0.95%

• Phosphorus Min 0.65%

• Copper Min 40 ppm

• Selenium Min 0.3 ppm

• Zinc Min 140 ppm

• Vitamin A Min 4,500 IU/LB

• Vitamin D3 Min 450 IU/LB

• Vitamin E Min 150 IU/LB

• Biotin Min 0.45 mg/LB

• Lactobacillus acidophilus Min 5.10 mil CFU/LB

• Lactobacillus casei Min 5.10 mil CFU/LB

• Bifidobacterium thermophilum Min 5.10 mil CFU/LB

• Enterococcus faecium Min 5.10 mil CFU/LB

• Omega 3 Fatty Acids Min 0.45%

• Omega 6 Fatty Acids Min 2.5%

Electrolytes Minimum total annual of 36, 30lb buckets and maximum of 75, 30lb buckets of Electro Dex or Similar Nutrient Value ordered per year. With the following values below: Electro Dex or Similar Nutrient Value:

• Calcium min 0.25% - max 0.75% per lb

• Sodium min 22.00% per lb

• Chloride min 47.00% per lb

• Potassium min 11.00% per lb

• Magnesium min 0.40% per lb

Alfalfa Cubes Minimum total annual of 108, 50lb bags and maximum of 280, 50lb bags of Mustang Sally or Similar Nutrient Value ordered per year. With the following values below: Mustang Sally or similar Nutrient Value:

• 7/8 inch size Alfalfa cube.

• Crude Protein- Min-15%

• Crude Fat- Min 1.5%

• Crude Fiber Max 30%

• TDN 55%

• Ingredients:

o Premium chopped sun-cured Alfalfa o Natural Bentonite (binder)

Farrier Formula Minimum total annual of 75, 44lb buckets and maximum of 200, 44lb buckets of Mustang Sally or Similar Nutrient Value ordered per year. With the following values below: Life Data Labs or Similar Nutrient Value:

• Crude Protein Min 19.0%

• Crude Fat Min 7.10%

• Crude Fiber Max 21.0%

• Lysine Min 0.91%

• DL-Methionine Min 3.10%

• Cystine Min 0.24%

• Glycine Min 0.81%

• Proline Min 1.09%

• Tyrosine Min 0.50%

• Phenylalanine Min 1.03%

• Phospholipids Min o Phosphatidylcholine 1.46%

• Acid Detergent Fiber (ADF) Max 14.00%

• Neutral Detergent Fiber (NDF) Max 21.00%

• Ash Max 12.5%

• Calcium Min 0.90% - Max 1.80%

• Phosphorus Min 0.50%

• Sodium Max 0.10%

• Copper Min 541 ppm

• Zinc Min 1,471 ppm

• Iodine Min 7.1 ppm

• Ascorbic Acid (vit. C) Min 2,720 mg/lb

• Biotin Min 53.6 mg/LB

• Choline 2,270 mg/lb

• Inositol 2,030 mg/lb

• Omega 3 Fatty Acids Min 0.59%

Feed Supplement, Ration Balancer

Minimum annual of 108, 50lb bags and maximum of 200, 50lb bags of Triple Crown Ration Balancer or Similar Nutrient Value ordered per year. With the following values below:

• Crude Protein Min 30.0%

• Crude Fat Min 3.00%

• Crude Fiber Max 4.0%

• Non-structural Carbohydrates (NSC) Max 13%

• Lysine Min 2.00%

• Methionine Min 0.50%

• Calcium Min 4.00% - Max 5.00%

• Phosphorus Min 1.50%

• Copper Min 295 ppm

• Potassium Min 1.40%

• Magnesium Min 2.40%

• Selenium Min 3.40 ppm

• Zinc Min 940 ppm

• Iron Min 750 ppm

• Omega 3 Fatty Acids Min 0.22%

• Omega 6 Fatty Acids Min 1.20%

Bedding Minimum annual of 405, 10 cubic foot bags of large flake shavings of horse bedding and maximum of 1600, 10 cubic foot bags of large flake shavings of horse bedding per year.

1.7 COVID-19 REQUIREMENTS: Contractor shall follow COVID-19 guidance issued by 502d Air Base Wing, JBSA available at www.jbsa.mil/coronavirus.

2 BASIC REQUIREMENTS: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and incidental non-personal services necessary to provide and deliver the following items...