RFQ - Combined Synopsis-Solicitation Canopy Tent Rentals.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

23 December 2024

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025Q0007

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 532289 - All Other Consumer Goods Rental

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: $12,500,000.00

SUBJECT: Canopy Tent Rental

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-01 Effective November 12, 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue

Unit Price

Extended Price

0001 Canopy Tents IAW Attachment 1- Salient Characteristics

1 Lot

0002 Installation/ Removal IAW Attachment 1- 1 Lot

Salient Characteristics

Total

IV. Vendor Information

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Delivery Date: NLT20 January 2025 Delivery: FOB Destination Delivery Address:

Andersen AFB Tropicana Parking Lot Bldg. 25024, Vandenberg Ave, Yigo, Guam HWCM+V7, Yigo, Guam See map in Statement of Work

Period of Performance: January 2025 – 05 March 2025

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all offerors at its discretion.

VII. The Government reserves the right to cancel or amend this solicitation beyond the response date if it does not receive sufficiently acceptable quotes or determines there is inadequate funding to move forward with award. The Government may utilize amendments to extend response period when it is in the Government’s best interest.

VIII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

IX. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

A. The Government intends to award a purchase order from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability

Offers must conform with technical acceptable criteria below:

Rating Description

Acceptable Offer clearly meets the minimum requirements of all specifications provided in Attachment 1 – Salient Characteristics

Unacceptable Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1 – Salient Characteristics

ii. Price.

iii. Delivery terms.

Acceptable period of performance. Offers that cannot deliver before starting PoP may be deemed unacceptable.

The Government reserves the right to deem offers significantly beyond the 90 day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 90 calendar days ARO may be still be considered acceptable if it is determined to be in the Government’s best interest.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

XIII. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XI. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 2 –

Provisions and Clauses.

XII. Submit offer via email to 2d Lt Shelby Benko at shelby.benko.1@us.af.mil and TSgt

Benjamin Albers at benjamin.albers@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 1:00 P.M. Chamorro Standard Time (ChST) on 03 January 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XIII. Please send any questions to the email provided above for information regarding this solicitation no later than 1:00 P.M. ChST on 01 January 2024.

XIV. ATTACHMENTS

Attachment 1 – Salient Characteristics Attachment 2 – Provisions and Clauses