RFQ Combined Solicitation Final14 Aug.pdf

This is a combined synopsis/solicitation prepared in accordance FAR Subpart 12.201-1 (FAR Class Deviation 25-21), utilizing FAR Part 12 – Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this notice. Quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is 70US0926Q70092836 and is issued as a Request for Quote (RFQ) for Turnkey Firearm Competition Events. This acquisition is a small business set-aside issued under North American Industry Classification System (NAICS) code 711310. In order to be considered for award, quoters must be listed as a small business in their representations and certification at www.SAM.gov. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul.

The Government intends to award a firm-fixed-Price single award blanket purchase agreement (BPA) with a five-year ordering period from this solicitation. Call orders will be issued under the BPA as needed, based on the requirements of the USSS.

INSTRUCTIONS TO QUOTERS

QUOTE SUBMISSION REQUIREMENTS INSTRUCTIONS: Timely quotes shall be submitted to the Contracting Officer, Shauntynee.Penix@usss.dhs.gov and Contract Specialist, Casey.Cauffman- Davis@usss.dhs.gov via email.

Failure to submit the quote in accordance with the instructions below will render the quote non-responsive and will be ineligible for award.

Questions are due to the Contracting Officer and Contract Specialist by 08/18/2026 at 4PM EST

Quotes are due to the Contracting Officer and Contract Specialist by 08/21/2026 at 4PM EST

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21) (effective November 28,2025)

(a) Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) The quoter agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of quotes:

(1) Quoters are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quote, modification, or revision received after the time specified for receipt of quote is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. However, a late modification of an http://www.sam.gov/ https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/far-overhaul mailto:Shauntynee.Penix@usss.dhs.gov mailto:Casey.Cauffman-Davis@usss.dhs.gov mailto:Casey.Cauffman-Davis@usss.dhs.gov otherwise successful quote that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Quoters may withdraw their quote by written notice to the Government received at any time before award.

(d) The Government intends to evaluate quotes and award a contract without discussions with quoters.

Therefore, the quoter’s initial quote should contain the quoter’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received.

(e) If a post award debriefing is given to requesting quoters, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed quoter’s offer.

(2) The overall evaluated cost or price and technical rating of the successful quoter and the debriefed quoter and past performance information on the debriefed quoter.

(3) The overall ranking of all quoters when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful quoter.

(6) Reasonable responses to relevant questions posed by the debriefed quoter as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(f)The quoter shall submit a brief technical plan of how they will fulfil the Performance Work Statement (PWS). The technical plan shall not exceed 10 single-sided pages. The cover page and table of contents are excluded from the page count.

(1) The quoter shall submit their brief technical plan submitted in Microsoft Word format. Offeror shall use Times New Roman, 10-point font or larger. All pages shall be standard letter sized paper (8 ½ x 11”).

Margins shall be one-inch on each side and one-inch on top and bottom. Headers and footers may be included within the one-inch margin. Failure to follow these exact formatting requirements will render the proposal non-responsive and it will not be considered for award.

(g) The quoter shall submit past performance references that show the quoter has performed similar work to the PWS requirements that are in progress or were completed in the last five (5) years of the solicitation date. Past performance references shall not exceed 10 single-sided pages. The cover page and table of contents are excluded from the page count.

(1) The quoter shall submit their past performance references in Microsoft Word format. Offeror shall use Times New Roman, 10-point font or larger. All pages shall be standard letter sized paper (8 ½ x 11”).

Margins shall be one-inch on each side and one-inch on top and bottom. Headers and footers may be included within the one-inch margin. Failure to follow these exact formatting requirements will render the proposal non-responsive and it will not be considered for award.

(End of provision)

EVALUATION CRITERIA

52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG

2025) (DEVIATION 25-21)

(a) Evaluation factors. The Government will award a blanket purchase agreement resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Selection of award shall be based on the Lowest Price Technically Acceptable. To be technically acceptable, all requirements must be met in accordance with the attached Performance Work Statement.

The USSS will evaluate technical acceptability based on whether the Quoter’s technical plan demonstrates a clear understanding of, and ability to meet, the requirements set forth in the Performance Work Statement (PWS). The evaluation will consider whether the technical plan adequately addresses the required tasks, deliverables, and any other applicable PWS requirements. A Quoter’s technical plan must provide sufficient detail to allow the Government to determine whether the proposed approach is acceptable and capable of meeting the Government’s needs. Factor 1 (Technical) will be evaluated utilizing the PASS/FAIL Ratings in the table below. In order to be considered for award, a quoter must have a “PASS” technical acceptability rating.

PASS Quoter’s submission meets the criteria set forth by the government as outlined in the Performance Work Statement.

FAIL Quoter’s submission does not meet the criteria set forth by the government as outlined in the Performance Work Statement.

The USSS will evaluate past performance based on recency and relevancy using Government databases and other available sources. Quoters must demonstrate a proven track record in successfully completing projects of similar scope, with emphasis on quality of work, adherence to schedules, and compliance with contract requirements. Factor 2 (Past Performance) will be rated using the ACCEPTABLE/UNACCEPTABLE ratings below. In order to be considered for award, a quoter must have an “ACCEPTBALE” past performance rating.

Acceptable Based on the quoter’s past performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort or the quoter’s past performance record is unknown (see note below).

Unacceptable Based on the quoter’s past performance record, the Government has no reasonable expectation that the quoter will successfully perform the required effort.

Note: If a Quoter does not have a record of relevant past performance, or if past performance information is unavailable or so limited that no meaningful rating can reasonably be assigned, the Quoter will not be rated favorably or unfavorably.

The quoter shall use the Government provided Microsoft Excel price template (Attachment 1 – Price Template) to submit a price quote. The quoter shall provide the maximum discount. The quoter shall follow the instructions provided on the template.

Offerors are strongly encouraged to offer discounted pricing.

A written notice of award or acceptance of an offer furnished to the successful quoter within the time for acceptance specified in the quote. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Performance Work Statement

Turnkey Firearm Competition Event

1.0 General Information

1.1 Purpose

The purpose of this Performance Work Statement (PWS) is to define the requirements for a Contractor to provide a fully managed, turnkey firearm competition event for the United States Secret Service (USSS), James J. Rowley Training Center (JJRTC). The Contractor shall organize, administer, manage, and execute firearm competition events that support training, readiness, and professional development.

1.2 Background

The USSS requires qualified Contractor support to plan and execute firearm competition events in accordance with applicable federal, state, and local laws and regulations

1.3 Contract Type

This requirement is anticipated to be issued under a Firm-Fixed-Price (FFP) Blanket Purchase Agreement (BPA). Individual requirements, event dates, locations, and quantities shall be specified in subsequent BPA Orders.

1.4 Period of Performance

The BPA will consist of five (5) year ordering period.

Specific event periods of performance shall be identified in individual BPA Orders and may include planning, setup, event execution, teardown, closeout, and reporting periods.

1.5 Place of Performance

The place of performance shall be identified in individual BPA Orders. Events may be conducted at an off-site range or facility coordinated between the Contractor and USSS personnel within 120 miles of, or on site at JJRTC.

The Contractor shall secure or coordinate use of a suitable range or facility through ownership, lease, joint-use, partnership agreement, or other lawful arrangement approved for the event.

1.6 Delivery Locations

Delivery of non-freight items shall be made to:

USSS-RTC WADS

245 Murray Drive, SW, Bldg. T-5 Washington, DC 20223 Attn: USSS COR/POC

Delivery of freight items shall be made to:

USSS RTC-WADS

9200 Powder Mill Road Laurel, MD 20708 Attn: USSS COR/POC

The Government reserves the right to delay any freight delivery within 12 hours of notification for up to three days.

1.7 Delivery Hours

Any required deliveries to USSS facilities shall be made during normal business hours, 0700 to 1400 Eastern Time, and shall not occur on federal holidays or during scheduled or unscheduled Government closures, shutdowns, or similar events, unless expressly authorized and coordinated with the Government Technical Point of Contact.

1.8 Contractor Delivery Responsibilities

The Contractor shall be responsible for all deliveries, including coordination, transportation, offloading, onloading, staging, and accountability of Contractor-provided equipment and materials. The Contractor shall coordinate each delivery with the Contracting Officer’s Representative (COR) or Government Point of Contact prior to delivery and shall specify the proposed delivery date and time. Contractor deliveries to private or contractor provided facilities are the responsibility of the contractor.

2.0 Scope

The Contractor shall provide all personnel, management, supervision, equipment, materials, facilities, supplies, logistics, insurance, affiliations, technology, and services necessary to organize, manage, administer, and execute turnkey firearm competition events.

The Contractor shall perform all activities required from event planning through final reporting, including site coordination, range readiness, registration, setup, safety operations, scoring, judging, medical coordination, teardown, cleanup, and closeout.

The Government will request a Performance Work Statement at the individual BPA Order level.

3.0 Specific Requirements

3.1 Program and Event Management

The Contractor shall provide program and event management for all BPA Orders.

The Contractor shall:

1. Assign a qualified Event Manager as the primary Contractor point of contact.

2. Develop and maintain an event management schedule for each BPA Order.

3. Coordinate with the USSS COR or designated Government personnel throughout planning and execution.

4. Conduct planning meetings as required by the Government.

5. Track milestones, risks, issues, logistics, facility coordination, and action items.

6. Provide sufficient staffing to safely and effectively execute each event.

7. Ensure all Contractor personnel are trained and briefed on their duties before event execution.

8. Coordinate with USSS personnel in planning event locations for subsequent years after the base year.

9. Maintain communication with the Government before, during, and after each event.

3.2 Turnkey Competition Event Planning and Execution

The Contractor shall organize and administer a turnkey firearm competition event, including all logistics from setup through teardown.

The Contractor shall:

1. Plan the event schedule, stage flow, participant movement, registration process, scoring process, judging procedures, and awards process, if applicable. Work with the USSS to advertise the event.

2. Event location shall include, at a minimum, the ability to accommodate a range stage design offering shooting distances from three (3) to two hundred (200) yards.

3. Event shall include the following options: minimum eight (8) stages, single and multi-gun competitions, utilizing dynamic stage design with static and reactive steel and paper targets, including but not limited to moving, spinning, and swinging targets,

4. Provide clear event rules and judging criteria.

5. Establish fair, consistent, and transparent competition administration procedures.

6. Provide efficient participant registration and check-in processes.

7. Ensure the event is conducted in an orderly, professional, and safe manner.

8. Complete teardown and restore the event location in accordance with facility requirements.

3.3 Facility and Range Coordination

The Contractor shall secure a suitable range or facility for each event unless otherwise specified in the BPA Order or provided by the USSS.

The Contractor shall:

1. Provide or secure a range or facility through ownership, lease, joint-use, or partnership agreement.

2. Ensure the facility is suitable for the approved event type, number of participants, staffing, parking, staging, safety requirements, and operational needs.

3. Coordinate facility access, range availability, setup times, teardown times, and use restrictions.

4. Ensure the facility complies with applicable legal, safety, environmental, zoning, and operational requirements.

5. Confirm range readiness before event execution.

6. Ensure target systems, scoring technology, and event support equipment are operational before the event begins.

7. Provide backup or contingency procedures for equipment or technology failures.

3.5 Legal and Regulatory Compliance

The Contractor shall ensure event operations comply with all applicable federal, state, and local laws and regulations.

The Contractor shall:

1. Comply with applicable firearms, range, safety, labor, environmental, and operational requirements.

2. Address applicable ATF, Federal Firearms License, zoning, environmental management, lead management, NEPA, OSHA, and other regulatory requirements.

3. Obtain and maintain permits, licenses, approvals, certifications, or agreements necessary for Contractor performance.

4. Notify the Government promptly of any compliance issue that may affect event execution.

5. Maintain documentation supporting regulatory compliance and provide it to the Government upon request.

3.6 Safety Management

The Contractor shall develop, implement, and document comprehensive safety standard operating procedures for each event.

The Contractor shall:

1. Develop a written Safety Standard Operating Procedure or Safety Plan for each event.

2. Use certified Range Safety Officers or other qualified safety personnel appropriate to the event type and range requirements.

3. Conduct or support safety briefings for participants, staff, and vendors.

4. Enforce applicable safety rules within the Contractor’s area of responsibility.

5. Coordinate with Government personnel, facility personnel, and range safety personnel.

6. Immediately report unsafe conditions, safety violations, injuries, emergencies, or incidents to the

Government.

7. Maintain incident logs and submit incident documentation as required.

8. Ensure safety procedures are consistent with applicable laws, facility rules, competition rules, and industry best practices.

3.7 Medical and Emergency Response Coordination

The Contractor shall coordinate and partner with USSS medical personnel to ensure adequate emergency response coverage for each event.

The Contractor shall:

1. Coordinate medical support expectations with USSS medical personnel during planning.

2. Identify emergency response procedures, emergency access points, evacuation routes, and emergency communication protocols.

3. Include medical and emergency response coordination in the event plan.

4. Ensure Contractor staff know how to report emergencies and contact appropriate medical or emergency personnel.

5. Document and report any medical or emergency incident in accordance with Government direction.

The Contractor shall not provide medical services unless specifically required by the BPA Order and performed by qualified, licensed, and authorized personnel.

3.8 Insurance

The Contractor shall provide adequate insurance coverage for the event.

The Contractor shall:

1. Maintain general liability insurance.

2. Maintain specialized range, firearm, or event insurance appropriate for the competition.

3. Provide certificates of insurance or other proof of coverage upon request.

4. Ensure insurance coverage remains active throughout the applicable event planning, execution, and closeout period.

5. Notify the Government immediately of any lapse, cancellation, or material change in coverage.

3.9 Security, Access Control, and Credentialing

Credentialling is a Government responsibility and shall be conducted by the USSS prior to the event.

The Contractor shall:

1. Support pre-registration and identity verification procedures.

2. Verify attendees, staff, vendors, and participants against approved rosters or access lists.

3. Coordinate access procedures with USSS personnel and facility representatives.

4. Report access discrepancies, unauthorized access attempts, or credentialing issues to the

Government.

5. Protect access control information and participant data in accordance with applicable privacy requirements.

3.10 Registration and Check-In

The Contractor shall provide efficient registration and check-in processes.

The Contractor shall:

1. Establish registration procedures for participants, staff, vendors, and other approved attendees.

2. Maintain pre-registration rosters, check-in logs, and attendance records.

3. Provide participant information packets or event materials, if required.

4. Resolve administrative registration issues in coordination with the Government.

5. Protect personally identifiable information and registration data.

3.11 Scoring, Judging, and Results

The Contractor shall provide fair judging and accurate scoring.

The Contractor shall:

1. Establish scoring procedures consistent with the approved event format

2. Provide scoring technology, scoring sheets, scorecards, tablets, software, or other scoring tools required for the event.

3. Ensure scoring tools are operational before the event begins.

4. Provide trained personnel to support scoring and judging.

5. Maintain scoring records and discrepancy logs.

6. Resolve administrative scoring discrepancies in coordination with the Government.

7. Provide scoring summaries and final results as part of the final report.

The Government retains final authority to accept results, resolve Government-level disputes, and approve official release of results.

3.12 Equipment, Materials, Target Systems, and Technology

The Contractor shall provide all equipment, materials, target systems, and scoring technology necessary to execute the event unless otherwise specified in an individual BPA Order.

The Contractor shall:

1. Provide targets, target stands, props, scoring materials, signage, registration materials, safety materials, and administrative supplies.

2. Ensure all equipment is suitable, safe, operational, and available before the event begins.

3. Provide setup, maintenance, troubleshooting, and teardown support.

4. Provide backup equipment or contingency procedures for critical systems.

5. Remove Contractor-provided equipment and materials after the event.

6. Dispose of used materials in accordance with range, environmental, and facility requirements.

3.13 Environmental, Lead, and Waste Management

The Contractor shall comply with applicable environmental, lead management, waste management, and facility requirements.

The Contractor shall:

1. Comply with applicable environmental laws, regulations, and facility rules.

2. Follow applicable lead management requirements.

3. Manage waste and used materials in accordance with approved procedures.

4. Avoid unauthorized disturbance, disposal, or release of materials.

5. Report environmental concerns or incidents to the Government promptly.

3.14 Privacy Requirements

The Contractor shall comply with the Privacy Act of 1974, 5 U.S.C. § 552a, and all applicable DHS and USSS privacy policies.

The Contractor shall:

1. Protect participant, attendee, staff, vendor, and Government-provided information.

2. Limit access to personally identifiable information to personnel with a need to know.

3. Use participant data only for authorized contract purposes.

4. Safeguard registration records, credentialing records, scoring records, and feedback forms.

5. Report suspected or actual privacy incidents to the Government immediately.

6. Return or dispose of records as directed by the Government.

3.15 Contractor Qualifications and Business Requirements

The Contractor shall maintain business qualifications necessary to perform under the BPA.

The Contractor shall:

1. Maintain active registration in SAM.gov.

2. Maintain a Unique Entity ID.

3. Maintain relevant NAICS code registration, which may include 711310, 713990, 611620, or other appropriate codes.

4. Register with the applicable Government invoicing platform required by the contract.

5. Maintain any required business certifications represented in the Contractor’s offer.

6. Maintain relevant small business certifications, if applicable.

7. Provide evidence of past performance organizing similar events and references upon request.

3.16 Invoicing

The Contractor shall submit invoices in accordance with the BPA and individual BPA Orders.

To ensure prompt payment, the invoice(s) shall be submitted to the IPP.GOV website as well as submitted in a .pdf, Word, html or equivalent format to the USSS CS and COR.

3.17 Final Report and Closeout

The Contractor shall deliver a final report after each event.

The final report shall include, at a minimum:

1. Event summary.

2. Participant count and attendance summary.

3. Participant feedback summary.

4. Incident logs.

5. Safety issues or corrective actions.

6. Scoring summaries.

7. Equipment or technology issues.

8. Lessons learned.

9. Recommendations for future events.

10. Confirmation of teardown and cleanup.

11. Confirmation of return or disposition of Government-furnished property, if applicable.

4.0 Deliverables

No. Deliverable Description Due Date/Frequency Format

1 Event Management Plan

Describes Contractor’s management approach, schedule, staffing, communications, risks, and coordination procedures

Within timeframe stated in BPA Order Word/PDF

2 Event Schedule Detailed planning, setup, execution, teardown, and closeout schedule

Draft and final due dates per BPA Order Excel/PDF

3 Facility/Range Confirmation

Documentation confirming event location, facility availability, and use arrangement

Prior to event, as stated in BPA Order PDF

5 Safety SOP/Safety Plan

Written safety procedures, RSO roles, emergency coordination, and reporting procedures

Prior to event Word/PDF

6 Medical/Emergency Coordination Plan

Emergency contacts, procedures, access routes, and coordination with USSS medical personnel

Prior to event Word/PDF

7 Insurance Documentation

Proof of general liability and specialized firearms/range/event insurance

Prior to event and upon request PDF

8 Registration and Credentialing Plan

Procedures for registration, check-in and access control Prior to event Word/PDF

9 Equipment and Materials List

List of target systems, scoring technology, supplies, signage, and other event materials

Prior to event Excel/PDF

10 Rules and Scoring Procedures

Event rules, judging criteria, scoring methodology, and dispute procedures Prior to event Word/PDF

11 Check-In/Attendance Log

Record of participant, staff, vendor, and attendee check-in

At event completion or as directed Excel/PDF

12 Scoring Records and Results

Scoring data, score summaries, final rankings, and discrepancy log, if applicable

At event completion or as directed Excel/PDF

13 Incident Log/Report Documentation of safety, medical, security, privacy, or operational incidents

As incidents occur;

final with closeout Word/PDF

No. Deliverable Description Due Date/Frequency Format

14 Final Event Report Participant feedback, incident logs, scoring summaries, lessons learned, and recommendations

Within timeframe stated in BPA Order Word/PDF

15 Invoice Invoice submitted through required platform and to designated Government recipients, as required

Per BPA Order/payment terms Platform/PDF

5.0 Government-Furnished Information and Support

The Government may provide, as applicable:

1. BPA Order requirements.

2. Event objectives.

3. Desired event date or date range.

4. Approved participant lists or eligibility criteria.

5. Government points of contact.

6. USSS medical coordination points of contact.

7. Facility access requirements.

8. Delivery instructions.

9. Government-specific privacy, security, or operational requirements.

10. Review and acceptance of required deliverables.

6.0 Contractor-Furnished Items

Unless otherwise specified in a BPA Order, the Contractor shall provide all resources necessary for performance, including:

1. Qualified personnel.

2. Event management staff.

3. Certified Range Safety Officers or qualified safety personnel.

4. Range or facility access, if off-site.

5. Target systems.

6. Scoring technology.

7. Registration and credentialing materials.

8. Event signage.

9. Administrative materials.

10. Safety materials.

11. Insurance.

12. Setup, teardown, transportation, and delivery services.

7.0 Performance Standards

The Contractor shall perform all requirements in a professional, safe, timely, compliant, and efficient manner. Performance shall be evaluated based on:

1. Timely planning and coordination.

2. Safe event execution.

3. Compliance with legal, regulatory, range, affiliation, security, and privacy requirements.

4. Quality and readiness of the event location.

5. Functionality of target systems and scoring technology.

6. Accuracy of scoring and results.

7. Efficiency of registration, and check-in.

8. Adequacy of medical and emergency coordination.

9. Completeness and quality of deliverables.

10. Timely and accurate final reporting and invoicing.

Quality Assurance Surveillance Plan

1.0 Purpose

This Quality Assurance Surveillance Plan (QASP) provides a framework for Government surveillance of Contractor performance under the PWS. The QASP identifies key performance requirements, performance standards, acceptable quality levels, surveillance methods, surveillance frequency, and potential remedies or corrective actions.

2.0 Government Surveillance Roles

Contracting Officer

The Contracting Officer has authority to enter into, administer, modify, and terminate the contract. Only the Contracting Officer may change contract terms and conditions.

Contracting Officer’s Representative

The COR monitors Contractor performance, reviews deliverables, documents performance, and communicates performance concerns to the Contracting Officer.

Government Technical Personnel

Government technical personnel may support technical review, safety coordination, facility coordination, medical coordination, or operational observation, as authorized.

3.0 Surveillance Methods

The Government may use the following surveillance methods:

1. Deliverable review.

2. Direct observation.

3. Random sampling.

4. Periodic inspection.

5. Event readiness review.

6. Meeting attendance.

7. Review of rosters, logs, records, reports, scoring data, and incident records.

8. Participant or stakeholder feedback.

9. Corrective action tracking.

4.0 QASP Chart

PWS

Ref.

Performance Requirement

Performance Standard

Acceptable Quality Level

Surveillance Method Frequency

Potential Remedy /Corrective

Action

3.1

Provide program and event management

Contractor provides qualified management, maintains schedule, coordinates with USSS, and tracks risks/issues

95% of required milestones completed on time; no unresolved critical planning issues caused by Contractor

COR review, meeting attendance, schedule review

Weekly during planning;

daily during event

Corrective Action Request; revised schedule or management plan

3.1 Assign qualified Event Manager

Event Manager is identified, available, responsive, and able to coordinate Contractor performance

Event Manager identified by required date and responds to Government inquiries within one business day, unless urgent

COR

observation, communicatio ns review

Upon award/order and throughout performance

Replacement or corrective action plan

3.2 Organize and administer turnkey event

Event is planned and executed from setup through teardown in accordance with approved plan

100% of critical event functions completed; no material failure preventing event execution

Direct observation, deliverable review, event readiness review

Per event

Correct deficiencies;

Government may document performance failure

3.2 Provide clear rules and fair judging

Rules, judging procedures, and scoring process are clear, consistent, and available to participants

Rules approved before event; no substantiated recurring judging process errors

Review of rules, participant feedback, observation

Prior to and during event

Revise procedures;

retrain judges;

correct records

3.3 Secure suitable

range/facility

Facility is available, suitable, and authorized for the approved competition event

Facility confirmed by required date;

100% of critical facility needs addressed

Facility documentation review, readiness inspection

Prior to event

Provide alternate facility or corrective plan

3.3 Ensure range

readiness

Range, target systems, scoring technology, staging, and

100% of critical range readiness items operational

Readiness inspection, direct observation

Before event start

Immediate correction; delay event if necessary

Ref.

Performance Requirement

Performance Standard

Acceptable Quality Level

Surveillance Method Frequency

Potential Remedy /Corrective

Action operational areas are ready before event start before event begins

3.4

3.5 Maintain legal and regulatory compliance

Contractor complies with applicable federal, state, local, ATF/FFL, zoning, environmental, lead/NEPA, and

OSHA

requirements

No known unresolved legal or regulatory noncompliance affecting event performance

Documentatio n review, COR inquiry, incident review

Prior to event and as needed

Stop work if necessary;

corrective action;

Contracting Officer notification

3.6

Develop and implement Safety SOP/Safety Plan

Safety procedures are documented, complete, and implemented during event

Safety plan accepted before event; zero willful or repeated safety violations by Contractor personnel

Deliverable review, direct observation, incident review

Prior to and during event

Immediate correction;

removal of unsafe personnel;

corrective action

3.6

Provide certified Range Safety Officers or qualified safety personnel

Safety personnel meet certification or qualification requirements and are present as required

100% of required safety roles staffed during live-fire activities

Credential review, observation

Prior to and during event

Replace personnel;

suspend activity until corrected

3.6 Report safety

incidents

Safety incidents and unsafe conditions are reported promptly and documented accurately

100% of incidents reported immediately and documented within required timeframe

Incident log review, COR notification review

As incidents occur

Correct incident report; corrective action plan

3.7

Coordinate medical and emergency response support

Emergency procedures are coordinated with USSS medical personnel and included in event planning

Medical/emergenc y coordination completed before event; emergency contacts available during event

Plan review, meeting records, observation

Prior to and during event

Update plan;

conduct additional briefing

Performance Requirement

Performance Standard

Acceptable Quality Level

Surveillance Method Frequency

Potential Remedy /Corrective

Action

3.8 Maintain insurance coverage

Contractor maintains required general liability and specialized range/firearms/e vent insurance

100% proof of required coverage provided before event and maintained through closeout

Insurance documentation review

Prior to event and upon request

Provide proof; do not proceed until coverage verified

3.9 Implement participant management

Pre-registration and identity verification procedures are implemented

100% of attendees processed through approved check-in or exception process

Observation, check-in log review

Event day Correct process;

notify Government of discrepancies

3.10

Provide efficient registration/che ck-in

Registration is orderly, timely, and accurate

95% of participants processed without Contractor-caused delay or error; all discrepancies documented

Observation, participant feedback, roster review

Event day

Add staffing;

correct records;

process improvement

3.10 Protect registration and participant data

Participant data is safeguarded and used only for authorized purposes

Zero confirmed unauthorized disclosures caused by Contractor

Records review, incident review

Throughout performance

Privacy incident reporting;

corrective action

3.11

Provide accurate scoring and judging support

Scores are recorded accurately using approved scoring procedures

98% scoring accuracy; all discrepancies documented and resolved or elevated

Score sampling, scoring record review

During and after event

Correct scores;

retrain scorers;

resubmit results

3.11 Submit scoring summaries/resu lts

Results are complete, accurate, and submitted by required deadline

95% on-time submission; no material unresolved scoring errors in final summary

Deliverable review Post-event Revise and resubmit

3.12

Provide required equipment, materials, target systems, and scoring technology

Required equipment and technology are available, safe, and operational

100% of critical systems operational before event;

contingency process available

Inventory review, readiness inspection

Prior to and during event

Repair/replace equipment;

implement contingency

Performance Requirement

Performance Standard

Acceptable Quality Level

Surveillance Method Frequency

Potential Remedy /Corrective

Action

3.12 Complete setup

and teardown

Setup and teardown are completed according to approved schedule and facility requirements

100% of critical setup complete before event;

cleanup completed by approved deadline

Direct observation, closeout inspection

Event setup and closeout

Correct deficiencies at no additional cost

3.13

Comply with environmental, lead, and waste requirements

Contractor manages waste and materials in accordance with applicable requirements and facility rules

No unresolved environmental or waste management deficiencies

Observation, closeout inspection, incident review

During and after event

Correct disposal/cleanup;

incident reporting

3.14

Comply with Privacy Act and

DHS/USSS

privacy policies

Records containing personal information are protected and handled appropriately

Zero confirmed unauthorized disclosure caused by Contractor;

privacy incidents reported immediately

Records handling review, incident review

Throughout performance

Privacy incident response;

corrective action

3.15

Maintain business registrations and required certifications

Contractor maintains SAM.gov registration, Unique Entity ID, applicable

NAICS,

invoicing platform registration, and represented certifications

100% current and valid when required for award, order, and payment

Documentatio n review

At award/order and as needed

Update registration;

payment delay until corrected

3.16 Submit accurate invoices

Invoices are complete, accurate, timely, and submitted through required platform and distribution process

95% invoices accepted without material error

Invoice review Per invoice Correct and resubmit invoice

3.17 Submit final

report

Final report includes participant

Report submitted by deadline and accepted with no

Deliverable review

After each event

Revise and resubmit

Performance Requirement

Performance Standard

Acceptable Quality Level

Surveillance Method Frequency

Potential Remedy /Corrective

Action feedback, incident logs, scoring summaries, lessons learned, and recommendation s more than minor revisions

3.17 Complete

closeout

Contractor completes cleanup, records transfer, equipment removal, and final documentation

100% of closeout tasks completed by required deadline

Closeout inspection, checklist review

Post-event

Correct deficiencies;

Contracting Officer notification

5.0 Performance Ratings

The Government may use the following general performance ratings for internal surveillance documentation:

Rating Description

Excellent Performance exceeds requirements with no significant deficiencies and minimal Government intervention

Satisfactory Performance meets requirements with no material deficiencies Marginal Performance has deficiencies requiring Government attention or corrective action

Unsatisfactory Performance fails to meet material requirements or creates significant safety, schedule, compliance, or mission risk

CONTRACT PROVISIONS

Provisions incorporated by reference:

FAR PROVISIONS INCORPORATED BY REFERENCE

PROVISION TITLE DATE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

SEP 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.204-7 System for Award Management (AUG 2025) (DEVIATION 25-19) (effective November 28,2025)

AUG 2025

52.204-90 Offeror Identification (AUG 2025) (DEVIATION 25-19) (effective November 28,2025)

AUG 2025

52.219-2 Equal Low Bids (OCT 2025) (DEVIATION 26-03) (effective November 28, 2025)

OCT 2025

52.225-2 Buy American Certificate OCT 2022

52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (OCT 2025) (DEVIATION 26-09) (effective November 28,2025)

OCT 2025

52.229-11 Tax on Certain Foreign Procurements-Notice and Representation JUN 2020

Provisions incorporated by full text:

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (AUG 2025) (DEVIATION 25-23) (effective November 3, 2025)

(a) Definitions. As used in this clause—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e)(1) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and https://www.sam.gov/

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $10,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx

(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or…