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Solicitation 285-25-RFQ-0023 Medical equipment and supplies – Mid-Atlantic Tribal Health Center
COMBINED SYNOPSIS/SOLICITATION:
THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC ENTERPRISES IN ACCORDANCE WITH HHSAR SUBPART 326.6 – ACQUISITIONS UNDER THE BUY INDIAN ACT (25 U.S.C. 47). This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.
The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for Medical Equipment and Supplies for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, Virginia. This is a Buy-Indian Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set-Asides. The solicitation documents & incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03 – January 17, 2025. The associated North American Industry Classification System code is 423450 and the small business size standard is 500 employees.
PRICE SCHEDULE: PHARMACY EQUIPMENT: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.
Please complete the following pricing schedule utilizing your most competitive and reasonable rate:
Item Description
Unit Price Total
| 1. EKG machine |
| 1.00 |
| Each$_______$________ |
| 2. otoscope ** can be in one wall system w/ ophthalmoscope |
| 5.00 |
| Each$_______$________ |
| 3. Bladder scanner |
| 1.00 |
| Each$_______$________ |
| 4. nebulizers |
| 3.00 |
| Each$_______$________ |
| 5. Vitals machine: to include auto BP, thermometer, pulse ox |
| 5.00 |
| Each$_______$________ |
| 6. 3- Glove holder/canister |
| 10.00 |
| Each$_______$________ |
| 7. office trash can |
| 11.00 |
| Each$_______$________ |
| 8. Medical trash can |
| 16.00 |
| Each$_______$________ |
| 9. biohazard trash can |
| 12.00 |
| Each$_______$________ |
| 10. AED |
| 4.00 |
| Each$_______$________ |
| 11. ice machines |
| 4.00 |
| Each$_______$________ |
| 12. Lab chair - extra wide reclining |
| 1.00 |
| Each$_______$________ |
| 13. bariatric/wheelchair scale |
| 1.00 |
| Each$_______$________ |
| 14. wall height measurement mount |
| 1.00 |
| Each$_______$________ |
| 15. vision chart |
| 4.00 |
| Each$_______$________ |
| 16. chair stretcher |
| 1.00 |
| Each$_______$________ |
| 17. Rolling Exam Chair |
| 8.00 |
| Each$_______$________ |
| 18. chairs- stationary |
| 10.00 |
| Each$_______$________ |
| 19. Pediatric scale – portable |
| 4.00 |
| Each$_______$________ |
| 20. pediatric table scale |
| 1.00 |
| Each$_______$________ |
| 21. spot vision screener |
| 1.00 |
| Each$_______$________ |
| 22. Thermometer |
| 5.00 |
| Each$_______$________ |
| 23. pulse oximeter- pediatric and adult |
| 1.00 |
| Case$_______$________ |
| 24. pediatric tape measure |
| 1.00 |
| Case$_______$________ |
| 25. manual BP cuff, gauges, monitors |
| 1.00 |
| Case$_______$________ |
| 26. extra staff stethoscopes |
| 2.00 |
| Each$_______$________ |
| 27. disposable stethoscopes |
| 1.00 |
| Case$_______$________ |
| 28. speculum lamp/lighted speculum |
| 1.00 |
| Case$_______$________ |
| 29. black UV lamp |
| 1.00 |
| Each$_______$________ |
| 30. standing lamp |
| 5.00 |
| Each$_______$________ |
| 31. Clocks |
| 24.00 |
| Each$_______$________ |
| 32. magnifying glasses |
| 6.00 |
| Each$_______$________ |
| 33. ambu bag adult and pediatric |
| 3.00 |
| Set $_______$________ |
| 34. Urine Analyzer |
| 1.00 |
| Each$_______$________ |
| 35. Standing Scale |
| 1.00 |
| Each$_______$________ |
| 36. lockable cabinet for lab area/alcove -match color of other cabinet |
| 1.00 |
| Each$_______$________ |
| 37. cart for bathroom specimens |
| 1.00 |
| Each$_______$________ |
| 38. Sani-Wipes |
| 3.00 |
| Case$_______$________ |
| 39. Curity Adhesive bandage 1"x3" |
| 1.00 |
| Case$_______$________ |
| 40. Foam hand sanitizer |
| 20.00 |
| Case$_______$________ |
| 41. Alcohol prep pads |
| 1.00 |
| Case$_______$________ |
| 42. cotton tipped applicator non- sterile |
| 3.00 |
| Case$_______$________ |
| 43. emesis bags |
| 3.00 |
| Case$_______$________ |
| 44. drinking cups |
| 1.00 |
| Case$_______$________ |
| 45. hanging/stack bins/organizers 3 X 4 X 7.5 |
| 30.00 |
| Each$_______$________ |
| 46. tongue blades |
| 1.00 |
| Case$_______$________ |
| 47. kids themed band aids |
| 1.00 |
| Case$_______$________ |
| 48. medline Provoidine pads |
| 1.00 |
| Case$_______$________ |
49. BZK
wipes/moist towlettes
| 1.00 |
| Case$_______$________ |
| 50. Infant heel warmer |
| 1.00 |
| Pack$_______$________ |
| 51. Telfa- non- adherent dressing 2x3 |
| 1.00 |
| Case$_______$________ |
| 52. liquid bandage exceed topical skin adhesive |
| 1.00 |
| Case$_______$________ |
| 53. disposable underpads 17x24 $30.09/cs of 300 |
| 2.00 |
| Case$_______$________ |
| 54. small gloves Latex free |
| 1.00 |
| Case$_______$________ |
| 55. medium gloves |
| 1.00 |
| Case$_______$________ |
| 56. large gloves |
| 1.00 |
| Case$_______$________ |
| 57. extra large gloves |
| 1.00 |
| Case$_______$________ |
| 58. paper patient gowns |
| 2.00 |
| Case$_______$________ |
| 59. Paper sheets (for cover ups) |
| 2.00 |
| Case$_______$________ |
| 60. otoscope covers- pediatric |
| 2.00 |
| Case$_______$________ |
| 61. otoscope covers- adult |
| 2.00 |
| Case$_______$________ |
| 62. Tissues |
| 3.00 |
| Case$_______$________ |
| 63. ace bandage wrap 6" |
| 1.00 |
| Case$_______$________ |
| 64. ace bandage wrap 4" |
| 1.00 |
| Case$_______$________ |
| 65. Suture removal kit |
| 1.00 |
| Case$_______$________ |
| 66. table paper |
| 20.00 |
| Case$_______$________ |
| 67. eye shields 100 pre- assembled disposable multicolor frame |
| 1.00 |
| Case$_______$________ |
| 68. PPE: gowns |
| 2.00 |
| Case$_______$________ |
| 69. PPE: face shields |
| 1.00 |
| Each$_______$________ |
| 70. Sharps containers |
| 20.00 |
| Each$_______$________ |
| 71. wall locks for sharps containers |
| 5.00 |
| Case$_______$________ |
| 72. asthma spacers |
| 2.00 |
| Case$_______$________ |
| 73. speculum illumination system |
| 5.00 |
| Each$_______$________ |
| 74. speculums- various sizes: SMALL, MEDIUM LARGE |
| 1.00 |
| Case$_______$________ |
| 75. sterile lubricant |
| 1.00 |
| Case$_______$________ |
| 76. medical scissors |
| 50.00 |
| Each$_______$________ |
| 77. may stand/instrument tray |
| 2.00 |
| Each$_______$________ |
78. single use procedure kits" sutures, punch biopsies
| 1.00 |
| Case$_______$________ |
| 79. reflex hammers |
| 5.00 |
| Each$_______$________ |
| 80. blood lancets |
| 2.00 |
| Case$_______$________ |
| 81. ear syringes |
| 50.00 |
| Each$_______$________ |
| 82. earwax removers, disposable curettes |
| 1.00 |
| Case$_______$________ |
| 83. specimen cups |
| 1.00 |
| Case$_______$________ |
| 84. sterile sponges |
| 1.00 |
| Case$_______$________ |
| 85. ABD pads |
| 4.00 |
| Packs$_______$________ |
| 86. cotton balls- 1000 |
| 2.00 |
| Packs$_______$________ |
| 87. scalpels- 10 pack disposable |
| 3.00 |
| Packs$_______$________ |
| 88. bulb syringes/aspirators |
| 1.00 |
| Case$_______$________ |
| 89. non sterile gauze 2x2 |
| 1.00 |
| Case$_______$________ |
| 90. roll gauze- 4 in x1 yard |
| 1.00 |
| Case$_______$________ |
| 91. Tape |
| 1.00 |
| Case$_______$________ |
| 92. burn dressings |
| 1.00 |
| Case$_______$________ |
| 93 medical bags for supplies and equipment/ trauma kit |
| 12.00 |
| Each$_______$________ |
| 94. Patient ID bags- empty |
| 1.00 |
| Case$_______$________ |
| 95. incentive spirometer |
| 3.00 |
| Case$_______$________ |
| 96. sterile gauze 2x2 |
| 1.00 |
| Case$_______$________ |
| 97. sterile gauze 4x4 |
| 1.00 |
| Case$_______$________ |
| 98. single use tweezers |
| 1.00 |
| Case$_______$________ |
| 99. sterile water |
| 1.00 |
| Case$_______$________ |
| 100. crocodile/alligator tor forceps |
| 4.00 |
| Each$_______$________ |
| 101. nutritional drinks & formula children/adults |
| 1.00 |
| Case$_______$________ |
| 102. instant ice |
| 1.00 |
| Case$_______$________ |
| 103. instant heat |
| 1.00 |
| Case$_______$________ |
| 104. 1ml syringes |
| 1.00 |
| Case$_______$________ |
| 105. 3ml syringes |
| 1.00 |
| Case$_______$________ |
| 106 22g needles 5/8" |
| 1.00 |
| Case$_______$________ |
| 107. 22g needles 1" |
| 1.00 |
| Case$_______$________ |
| 108 22g needles 1 1/2" |
| 1.00 |
| Case$_______$________ |
| 109. 22g needles 2" |
| 1.00 |
| Case$_______$________ |
| 110. 25g needles 5/8" |
| 1.00 |
| Case$_______$________ |
| 111. 25g needles 1" |
| 1.00 |
| Case $_______$________ |
| 112. 25g needles 1 1/4" |
| 1.00 |
| Case$_______$________ |
| 113. 25g needles 1 1/2" |
| 1.00 |
| Case$_______$________ |
| 114. 25g needles 2" |
| 1.00 |
| Case$_______$________ |
| 115. tourniquets latex free |
| 1.00 |
| Case$_______$________ |
| 116. simple arm sling |
| 1.00 |
| Case$_______$________ |
117. thermometer probes *depends on what model*
| 1.00 |
| Case$_______$________ |
| 118. Surgical mask barrier extra protection anti-fog ASTM level 3 earloops one size fits most |
| 2.00 |
| Case$_______$________ |
| 119. N95 Mask |
| 2.00 |
| Case$_______$________ |
| 120. medline Provo iodine bottle |
| 6.00 |
| Each$_______$________ |
cotton tipped applicator sterile
| 10.00 |
| Box$_______$________ |
| 121. Medical Honey |
| 2.00 |
| Each$_______$________ |
| 122. straight Cath w/ bag – pediatric |
| 2.00 |
| Box$_______$________ |
| 123. Urine bag w/ tape - Pediatric |
| 1.00 |
| Box$_______$________ |
| 124. Straight Cath- male, 10 fr |
| 1.00 |
| Box$_______$________ |
| 125. Straight Cath- male 12fr |
| 1.00 |
| Each$_______$________ |
| 126. Straight Cath- male 14 fr |
| 1.00 |
| Each$_______$________ |
| 127. Straight Cath- male 16fr |
| 1.00 |
| Each$_______$________ |
| 128. Straight Cath- male 18fr |
| 1.00 |
| Each$_______$________ |
| 129. Straight Cath- female, 10 fr |
| 1.00 |
| Each$_______$________ |
| 130. Straight Cath- female 12fr |
| 1.00 |
| Each$_______$________ |
| 131. Straight Cath- female 14 fr |
| 1.00 |
| Each$_______$________ |
| 132. Straight Cath- female 16fr |
| 1.00 |
| Each$_______$________ |
| 133. Straight Cath- female 18fr |
| 1.00 |
| Each$_______$________ |
| 134. Hemocult solution |
| 1.00 |
| Case$_______$________ |
| 135. POC urine test strips |
| 2.00 |
| Case$_______$________ |
| 136. small trauma sheers |
| 5.00 |
| Each$_______$________ |
| 137. Heavy Duty Trauma sheers |
| 12.00 |
| Each$_______$________ |
| 138. Sterile gloves, small |
| 1.00 |
| Case$_______$________ |
| 139. Sterile gloves, medium |
| 1.00 |
| Case$_______$________ |
| 140. Sterile gloves, large |
| 1.00 |
| Case$_______$________ |
| 140. Sterile gloves, extra large |
| 1.00 |
| Case$_______$________ |
| 141. Specimen pan |
| 1.00 |
| Case$_______$________ |
| 142. sterile drape |
| 1.00 |
| Box$_______$________ |
| 143. sani-cloth bleach wipes |
| 3.00 |
| Case$_______$________ |
| 144. Toilet seat paper cover |
| 50.00 |
| Each$_______$________ |
| 145. Toilet seat paper dispenser |
| 15.00 |
| Each$_______$________ |
| 146. Coban |
| 2.00 |
| Case$_______$________ |
| 147. Optic Pak- minor foreign body eye injury kit |
| 3.00 |
| Kit$_______$________ |
| 148. Adult briefs small |
| 1.00 |
| Case$_______$________ |
| 149. Adult briefs medium |
| 1.00 |
| Case$_______$________ |
| 150. Adult briefs large |
| 1.00 |
| Case $_______$________ |
| 151. Adult briefs xl |
| 1.00 |
| Case$_______$________ |
| 152. Adult briefs 2xl |
| 1.00 |
| Case$_______$________ |
| 153. Flushable wipes |
| 2.00 |
| Case$_______$________ |
PURPOSE OF THE CONTRACT: Purchase and Delivery of Medical Equipment and Supplies, including setup, for the Indian Health Service, Mid-Atlantic Tribal Health Cente in Charles City, Virginia. The vendor shall provide products/services in accordance with the attached Statement of Work.
STATEMENT OF WORK: See Attached PERIOD OF PERFORMANCE: Delivery of the Medical Equipment and Supplies preferably within 90 days of award date.
INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.
SYSTEM FOR AWARD MANAGEMENT(SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) ) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.
QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:
1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).
2. Pricing Schedule completed as included on the first page of this RFQ document.
3. Detailed Specifications of Product being quoted, including Name of Manufacturer, Manufacturer Year, Model Number, Model Name, and Model Year (as applicable).
4. Required Submissions and Required Assurance as listed in HHSAR Clause #352.226-5 Notice of Indian Economic Enterprise set-aside as located in the Provisions and Clauses document.
5. Completion of the attached IHS Indian Economic Enterprise Representation form per HHSAR Provision #352.226-7 Indian Economic Enterprise Representation.
Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.
QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Donna Harjo, Contract Specialist at donna.harjo@ihs.gov. Quotes must be received by 3:00 pm Central Time on 04/29/2025.
Please send all communication, including questions and comments on the solicitation, via email to donna.harjo@ihs.gov.
