RFQ_-_CMAR_Terminal_A_Restroom_Rehabilitation_Project.pdf

DEPARTMENT OF AIRPORTS

Request For Qualifications

Construction Manager at Risk Services

Sacramento International Airport

Terminal A Restroom Rehabilitation Project

Contract 2022-GEN-0013

Statement of Qualifications Due By:

Thursday, 6/16/2022, no later than

3:00 p.m. Daylight Saving Time (DST)

SACRAMENTO COUNTY REQUEST FOR QUALIFICATIONS

Document Version 4.29.2022 Terminal A Restroom Rehabilitation

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Table of Contents

I. Introduction

A. Eligibility to Submit a Response to this RFQ

B. Overview for Submitting a Response

II. Project Overview

III. Preliminary Screening Requirements

A. Letter of Interest (LOI)

B. Mandatory Conference

C. Screening Questionnaire

D. Scoring Questionnaire

E. Communications: Questions and Answers

IV. Statement of Qualifications Requirements

A. Format Requirements

B. Required Content for Statement of Qualifications

1. Cover Page

2. Copy of Submitted Letter of Interest (LOI)

3. LOI Attachment: Contracting License Documentation

4. Table of Contents

5. Executive Summary

6. Description of the CMAR

7. CMAR’s Approach to The Project

8. Screening Questionnaire

9. Scoring Questionnaire

10. Affidavit acknowledging receipt of all issued addenda

11. Affidavit indicating degree of acceptance of the Sample Contract

12. Appendices / Attachments (Resumes, Supplemental background materials)

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V. Response Submission Instructions

A. Checklist of required items to be submitted:

B. Submission

C. Authority to Verify Respondent’s Information

D. Alteration/Modifications to Response

E. Withdrawal of Response

VI. Cost of Developing Response

VII. Contact Persons and RFQ Questions

VIII. Response Review, Selection and Award Process

A. Three-step Review and Selection Process

I. Step 1 – Statement of Qualifications (Scoring and Evaluation)

II. Step 2 – Interview Shortlist

III. Step 3 – Lowest Price of Shortlisted CMARs

B. Recommendations to Sacramento County Board of Supervisors

IX. Recommendation for Approval and Selection Hearing

A. BOS Hearing

B. Final Approval and CMAR Validation Process

X. Attachments

APPENDIX A: Letter of Interest (LOI)

APPENDIX B: Initial Screening Questionnaire (Pass/Fail)

APPENDIX C: Scoring Questionnaire

APPENDIX D: Affidavit acknowledging receipt of all issued addenda

APPENDIX E: Affidavit indicating degree of acceptance of the Sample Contract (1 page)

Sample Contract (80 pages)

APPENDIX F: CMAR Fee Proposal Form and Instructions

EXHIBIT 1: RFQ Timeline

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REQUEST FOR QUALIFICATIONS

Construction Manager At Risk (CMAR) Services

Terminal A Restrooms Rehabilitation Project

I. Introduction

The County of Sacramento (County) owns and operates the Sacramento International Airport (SMF) through the

Department of Airports (Department), and SMF is a commercial service airport, located 12 miles from downtown

Sacramento. SMF opened in 1967 under its previous name Sacramento Metropolitan Airport, and in the 1990’s it was renamed Sacramento International Airport or SMF. Known best as the Gateway between Northern California destinations and major cities across the US and the world. SMF Terminal A opened in 1998, and since 2017, the

Department has undertaken efforts to modernize Terminal A to meet current standards and create a customer-centric experience representative of Sacramento County.

In accordance with California Code, Public Contract Code - PCC § 20146 et seq: “A county, with approval of the board of supervisors, or a public entity, with approval of its governing body, may utilize construction manager at-risk construction contracts… A construction manager at-risk construction contract may be used only for projects in the county in excess of one million dollars ($1,000,000) and may be awarded using either the lowest responsible bidder or best value method to a construction manager at-risk entity that possesses or that obtains sufficient bonding to cover the contract amount for construction services and risk and liability insurance as may be required by the county or public entity…” It is the County’s intent to use the construction manager at-risk project delivery method, and use the term CMAR to describe it.

The Department invites all qualified CMARs interested in providing these services to submit a Statement of

Qualifications (SOQ) in compliance with the requirements of this Request for Qualifications (RFQ) document.

A. Eligibility to Submit a Response to this RFQ

CMARs that intend to submit a SOQ must meet the following minimum requirements:

Ability to provide adequate bonds and insurance commensurate with the work to be performed

Hold a Class B or higher Contractors License which is current, valid, and in good standing with the

California Contractors State License Board

Experience providing preconstruction services

Have delivered projects using CMAR delivery method and managed work through

Guaranteed Maximum Price (GMP) contracts.

Ability to deliver similar projects within performance period and budget

Working with government agencies and have experience with public works projects and public contracting requirements

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Experience in the following areas is recommended:

Working in a secured public area or at a commercial service airport

Working in an operational public environment

Construction of commercial grade restrooms

Construction in multi-phased construction projects

B. Overview for Submitting a Response

The review and selection process is a three-step process to determine the responsiveness to the requirements and to determine the best value CMAR for recommendation to the County of Sacramento Board of Supervisors (BOS) for approval.

CMARs meeting the minimum eligibility requirements and interested in providing the services outlined are invited to submit a SOQ as defined in Section III, Preliminary Screening

Requirements; Section IV, Statement of Qualifications Requirements; and Section V, Response Submission Instructions, and in compliance with the RFQ. CMARs should read the entire RFQ. SOQ’s deemed incomplete and/or submitted past the due date and time will be rejected. All forms in the appendices must be completed and signed. Any SOQ not containing the RFQ required information will be rejected.

A Letter of Interest (LOI) must be submitted by CMARs by the due date and time stated in

EXHIBIT 1, RFQ Timeline, or as issued by Addendum. An SOQ submitted without the submittal of an LOI by the due date and time will not be accepted or considered. The LOI allows the County to establish a single point of contact for communication with the prospective CMAR during the RFQ process.

All prospective CMARs must attend the Mandatory Pre-Submittal Conference as stated in

EXHIBIT 1, RFQ Timeline, or as issued by Addendum. Failure to attend the Mandatory

Conference will render a prospective CMAR as non-responsive and disqualified.

Questions regarding the RFQ must be submitted in writing, to:

SacCountyEbids (OpenGov Procurement/ProcureNow) website https://secure.procurenow.com/login by the date(s) stated in EXHIBIT 1, RFQ Timeline, or as issued by Addendum. All questions submitted prior to a stated due date will be answered by addenda, and distributed to all prospective CMARs point of contact identified in the LOI.

If the County issues addenda to this RFQ, prospective CMARs are solely responsible for and must acknowledge receipt of addenda in the SOQ. Failure to acknowledge and respond to any addenda issued by the County may render the CMAR non-responsive and disqualified.

All SOQs submitted by the due date and time stated in EXHIBIT 1, RFQ Timeline, or as issued by Addendum, will be considered and evaluated in accordance with Part VIII, Response Review, Selection and Award

Process.

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II. Project Overview

SMF Terminal A, opened in 1998, is divided into pre-security or the public side and post-security or secured side. Terminal A has eight public-use restrooms, two of which are located on the public side and the other six restrooms are located on the secured side. All eight restrooms are outdated and in need of rehabilitation.

The planned restroom rehabilitation will include removing all fixtures and finishes in each restroom space and completely rebuilding the restrooms. The illustrations on the top of the next page depicts the restroom locations in Terminal A. The mid-row illustrations show, as an example, the existing and proposed restroom layouts. The illustrations at the bottom of the page are the Architects’ rendering of the renovated restrooms.

The design of the restrooms follows several principles:

Increase privacy and safety by providing private individual water closet rooms

Increase comfort and experience with a more open space, better-balanced lighting, and implementing calming color schemes

Increase ease of maintenance by consolidating areas that require frequent attention and servicing

Increase user-friendliness by incorporating modern sensor activated devices and smart technologies

Maximize space layout by arranging spaces according to activities and providing flexibility for future modifications and conversions

To ensure continuous availability of restrooms in both public side and secured side of Terminal A in order to meet passenger demand and expectations, the Department envisions construction being phased.

In general, the selected CMAR delivery method will involve two parts:

Preconstruction services including review of the design documents and cost estimate prepared by the

County’s consulting architect, value engineering (VE) and constructability/means and methods analysis, and recommendations for design changes. Additional preconstruction services to prepare an overall project schedule, draft cost estimates and final cost proposal in the form of a Guaranteed Maximum

Price (GMP), and

Construction of the project

The Department of Airports will be seeking a Federal Grant for this work. The estimated total construction cost for the Project is $8 Million. The project cost including construction and all other soft costs, allowances and contingencies is estimated to be $12 Million.

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Terminal A Landside Restrooms Terminal A Airside Restrooms

Example of Existing Restrooms Example of Proposed Restrooms

Rendering of Interior of Restroom

Rendering of Entry to Restroom

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III. Preliminary Screening Requirements

A. Letter of Interest (LOI)

A LOI is an initial communication from the prospective CMAR indicating a desire to participate in the RFQ process. This letter must be uploaded to the SacCountyEbids (OpenGov Procurement/ProcureNow) website and include on your submission “RFQ Contract 2022-GEN-0013”

Deadline for delivery of the LOI is listed in EXHIBIT 1, RFQ Timeline, or as issued by Addendum. If the LOI does not arrive by the date and time stated in EXHIBIT 1 or as instructed above it will be rejected and returned.

For LOI requirements, see Appendix A. A copy must be submitted in your SOQ.

Following receipt of the LOI from prospective CMARs, County staff will review the information submitted and will compile a report that identifies the entities interested in proposing. This information will be posted at the SacCountyEbids (OpenGov Procurement/ProcureNow) website as stated in EXHIBIT 1.

B. Mandatory Conference

The Mandatory Conference is scheduled as stated in EXHIBIT 1, RFQ Timeline, or as issued by Addendum. The purpose of this mandatory conference is to review the RFQ package, schedule of events, review process, submission requirements, and forms to be completed. Additionally, County staff and project team will be available to answer questions regarding evaluation requirements, scope of work, fiscal policies, and collaborative planning. Essential information received at the Conference may aid prospective CMAR in deciding whether to submit a SOQ. The Conference may also provide a forum for networking with other entities that may be interested in collaborating on a SOQ. All questions at the Mandatory Conference will be answered informally. All formal questions will be submitted in writing and responses will be through the Addenda process. For the last day to submit questions refer to EXHIBIT 1, RFQ Timeline, or as issued by Addendum.

Pending the status of COVID-19, the Mandatory Conference may be held by electronic format, more information will be provided to the CMAR representatives. If held in person, or electronic format, prospective CMARs must identify in the LOI the representative(s) who will be attending the Mandatory Conference. Attendance is limited to two (2) attendees per CMAR proposer. Be advised COVID-19 protocols are in place at all County facilities in accordance with County of Sacramento policies and the State of California mandates.

Any prospective CMAR that fails to have their representatives attending the Mandatory Conference will be disqualified from the RFQ process.

C. Screening Questionnaire

Appendix B contains the initial screening questionnaire that a prospective CMAR must pass to continue with the process. The County may request proof of answers to any screening question(s).

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D. Scoring Questionnaire

Appendix C contains a scoring questionnaire intended to provide detailed information about the prospective CMAR. It is recommended CMARs answer the Scoring questions early in the process.

Depending on the answers given, additional information or explanations may be required. The

Selection Committee will score the answers to the questions.

A completed Scoring Questionnaires and all detailed information will be required to be included in the SOQ submission as outlined in Section III.D.

E. Communications: Questions and Answers

Questions submitted to the County by prospective CMARs, will be posted on the SacCounty EBids

(OpenGov Procurement/ProcureNow) website in an Addenda format. Only questions from prospective CMARs, who attended the Mandatory Conference and have a LOI on file, will be addressed.

It is the responsibility of the prospective CMAR to monitor the website for such information.

Prospective CMARs shall inform the County’s office to make other communication arrangements if access to the County’s web page is not possible.

Final answers to questions received will be posted as stated in EXHIBIT 1, RFQ Timeline, or as issued by Addendum. A signed affidavit acknowledging receipt of all addenda is required per Appendix D must be included in the SOQ.

IV. Statement of Qualifications Requirements

The SOQ must demonstrate the prospective CMAR’s qualifications, be concise and well organized.

Responses shall include the following requirements for formatting, forms, content, and supplemental materials according to the instructions below. SOQ will be considered non-responsive and disqualified from further consideration if the instructions are not followed or SOQ is not received by the stated due date and time.

A. Format Requirements

The SOQ shall be no longer than sixty-four (64) single sided pages, inclusive of resumes, forms and pictures. Response pages must be printable on 8 ½” x 11” paper. Text shall be 1.5-line spacing and 11-point font. Foldout pages for larger page sizes may be included, if they are folded to 8 ½” x 11”.

Except for previously printed attachments, such as letters on letterhead, resumes or brochures, paper used for the document shall be white. Margins for the document must be at least 1-inch top, bottom and sides. All pages, excluding supporting attachments, must be numbered sequentially and have the name of the CMAR at the top of each page. The SOQ shall be prepared as one printable electronic PDF document.

The order in which items are presented is important because the Selection Committee will follow this order in scoring SOQs. Responses to qualifications shall be numbered, tabbed and/or organized according to the order reflected below and include the following items:

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1. Cover Page (1 page)

2. Copy of Submitted Letter of Interest (LOI) (1 page)

3. LOI Attachment: Contracting License Documentation (2 pages maximum)

4. Table of Contents (2 pages maximum)

5. Executive Summary (2 pages maximum)

6. Description of the CMAR (12 pages maximum)

7. CMARs Approach to the Project (10 pages maximum)

8. Screening Questionnaire (2 pages)

9. Scoring Questionnaire (10 pages maximum)

10. Affidavit acknowledging receipt of all issued addenda (1 page)

11. Affidavit indicating degree of acceptance of the Sample Contract (1 page)

12. Appendices / Attachments (Resumes, Supplemental background materials) (20 pages maximum)

B. Required Content for Statement of Qualifications

1. Cover Page

The SOQ Cover Page shall include the following information:

Firm Name

“Qualifications for Construction Manager / General Contractor for Sacramento International

Airport Terminal A Restroom Rehabilitation Project”

“Sacramento County Department of Airports”

Contract number

Date Submitted

2. Copy of Submitted Letter of Interest (LOI)

3. LOI Attachment: Contracting License Documentation

See Section III, Preliminary Screening Requirements, and Appendix A for details.

4. Table of Contents

The SOQ is required to have a Table of Contents listing the associated sections titles and page numbers.

5. Executive Summary

Include a brief discussion of the CMAR, its history and its make up if a joint venture. This summary shall discuss the major elements of the SOQ, including the proven, best and/or promising practice(s), qualifications of the CMAR and the CMARs approach and philosophy to preconstruction and construction. Additionally, this executive summary shall highlight main points of the required content listed below.

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6. Description of the CMAR

The description of the CMAR team must be limited to twelve (12) single sided pages. The writing should be as concise as possible where the quality of information is more valuable than the quantity of words. Pages exceeding the page limitation will not be reviewed.

a) Organizational Chart

Provide the CMAR’s organizational chart, including key staff names and functions. Identify each of the key personnel who will be performing services as part of the delivery of the proposed project.

If the CMAR is composed of a geographically dispersed team, describe how collaboration to complete the project will be achieved. Provide examples of how this collaboration worked on previous similar projects.

b) Description of the Organization and Work Force Involved in the Project

Describe how the CMAR intends to allocate its workforce to accomplish the necessary tasks for both the preconstruction portion and the construction portion of the project. For all key individuals, define this person’s roles and responsibilities in the project, relevant experience applicable to the project scope, and availability relative to current workload. For each individual, indicate whether their role will be for the preconstruction portion of the scope of work, the construction portion of the work or both. For each worker listed, indicate whether they are working full-time or part-time on the Project.

c) Identification of Consultants

For Pre-Construction Services, identify consultants, if any that will be required to perform the pre-construction scope. Indicate the consultant roles and responsibilities in the project, experience relevant to the pre-construction scope, and availability relative to current workload.

All Subcontractors during the construction phase must be competitively bid and are not to be included with this response. Include consultants, if any in your organizational chart being submitted in this section for the preconstruction portion of the work.

d) Experience of the CMAR

Provide a listing of all projects where the CMAR has participated as the prime contractor during the past five (5) years, but no more than 10 most recently completed projects. Preference should be given to example projects similar in size, scope and delivery method as described in this RFQ. For each project listing, provide as much of the following information that is available:

Project name, location, owner and contact information.

Project architect name and contact information.

If working as a subcontractor, the project general/prime contractor and contact information.

Summary of the work.

Planned completion date and actual completion date.

Initial contract value (bid amount) and final contract value (bid plus added costs).

Whether the project was delivered as a CMAR or similar project delivery method.

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Similarities to the Terminal A Restroom Rehabilitation project.

Any value-added services that were provided on the project.

e) Experience of Consultants

Provide the needed skills or services provided by consultants or sub consultants over the course of the preconstruction services. More than one prospective CMAR may propose using the same consultant.

f) Firm Availability/Existing Work Commitments and Project Limitations

Specify the current and projected workload of the CMAR including the availability of the proposed staff. If applicable, provide a statement of all recent, current or anticipated contractual obligations that may have a potential to impede the CMAR’s ability to provide the services required for the delivery of this project. Indicate the CMAR’s limitation or surety restrictions related to the project size or scope, if applicable.

g) Business License and/or Articles of Incorporation

Submit proof of the prospective CMAR’s current business license(s) and in compliance with all applicable local, State and Federal requirements. A corporation shall submit evidence of incorporation by the California Secretary of State. Any Corporations that are incorporated in a state other than California shall submit evidence of corporate registration consistent with that state’s incorporation requirements.

h) Evidence of Solvency and Acceptable Accounting Practices

Provide a statement on the solvency of the CMAR. Include back-up documentation in the Appendix to include the most recent and complete audited financial statement by an independent, certified public accountant, for a fiscal period not more than 18 months old. The audited financial statement must show evidence of solvency and adequacy of accounting practices. If an audited financial statement is not available, a federal income tax return (Form 990) shall be submitted. If the audit covers a parent firm, the parent firm shall be party to the contract. The County may require other information in lieu of the certified audit, if it is of equal value in determining the fiscal stability of the

CMAR. Prospective CMARs may request an exemption from this requirement, provided the following stipulation is met:

Audited financial statements do not exist. Any proposer requesting this exemption must still provide documentation of financial solvency for the most recent fiscal year. The County’s auditor will review such requests based on the financial documents provided with a SOQ and a decision will be rendered during the SOQ review period.

i) Insurance and Bonding Information

Provide all information regarding the CMAR’s insurance carrier including name, address, broker and broker’s contact information, rating and those limits for categories of liability of insurance indicated in the Sample Contract attached to this document. Provide all information regarding the CMAR’s bonding company including name, address, broker and broker’s contact information and available

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The successful CMAR shall be required to obtain and maintain insurance according to Sacramento

County requirements, as described in Sample Contract attached to this RFQ. Respondents must provide evidence of the ability and intent to maintain the required coverage and to name “The

County of Sacramento” as additionally insured. A standard Certificate of Insurance, describing the

CMAR’s current insurance coverage, issued by a broker or agent must be included in SOQ. For the purposes of this RFQ, CMARs are only required to provide evidence of their ability to obtain coverage in the required amounts. A letter from an insurance company or broker confirming that coverage in the amounts required by the sample contract can begin on the projected start date of the project is adequate for submitting a SOQ.

After SOQs are reviewed and a contract is awarded, the CMAR must provide an original current

Certificate of Insurance within fifteen working days of the notification of selection and offer of a contract. The Certificate of Insurance requirements, as specified in the Sample Contract attached to this RFQ. Failure to conform to insurance requirements within this period shall constitute grounds for termination of contract negotiations.

j) Disadvantaged Business Enterprise (DBE)

In reference of Federal Transit Administration/ Department of Transportation Guidance exists in the

Federal Register / Vol. 71, No. 56, pages 14775 – 14778, Sacramento County shall operate a race neutral program with respect to DBE participation until such time as the State of California or the

County of Sacramento has completed studies required by the 9th Circuit sufficient to support a specific DBE Goal in this business area. (.)

Despite the race neutral aspect of the County’s current DBE program, it is requested that CMAR’s review and implement whenever possible in their proposals the Suggested Race-Neutral Measures to

Encourage DBE Participation as the County strongly encourages DBE participation by County business associates.

The County has a goal to reach a minimum participation of 3% participation for DBE firms. Indicate how the CMAR intends to achieve this goal.

k) Apprenticeship Programs

If an apprenticeship program is used by the CMAR during construction, indicate the name, address and telephone number of the apprenticeship program (approved by the California Apprenticeship

Council) from whom the CMAR intends to request the dispatch of apprentices to the Project.

l) Conflict of Interest Statement

Provide a statement of any recent, current of anticipated contractual obligations that relate to similar work that may have a conflict with the CMAR providing service to the County. Indicate whether a conflict of interest does or does not exist.

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7. CMAR’s Approach to The Project

This portion of the SOQ must be limited to ten (10) single sided pages. The writing should be as concise as possible where the quality of information is more valuable than the quantity of words.

Pages exceeding the page limitation will not be reviewed.

a) Description of Products and Services by the Firm for the Project

Describe how the CMAR intends to work with the County’s officials to perform the services and to develop management techniques relate to the unique challenges of constructing a major restroom rehabilitation in an active airport terminal building. Describe the kinds of suggestions, recommendations or strategies that would expedite construction time, maintain or improve quality and/or reduce cost of the project. Include considerations for safety, security and minimizing impacts on the airports on-going operations

b) Overview of the Processes to Control the Work

Provide a description of your proposed Project Management Information Systems that you will utilize to provide the necessary information to manage the project effectively.

Provide a description of proposed project meetings during the preconstruction and construction phases of the project. Include both management and field meetings.

c) Schedule Control

Discuss the CMAR’s ability to prepare and meet achievable construction schedules for construction projects. Include discussion on schedule management procedures and methods successful for handling delays to project completion. Discuss how to manage/mitigate planning issues associated with working in secure locations (both materials delivery and labor access issues).

d) Quality Control

Discuss the CMAR’s ability to insure construction quality control. Include discussion on quality assurance and quality control program that successfully deliver an attractive, durable and sound final product.

e) Cost Control

Discuss the CMAR’s ability to seek the most cost-effective solution to achieve the desired final product. Indicate the Firm’s aptitude to perform value engineering or to analyze means and methods or constructability to result in the best value to the County. Discuss the CMAR’s ability to manage costs and stay within budget on comparable projects. Identify and address potential construction issues related to the design and sequencing during the design phase.

f) Environmental Responsibility

Describe the CMAR’s experience and ability to ensure that it can perform construction activities in an environmentally responsible manner. Although there are no LEED goals stated for the Terminal

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A Restroom Renovations, any experience in constructing LEED-certified buildings, including the level of certification will be useful in understanding the CMAR’s perspective on environmental responsibility.

g) Safety

Discuss the CMAR’s safety programs, which should include a COVID-19 approach. Indicate the content and frequency of safety meetings. Indicate the CMAR’s safety officer along with this individual’s qualifications for this position. Indicate the CMAR’s current EMR number. Provide an excerpt of the CMAR’s Illness Prevention Program (“IIPP”) that complies with California Code of

Regulations, Title 8, sections 1509 and 3203 as an attachment in the appendix.

8. Screening Questionnaire

Provide the completed screening questionnaire from Appendix B of this RFQ. This questionnaire is

Pass/Fail. If any one answered question results in a “not eligible” answer, the CMAR’s proposal will be removed from further consideration.

9. Scoring Questionnaire

Provide the completed scoring questionnaire from Appendix C of this RFQ document. Where the answer requires explanation and/or documentation, provide this information on the following pages followed with a signature of an authorized representative of the prospective CMAR attesting that the above-mentioned statements are true to the best of their knowledge. This section is limited to 10

(ten) single-sided pages. Pages exceeding the limitation will not be reviewed.

10. Affidavit acknowledging receipt of all issued addenda

Per Appendix D, provide a signed affidavit acknowledging receipt of all addenda issued by the

County.

11. Affidavit indicating degree of acceptance of the Sample Contract

Per Appendix E, a Sample Contract is attached to this RFQ.

Within this portion of SOQ, the prospective CMAR shall indicate that the terms and conditions described appear acceptable. Areas of concern with the Sample Contract should be identified, if applicable. If there are suggestions or comments with regard to the Sample Contract attached to this

RFQ, these matters must be submitted at or before the time, the prospective CMAR SOQ is due or they will not be considered.

Provide additional information that supports the SOQ.

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12. Appendices / Attachments (Resumes, Supplemental background materials)

V. Response Submission Instructions

The following documents are to be included in this section of the SOQ in the order they are listed below, as applicable:

A. Checklist of required items to be submitted:

☐ Cover Page (1 page)

☐ Copy of Submitted Letter of Interest (LOI) (1 page)

☐ LOI Attachment: Contracting License Documentation (2 pages maximum)

☐ Table of Contents (2 pages maximum)

☐ Executive Summary (2 pages maximum)

☐ Description of the CMAR (12 pages maximum)

☐ CMARs Approach to the Project (10 pages maximum)

☐ Screening Questionnaire - Pass/Fail (2 pages)

☐ Scoring Questionnaire (10 pages maximum)

☐ Affidavit acknowledging receipt of all issued addenda (1 page)

☐ Affidavit indicating degree of acceptance of the Sample Contract (1 page)

☐ Appendices / Attachments (Resumes, Supplemental background materials) (20 pages maximum)

B. Submission

The SOQ documentation must be assembled together as one printable electronic PDF document and uploaded to the SacCounty Ebids (OpenGov Procurement/ProcureNow) website.

Responses must be received as outlined in EXHIBIT 1, RFQ Timeline, or as issued by Addendum. Only

SacCounty Ebids (OpenGov Procurement/ProcureNow) SOQ responses will be accepted.

C. Authority to Verify Respondent’s Information

The prospective CMAR agrees that in submitting an SOQ the County is authorized to verify all claimed information and to verify any references named in their SOQ document. If a prospective CMAR wishes to claim an exception to any information provided, the proposer must detail the nature of the exception in writing at the time of the package submittal. The County will review the exception and make a determination based upon the information provided.

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D. Alteration/Modifications to Response

Responses must be complete when submitted. There will be no changes, modifications, corrections or additions made to a SOQ once submitted to the County. It is allowable to withdraw an entire SOQ submission and submit another SOQ response prior to the SOQ response submission due date and time.

E. Withdrawal of Response

A response may be withdrawn by submission of a written request signed by the LOI authorized representative of the prospective CMAR. CMARs wishing to withdrawal their submissions should reach out to the Point of Contact listed on the SacCountyEbids (OpenGov Procurement/ProcureNow) website for further instruction.

VI. Cost of Developing Response

The cost of developing the SOQ is entirely the responsibility of the respondent and cannot be charged to the County of Sacramento or included in the cost elements of future contracted work.

VII. Contact Persons and RFQ Questions

All inquiries and RFQ questions are to be submitted in text electronically through SacCountyEbids (OpenGov

Procurement/ProcureNow) website and received no later than the date indicated in EXHIBIT 1, RFQ Timeline, or as issued by Addendum. Any inquiries received after this date and time will not be answered.

VIII. Response Review, Selection and Award Process

A. Three-step Review and Selection Process

The review and selection process is a three-step process to determine the responsiveness to the requirements and to determine the best value CMAR for recommendation to the County of Sacramento BOS for approval.

I. Step 1 – Statement of Qualifications (Scoring and Evaluation)

SOQs not including the required documentation and forms as specified in the RFQ instructions package checklist will be considered non-responsive and will not be forwarded to the Selection Committee for consideration.

Any SOQ that has an Initial Screening Questionnaire with a question that results in a non-eligible answer will not be forwarded to the Selection Committee for consideration.

SOQ Scoring Questionnaire must have clear and complete answers or could be deemed non-responsive.

If all above documents meet RFQ requirements, then the SOQ will be submitted to the County’s Selection

Committee. Responses will be scored based on the thoroughness and inclusiveness of information

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CMARs to provide clear, concise and complete information in the narrative text of the SOQ that is consistent with other information, such as forms, contained in the SOQ. The following maximum point values will be assigned for each criterion:

Any SOQ receiving a score below 80 points will not proceed to Step 2 of the Review Process.

II. Step 2 – Interview Shortlist

CMARs that have met Step 1 Scoring Requirements will be invited to an on-site interview conducted by a

County Review Panel and will be structured as indicated below.

CMAR Fee Proposal Sealed Envelope Submission: Each CMAR invited to an interview must provide a separate sealed envelope which includes the CMAR Fee Proposal form, as found in Appendix F. At the conclusion of the panel ratings for the interviews, only the top three successful CMAR’s sealed envelopes will be opened.

CMAR Fee Proposal to include the Fee Percentage to be applied to the Direct Cost of Work plus General

Conditions for the Final Guaranteed Maximum Price (GMP proposal to be developed during the Preconstruction Phase of the project).

Criteria

Maximum Point Value

Section 1: Project Team

Description of the Organization and Project Team involved in the Proposed

Project

Organizational Chart

Resumes

Section 2: Project Approach

Project Approach

Project Controls

Schedule Control

Quality Control

Cost Control

Environmental Responsibility

Safety

Section 3: Financial, Insurance and Licensure

Insurance Minimums and Insurability

Licensing, Incorporation Minimum Requirements

Organization Fiscal Solvency

Maximum total 100

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In addition, the supervisory and management staff labor rates that will be provided by the CMAR are also to be included on the CMAR Proposal Form for both the Preconstruction Phase Proposal and the GMP Proposal

(Construction Services Phase).

For evaluation purposes only, a budget for the Direct Cost of Work plus General Conditions and hours has been developed and included in Appendix F by the County to be utilized in the evaluation to determine the

Lowest Cost Fee Proposal. The actual hours to be included in the Preconstruction Phase Proposal will be prepared and developed during negotiation phase of the Preconstruction Proposal. The actual hours for the

GMP will be developed during the Preconstruction Phase services and negotiated between the CMAR and the

County.

Sealed envelopes must be delivered to the host prior to check-in of the CMAR interview with the County. Any

CMAR that does not present their sealed envelope at check-in prior to the interview will be deemed non-responsive.

Presentation: CMARs shortlisted for the interview will be required to make a presentation concerning their qualifications and ability to perform the services required. The CMAR should plan to be able to address the following questions during the interview:

Project Team

What makes your project team best suited for this project?

Provide examples of similar project experience and how key team members have been able to work through difficult circumstances and still maintain project objectives.

Communication & Collaboration

Describe your approach to working with the entire team throughout to preconstruction and construction phases (owner, architect, subcontractors, etc.)

How do you communicate and facilitate owner decisions, especially when it involves difficult information regarding cost savings options and schedule impacts?

Preconstruction Plan and Strategy

Given your knowledge of the project, detail your preconstruction work plan and strategy.

Include staffing levels, role of each, and approach to engaging subcontractors.

Based on the project located in a secured, operational public area at a commercial service airport, describe your approach with respect to schedule, communication and most importantly safety.

Estimating and Scheduling

How do you evaluate cost to determine best value?

How do you identify risk elements and forecast costs for those items to better help the Owner to understand the total cost of construction? Describe your approach to value engineering and scope reduction.

Describe a schedule or phasing strategy on a similar project that was effective in reaching or exceeding a project’s schedule goals.

Describe how your team may assist the Owner with challenging schedule issues.

Describe how your experience in similar projects will aid in creating and maintaining an accurate schedule.

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The County will notify all CMARs that have met the scoring requirements of Step 1 with their interview date, time, and location.

Each CMAR shall provide the Review Panel with two (2) hard copies and one (1) flash drive of their proposed interview presentation, and handouts of the projects organizational chart at the start of their interview.

Each CMAR presenting will be allotted forty-five (45) minutes total for the interview: five (5) minutes for their set-up, twenty (20) minutes for their formal presentation, followed by a twenty (20) minutes question and answer period.

Each firm is expected to focus on the questions listed in this section. Overall company capability is viewed as favorable to the extent that the presenter demonstrates its relevance to specific aspects of the Project.

The CMAR shall be represented by the Project Executive, Project Manager, Pre-Construction Manager and

Superintendent proposed for the project. It is at the discretion of the CMAR to have additional participants.

However, participants should be limited to those individuals who will be specifically assigned in some capacity to the project performance and delivery and not-to-exceed five (5) team representatives.

There may also be specific supplementary questions and requests for additional documentation related to the above in the interview notification.

At the conclusion of the presentation the members of the Review Panel will have an opportunity to ask questions to the representatives of the CMAR Firm. The questions are not necessarily limited to the items in the presentation but may cover any issue included in the SOQ submittal and any related subject. As one example, the references given and the projects listed in the responses will be verified and questions may arise as a result.

At the conclusion of the Presentation-Interviews, the Interview performance will be evaluated by the

County based on a pre-established scoring system:

Criteria

Point Value

Section 1: Project Team 30

Section 2: Communication & Collaboration 20

Section 3: Preconstruction Plan and Strategy

Planning & Project Approach

Staff Levels

Approach to Engaging Subcontractors

Section 4: Estimating & Scheduling

Estimating

Scheduling

Maximum total 100

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At the conclusion of the interview step, the top three Shortlisted CMARs will move to Step 3. The scores from

Steps 1 and 2 will not be used in Step 3.

III. Step 3 – Lowest Price of Shortlisted CMARs

The successful CMARs from Step 2 will be notified and have their CMAR Fee Proposal Form opened. The

CMAR with the Lowest Fee Proposal will be selected to enter into negotiations for a Preconstruction Services

Agreement for the project. Upon successful negotiation of a Preconstruction Services Agreement, the CMAR will be recommended to Sacramento County BOS. In the event the County determines that the negotiations are not successful, the County shall notify the CMAR and begin negotiations with the 2nd Lowest Fee

Proposal. The County shall have no obligation to accept any Preconstruction Proposal.

B. Recommendations to Sacramento County Board of Supervisors

The CMAR who has successfully negotiated the terms for the Preconstruction Services Agreement with the

County will be recommended to the BOS for approval and award. The Board agenda package will include the negotiated agreement to Preconstruction Services with cost. Following approval by the BOS, the

Preconstruction Services Agreement will be sent to the CMAR for signature and the Preconstruction Services will commence. Should the County and the CMAR not successfully negotiate the terms of the contract or preconstruction proposal, the County reserves the right to enter into the validation process with the CMAR who had the next Lowest Price Proposal.

Location:

County of Sacramento Board of Supervisors Chambers

700 H Street

Sacramento, CA 95814 https://sccob.saccounty.net/Pages/BOSPublicMeetings.aspx

IX. Recommendation for Approval and Selection Hearing

A. BOS Hearing

All CMARs who have a LOI on file and attended the Mandatory Conference will be notified of the

Department’s recommendation for CMAR to the BOS for approval via a posting on the SacCountyEbids

(OpenGov Procurement/ProcureNow) website, which will include the Public BOS Webpage to find all materials submitted to the BOS. Notification communication to recommended CMAR will specify the exact date(s), time and location of the public hearings. Attendance by the recommended CMAR at the BOS hearing is required.

B. Final Approval and CMAR Validation Process

The County reserves the right to reject any and all proposals. Proposals containing omissions, erasures, alterations, conditions, or additions not called for can be rejected. The County reserves the right to waive minor irregularities in a proposal to make and award in the best interest of the County.

https://sccob.saccounty.net/Pages/BOSPublicMeetings.aspx

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Disposition and Ownership of Response Documents

All materials submitted in response to this RFQ will become the property of the County of Sacramento, and, as such, are subject to the Public Records Act (government Code Section 6250 et. seq.). All response materials shall remain confidential until the evaluation process is completed, proposed awards have been posted, and the County of Sacramento has completed the selection approval process.

X. Attachments

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APPENDIX A: Letter of Interest (LOI)

Submission to SacCountyEbids (OpenGov Procurement/ProcureNow) website:

https://secure.procurenow.com/login

The LOI shall be one page written on candidate’s letterhead to include the following:

The legal name of the Firm along with address, telephone numbers, email addresses.

A statement indicating interest in preparing a Response to the RFQ

A brief description of the type of business entity and ownership of the Firm. For example, sole proprietorship, LLC, corporation, joint venture, subsidiary, parent, holding company or affiliate of another construction firm

A brief description of the products or services that the Firm can provide

A statement indicating the Firm’s ability to provide adequate insurance commensurate with the work to be performed

A brief discussion of the Firm’s history of licensure with the California Contractors State License Board

(CSLB) describing the duration since the date of first issuance, any previous names of the Frim and associated CSLB license numbers within the past five years

Name, title, and contact information (phone number and email address) for representative(s) who will be attending the Mandatory Conference

Name, title and signature in non-black ink of the person authorized to sign on behalf of the Firm

Include as Attachment # 1 a photocopy of the Firm’s Contracting License which must be Class B or higher, current, valid, and in good standing with the California Contractors State License Board. If a photocopy of the license cannot be obtained, provide all of the following information:

Name of license holder exactly on file with the CSLB.

CSLB license classification (must be B or higher)

CSLB License number

CSLB License expiration date

Department of Industrial Relations registration number

Responsible Managing Officer or Responsible Managing Employee

LOI must be submitted by prospective CMARs as stated under III. Preliminary Screening Requirements, A.

Letter of Interest.

https://secure.procurenow.com/login

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APPENDIX B: Initial Screening Questionnaire (Pass/Fail)

Provide a clear check mark on either “yes” or “no” answers to all the following screening questions. If any one answered question results in a “not eligible” answer, the CMAR will not be able to continue with the application process. Passing questionnaires must be included in the SOQ.

1. Does the Firm currently have a worker’s compensation policy as required by California Law?

☐Yes If this answer is chosen, continue to the next question.

☐No If this answer is chosen, the Firm is not eligible to continue with the application.

2. Does the Firm currently hold all contractors’ license(s) necessary to perform the work described and have all of the necessary licenses been consistently active for at least five (5) years without revocation or suspension?

☐Yes If this answer is chosen, continue to the next question.

☐No If this answer is chosen, the Firm is not eligible to continue with the application.

3. Has the Firm, or an associated firm, been found non-responsible, debarred, disqualified, forbidden or otherwise prohibited from performing work and/or bidding on work for any public agency within California within the past five (5) years?

☐Yes If this answer is chosen, the Firm is not eligible to continue with the application.

☐No If this answer is chosen, continue to the next question.

4. Has the Firm, or an associated firm, defaulted on a contract or been terminated for cause by any public agency on any project within California within the past five (5) years and if challenged, has that default or termination been upheld by a court or an arbitrator?

☐Yes If this answer is chosen, the Firm is not eligible to continue with the application.

☐No If this answer is chosen, continue to the next question.

5. Has the Firm or an associated firm or any of their owners or officers been convicted of a crime under federal, state or local law within the past ten (10) years involving:

a. Bidding for, awarding of, or performance of a contract with a public entity,

b. Making false claim(s) to any public entity, or

c. Fraud, theft, or other act of dishonesty to any contracting party?

☐Yes If this answer is chosen, the Firm is not eligible to continue with the application.

☐No If this answer is chosen, continue to the next question.

6. Relating to construction activities of the Firm or an associated firm within the past five (5) years, has a performance bond surety for the Firm or the performance bond surety for an associated firm have to:

a. Take-over or complete a project,

b. Supervise the work of a project, or

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c. Pay amounts to third parties?

☐Yes If this answer is chosen, the Firm is not eligible to continue with the application.

☐No If this answer is chosen, the Firm has passed the screening questionnaire.

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APPENDIX C: Scoring Questionnaire

Provide a clear check mark on either “yes” or “no” answers to all the following scoring questions. Where the answer selected is “yes,” provide an explanation with the question number reference on a separate page. Provide a non-black ink signature of an authorized representative following the last explanation. If an answer is not clear, the question could be deemed nonresponsive.

1. Has the Firm paid liquidated damages pursuant to…