RFQ_Choate window coverings_6 units.pdf

Choate Center Request for Quote (RFQ)

BidBuy Bid # B-38885 Window Coverings for Cedar/Cypress/Sycamore

Choate Center is seeking custom made window coverings for the windows on three of our living units (Cedar, Cypress, and Sycamore). This RFQ document will describe the desired items with specific characteristics and the various measurements needed for each window.

Fabric The curtains should be made from a solid medium-light gray fabric (lighter than shown below) to add a better non-institutional look to our windows, that will also go with varying room colors. The fabric weight should be medium.

Style We are wanting a simple, single pinch, pleated look as shown in the picture below, with the pleats spaced about 5 inches apart. These full-length curtains will consist of two equal-sized panels (left and right) per window. The edges of each panel should be serged with similar color thread.

Velcro strip We need a 3/4" Velcro strip sewn into the top back of each panel, similar to the picture below (black strip represents Velcro). Curtains should not be lined.

Tie strap We also need each panel to have a tie strap sewn into the back outer side of each panel, for use like in the picture below. The strap must be the same material as the curtain, about 2 inches wide, and securely sewn into the back about half-way down the panel length, so that the tie strap is not easily seen when not in use. It should be long enough (12 inches) to wrap around the gathered curtain.

Sizes and quantities needed The different sizes and quantities needed are presented in the tables below (by building group). Each item # will have a separate line for price quoting in BidBuy.

Each item will need 2 panels (left and right) per window, so divide the quantities below between left and right panels. Include a side tie strap (of matching fabric) sewn into the back outer side of each panel and a Velcro strip sewn into the top back of each panel.

We are looking for 3 shipments (one for each building group below, in the order shown) and each shipment will be vouchered for payment once the items and building group invoice are received and verified for accuracy. Create all the items for Cedar and ship them together. Then move on to Cypress (create all and ship) and then Sycamore (create all and ship).

Cedar building

Item # Description Quantity

A Panel size (34" wide x 104" tall) 82 panels

B Panel size (34" wide x 77" tall) 6 panels

C Panel size (27" wide x 94" tall) 14 panels

D Panel size (30" wide x 69" tall) 4 panels

E Panel size (34" wide x 86" tall) 40 panels

F Panel size (28" wide x 67" tall) 4 panels

Cypress building

G Panel size (28" wide x 105" tall) 60 panels

H Panel size (28" wide x 76" tall) 2 panels

I Panel size (28" wide x 86" tall) 4 panels

J Panel size (30" wide x 107" tall) 60 panels

K Panel size (30" wide x 77" tall) 6 panels

Sycamore building

J Panel size (30" wide x 107" tall) 156 panels

K Panel size (30" wide x 77" tall) 20 panels

Confirmation Please submit a picture of the intended fabric choice in BidBuy when submitting your quote. If you are the winning bidder, we will also call to confirm that all specifications are understood before the bid is awarded.

Sample inspection After contract execution, Vendor must provide/deliver the following, before the remaining items listed above are made and delivered.

2 panels (left and right) for item # F above

This will allow for our inspection and any needed discussion to clear up discrepancies before the remaining items are made. As long as the sample items listed here meet the specifications set forth above, we will provide the go ahead to continue making the remaining items. Any needed adjustments will be discussed.