RFQ Chains Hooks and Links~1.pdf

RFQ# 19-0110/Chains, Hooks and Links Page 1

R E Q U E S T F O R Q U O T E

RFQ# 19-0110 / Chains, Hooks and Links

*Quotes must be submitted no later than March 30, 2020 by 2:00pm Central Daylight

Time (CDT) AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Kim Rojas, Senior Buyer PHONE: 630-241-6800 ext. 4618

FAX: 630-795-7908

EMAIL: krojas@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to furnish and deliver the Tollway’s estimated quantities of chains, hooks, and links, as detailed below:

Chains Line # Tollway

Item# Description Manufacturer Part # Chain

Size Working

Load Limit

1 108192 Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell or Approved Equal

0405212 9/32” 3,500 lbs.

2 035191 Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell or Approved Equal

0405412 3/8” 7,100 lbs.

mailto:krojas@getipass.com

RFQ# 19-0110/Chains, Hooks and Links Page 2

Chains Line # Tollway

Item# Description Manufacturer Part # Chain

Size Working

Load Limit

3 035167 Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell or Approved Equal

0405512 1/2" 12,000 lbs.

4 180261 Overhead Lifting Chain, High Tensile Heat Treated Alloy Grade 100 Proof Tested, Self-Colored To be cut to various lengths as specified with each order

Campbell or Approved Equal

0405612 5/8” 18,100 lbs.

Hooks

Line # Tollway Item #

Description Manufacturer Part # Chain Size

Working Load Limit

Diagram Dimensions

5 035173 Heat Treated Tempered Forged Alloy Steel Grab Hook with Eye for Use with Grade 100 Alloy 3/8” Chain

McMaster-Carr or Approved

34645T23 3/8” 8,800 lbs.

A: 1/2” B: 3-7/16” D: 13/16” Diameter:

9/16”

6 035174 Heat Treated Tempered Forged Alloy Steel Grab Hook with Eye for Use with Grade 100 Alloy 1/2” Chain

McMaster-Carr or Approved

34645T24 1/2" 15,000 lbs.

A: 5/8” B: 3-13/16” D: 15/16” Diameter:

11/16”

7 035175 Heat Treated Tempered Forged Alloy Steel Grab Hook with Eye for Use with Grade 100 Alloy 5/8” Chain

McMaster-Carr or Approved

34645T25 5/8” 22,600 lbs.

A: 11/16” B: 5-1/16” D: 1-1/4” Diameter:

7/8”

8 120910 Slip Hook with Eye, Grade 63 Alloy Steel

McMaster-Carr or Approved

3547T26 3/8” 5,500 lbs.

A: 1-1/4” B: 3-11/16” D: 3/4” Diameter:

7/16”

RFQ# 19-0110/Chains, Hooks and Links Page 3

Links

Item # Tollway Item #

Description Manufacturer Part # Chain Size

Working Load Limit

System Diagram

9 124129 Grade 100 Quik- Alloy Coupling Link

Campbell or Approved Equal

577-9125 9/32” 4,300 lbs. 10

10 124130 Grade 100 Quik-

Alloy Coupling Link

Campbell or

577-9135 3/8” 8,800 lbs. 10

11 124131 Grade 100 Quik-

Link

Campbell or

577-9145 1/2” 15,000 lbs. 10

12 124132 Grade 100 Quik-

Link

Campbell or

577-9155 5/8” 22,600 lbs. 10

Vendor shall also provide Percent Discounts from Catalog Prices for items which may be required but are not listed above. Vendor shall bid on all line items listed in Group 1 Line Item Pricing and Group 2 Manufacturer’s Catalog List Prices with Discounts to be considered responsive. All materials shall be OSHA compliant and manufactured in and be products of the USA.

1.1.2 Brand Name or Equal: All of the items are specified by manufacturer and manufacturer’s product number. These specifications are to establish standards of quality and performance and not for the purpose of limiting competition. Products of other manufacturers may be substituted where specified if the bidder can establish that they are equal to or better than those specified in quality, performance, design, and suitability for intended use. The Illinois Tollway’s determination thereof shall be final.

The Illinois Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Illinois Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may

RFQ# 19-0110/Chains, Hooks and Links Page 4 waive technical differences in the award of the bid when it is in the best interest of the Illinois Tollway to do so.

1.1.3 Quantities: It shall be expressly understood by the bidder that the estimated bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Illinois Tollway. The estimated quantities of this contract shall be based on a period of two (2) years; prices shall remain firm for the term of the contract.

1.1.4 Catalog: The successful bidder shall supply the Tollway with two (2) Manufacturer’s Parts Price Lists within seven (7) business days after the notification of award. Copies shall be current and effective as of the contract start date. In the event the catalog is not available in paper format, the Vendor may provide this information in CD-ROM form compatible with any current Windows platform or a website accessible by Tollway personnel. During the initial term of the contract and any subsequent renewals, the Tollway shall accept supplements to the manufacturer’s list price catalog.

It shall remain the sole responsibility of the Vendor to provide price supplements to the Tollway.

These prices shall be effective as of the date the price supplements are received by the Tollway’s Purchasing Department and shall be applied only to subsequent orders placed by the Tollway and not to pending orders already placed but not received by the Tollway. Price supplements shall be sent to:

Illinois Tollway Central Administration Building 2700 Ogden Avenue

Downers Grove, IL 60515 Attention: Purchasing Department

1.1.5 Return of Goods: The Illinois Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The Vendor shall agree to credit the purchase price to the Illinois Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from the termination date of the contract even though the vendor does not hold the contract at the time the return is made.

1.1.6 Backorders: Electronic or written notification of backordered materials shall be sent immediately to the Tollway. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Using Department may submit a request for a substitute.

1.1.7 Misshipments and Defective Merchandise:

The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification.

The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received

RFQ# 19-0110/Chains, Hooks and Links Page 5 within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to vendor error.

The Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

1.2 MILESTONES AND DELIVERABLES: Deliveries shall be made within ten (10) working days after receipt of an order. Vendor shall submit itemized invoices within fifteen (15) days of each delivery to the Tollway. Upon request of the Tollway, the vendor shall supply Certificates of Test for the chains, hooks, and links. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway at P.O. Box 3094, in Lisle, IL 60532 or FinanceInvoices@getipass.com.

1.3 VENDOR/STAFF SPECIFICATIONS: N/A

1.4 TRANSPORTATION AND DELIVERY: Delivery shall be F.O.B. (Freight on Board) destination to the Illinois Tollway’s Central Warehouse located at 4 S. 496 Naperville Road, in Naperville, IL 60563, Monday through Friday, except State holidays, between 8:30 a.m. and 2:30 p.m. CST.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of two

(2) years from May 26, 2020 through May 25, 2022. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

The State reserves the right to renew for a total of two (2) years in one of the following manners:

a) One renewal covering the entire renewal allowance,

b) Individual one-year renewals up to and including the entire renewal allowance, or

c) Any combination of full or partial-year renewals up to and including the entire renewal allowance.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or mailto:ProInvoices@getipass.com

RFQ# 19-0110/Chains, Hooks and Links Page 6

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission. They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute

605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

RFQ# 19-0110/Chains, Hooks and Links Page 7

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:ProInvoices@getipass.com

RFQ# 19-0110/Chains, Hooks and Links Page 8

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

Vendor shall bid on all items within each Group to be considered responsive. Failure to bid on all items shall result in a disqualified bid.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

FORMAT OF PRICING:

A) Vendor shall submit pricing in the format shown below, based on the terms and conditions set forth in section 1 of this Contract.

B) Pricing shall be submitted in the following format: Each bidder shall specify one manufacturer’s name and number for each line item to be furnished in the space provided and shall be required to furnish the specified brand during the life of the contract.

Group 1

Line # ISTHA # Description Estimated Quantities

Unit Price (Per Foot)

Extension (Est. Qty. x Unit

Price)

1. 108192

Overhead Lifting Chain 9/32” Campbell # 0405212 or Approved Equal

300 Feet $ $

Specify Manufacturer Name: Specify Product #:

2. 035191

Overhead Lifting Chain 3/8” Campbell # 0405412 or Approved Equal

1,100 Feet $ $

Specify Manufacturer Name:

Specify Product #:

RFQ# 19-0110/Chains, Hooks and Links Page 9

3. 035167

Overhead Lifting Chain 1/2" Campbell # 0405512 or Approved Equal

100 Feet $ $

Specify Manufacturer Name: Specify Product #:

4. 180261

Overhead Lifting Chain 5/8” Campbell # 0405612 or Approved Equal

100 Feet $ $

Line # ISTHA # Description Estimated Quantities

Unit Price (Per Each)

Extension (Est. Qty. x Unit

Price)

5. 035173

Eye Hook for 3/8” Chain McMaster – Carr # 34645T23 or Approved Equal 150 Each $ $

Specify Manufacturer Name:

Specify Product #:

6. 035174

Eye Hook for 1/2" Chain McMaster-Carr #34645T24 or Approved Equal

15 Each $ $

7. 035175

Eye Hook for 5/8” Chain McMaster-Carr #34645T25 or

10 Each

8. 120910

3/8” Eye Type Slip Hook McMaster – Carr # 3547T26

12 Each $ $

9. 124129

Quik–Alloy Coupling Link for 9/32” Chain Campbell # 577-9125

120 Each $ $

RFQ# 19-0110/Chains, Hooks and Links Page 10

10. 124130

Quik–Alloy Coupling Link for 3/8” Chain Campbell # 577-9135 or Approved Equal

150 Each $ $

Specify Manufacturer Name: Specify Product #:

11. 124131

Quik–Alloy Coupling Link for ½” Chain Campbell # 577-9145 or Approved Equal

40 Each $ $

Specify Manufacturer Name: Specify Product #:

12. 124132

Quik–Alloy Coupling Link for 5/8” Chain Campbell # 577-9155 or Approved Equal

25 Each $

Total Bid for Group 1 $

Group 2 - Catalog Pricing:

Percent Discount from Catalog Prices, should the Illinois Tollway need to purchase similar items not listed in Group 1.

The Illinois Tollway is also seeking a percent discount from manufacturer’s list price for all other chains, hooks, and links that the Tollway may purchase throughout the contract term. Bidder shall enter the discount from the manufacturer’s list price in the Pricing Table 2 below. Bidder is to determine the amount of discount from the manufacturer’s published list price they are willing to provide the Tollway. This discount shall be applied to all items and parts other than those detailed in Group 1, Line Item Pricing, purchased utilizing this contract.

To complete the Pricing Table below the Bidder shall multiply the “Estimated Usage” by “Percent Discount from Manufacturer’s List Price” to obtain the “Dollar Value of Percent Discount from Manufacturer’s List Price.” To obtain the “Extension,” subtract the “Dollar Value of Percent Discount” from the “Estimated Usage.” For example; $60,000.00 (“Estimated Usage”) x 1% (“Percent Discount”) = $600.00 (“Dollar Value of Percent Discount”). To obtain the “Extension,” $60,000.00 (“Estimated Usage”) - $600.00 (“Dollar Value of Percent Discount”) = $59,400.00 (“Extension”).

When bidder is not able to provide a discount in Percent Discount from Manufacturer’s List Price column, bidder shall enter “0” for that line. Vendor shall complete all information below to be considered responsive.

RFQ# 19-0110/Chains, Hooks and Links Page 11

Group 2

Line # Manufacturer’s Catalog or Price List

Estimated Usage

Percent Discount from

Manufacturer’s List Price

Dollar Value of Percent Discount from

Manufacturer’s List Price (Estimated Usage x Percent Discount from Manufacturer’s

List Price)

Extension (Estimated Usage

– Dollar Value of Percent Discount from Manufacturer’s

List Price)

1 McMaster-Carr $5,000.00 % $ $

2 Campbell Chain $5,000.00 % $ $

3 ACCO $5,000.00 % $ $

Total Bid for Group 2: $

Total Group 1 – Line Item Pricing $

Total Group 2 – Catalog Pricing $

Total Bid (Total of Groups 1 and 2) $

IPG Registration Number:

Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: