RFQ-CB-26 Radford University.pdf

A/E Services for Category B Services RFQ/CB-26

REQUEST FOR QUALIFICATIONS

Issue Date: March 30, 2026 RFQ#CB-26

Title: A/E SERVICES FOR CATEGORY B SERVICES

Commodity Code: PROFESSIONAL SERVICES

Issuing Agency & Address: Commonwealth of Virginia Radford University Facilities Planning & Construction PO Box 6909 Radford, Virginia 24142

Location of Work: Radford University

Period of Contract: Statement of Qualifications will remain in file and active until March 29, 2027.

All inquiries for information should be directed to: Kim Crowe Phone #: (540) 831-6005

IF QUALIFICATIONS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE.

IF QUALIFICATIONS ARE HAND DELIVERED, DELIVER TO:

Kim Crowe

Facilities Planning and Construction Radford University 501 Stockton Street Radford, Virginia 24142

Sealed qualifications for furnishing the services described herein will be received any day during normal working hours: Monday through Friday, March 30, 2026, through March 29, 2027.

In compliance with this Request For Qualifications, which includes the attached Table of Contents and all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the RFQ cited above and submit this signed proposal which includes this completed and signed page, the completed and signed Forms AE-1, AE-1A, AE-2, AE-3, AE-4, AE-5 and AE-6 and other data as required by the RFQ. It is understood that this proposal and the scope of services may be modified, by mutual agreement in subsequent negotiations.

Name and Address of Respondent:

_________________________________ Date:____________________________

By (Signature in Ink)

_________________________________ Typed Name:_______________________

Zip: Title:

FEIN/SSN # _______________________ Telephone No.( ) _______________

DSBSD Certification #______________ Contact Email:________________________ Micro; Small; Woman; Minority

PRE-PROPOSAL CONFERENCE: A pre-proposal conference will not be held.

TABLE OF CONTENTS

Section No. Description Page No.

I Applicability of the A/E Manual 3

II Purpose 3

III Agency’s Right to Issue RFQ’s and Contracts 3

IV Scope of Services 4

V Participation of Small Businesses and Micro Businesses 5

VI RFQ Requirements 5

VII Evaluation and Award of Contracts 6

VIII Fees 7

IX Term 7 eVA Vendor Registration: The Proposer shall be a registered vendor in eVA.

www.eva.virginia.gov

DSBSD Certified Firms: All proposing firms shall be DSBSD certified as a Micro, Small, Woman, or Minority owned business. (http://www.sbsd.virginia.gov)

NOTE: Electronic copies of A/E Data Forms AE-1 through AE-6 (DGS-30-004) and the eVA Vendor Registration form (DGS-30-384) are available for download at the following website:

http://forms.dgs.virginia.gov/

I. APPLICABILITY OF THE A/E MANUAL:

The A/E Manual shall apply to the contract awarded pursuant to this RFQ and is incorporated by reference herein in its entirety.

Respondent’s attention is directed to Chapter 2, Definitions, for definitions of terms used in this RFQ.

The terms "Agency" and "Owner" are used interchangeably in the material referenced in this RFQ and mean the public body issuing this solicitation for services and with whom the successful A/E Respondent will enter into an agreement.

Respondent’s attention is also directed to the Terms and Conditions of the A/E Contract (CO-3a).

II. PURPOSE:

The purpose of this RFQ is to solicit proposals with the intent to enter into a contract through competitive negotiations for the professional services of an Architectural/Engineering firm, authorized to do business in the Commonwealth of Virginia.

The Agency often needs professional architectural/engineering assistance for discrete, small projects such as investigations, studies, reports, design of small projects, and related services. The aim of this RFQ is to solicit statements of interest and qualifications from A/E’s who will agree to be available to provide these services in a timely manner, thereby reducing the Agency’s cost and time for advertising and developing numerous RFQ’s/RFP’s, and generally to increase the Agency’s efficiency in obtaining professional services. The qualification criteria shall be re-solicited every year in accordance with the Construction and Professional Services Manual (CPSM).

Category B procurements of professional services are used for projects where the total fees (including reimbursable expenses) are expected to not exceed $80,000. All contracts initiated as Category B procurements up to $80,000 are set aside for DSBSD certified small businesses, with at least one proposal from a DSBSD certified micro business. Projects with fees less than $10,000 are set aside for certified micro businesses.

The A/E shall provide professional services for the project described in Part V of this RFQ consistent with the A/E Manual, as revised, and latest directives issued by the Division of Engineering and Buildings concerning construction and professional services for new and renovated State buildings.

III. AGENCY’S RIGHT TO ISSUE RFQ’s AND CONTRACTS:

The Owner reserves the right, at its sole discretion, to issue RFQ’s for similar work, for other disciplines or types of work, and for other projects as the need may occur. The Owner also reserves the right to issue Contracts to other A/E’s under the Category B process at its sole discretion, based on its evaluation of each A/E’s qualifications, expertise, current workload, capabilities, performance record, location or distance to the project, and other factors as may be pertinent to the particular project. The Owner also reserves the right under this RFQ to issue Contracts to other A/E’s to provide services of a similar type or discipline covered by this RFQ to a subsidiary, branch or state agency in the same geographic area.

IV. SCOPE OF SERVICES:

The responding A/E shall furnish all expertise, labor and resources in accordance with the requirements of the A/E Manual, as revised, to provide complete services necessary for individual contracts issued. The following generally summarizes the types and scopes of services that the A/E will be required to perform:

A. Refine, clarify, and define the Agency’s project description, data, and requirements as necessary to develop the design of the project which meets the Agency’s requirements and is within the stipulated “design-not-to-exceed” construction budget. Respond to all DEB and other agency review comments and resolve outstanding design issues at the various phases by taking appropriate action in the design of the project.

B. Provide evaluations, analysis, recommendations, cost and time estimates, reports, feasibility studies, preparation of schematic or preliminary designs, field inspections and investigations, code compliance investigation, LEED services, contract document preparation and other types of professional services of a nature consistent with the intent of the RFQ, in accordance with the A/E Manual, as revised.

C. Responding firms may submit statements of qualifications to perform services in one or more of the following disciplines:

1. Electrical

a. Power Distribution

b. Communications

c. Fire Alarm and Detection Systems

d. Control

e. Lighting

f. Lightning Protection

2. Mechanical

a. Heating and Ventilation

b. Plumbing

c. Refrigeration

d. Fire Suppression Systems

e. Steam Generation and Distribution

f. Energy Management

g. Control

h. Commissioning

3. Architectural

a. Interior Renovation and Reorganization

b. Space Requirements

c. Noise Control

d. Roofing

e. Handicapped Access

f. Asbestos Removal

g. Landscaping

h. Interior Design

i. Life Safety Analysis and Design

4. Civil and Structural

a. Drainage

b. Load Analysis and Capacity Determination

c. Site Improvements

d. Utilities

e. Erosion & Sediment Control

f. Survey and GIS

5. Geotechnical Engineering

a. Soil Classification

b. Foundation Design Recommendation

c. On-site Evaluation

D. Other types of professional services of a nature consistent with the intent of the RFQ.

Any contract for feasibility or other study or a schematic or preliminary design issued pursuant to the RFQ shall not include the exclusive right to extend the A/E’s scope of services to include full design and construction period services. The A/E shall not, however, be prohibited from participating in competitive negotiations for the procurement of such services if the Agency should issue a single project RFQ.

V. PARTICIPATION OF DSBSD CERTIFIED BUSINESSES:

Under Executive Order 35 (2019), Cabinet Secretaries and all executive branch agencies are directed to continue and advance the following on a race and gender neutral basis on discretionary spending with small businesses certified by DSBSD (the Virginia Department of Small Business and Supplier Diversity).

In accordance with Executive Order 35 (2019), Radford University requires all selected firms shall be DSBSD Certified Micro, Small, Woman, or Minority owned business.

VI. RFQ REQUIREMENTS:

A. Proposals shall be signed by an authorized representative of the A/E. By submitting a proposal, the Respondent certifies that all information provided in response to this RFQ is true and accurate. Failure to provide information required by this RFQ will ultimately result in rejection of the proposal.

B. Proposals should be prepared simply and economically, providing a straightforward, concise description of the A/E's capabilities for satisfying the requirements of the RFQ. Emphasis should be on completeness and clarity of content.

C. The Respondent’s proposal shall include: the completed and signed cover page 1; and the completed and signed Forms AE-1 through AE-6; One (1) manually signed original of the proposal shall be submitted to the Agency. Each copy of the proposal shall be bound in a single volume where practical.

D. All documentation submitted with the proposal shall be included in that single bound volume.

Elaborate brochures and other representations beyond those sufficient for presenting a complete and effective proposal are neither required nor desired.

E. Any information thought to be relevant, but not specifically applicable to the enumerated scope of Work, may be provided as an appendix to the proposal. If publications are supplied by the Respondent to reply to a requirement, the response should include reference to the document number and page number. Publications provided without such reference will not be considered relevant to the RFQ.

NOTE: To reduce the effort and expense of responding to RFQ's, provide uniformity in the type information requested, and enhance the review and evaluation process, the standard Forms AE-1 through AE-6, ARCHITECTURAL/ENGINEERING FIRM DATA (DGS-30- 004), shall be used by A/E's responding to State agency RFQ's. Descriptions of these forms and instructions for completing the forms are included in the A/E Manual. Forms AE-1, through AE-6 is available for download at the http://forms.dgs.virginia.gov website.

VII. EVALUATION AND AWARD OF CONTRACTS:

A. Evaluation Criteria: Qualifications shall be evaluated by the Agency using the following criteria:

1. Expertise, experience, and qualifications of the A/E's primary designer in each relative discipline that may provide services applicable to the RFQ.

2. Expertise, experience and qualifications of any proposed special consultants.

3. Geographic location of the A/E's office where work will be performed in relation to the project location(s).

4. A/E’s plan to respond to requests for services and ability to complete a contract in a timely manner.

5. Expertise and past experience of the A/E in providing services on projects of similar size, scope and features as those that might be required under this RFQ.

6. A/E’s willingness to provide services on the small projects associated with Category

B projects for a reasonable fee as determined by the Agency.

7. A/E's recent (past 5 years) experience / history in designing projects within an established "Design-not-to-exceed" budget.

8. A/E's experience in providing services in conformance to the State's Construction and

Capital Outlay procedures including Codes, Standards, Accessibility and Building Efficiency.

9. Use of small businesses as consultants, subcontractors, suppliers or support services.

10. Financial Responsibility as evidenced by the A/E's carrying Professional Liability Insurance.

Generally, the selection committee will consider the A/E's overall suitability to provide the required services within the project's time, budget and operational constraints, and it will consider the comments and/or recommendations of the A/E's previous clients, as well as other references.

B. AWARD OF CONTRACT:

After evaluation of the Proposals received in response to the RFQ, the Agency shall conduct telephone or personal interviews with representatives of the A/E to determine current personnel qualifications, location relative to the work, expertise, workload, capability to meet the proposed schedule, past performance on similar projects and ability to provide the service within budgeted costs. The Agency will determine if the A/E is qualified for the work required and, if so, negotiate the fee for services. If the fee is not fair and reasonable, negotiations with the selected firm shall be formally terminated and negotiations conducted as per the Commonwealth of Virginia Construction and Professional Services Manual, current edition, Section 3.1.8.2 Category B – Small Purchase Professional Services Procurement.

Proprietary information from competing Respondents (including any data on estimated man-hours or rates and the plan for accomplishing the scope of work) will not be disclosed to the public or to competitors, provided such information is duly marked as "Proprietary Information" by the Respondent and the designation is justified as required by Section 2.2- 4342, Code of Virginia, as revised.

VIII. FEES:

The fee for services shall be negotiated on a lump sum basis considering the Scope of Services required, the estimated man-hours required for each level/discipline and the typical labor rates for the various skill levels required for the work. The Memorandum of Understanding prepared by the Agency will document the negotiated acceptable labor rates for the various levels/disciplines and these rates will be used for any hourly rate work of the A/E that is authorized by the Agency.

IX. TERM:

Statements of Qualifications from replying respondents will be categorized, sorted by discipline, placed in file and considered active until March 29, 2027.