RFQ Caesar Creek Dog Park raised bed concrete foundation.docx

Needed Service or Supply: Concrete raised bed foundation curb Ordering Location and Address: Caesar Creek State Park 8570 East State Route 73, Waynesville, Ohio 45068-9719

Project Background Caesar Creek Dog Park needs concrete bases installed for the raised beds holding the flag poles and stone monument sign.

Specifications/Scope of Work Shipping costs must be included in the cost of the item.

Locations: Locations will be marked prior to work being started.

Infrastructure: Ensure existing infrastructure (fences, walking paths, etc.) remains undamaged during the work.

Concrete work Quantities and Sizes: Refer to the attached map for concrete work quantities and sizes.

· Three flagpole bases (Red) with aluminum sleeves provided.

· One memorial stone base (Green).

Site Preparation:

· Clear the area by removing grass, weeds, rocks, and debris from the locations where the bases will be installed. Refer to the maps for details.

· Excavate the soil to the required depth as per the installation guidelines.

· Excavated material: Remove all excavated material from the site.

Concrete Mix:

· Use a concrete mix with a minimum strength of 5000 psi (pounds per square inch).

Pouring Concrete:

· Fill the entire form with concrete, ensuring even distribution. Remove air bubbles to ensure the mix is compact and dense.

Finishing:

· Round or chamfer the edges to achieve a neat, professional appearance and prevent chipping.

Flagpole bases installation:

· Install a cylindrical base measuring 52” (36” below grade and 16” above grade) x 25” diameter.

· Provide a 4” gravel base for drainage.

· Install the aluminum pole sleeve 1.5” above the base top. Refer to the attached photo.

· Maintain an 8’ center-to-center spacing for the bases.

· Ensure a plumb tolerance of ±1° in both axes.

· Create a slightly domed concrete finish to shed water and keep the sleeve interior free of concrete.

Memorial Stone base installation:

· Install a monument base measuring 54” (36” below grade and 18” above grade) x 14” wide x 86” long.

· Provide a 4” gravel base for drainage.

· Reinforce with rebar as per the drawing and special note below*.

· Ensure the above-grade base is straight and level *Special Note: The above-grade portion should contain rebar except for the top 6”. Refer to the diagram.

Maps and/or Photos:

Delivery Ohio Department of Natural Resources Caesar Creek State Park Tiffany DeChant-Hunt, Park Manager 614-314-3714; Tiffany.DeChant-Hunt@dnr.ohio.gov Completion/Delivery Date: December 31, 2025

Site Visit & Point of Contact Ohio Department of Natural Resources Caesar Creek State Park Tiffany DeChant-Hunt, Park Manager 614-314-3714; Tiffany.DeChant-Hunt@dnr.ohio.gov

Prior to submitting a bid response, offerors are encouraged to visit.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Invoices Origin-DNR-473

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or it will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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