RFQ_C24010009.pdf

Strategic Planning & Recreation Services Division Contract #C24010009

Request for Quote For Information Technology

Services

Rev 11.2023

QUOTE DUE DATE: __6/17/2025___

QUOTE OPENING: __6/17/2025____

Quotes must be delivered to planning@parks.ca.gov before 4:30PM on the due date

Supplier name and address:

SOLICITATION NO.

REV. # __________

DATE ___________

REQUISITION OR CONTROL #

Contact:

Phone: Fax:

For further information contact:

Prasanna Hankins 916-902-8552

Prasanna.hankins@park.ca.gov

Ship To: (see below or bid document)

ARE YOU CLAIMING PREFERENCE AS A

SMALL BUSINESS:

YES _______ NO ________

IF YES, MANUFACTURER?

YES ________ NO ________

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

YES ________ NO ________

Name (Print):

Title:

Signature:

Date: __________

Federal Employer Identification Number:

Return bid to:

Department of Parks and

Recreation

Email: planning@parks.ca.gov

SECTION 14838 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS AS A NON-SMALL

BUSINESS CLAIMINIG AT LEAST 25%

CALIFORNIA CERTIFIED SMALL BUSINESS

PARTICIPATION FOR REQUIREMENTS SEE

TITLE 2, CALIFORNIA CODE OF

REGULATIONS SECTION 1896 ET SEQ. THE

REQUIREMENTS FOR NONPROFIT VETERAN

SERVICE AGENCIES QUALIFYING AS A

SMALL BUSINESS ARE CONTAINED IN

SECTION 999.50 ET SEQ. OF THE MILITARY

AND VETERANS CODE.

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct.

(2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

mailto:planning@parks.ca.gov

Description The purpose of this Request for Quote for Information Technology (IT) Services is to provide ESRI Geographic Information Systems (GIS) services in support of the Department of Parks and Recreation.

The following references are incorporated as part of this Request for Quote for IT Services:

Reference 1: STD 213, Standard Agreement Standard Agreement (ca.gov) Reference 2: Bidder Instructions (GSPD-451) GSPD451-110911 Bidder Instructions for Informals (ca.gov) Reference 3: IT General Provisions 2/20/2025 Cloud - Computing Services, DGS PD 402-ITGP (Cloud) https://www.dgs.ca.gov/- /media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP- Revised-02202025.pdf Non-Cloud Goods and Services, DGS PD 403-ITGP (non-Cloud) https://www.dgs.ca.gov/- /media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP- Revised-02202025.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std213.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

Request for Quote for Services

Table of Contents Contract Number C24010009

ESRI Geographic Information Systems Enterprise Agreement

Item Number of Pages

Request for Quote Cover Page ……………………………………………………………………2

Table of Contents ……………………………………………………………………………………1

Requirements ………………………………………………………………………………………..7

Exhibit A - Statement of Work ..…………………………………………………………………….5

Attachment 1 – Cover Sheet ……………………………………………………………………….1

Exhibit B, Attachment 1 - Cost Worksheet….……………………………………………………..8

Attachment 2 – Confidentiality Statement ……………………………………………..………….1

Payee Data Record (STD 204/STD 205 and DPR 88) ……………………………………… ….6

Small Business Preference and TACPA Notices (DPR 478) ………………………………… …3

Disabled Veteran Business Enterprise Program (479IW and PD 843) .................……….…..5

GSPD 05-105 – Bidder Declaration Form ………………………………………………………….2

Commercially Useful Function (DPR 87)……………………………………….…

Darfur Contracting Act Certification (DPR 74) …………………………………………………..…1

California Civil Rights Laws (DGS OLS 04) ……………...………………………………………...1

Artificial Intelligence (AI) Disclosure Form (DPR 97) ………………………………………..…….3

CALIFORNIA DEPARTMENT OF PARKS AND RECREATION

ESRI GEOGRAPHIC INFORMATION SYSTEMS ENTERPRISE AGREEMENT

Requirements

You are invited to review and respond to this Request for Quote for IT Services (RFQ-ITS), entitled ESRI Geographic Information Systems Enterprise Agreement. In submitting your quote, you must comply with the instructions found herein. The services required are delineated in the Statement of Work (SOW). Please read the enclosed document carefully.

Bids must be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to planning@parks.ca.gov no later than 4:30 p.m., Tuesday, June 17, 2025. Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received.

Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive. DPR will provide an individual electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 2 hours of submission, please contact Prasanna Hankins at the email address above to confirm your bid was received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete. Bidders are responsible for ensuring that the electronic submission contains the attachment, is fully responsive and lacks any deficiency prior to submitting to the email address above. Failure to do so risks the bid being deemed unresponsive. It is recommended that Bidders submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission. Bids will be opened publicly over a Microsoft Teams call at 4:35 p.m. on Tuesday, June 17, 2025. Individuals interested in calling into the Bid Opening must send their request into prasanna.hankins@parks.ca.gov to receive a meeting invite. Please ensure a request for the Microsoft Teams call is submitted 24 hours in advance to allow DPR adequate time to accommodate all Bidders.

I. General Information

A. Purpose The State of California, Department of Parks and Recreation (DPR) requires the services of a Contractor to provide ESRI Geographic Information Systems (GIS) services in support of the ESRI Geographic Information Systems (GIS) Enterprise Agreement.

Geographic Information Systems (GIS) software is mission critical for all of DPR mapping, field data collection, data analysis, and information sharing needs.

Environmental Systems Research Institute (ESRI) software and data systems are the industry standard. For over a decade, DPR has used the ESRI GIS platform for its cartographic needs and in that time has built a substantial data library. This geographic data is built into a wide variety of applications, maps, informational dashboards, and visualization tools, and allows data sharing and informational communication both within DPR, and with partners and the public. It affects all aspects of the DPR mission, and in particular, cultural resources tracking and preservation, facilities, roads and trails, mailto:prasanna.hankins@parks.ca.gov boundaries, natural resource information, and is critical for fire and other emergency response, and law enforcement activities and public safety.

The period of performance for this contract is approximately 1 year with the option to execute up to two (2) one (1)-year extensions or one (1) two (2)-year extension for a maximum Contract term of three (3) years.

B. Availability The selected contractor must be able to meet the requirements of this RFQ-ITS and be ready to begin work by June 30, 2025. If personnel offered by the selected contractor leave the contractor’s firm or are otherwise unable to participate in this contract, they must be replaced with comparably qualified personnel who meet the minimum qualifications as stated within this RFQ-ITS. All replacement personnel are subject to approval by the State.

C. Period of Performance The term of this Agreement begins on the date as indicated on the Standard Agreement (STD213) through June 29, 2025, with the option for the State to extend the term for up to two more years at the rates specified in Attachment 2 - Cost Sheet that includes optional costs for optional extensions to the contract. The period of performance must be changed by a written Amendment to the Agreement, if the department exercises its option to extend services. The contractor shall not be authorized to deliver or commence performance of services as described in this Statement of Work (SOW) until written approval has been obtained from all entities. No delivery or performance of service may commence prior to the execution of the Agreement.

D. Key Action Dates Listed below are the key action dates and times by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this RFQ-ITS.

Key Action Dates Date

1. Release of RFQ-ITS June 3, 2025, 4:30pm

2. Submission of written questions June 9, 2025 by 5:00pm

3. Departments response to written questions

June 10, 2025

4. Submission of quotes (by date and time) June 17, 2025 by 4:30pm

5. Quote Opening June 17, 2025 at 4:35pm

5. Contract Award June 18, 2025

All dates after the Submission of Quotes (June 17, 2025, by 4:30pm) are approximate and may be changed if needed to allow the State additional time for evaluation and contract execution.

E. Written Questions All questions regarding the content of this RFQ-ITS must be submitted in writing electronically to planning@parks.ca.gov and must be received by the Key Action Date identified above. Questions not submitted in writing by the Key Action Date for submission of written questions shall be answered at the State’s option. When the State has completed its review of the questions, all of the questions and answers will posted as an addenda on the California State Contracts Register (CSCR).

F. RFQ-ITS Response Guidelines This RFQ-ITS and the Contractor’s quote in response to this document will be made a part of the contract. Responses to this RFQ-ITS must contain all data/information requested and must conform to the format described in this RFQ-ITS. It is the Contractor’s responsibility to provide all required data, and any other information deemed necessary for the State’s evaluation team to determine and verify the Contractor’s ability to perform the tasks and activities defined in the SOW.

G. Bid Submission In order for a bid to be considered responsive, Bidder must submit the following documents in a single PDF document by the due date above:

1. Cover Letter – Attachment 1 Bidder must complete and attach the cover letter included in this RFQ-ITS as Attachment 1

2. Cost Worksheet – Exhibit B, Attachment 1 Bidder must complete the cost sheet that identifies total cost per transaction as described in the Statement of Work using the format in Attachment 1 – Cost Sheet.

This cost sheet includes an entry for Optional Contract Extension Cost. These costs would be in effect should the State exercise its option to extend the term for up to two years.

3. Confidentiality Statement – Attachment 2 The Confidentiality Statement must be signed and dated by the bidder, its employees and subcontractor employees working on this project, and submitted with the bidder’s proposal.

4. Payee Data Record The successful bidder will be required to submit a Payee Data Record, STD. Form 204/STD 205 and DPR 88 listing their Taxpayer Identification Number.

5. CA SB Participation and DVBE Participation The bidder must review these documents explaining participation and requirements and submit the Bidder Declaration. PD 843 must be completed and submitted if DVBE participation is applicable.

6. Bidder Declaration The bidder must complete GSPD-05-105 and submit with its quote to be considered responsive.

7. TACPA – (Optional) If you qualify for more than one bidding preference (TACPA, Small Business), the maximum preference allowed by law is 15% or $100,000.

If any of these “acts” apply complete the appropriate form (STD 830, PD 525, or PD

526) and attach it to your response.

TARGET AREA CONTRACT PREFERENCES ACT (TACPA)

Preference will be granted to California-based Contractors in accordance with Government Code Section 4530 whenever contract for goods and services are in excess of $100,000 and the Contractor meets certain requirements as defined in the California Code (Title 2, Section 1896.30) regarding labor needed to produce the goods or provide the services being procured. Bidders desiring to claim Target Area Contract Preferences Act shall complete the TACPA form and submit it with the final quote.

8. Commercially Useful Function (if applicable)

DPR 87

9. Darfur Contracting Act Certification (if applicable) Complete DPR 74 if applicable.

10. California Civil Rights Law Required for contracts in the amount of $100,000 or above.

11. Artificial Intelligence (AI) Disclosure Form

All forms requiring a signature can be completed either manually, or by use of electronic signature (e-signature). E-signatures are legally binding and equivalent to handwritten signatures to signify an agreement. The use of e-signature is optional and will be at the expense of the Bidder.

H. Small Business Regulations - The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

I. Non-Small Business Subcontractor Preference - A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right-hand side of the first page of this solicitation.

J. Small Business Nonprofit Veteran Service Agencies (SB/NVSA) - SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference.

K. Attachment with Quote Required if Claiming the Small Business Preference - All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-give percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

L. Small Business Certification - Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted.

Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

M. Declaration Forms – All bidders must complete the Bidder Declaration GSPD-05- 105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract.

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response.

N. At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection.

II. Evaluation Information

A. Evaluation Process – Each RFQ-ITS response will be checked for the presence of requirement information in conformance with the submission requirements of this RFQ-ITS.

The department will evaluate each RFQ-ITS response to determine its responsiveness to the requirements.

B. Evaluation Criteria The overall responsiveness of each RFQ-ITS response is based on the complete response from the bidder to the RFQ-ITS requirements, including the statement of work for the project.

The following three sub-sections and criteria will be reviewed by the State’s evaluation team.

1. Administrative Requirements Evaluation Criteria (Pass/Fail) Example:

Requirement Yes No N/A

a. Cover Sheet

b. Confidentiality Statement

c. Cost Sheet

d. Payee Data Record

e. All other administrative requirements

2. Cost The cost for this RFQ-ITS is weighed at 100% after passing administrative requirements. The contractor will be evaluated on the total extended cost for both the contracted term and including any optional extension years.

III. Statement of Work

This SOW reflects the services to be provided by the Contractor for California Department of Parks and Recreation. The Contractor is to provide personnel to assume specific positions as described in this SOW, which provides ESRI GIS services for the ESRI GIS Enterprise Agreement.

Award of Contract

Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s RFQ.

Written notification of the State’s intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this RFQ.

Protests

Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

California Department of Parks and Recreation C24073017

Exhibit A

EXHIBIT A

STATEMENT OF WORK

1. Purpose - General This Statement of Work ("SOW") identifies the Contractor's responsibility to be provided by "Contractor'', to the California Department of Parks and Recreation (DPR). The SOW is part of an ESRI Geographic Information Systems Enterprise Agreement between the Contractor and DPR.

Geographic Information Systems (GIS) software is mission critical for all of DPR mapping, field data collection, data analysis, and information sharing needs.

Environmental Systems Research Institute (ESRI) software and data systems are the industry standard. For over a decade, DPR has used the ESRI GIS platform for its cartographic needs and in that time has built a substantial data library. This geographic data is built into a wide variety of applications, maps, informational dashboards, and visualization tools, and allows data sharing and informational communication both within DPR, and with partners and the public. It affects all aspects of the DPR mission, and in particular, cultural resources tracking and preservation, facilities, roads and trails, boundaries, natural resource information, and is critical for fire and other emergency response, and law enforcement activities and public safety.

2. Scope of Services This Agreement authorizes the deployment of ESRI software to all Divisions, Units and Offices of the DPR. The Contractor shall provide unlimited deployment of software and software maintenance for the following software and software extensions listed below, for internal use by DPR:

Enterprise Agreement (EA) Products – ESRI Flex (formerly Uncapped)

Product - Perpetual

• ArcGIS Enterprise: ArcGIS Enterprise (Advanced and Standard)

• ArcGIS Enterprise Extensions: ArcGIS 3D Analyst, ArcGIS Data Reviewer, ArcGIS

Geostatistical Analyst, ArcGIS Network Analyst, ArcGIS Schematics, ArcGIS Spatial Analyst

• ArcGIS GIS Server: Advanced, Standard, Basic

• ArcGIS Enterprise Additional Capability Servers: ArcGIS Image Server, ArcGIS

GeoEvent Server

• ArcGIS Monitor

• ArcGIS Runtime Advanced

• ArcGIS Runtime Analysis Extension

Product – Subscription

• ArcGIS Enterprise Mobile Worker User Type Annual Subscription

• ArcGIS Enterprise Creator User Type Annual Subscription

• ArcGIS Online Subscription – 1 organizational subscription

• ArcGIS Online Viewer User Type Annual Subscription

• ArcGIS Online Mobile Worker User Type Annual Subscription

• ArcGIS Online Creator User Type Annual Subscription

• ArcGIS Online Professional (formerly Standard) User Type Annual Subscription

• ArcGIS Online Professional Plus (formerly Advanced) User Type Annual

Subscription

• ArcGIS 3D Analyst for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or GIS

Professional User Type Annual Subscription

• ArcGIS Data Reviewer for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or

GIS Professional User Type Annual Subscription

• ArcGIS Geostatistical Analyst for ArcGIS Pro (Add-on App) for ArcGIS Online

Creator or GIS Professional User Type Annual Subscription

• ArcGIS Network Analyst for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or

GIS Professional User Type Annual Subscription

• ArcGIS Publisher for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or GIS

Professional User Type Annual Subscription

• ArcGIS Spatial Analyst for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or

GIS Professional User Type Annual Subscription

• ArcGIS Workflow Manager for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or GIS Professional User Type Annual Subscription

• ArcGIS Production Mapping for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or GIS Professional User Type Annual Subscription

*Esri Flex (formerly Uncapped) provides the right to deploy quantities as needed throughout the term of the Agreement.

The Enterprise Agreement also includes:

EA Products – Capped Quantities

Desktop Product – Rolled-In

• ArcGIS Desktop Advanced – Concurrent Use: 50

• ArcGIS Desktop Standard – Concurrent Use: 50

• ArcGIS 3D Analyst – Concurrent Use: 25

• ArcGIS Data Reviewer – Concurrent Use: 25

• ArcGIS Geostatistical Analyst – Concurrent Use: 25

• ArcGIS Network Analyst – Concurrent Use: 25

• ArcGIS Publisher – Concurrent Use: 25

• ArcGIS Schematics – Concurrent Use: 25

• ArcGIS Spatial Analyst – Concurrent Use: 25

• ArcGIS Workflow Manager – Concurrent Use: 25

Perpetual Products 1st Year Optional 2nd Year

Optional 3rd Year

ArcGIS Workflow Manager Server Advanced Up to Four Cores

1 1 1

ArcGIS Notebook Server Advanced Up to Four Cores 1 1 1 Annual Subscription Products ArcGIS Data Interoperability for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or Professional user Type Annual Subscription

5 5 5

ArcGIS Image Analyst for ArcGIS Pro (Add-on App) for ArcGIS Online Creator or Professional user Type Annual Subscription

5 5 5

ArcGIS Location Sharing User Type Extension for ArcGIS Online Annual Subscription

50 50 50

ArcGIS Drone2Map Advanced for ArcGIS Online Annual Subscription

5 8 10

ArcGIS Developer Bundle 1 1 1 Site Scan for ArcGIS Custom 1 Year License (not to exceed 25,000 Images per year)

1 1 1

ArcGIS Velocity Standard Annual Subscription 1 1 1 ArcGIS Hub Premium Arc GIS Online Community Annual Subscription

1 1 1

ArcGIS Image Dedicated Dynamic Imagery Server Annual Subscription

1 1 1

ArcGIS Image Dedicated Service Prepaid Plan 1 1 1 ArcGis Online – Premium Feature Data Store M-2 Twelve Month Annual Subscription

1 1 1

ArcGIS Online Service Credits (based on user types listed under Esri Flex)

288,750 330,000 371,250

The EA also includes the following additional components:

• Esri International User Conference Registrations: 15

• Authorized Tier-Two Standard Support Callers: 8

• Advantage Program: One annual subscription to the Advantage Program Advantage Program Components 1st

Year Optional 2nd Year

Optional 3rd Year

Advisor Hours 100 100 100 Learning & Services credits 50 100 50

3. Period of Performance The term of the Agreement will be 06/30/2025 through 06/29/2026.

4. Points of Contact

State Agency CA Department of Parks and Recreation

Contractor

Title Manager – Statewide GIS Program

Title

Attention Seth Paine Attention Address P.O. Box 942896 Address City/State/Zip Code

Sacramento, CA 94296-

City/State/Zip Code

Phone (916) 539-1912 Phone E-mail Address Seth.Paine@parks.ca.gov E-mail Address

5. General Provisions If otherwise not specified within the SOW, additional terms and conditions shall be in alignment with the provisions of DGS PD 402-ITGP Cloud (REV. 02/20/2025).

6. Invoicing and Payment For services satisfactorily received and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor in accordance with the quote submitted.

The Contractor agrees to submit one (1) original copy of all invoices to include the agreement number, invoice number, and date to planning@parks.ca.gov.

7. Termination The State shall have the right to terminate this agreement at no expense to the State upon the delivery of written notice to the vendor, delivered at least thirty (30) calendar days prior to any scheduled renewal date.

8. Amendment DPR, at its sole discretion, may exercise its option to execute up to two (2) one (1)-year extensions or one (1) two (2)-year extension for a maximum contract term of three (3) years. DPR reserves the right to amend for time, money, and/or scope at the same rates, as listed in Exhibit B, Attachment 1 – Cost Worksheet, through a written and signed amendment between DPR and the Contractor.

9. Generative Artificial Intelligence During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors.

Contractor shall immediately complete the GenAI Reporting and Factsheet (DPR 097) to notify the State of any new or previously unreported GenAI technology.

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

Failure to disclose GenAI use to the State and submit the GenAI Reporting and Factsheet (DPR 097) maybe considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAI and/or failure to submit the GenAI Reporting and Factsheet (DPR 097) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

10. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Attachment 1 – Cover Sheet

The submission of this quote does not obligate the Department of Parks and Recreation to fund the proposed contract. If the quote is approved for funding, a contract will be executed between the State of California and the bidder. When funding is authorized, the bidder will be expected to adhere to the terms of the executed contract.

The undersigned bidder hereby proposes to furnish all labor, materials, tools and equipment, to provide services in accordance with the specifications and provisions received with the

RFQ-ITS.

1. Full Legal name of Bidder’s Organization

2. Mailing Address

Telephone ___________________________ Email ________________________________

3. Federal Taxpayer Identification Number _________________________________________

4. Principal who is authorized to bind the bidder:

Name______________________________________ Title____________________________

Original Signature ____________________________ Date _______________

5. Bidder’s Contact Person shall be _____________________________________ (name and phone number)

EXHIBIT B, ATTACHMENT 1

COST WORKSHEET

There are two ways to provide a quote on the Cost Worksheet. You may either fill in the prices for the itemized items in the “Itemized Cost” table, or you may provide one bundled price called “Enterprise Agreement” which would include all the items listed in the Statement of Work. Changes in the item amounts between terms are highlighted in the Itemized Cost and noted in the Enterprise Agreement.

ITEMIZED COST (Term 1)

Description QTY Unit Price Extension Taxed Term: 6/30/2025 – 6/29/2026

ArcGIS Enterprise Uncapped ArcGIS Enterprise Extensions Uncapped ArcGIS Server Uncapped ArcGIS Enterprise Additional Capability Servers

Uncapped

ArcGIS Monitor Uncapped ArcGIS Runtime Advanced Uncapped ArcGIS Runtime Analysis Extension

Uncapped

ArcGIS Enterprise Mobile Worker User Type Annual Subscription

Uncapped

ArcGIS Enterprise Creator User Type Annual Subscription

Uncapped

ArcGIS Online Subscription 1 organizational

ArcGIS Online Viewer User Type Annual Subscription

Uncapped

ArcGIS Online Mobile Worker User Type Annual Subscription

Uncapped

ArcGIS Online Creator User Type Annual Subscription

Uncapped

ArcGIS Online Professional (formerly Standard) User Type Annual Subscription

Uncapped

ArcGIS Online Professional Plus (formerly Advanced) User

Type Annual Subscription

Uncapped

ArcGIS 3D Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Data Reviewer for ArcGIS Pro (add-on App)

Uncapped

ArcGIS Geostatistical Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Network Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Publisher for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Spatial Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Workflow Manager for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Production Mapping for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Desktop Advanced 50 ArcGIS Desktop Standard 50 ArcGIS 3D Analyst 25 ArcGIS Data Reviewer 25 ArcGIS Geostatistical Analyst 25 ArcGIS Network Analyst 25 ArcGIS Publisher 25 ArcGIS Schematics 25 ArcGIS Spatial Analyst 25 ArcGIS Workflow Manager Server Advanced Up to Four Cores

ArcGIS Notebook Server Advanced Up to Four Cores

ArcGIS Data Interoperability for ArcGIS Pro (Add-on App)

ArcGIS Image Analyst for ArcGIS Pro (Add-on App)

ArcGIS Location Sharing User Type Extension for ArcGIS Online Annual Subscription

ArcGIS Drone2Map Advanced for ArcGIS Online Annual Subscription

ArcGIS Developer Bundle 1 Site Scan for ArcGIS Custom 1 Year License

ArcGIS Velocity Standard Annual Subscription

ArcGIS Hub Premium ArcGIS Online Community Annual Subscription

ArcGIS Image Dedicated Dynamic Imagery Server Annual Subscription

ArcGIS Image Dedicated Service Prepaid Plan

ArcGIS online Premium Feature Data Store M-2 Twelve Month Annual Subscription

ArcGIS Online Service Credits 288,750 ESRI International User Conference Registrations

Authorized Tier-Two Standard Support Callers

Annual Subscription to Advantage Program

Advantage Program Advisor Hours

Advantage Program Learning & Service Credits

Subtotal:

Tax Amount:

Grand Total:

Enterprise Agreement (Term 1)

Description QTY Unit Price Extension Taxed Term: 6/30/2025 – 6/29/2026

Enterprise Agreement 1 Subtotal:

Tax Amount:

Grand Total:

Itemized Cost (Option Year 1)

Description QTY Unit Price Extension Taxed Term: 6/30/2026 – 6/29/2027

ArcGIS Enterprise Uncapped ArcGIS Enterprise Extensions Uncapped ArcGIS Server Uncapped ArcGIS Enterprise Additional Capability Servers

Uncapped

ArcGIS Monitor Uncapped ArcGIS Runtime Advanced Uncapped ArcGIS Runtime Analysis Extension

Uncapped

ArcGIS Enterprise Mobile Worker User Type Annual Subscription

ArcGIS Enterprise Creator User Type Annual Subscription

Uncapped

ArcGIS Online Subscription 1 organizational

ArcGIS Online Viewer User Type Annual Subscription

Uncapped

ArcGIS Online Mobile Worker User Type Annual Subscription

Uncapped

ArcGIS Online Creator User Type Annual Subscription

Uncapped

ArcGIS Online Professional (formerly Standard) User Type Annual Subscription

Uncapped

ArcGIS Online Professional Plus (formerly Advanced) User

Type Annual Subscription

Uncapped

ArcGIS 3D Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Data Reviewer for ArcGIS Pro (add-on App)

Uncapped

ArcGIS Geostatistical Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Network Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Publisher for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Spatial Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Workflow Manager for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Production Mapping for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Desktop Advanced 50 ArcGIS Desktop Standard 50 ArcGIS 3D Analyst 25 ArcGIS Data Reviewer 25 ArcGIS Geostatistical Analyst 25 ArcGIS Network Analyst 25 ArcGIS Publisher 25 ArcGIS Schematics 25 ArcGIS Spatial Analyst 25 ArcGIS Workflow Manager Server Advanced Up to Four Cores

ArcGIS Notebook Server Advanced Up to Four Cores

ArcGIS Data Interoperability for ArcGIS Pro (Add-on App)

ArcGIS Image Analyst for ArcGIS Pro (Add-on App)

ArcGIS Location Sharing User Type Extension for ArcGIS Online Annual Subscription

ArcGIS Drone2Map Advanced for ArcGIS Online Annual Subscription

ArcGIS Developer Bundle 1 Site Scan for ArcGIS Custom 1 Year License

ArcGIS Velocity Standard Annual Subscription

ArcGIS Hub Premium ArcGIS Online Community Annual Subscription

ArcGIS Image Dedicated Dynamic Imagery Server Annual Subscription

ArcGIS Image Dedicated Service Prepaid Plan

ArcGIS online Premium Feature Data Store M-2 Twelve Month Annual Subscription

ArcGIS Online Service Credits 330,000 ESRI International User Conference Registrations

Authorized Tier-Two Standard Support Callers

Annual Subscription to Advantage Program

Advantage Program Advisor Hours

Advantage Program Learning & Service Credits

Subtotal:

Tax Amount:

Grand Total:

Enterprise Agreement (Option Year 1) Description QTY Unit Price Extension Taxed

Optional Extended Term: 6/30/2026 – 6/29/2027 Enterprise Agreement 1

ArcGIS Drone2Map Advanced for ArcGIS Online Annual Subscription (increased by 3 from term 1)

8 Included

ArcGIS Online Service Credits (increased by 41,250 from term 1)

330,000 Included

Advantage Program Learning & Service Credits (increased by 50 from term 1)

100 included

Subtotal:

Tax Amount:

Grand Total:

Itemized Cost (Option Year 2)

Description QTY Unit Price Extension Taxed Term: 6/30/2026 – 6/29/2027

ArcGIS Enterprise Uncapped ArcGIS Enterprise Extensions Uncapped ArcGIS Server Uncapped ArcGIS Enterprise Additional Capability Servers

Uncapped

ArcGIS Monitor Uncapped ArcGIS Runtime Advanced Uncapped ArcGIS Runtime Analysis Extension

Uncapped

ArcGIS Enterprise Mobile Worker User Type Annual Subscription

Uncapped

ArcGIS Enterprise Creator User Type Annual Subscription

Uncapped

ArcGIS Online Subscription 1 organizational

ArcGIS Online Viewer User Type Annual Subscription

Uncapped

ArcGIS Online Mobile Worker User Type Annual Subscription

Uncapped

ArcGIS Online Creator User Type Annual Subscription

Uncapped

ArcGIS Online Professional (formerly Standard) User Type Annual Subscription

Uncapped

ArcGIS Online Professional Plus (formerly Advanced) User

Type Annual Subscription

ArcGIS 3D Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Data Reviewer for ArcGIS Pro (add-on App)

Uncapped

ArcGIS Geostatistical Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Network Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Publisher for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Spatial Analyst for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Workflow Manager for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Production Mapping for ArcGIS Pro (Add-on App)

Uncapped

ArcGIS Desktop Advanced 50 ArcGIS Desktop Standard 50 ArcGIS 3D Analyst 25 ArcGIS Data Reviewer 25 ArcGIS Geostatistical Analyst 25 ArcGIS Network Analyst 25 ArcGIS Publisher 25 ArcGIS Schematics 25 ArcGIS Spatial Analyst 25 ArcGIS Workflow Manager Server Advanced Up to Four Cores

ArcGIS Notebook Server Advanced Up to Four Cores

ArcGIS Data Interoperability for ArcGIS Pro (Add-on App)

ArcGIS Image Analyst for ArcGIS Pro (Add-on App)

ArcGIS Location Sharing User Type Extension for ArcGIS Online Annual Subscription

ArcGIS Drone2Map Advanced for ArcGIS Online Annual Subscription

ArcGIS Developer Bundle 1 Site Scan for ArcGIS Custom 1 Year License

ArcGIS Velocity Standard Annual Subscription

ArcGIS Hub Premium ArcGIS Online Community Annual Subscription

ArcGIS Image Dedicated Dynamic Imagery Server Annual Subscription

ArcGIS Image Dedicated Service Prepaid Plan

ArcGIS online Premium Feature Data Store M-2 Twelve Month Annual Subscription

ArcGIS Online Service Credits 371,250 ESRI International User Conference Registrations

Authorized Tier-Two Standard Support Callers

Annual Subscription to Advantage Program

Advantage Program Advisor Hours

Advantage Program Learning & Service Credits

Subtotal:

Tax Amount:

Grand Total:

Enterprise Agreement (Option Year 2)

Description QTY Unit Price Extension Taxed Optional Extended Term: 6/30/2027 – 6/29/2028

Enterprise Agreement 1 ArcGIS Drone2Map Advanced for ArcGIS Online Annual Subscription (increased by 2 from option year 1)

10 Included

ArcGIS Online Service Credits (increased by 41,250 from option year 1)

371,250 Included

Advantage Program Learning & Service Credits (decreased by 50 from option year 1)

50 included

Subtotal:

Tax Amount:

Grand Total:

Attachment 2 – Confidentiality Statement

As an authorized representative and/or corporate officer of the company named below, I warrant my company and its employees will not disclose any documents, diagrams, information and information storage media made available to us by the State for the purpose of responding to RFQ-ITS C24010009 or in conjunction with any contract arising there from. I warrant that only those employees who are authorized and required to use such materials will have access to them.

I further warrant that all materials provided by the State will be returned promptly after use and that all copies or derivations of the materials will be physically and/or electronically destroyed. I will include with the returned materials, a letter attesting to the complete return of materials, and documenting the destruction of copies and derivations. Failure to comply will subject this company to liability, both criminal and civil, including all damages to the State and third parties.

I authorize the State to inspect and verify the above.

I warrant that if my company is awarded the contract, it will not enter into any agreements or discussions with a third party concerning such materials prior to receiving written confirmation from the State that such third party has an agreement with the State similar in nature to this one.

Signature of representative Date

Printed name of representative

Name of company

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

Section 1 – Payee Information NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return)

BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)

MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS

Section 2 – Entity Type Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2)

CORPORATION (see instructions on page 2)SOLE PROPRIETOR / INDIVIDUAL MEDICAL (e.g., dentistry, chiropractic, etc.)SINGLE MEMBER LLC Disregarded Entity owned by an individual

PARTNERSHIP

ESTATE OR TRUST

LEGAL (e.g., attorney services)

EXEMPT (e.g., nonprofit)

ALL OTHERS

Section 3 – Tax Identification Number Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN.

For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or Individual Tax Identification Number (ITIN)

OR

Federal Employer Identification Number

(FEIN)

Section 4 – Payee Residency Status (See instructions)

CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California.

CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding.

No services performed in California

Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS

SIGNATURE DATE TELEPHONE (include area code)

Section 6 – Paying State Agency Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION

MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS

General Services-Procurement Division Contracts Management Unit

707 3rd Street (916) 375-4400

West Sacramento CA 95605 CMU@dgs.ca.gov

Print Form Reset Form

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS

Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).

Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return.

Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.

Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.

Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3.