RFQ- Buildings and Grounds- Air Conditioning Units~10.doc

J.B. Pritzker, Governor

, Director

Procurement Office R E Q U E S T F O R Q U O T E

AGENCY:

IL Department of Agriculture

ADDRESS:

John R. Block Building, 801 E. Sangamon Ave.

CITY/STATE/ZIP:

Springfield, Illinois 62794-9281

CONTACT:

Chelsea Sidener

PHONE:

(217) 524-4340

FAX:

(217) 785-4505

EMAIL:

Chelsea.sidener@illinois.gov

Goal: The Illinois Department of Agriculture is seeking to purchase four (4) Air Conditioning Units to replace current antiquated systems in the Veterinary Offices and Building #132 - HVAC Section.

Specifications:

· Two (2) 36,000 BTU/H Wall-mounted Heat Pump System

· Two (2) 30,000 BTU/H Multi-Indoor Inverter Heat-Pump System- Condenser:

· Two (2) 18k – 18,000 BTU/H Wall Mounted, Indoor Multi-Zone Heat Pump System-

· Two (2) 12k - 12,000BTU/H Wall Mounted, Indoor Multi-Zone Pump System-

· All new air-conditioners shall carry a minimum of one-year warranty. Attach warranty information to quote

· Installation will not be needed, delivery fee shall be included

· Please see attachment in BidBuy for complete and detailed specifications for each unit and cassette listed below

Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information. Vendors should complete the “Vendor Narrative” section to explain how they meet the requirement or provide requested information and/or include other documentation that provides additional detail.

If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

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Award: Award will go to lowest cost vendor who can meet all specifications and requirements. All mandatory requirements must be met to be considered for award.

Delivery: Units to be delivered to 801 E Sangamon Ave by February 28, 2020.

Questions: Should a vendor find discrepancies in the specification within scope of work or be in doubt as to the meaning or intent of any part thereof, the vendor shall request clarification from the buyer in writing, by 10:00 a.m January 28, 2020. Any changes to the RFQ that result from such a clarification request, will be communicated through a posted amendment within Bidbuy.

Vendors Quote Total:

______________________________________ Date:

Vendors Name:

Vendors Address: ______________________________________________________________________________

City/State/Zip Phone: ______________________________________ Email: ___________________________________________

Bidbuy Vendor ID _______________ IL Procurement Gateway Number: __________________________________

Vendor Note: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all products/services.

Availability of Appropriation; Sufficiency of Funds.

This Agreement is contingent upon and subject to the availability of sufficient funds. The Department may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the Department by the State or the Federal funding source, (ii) the Governor or the Department reserves funds, or (iii) the Governor or the Department determines that funds will not or may not be available for payment. The Department shall provide notice, in writing, to contracting party of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. This Agreement may be terminated, in whole or in part, by Vendor without advance notice pursuant to a funding failure and Vendor may suspend this Agreement, in whole or in part, pursuant to a funding failure.

Equivalent Brands:

Equivalent brands will be considered provided descriptive literature and specifications accompany bid. Acceptability of equivalent items is determined by the Purchasing Agent. If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.