RFQ BPA TRANSPORTATION SERVICES.pdf

PDF 2 MB Posted Jul 7, 2026

Attached to: RFQ to setup BPA for private transportation services to support official transportation needs within and outside Quito-Ecuador
Solicitation number: 19EC7526Q0005
Issued by: Department of State US Embassy Quito

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Written by GovTribe AI · Jul 7, 2026

This is a Request for Quotations (RFQ) issued by the U.S. Embassy in Quito, Ecuador for private transportation services. The Embassy seeks to establish one or more Blanket Purchase Agreements (BPAs) with qualified transportation providers to support official transportation needs within and outside Quito on an as-needed basis. Services include one-way and round-trip transportation, airport transfers, support for official meetings and events, delegations, and VIP visits. The contractor must provide various vehicle types upon request: sedans (1-4 passengers), SUVs (5-7 passengers), minivans (8-10 passengers), vans (11-18 passengers), and minibuses or larger units (18+ passengers). The BPA is established for five years, expiring August 7, 2031, with an estimated annual purchase volume of $2,500 to $40,000 and a total contract life ceiling of $350,000. No single purchase order shall exceed $10,000. Pricing is quoted per kilometer and per hour for waiting time, with separate rates for transportation within Quito and to other cities in Ecuador, including 15 percent VAT.

Prospective quoters must submit proposals electronically to Quitoprocurement@state.gov before 4:00 PM on August 7, 2026, with questions due by 4:00 PM on July 17, 2026. Required submissions include the completed SF-1449 form, pricing schedule (Attachment 2), representations and certifications, and evidence of ability to perform including a project manager contact, proof of established business operations in Ecuador, SAM registration, client references, personnel and equipment capabilities, all required licenses and permits, and a quality assurance plan. All drivers must possess valid licenses appropriate for vehicle type, maintain professional appearance, and comply with local traffic laws. The contractor must maintain Automobile Liability Insurance ($100,000 minimum per occurrence) and Passenger Accident Insurance ($20,000 for death and disability per passenger, $10,000 for medical expenses). Defense Base Act insurance is required for covered employees. The BPA holder must provide replacement vehicles within one hour of notice due to accident or breakdown and shall maintain a project manager as primary point of contact. Evaluation will assess technical acceptability based on past performance and experience, along with contractor responsibility per FAR 9.1 criteria including financial resources, performance capability, business integrity, organization and skills, equipment and facilities, and legal qualifications.

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US. Embassy Quito Date: July 7, 2026

Prospective Quoters

Subject: Request for Quotations number 19EC-75-26-Q-0005

The Embassy of the United States in Quito, Ecuador needs to contract private transportation services to support official transportation needs within and outside Quito, Ecuador, as required.

The Embassy of the United States in Quito, Ecuador will establish Blanket Purchase Agreements

(BPAs) for qualified transportation services providers to support official transportation needs within and outside the city limits, as required. Services will be requested on an as-needed basis depending on operational demands and transportation availability.

The U.S. Government intends to award a Blanket Purchase Agreement (BPA) to one or more responsible companies submitting an acceptable quotation with fair and reasonable prices. We intend to award a BPA based on initial quotations, without holding discussions, although we may hold discussions with companies if there is a need to do so.

A BPA is an Agreement, not a contract, and neither party is bound by its terms and conditions. The

Government is not obligated to purchase any definite amount under this BPA. If a need arises, an authorized representative of the Government may issue an order following the procedures outlined in the BPA. If the BPA-holder accepts the order, then a binding contract between the Government and BPA-holder will exist for that specific order. If the BPA-holder refuses to accept orders or furnish quotations in compliance with the terms of the Agreement, then it is likely that the

Government will cancel the Agreement.

Purpose

The purpose of this Statement of Work (SOW) is to establish the requirements for private transportation services to support official transportation needs within and outside the city limits, as required. Services will be requested on an as-needed basis depending on operational demands and transportation availability.

Scope of Services

The contractor shall provide safe, reliable, and professional transportation services for passengers traveling to public and private locations. Transportation requests may include, but are not limited to:

One-way transportation services.

Round-trip transportation services.

Transportation within city limits.

Transportation outside the city limits.

Transportation support for official meetings, events, airport transfers, and administrative requirements.

Transportation support for official delegations or VIP visits when required.

The quantity, frequency, duration, destination, and type of transportation services are not guaranteed and may vary significantly depending on operational needs.

If you are interested in participating in this solicitation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your proposal electronically to Quitoprocurement@state.gov making reference to "Quotation Enclosed – Private Transportation Services", before 16H00 on August 7, 2026.

It is important to make sure the submission is made in specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

Direct any questions related to this RFQ to QuitoProcurement@state.gov, before 16H00 on July

17, 2026.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1 Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

Sincerely, Matthew Madden

Contracting Officer

Enclosure mailto:Quitoprocurement@state.gov mailto:QuitoProcurement@state.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

1 / 41

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19EC-75-26-Q-0005

6. SOLICITATION ISSUE DATE

July 7, 2026

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Matthew Madden

b. TELEPHONE NUMBER(No collect calls)

593-2-3985000

8. OFFER DUE DATE/ LOCAL TIME

August 7, 2026/16h00

9. ISSUED BY CODE

10. THIS ACQUISITION IS

American Embassy Quito Avigiras E12-170 y Eloy Alfaro Quito, Ecuador

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS EMERGING SMALL BUSINESS

HUBZONE SMALL BUSINESS SMALL BUSINESS

SERVICE-DISABLED VETERAN OWNED 8(A)

NAICS:

SIZE STD:

11. DELIVERY FOR FOB 12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

RFQ

15. DELIVER TO: Code 16. Administered by:

American Embassy Quito

Ramon E. Best, Contracting Officer

17.a. CONTRACTOR/OFFEROR CODE FACILITY CODE

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY

American Embassy Quito

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

ESTIM

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

This Request for Quotations is for private transportation services to support official transportation needs within and outside the city limits, as required.

The Statement of Work, and terms and conditions are in the attachment

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1___ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (PRINT)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

TABLES OF CONTENTS

Request for Quotations No. 19EC-75-26-Q0005

SECTION 1 - THE SCHEDULE

* SF 1449 cover sheet

* Continuation to SF 1449, BPA

* Schedule of Supplies/Services, Block 20

* Attachment 1 Statement of Work

* Attachment 2 Pricing

SECTION 2 - CONTRACT CLAUSES

* Contract Clauses

* Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

* Solicitation Provisions

* Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part

SECTION 4 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS

* Offeror Representations and Certifications

* Addendum to Offeror Representations and Certifications

SECTION 1 - THE SCHEDULE

BLANKET PURCHASE AGREEMENT

(BPA) No.

ESTABLISHED BETWEEN US EMBASSY – QUITO

AND

THE BPA HOLDER:

[Identify firm name and address]

SAMPLE BPA

1. BPA Number _____________

The American Embassy Quito invites you to enter into this BPA that establishes the terms and conditions applicable to future purchases of private transportation services to support official transportation needs within and outside Quito, as required.

2. Expiration Date:

BPA expires o/a August 7, 2031.

3. Embassy Estimate:

The Embassy estimates that the volume of purchases annually through this agreement will be from US$2,500.00 to US$40,000.00.

4. Terms and Conditions:

The Embassy is not obligated to purchase any definite amount under this agreement.

No single purchase will exceed USD US$ 10,000.00 or the equivalent in local currency.

The total amount ordered under this agreement life will not exceed US$350,000 or the equivalent in local currency.

* The prices to the Government shall be as low or lower than those charged your most favored customers for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment.

5. Authorized Employees

The following employees are authorized to place orders:

Name Job Title Dollar Limitation

Motorpool MPT

DHS MPT

Milgroup MPT

Procurement MPT

ECON/POL MPT

PD MPT

No other employee may place an order against this BPA unless authorized in writing by the

Contracting Officer.

6. Delivery Tickets

All shipments/deliveries shall be accompanied by a delivery ticket or sales slip including the following information:

- name of supplier;

- BPA number;

- date of purchase;

- purchase number;

- itemized list of supplies or services furnished;

- quantity, unit price, and extension of each item, less applicable discounts;

- date of delivery or shipment;

- name of the authorized employee who placed the order.

7. Invoices

The BPA holder shall submit a summary invoice at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period. The invoice shall identify the delivery tickets covered therein, stating the total dollar value, and supported by recent copies of the delivery tickets.

8. FAR and DOSAR Clauses

The FAR and DOSAR clauses attached to this BPA shall apply to all purchases made under this

BPA. In the event of an inconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.

9. Acceptance

You are requested to acknowledge acceptance of this BPA, including its terms, conditions, and clauses, by signing and returning a copy to Matthew Madden, United States Embassy Quito, Avigiras E12-170 and Eloy Alfaro and by email to Quitoprocurement@state.gov .

Sincerely, Contracting Officer mailto:Quitoprocurement@state.gov

BPA Accepted:

Signature Date

(Typed/Printed Name and Title of Signer)

Please indicate the remittance or check mailing address in the space provided below if different from the address to which this agreement was addressed.

WORK REQUIREMENTS

General

The BPA Holder shall provide services for the Embassy of the United States of America in Quito, Ecuador as described. This consists of provision of private transportation services to support official transportation needs within and outside Quito limits, as required.

Authorized Service Requestors

Each BPA call order will list the names and phone numbers of all authorized service requestor(s). Service requestors are only authorized to order service within the boundaries established in the BPA call order.

Project Manager

The BPA holder shall designate a Project Manager who shall be the BPA Holder’s point of contact. The Project Manager shall be responsible for managing the BPA holder’s work under this agreement, including delegating requests to drivers with any instruction required and ensuring a smooth and effective operation. The BPA Holder’s Project Manager and telephone number are:

Project Manager:

Telephone Manager:

Documentation of Usage – Ticket Procedures

Any purchase made pursuant to this agreement will be based on quotations obtained orally by telephone or personal contact at the time the Government’s need for the service arises by an ordering official/authorized caller (as designated in paragraph 5). The authorized caller who places the order, will provide full information of the time and location where the vehicle must be. The vendor shall provide the all information of the vehicle (plate number, color and make and model of the vehicle). After the service has been provided, the driver shall fill out the ticket which must indicate the date of service, origin, destination and purpose of trip. The ticket must be signed by the embassy employee. The employee in turn submits their copy of the ticket to the authorized caller and/or BPA Administrator.

Replacement/Servicing

The BPA Holder shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason within one (1) hour notice by the driver.

ATTACHMENT 1

STATEMENT OF WORK (SOW)

Blanket Purchase Agreement (BPA) – Private Transportation Services

1. Background

The U.S. Embassy requires qualified providers to perform private transportation services to support official transportation needs within and outside the city limits, as required.

2. Purpose

3. Scope of Work

The contractor should provide safe, reliable, and professional transportation services for passengers traveling to public and private locations. Transportation requests may include, but are not limited to:

One-way transportation services.

Round-trip transportation services.

Transportation within city limits.

Transportation outside the city limits.

Transportation support for official meetings, events, airport transfers, and administrative requirements.

Transportation support for official delegations or VIP visits when required.

The quantity, frequency, duration, destination, and type of transportation services are not guaranteed and may vary significantly depending on operational needs.

4. Vehicle Requirements

The contractor shall be capable of providing different types of vehicles upon request, including but not limited to:

Sedan (1-4 passengers)

SUV (5-7 passengers)

Passenger Mini Van (8-10 passengers)

Passenger Van (11-18 passengers)

Minibuses or larger transportation units if required (18 +passengers)

Vehicle types and quantities will vary according to operational requirements and may change with limited notice.

All vehicles provided under this agreement shall:

Be in good mechanical and cosmetic condition.

Comply with all local transportation regulations and safety standards.

Have valid registration, permits, and inspection documents.

Be equipped with operational seat belts for all passengers.

Maintain air conditioning and appropriate safety equipment.

5. Driver Requirements

Drivers assigned under this agreement shall:

Possess valid drivers’ licenses appropriate for the vehicle operated. (Type C, D1, D)

Maintain professional appearance and conduct.

Demonstrate safe driving practices and knowledge of local routes.

Comply with all local traffic laws and regulations.

6. Insurance Requirements

The Contractor shall maintain, at its own expense, valid insurance coverage throughout the period of performance under this BPA. At a minimum, the Contractor shall provide and maintain:

1. Automobile Liability Insurance with a minimum coverage limit of USD

100,000 per occurrence for bodily injury, property damage, and other liabilities arising from the operation of vehicles used under this BPA.

2. Passenger Accident Insurance covering all passengers transported under this

BPA, with minimum benefits of:

a. USD 20,000 for accidental death per passenger;

b. USD 20,000 for permanent disability per passenger; and

c. USD 10,000 for medical expenses per passenger resulting from a covered accident.

3. All insurance policies shall remain valid and in force throughout the period of performance. The Contractor shall provide proof of insurance, including certificates of coverage and policy limits, upon request by the Contracting Officer or Contracting Officer’s Representative (COR).

4. The cost of all required insurance coverage shall be included in the Contractor’s quoted rates and shall not be billed separately to the Government.

7. Service Requests and Scheduling

Transportation services will be requested on an as-needed basis. Requests may be scheduled in advance, with a minimum notice of one hour, to allow the contractor sufficient time to dispatch the required vehicle in accordance with operational requirements.

The contractor shall maintain the capability to respond to varying transportation demands, including occasional periods of increased activity associated with official visits, special events, or other mission-related requirements.

8. Performance Standards

Work shall be performed by certified drivers with appropriate drivers’ licenses.

The contractor shall ensure:

Timely arrival and departure.

Reliable communication and coordination.

Professional customer service.

Safe and secure transportation operations.

Flexibility to accommodate operational changes when feasible.

9. Period of Performance

Services shall be provided during the period specified in the BPA call, with transportation support requested on an as-needed basis to meet operational requirements.

10. Government Obligations

The Government does not guarantee a minimum quantity of transportation requests, vehicle types, or service frequency under this agreement.

11. Ordering and Payment Services shall not be authorized until the BPA call has been fully approved.

ATTACHMENT 2

PRICING FOR TRANSPORTATION SERVICES (PER KM) AND WAITING TIME

PER HOUR

Description Service

Type Passengers

Transportation

Unit Price (USD)

Per KM

Transportation

Unit Price including 15%

VAT

Per KM

Waiting

Time

Unit price Per hour