RFQ_Boom Mower.docx

Request for Proposal For 4 Wheel Drive Tractor with Side Arm Boom Mower Bid Number FY25-03 September 18, 2024

BIDS DUE NO LATER THAN 10:00 AM ON THURSDAY, OCTOBER 31, 2024

City of Waycross Purchasing Department Attn: Mamie Jackson, Purchasing Manager 417 Pendleton Street Waycross, GA 31501 The City of Waycross is accepting proposals for purchasing one (1) four-wheel drive tractor with a 25’ side arm boom mower for the Public Works department.

The City reserves the right to accept or reject any or all bids, to waive formalities and technicalities, to make an award in the best interest of the City, and to make an award item by item unless otherwise stipulated by the bidder. Bidder must comply with all Federal, State, and Local Laws.

Factors to be considered in making this award, if awarded, will be prices, quality, and references. The City will be the sole judge of the weights given these factors.

Bids will be opened and read aloud in the conference room at City Hall, on the second floor – 417 Pendleton Street, Waycross, Georgia, on the hour and date specified below. No bids will be accepted after the bid opening time. No faxed or emailed bids will be accepted.

Bids will be accepted until 10:00 a.m., Thursday, October 31, 2024. Envelopes must be sealed and marked Bid #FY25-03 Boom Mower.

Mail to:

City of Waycross Purchasing Department PO Drawer 99 Waycross GA 31502 or hand deliver to:

Purchasing Department, 2nd Floor City Hall 417 Pendleton Street Waycross, GA 31501

NOTE: Tractor and boom mower to be delivered F.O.B. to City of Waycross, Public Works, 629 Satilla Lane, Waycross, GA 31501.

Four-wheel Drive Tractor with a 25’ Side Arm Boom Mower Bid #FY25-03 Specifications

The City of Waycross is soliciting bids for one (1) four-wheel drive tractor with a 25’ side arm boom mower. Any make and model that meets or exceeds the specifications will be considered. Please include adequate information with the submitted bid.

Tractor Specifications (John Deere 6145 M, New Holland TS6125 or Acceptable Alternate) Must be capable of supporting and working with the attached side arm configuration in a safe and well-balanced manner. The tractor must meet or exceed the mower manufacturer’s rating.

125 HP engine or greater 100 HP PTO or greater Enclosed cab with heat/air-conditioned Lexan safety glass windows Emergency amber strobe light on cab top with cage Backup alarm Joystick control Air ride seat (State weight limit) lumbar, tilt, armrest, and two (2) safety switches AM/FM Radio with Bluetooth Headlights with LED daytime running lights, turn signals, and brake lights Mirror backup camera and front-view camera Touch screen color monitor Tires: Heavy-duty radial multi-purpose Four-wheel drive with counterweights on opposite side of boom mower for safety

Side Arm Mower Attachment Specifications (25’ Alamo Machete or Acceptable Alternate) Boom must be mid-mount NO EXCEPTIONS 25-foot minimum reach Joystick controls Minimum 60” Self-Contained Hydraulic System rotary head with swivel Extra set of blades must be included in bid.

Deck thickness (please state) All parts not specifically mentioned which are necessary to provide a complete unit, shall be included in the bid and shall conform in strength and quality of material and workmanship.

Additional Requirements Must have comparable unit available for demonstration if requested by the City.

The unit shall be delivered completely assembled, serviced, and ready to operate.

Necessary Training must be included in the price.

A color-detailed brochure must be included with the bid submittal.

Complete specifications must be included in the bid submittal.

Attach a separate list of all manufacturer-specific available options and pricing.

References List at least 5 references (preferably governmental) that use a comparable unit to the one bid.

Must include agency names, contact names, titles, and telephone numbers.

Repair Location Bidder shall have a repair facility within 125 miles of Waycross city limits.

State method of service and response time.

Operation and Maintenance Manual One complete set of manuals.

Warranty All factory warranties must be included with this bid.

Attach a separate list of all available extended warranties and pricing.

Bidders must include a detailed warranty clearly stating any exceptions.

Attach a separate list of all available additional extended warranties and pricing.

Bidders must include a detailed warranty statement clearly stating any exceptions.

All exceptions to above minimum specifications must be listed on a separate sheet of paper referencing the specification section and number. Give a reason for exception.

**Note if you are on the Georgia State Contract or the GSA Federal Contract.**

Bid Form 4 Wheel Drive Tractor with 25’ Boom Mower Bid #FY25-03

Tractor-Year: ________ Manufacturer: _______________________ Model: ________________

Price: $_______________________________________________________________________

Warranty: ________ year(s)

Factory warranty repair center is located within _______ miles of Waycross

Total Cost of Tractor with Warranty: ____________________________

Delivery Time: _______weeks ________days

Side Arm Mower-Year: _________ Manufacturer: ________________ Model: _____________

Price: $___________________________________

Warranty: ________ year(s)

Total Cost of Tractor with Warranty: ___________________________

Delivery Time: _______weeks ________days

Grand Total of Tractor and Boom Mower: $_____________________________

Submitted by:

Name of Company: ____________________________________________________

Address: _____________________________________________________________

Contact Person: _______________________________________________________

Phone: ____________________________ Fax:______________________________

Email: _______________________________________________________________

Signature: ________________________________________ Date: ________________

Title: _______________________________________________________________ image1.jpeg