RFQ - B1470 AHUs 1.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

26 August 2024

FROM: 21 CONS/PKA

SUBJECT: Solicitation

PROJECT TITLE: Building 1470 Air Handler Units Phase II Peterson Space Force Base, CO

SOLICITATION: FA2517-24-Q-2024

This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 13.1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

The Request for Quotation (RFQ) number FA2517-24-Q-2024 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

(FAC) 2024-05, effective 22 May 2024.

This procurement is a 100% small business set-aside.

The North American Industrial Classification System (NAICS) code is 238220 – Plumbing, Heating and Air-

Conditioning Contractors and the size standard is $19,000,000.

The purpose of this solicitation is for the repair of air handler units (AHUs) at Building 1470 on Peterson Space Force

Base (PSFB) in accordance with (IAW) Attachment 1 – Statement of Work (SOW) Bldg. 1470 AHUs Phase III. The

CLIN details are below.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting

Officer.

Table 1 – Contract Line Items

CLIN Line-Item Description Unit Quantity Unit

Price Total

Contractor shall furnish all labor, tools, parts, material, and transportation necessary to renovate four (4) Air Handler

Units at Bldg. 1470, Peterson

SFB, CO in accordance with the

SOW.

Job

Please provide a priced offer and a technical narrative document for all work listed in Attachment 1 – SOW Bldg. 1470

AHUs Phase II. The technical narrative document should describe the Contractor’s approach to the work to be performed, the Period of Performance, as well as include parts break down. Simply restating language in the SOW is not acceptable. A site visit will be held on 3 September 2024 at 09:00 AM MDT, at Bldg. 1470, PSFB, CO.

The resulting award will be a Firm-Fixed Price contract to a single contractor.

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (July 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Please provide the following information with your quote:

Company Name:

DUNS Number:

Cage Code:

NAICS Code:

Point of Contact:

Address:

Phone Number:

Email Address:

Payment Terms:

Attachment 2 Additional Applicable clauses and provisions filled in with offeror responses.

Quotes shall not exceed five (5) pages. Attachment 2 will not be included in the count for the five (5) page limit on quotes.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

FAR 13.106-3(a), Evaluation of quotations, applies to this acquisition and the following evaluation is applicable:

1. The Government will award a contract resulting from this RFQ to the responsible vendor (IAW FAR 9.104-1) whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

(a) Factor 1: Total Price: Initially, the Government will arrange all quotes by price (from lowest to highest total price). The lowest priced quote will then be evaluated for technical acceptability. Price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a).

(b) Factor 2: Technical Acceptability: Technical Acceptability will be based on the offeror providing sufficient explanation/documentation to demonstrate their ability to conform to the requirements of the SOW and their ability to meet or exceed all licensure requirements listed in the SOW. Failure to comply with the

SOW will result in a Technically Unacceptable rating. Quotes that receive a technically unacceptable rating will not be considered for award.

2. Award Process: First, the Government will evaluate all quotes for compliancy and then arrange the quotes by price (from lowest to highest total price). The lowest priced quote will be evaluated for Factor 2, Technical

Acceptability on an acceptable/unacceptable basis. If the lowest priced quote is rated technically acceptable, the evaluation process stops and that offerors quote will be evaluated for price fairness and reasonableness. If the lowest priced quote is not rated technically acceptable, the next lowest priced quote will be evaluated, and the process will continue (in order of price) until an offeror is rated technically acceptable. Prior to award, the lowest priced technically acceptable quote will be evaluated for price fairness and reasonableness IAW FAR 13.106-3(a). If the price is determined to be fair and reasonable, the lowest priced responsible offeror, who is technically acceptable, will receive an award without further consideration of any other quotes.

3. A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract only when signatures are obtained by both parties (Government and Vendor). Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are conversations after its receipt, unless a written notice of withdrawal is received before award.

Conversations: The government intends to award a contract without conversations with respective vendors. The government, however, reserves the right to conduct conversations if deemed in its best interest. The Government may conduct conversations with one, some, none or all Vendors at its discretion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024), with its

Alternate

I

(Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://sam.gov/content/home at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 23), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (Jan 21), additionally, the following FAR clauses cited in 52.212-5 are applicable:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(Sept 2007)

(P) 52.204-7, System for Award Management (Oct 2018)

(C) 52.204-13 System for Award Management Maintenance (Oct 2018)

(P) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

(P) 52.204-17 Ownership or Control of Offeror (Aug 2020)

(C) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

(C) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

(P) 52.204-20 Predecessor of Offeror (Aug 2020)

(C) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky

Lab and Other Covered Entities (Dec 2023)

(P) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(Nov 2021)

(C) 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (Nov 2021)

(P) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(P) 52.217-5 Evaluation of Options (July 1990)

(P) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999)

(P) 52.222-25 Affirmative Action Compliance (Apr 1984)

(C) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

(C) 52.223-6 Drug-Free Workplace (May 2001)

(P) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016)

(P) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran— Representation and Certifications (Jun 2020)

(C) 52.232-17 Interest (May 2014)

(C) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

(C) 52.232-40 Providing Accelerated Payments to Small Business Contracts (Nov 2021)

(C) 52.233-3 Protest After Award (Aug 1996)

(C) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

(C) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

(C) 52.242-13 Bankruptcy (July 1995)

(C) 52.243-1 Changes-Fixed-Price (Aug 1987)

AFFARS 5352.201-9101 OMBUDSMAN (Oct 2019)

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-SPC Director or Deputy Director of Contracting

250 S Peterson Blvd, Peterson AFB, CO 80914

(P) 719-554-5300, (F) 719-554-5299

Workflow e-mail: afica.ks.wf@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC

20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Additional applicable clauses and provisions can be found in Attachment 2.

All applicable representations and certifications shall be completed in SAM.gov. Failure to do so may result in quotes being considered as non-compliant.

A site visit will be held 3 September 2024 at 9:00 AM Mountain Daylight Time on Peterson Space Force Base, mailto:afica.ks.wf@us.af.mil

Building 1470.

Submit any questions regarding this RFQ to Tatenda.gutsa.2@spaceforce.mil and frederick.chartrand@spaceforce.mil no later than 5 September 2024 by 02:00 P.M. Mountain Daylight Time.

Quotes are due no later than 10 September 2024 by 10:00 A.M. Mountain Daylight Time by emailing contract specialist, tatendag.gutsa.2@spaceforce.mil and contracting officer, frederick.chartrand@spaceforce.mil.

FREDRICK A. CHARTRAND, SSGT, USAF

Contracting Officer

Attachments (2):

Attachment 1 – Statement of Work (SOW) mailto:Tatenda.gutsa.2@spaceforce.mil mailto:andfrederick.chartrand@spaceforce.mil mailto:tatendag.gutsa.2@spaceforce.mil mailto:frederick.chartrand@spaceforce.mil