RFQ Attachment D- Quotation Instructions -v20230914.pdf

Attachment B: QUOTATION INSTRUCTIONS AND EVALUATION

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ATTACHMENT B - QUOTATION INSTRUCTIONS AND EVALUATION

INFORMATION

FAR 52.252-1 REQUEST FOR QUOTE (RFQ) PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This RFQ incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available. Be cautioned that the listed provisions may include blocks that must be completed by the Quoter and submitted with its proposal. In lieu of submitting the full text of those provisions, the Quoter may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browsefar http://farsite.hill.af.mil/

(a) Department of Justice (DOJ), Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is considering issuing a Blanket Purchase Agreement (BPA) as a result of this solicitation in support of the (ATF), Office of Human Resources and Professional Development (HPRD), ATF National Academy (ATFNA) for a Firearms Identification & Investigations Training

Instructor resulting from this RFQ to the responsible vendor whose quote, conforming to the solicitation, is determined to be most advantageous to the Government, evaluation factors considered.

Issuance of this solicitation does not constitute an award commitment on the part of the Government. This request does not commit the government to pay for costs incurred in the submission of a quote or for any other costs incurred prior to the execution o f a formal contract unless specifically authorized in writing by the Contracting Officer.

The Government contemplates a multiple award Blanket Purchase Agreement (BPA) for Firearms Identification & Investigations Training Instructor based on knowledge and experience.

(b) The quoter must submit an electronic quote by the date and time in Block 8 of the

RFQ/SF-1449 document to Agnes Brooks, agnes.brooks@atf.gov.

Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and services and thus eliminate the need for repetitive costly re-procurements. There is no minimum or maximum guaranteed quantity. All BPA Calls must be acknowledged by the selected contractor to be retained on the ATF BPA calling list.

https://www.acquisition.gov/browsefar http://farsite.hill.af.mil/ mailto:agnes.brooks@atf.gov

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Attention is directed to the fact that a Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds should a contract result by reason of a response to this RFQ.

NOTE: All items that are submitted to the Government based on this solicitation will not be returned to the contractor and will become property of the Government.

The contractor shall submit a quote in accordance with Attachment A-Statement of Work and Solicitation/Contract/Order for Commercial Items.

Contractor must show proof that they are registered under North American Industry Classification System (NAICS) code 61170-Educational Support Services.

The BPA shall be for a base period of 12 months for the date of BPA award, plus four, one-year periods, if exercised for a total of sixty (60) months, Not to Exceed (NTE) five (5) years that will be available for placing BPA Calls for services in support of the ATF, HRPD, ATF National

Academy (ATFNA).

November 1, 2023-October 31, 2024 November 1, 2024-October 31, 2025

November 1, 2025-October 31, 2026 November 1, 2026-October 31, 2027 November 1, 2027-October 31, 2028

All quoters must be registered in the System for Award Management (SAM) with the quoters’ legal entity name, address, SAM Unique Entity Identifier (UEI) to be eligible award of a contract. Quoters must ensure SAM registration is active and must not assume that CCR information automatically migrated to the SAM system. The official SAM website is https://www.sam.gov/portal/public/SAM/. Quoters are encouraged to complete SAM registration as soon as possible. The government may not delay award for the purpose of allowing a contractor time to register in SAM.

CONFLICT OF INTEREST. Any contractor (or member of its team and/or sub-contractor) having a conflict of interest as defined under FAR Part 9.5 must identify the conflict as soon as it is known and provide a recommended mitigation plan. Mitigation plans are required whenever a competing contractor has had unequal access to non-public information regarding this requirement and/or competition or has assisted the government in defining the requirements or evaluation criteria.

1. QUOTATION SUBMISSION

https://www.sam.gov/portal/public/SAM/

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a) To be considered for selection, the QUOTER must submit a complete response to this Request for QUOTE (RFQ) using the sequence and format provided herein. All pages must be identified with the quoters’ name and the RFQ number.

(b) For the electronic submission, the of fer shall be in uncompressed files submitted via email.

(c) The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF) for Volume I and Microsoft Excel (with embedded formulas) for Volume II is permissible. A narrative PDF or MS Word version may be submitted to Volume II ss well.

(d) Information shall be confined to the appropriate volume folder/tab to facilitate independent evaluation. The technical quote should be clear and concise, logically assembled and indexed and cross-indexed to applicable parts of the RFQ as appropriate. Pages over the maximum-page limitation for any volume folder/tab will be excluded from evaluation.

The page limits for Volume I do not include any diagrams, figures, tables, or reference material, unless otherwise indicated in paragraph 2.c.

(c) The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF) for Volume I and Microsoft Excel (with embedded formulas) for Volume II.

A narrative PDF or MS Word version may be submitted to Volume II as well.

(d) Information shall be confined to the appropriate volume folder/tab to facilitate independent evaluation. The technical proposal should be clear and concise, logically assembled and indexed and cross-indexed to applicable parts of the RFQ as appropriate. Pages over the maximum-page limitation for any volume folder/tab will be excluded from evaluation. The page limits for Volume I do not include any diagrams, figures, tables, or reference material, unless otherwise indicated in paragraph 2.c. RESUMES ARE NOT PART OF THE PAGE

LIMITATION.

2. FORMAT

(a) Submissions. The text shall have 1” margins on all sides, be single-spaced; font style Times New Roman; font color black; and font size 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, and 9 are considered acceptable. The Quoter’s company name (no logos), the date, RFQ number, volume number and section shall be included on each page of the proposal/offer (may be included in a header/footer). All pages of the proposal/offer shall be numbered, using a uniform-paragraph-numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color, and point-size requirement. Information not contained within the above limitations will not be evaluated.

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(b) Offer Volume. The Quoter shall present all information relevant to each factor in the appropriate section. The Quoter shall insert its company’s name in the filename.

(c) Requirements

Volume Section/Tab Title Page Limits

I Section I – Tab A/Introduction (Table of Contents, Tab B/Executive-Level Summary, Corporate Qualifications), Tab C/ORCA Certification or other Certifications and Representations and

Tab D/Exceptions

I Section 2 –Technical Approach 30 I Section 3 – Past and Present

Performance (per Attachment 3)

3 Pages per

Reference

II Price (to include signed SF-1449 and MS Excel attachment)

3. CONTENT

3.1 Volume I: The Quoter is requested to provide the below information.

3.1.1 Section 1/Tab A – Introduction & Table of contents for easy reference.

3.1.2 Section 1/Tab B – Executive-Level Summary. Provide a letter formally transmitting the offer. Identify the name, address, e-mail address, telephone, and facsimile transmission number of the person(s) whom has the contractual authority and can be contacted concerning any questions about this offer. Also, include the following as attachments to the letter: a document containing the name, address, telephone number, e-mail address, cage code and DUNS of the contractor and of any corporate affiliate at which work is to be performed.

3.1.3 Section 1/Tab C – ORCA Certification in accordance with FAR Part 52.212-3.

This tab shall contain a completed copy of your company’s ORCA Certification or proper Unique Entity ID created in SAM.gov. that will allow the government to download your ORCA information.

3.1.4 Section 1/Tab D - Exceptions/Alternatives (Terms and Conditions).

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(a) Quoter is cautioned that it takes exception to any Terms and Conditions of the RFQ at their own risk. The Government may, at its option, reject an offer which contains any such exceptions.

(b) Nonetheless, any exception taken by the Quoter, at its own risk, shall be identified in this tab. The Quoter shall clearly identify the paragraph and term or condition to which the exception is being made and include appropriate rationale for any such exception.

(c) Suggested, optional wording changes (to include clarifications and addenda) to any terms and conditions of the RFQ shall be identified in this part. The Government may at its option accept or reject any such changes. If accepted, it may be necessary to amend the RFQ and to discuss the changes with other Quoters.

(d) If no exceptions are taken, the Quoter shall include the following statement in this part of the quote: “[Name of Quoter] takes no exception to any terms and conditions of

RFQ No. 15A00023Q00000132

3.2 Section 2 – Technical

The technical quote must contain sufficient information to ensure a complete analysis of the

Quoter’s quote. All available information pertaining specifically to the requirements in Attachment A shall be included, as well as any other information that the Quoter believes would demonstrate its ability to successfully accomplish the work. The Quoter is cautioned that any information submitted for subcontractors or team members (if applicable) will only be evaluated if a firm commitment with the firm or individual is demonstrated by signed letters of intent, subcontracts, or teaming agreements.

The Quoter shall submit the information in the technical proposal in the following order:

(1) FACTOR 1: Technical/Management Approach Qualifications (Experience, Education and Training: The Government will evaluate the degree to which the vendor effectively demonstrates knowledge, understanding and technical ability to successfully perform and manage the requirements of the Statement of Work.

Additionally, the Government will evaluate appropriateness, soundness and reasonableness of the vendor’s problem resolution, logistic considerations, corporate commitment to achieve the overall project objectives and methodology for providing resource support will be assessed.

Qualifications (Experience, Education and Training: A resume is required by the statement of work (SOW) and must be submitted with the quote for proposed Firearms Identification & Investigations Training Instructor.

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The Government will evaluate degree to which the vendor’s experience resume demonstrates the individual’s ability to execute SOW requirements based on strength of relevant education and training, depth, and breadth of relevant experience. Qualifications (Experience, Education and Training) and Approach to Maintaining Subject Matter Currency. Resume must include a description of the experience and capability of the proposed individual.

Additional resumes may be submitted with the quote if the vendor would like a backup instructor to the primary instructor. At least one (1), and no more than three (3), resumes are allowed to be submitted with the quote. However, extra consideration will not be given to a quote that has more than one Instructor. All Resumes MUST include either a Letter of Intent or a signed resume by the instructor.

All qualifications must be met or exceeded in accordance with the Statement of Work.

Technical Approach: The Quoter shall demonstrate its complete understanding of ATF’s tasks by fully describing its proposed technical approach to perform each of the tasks specified under the SOW. The Quoter shall include a plan for how it intends to accomplish, administer, and manage the tasks in the SOW. If the Quoter proposes subcontractors and/or teaming arrangements, the plan shall explain to what extent subcontractors and/or team members will be involved in the performance of the proposed tasks, and how the Quoter will manage the subcontractor and/or team member participation.

The technical proposal will be reviewed for technical acceptability only in meeting the requirement of Attachment A – Statement of Work.

Table 3.2. Technical/Management Approach Qualifications (Experience, Education and

Training

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the RFQ.

Unacceptable Proposal does not clearly meet the minimum requirements of the RFQ.

3.3 Section 3 – Past and Present Performance

The Quoter shall provide references for two or three contracts with the Federal Government and/or commercial customers that demonstrate recent and relevant past and present performance of similar scope, size, and complexity. Recent is defined as within the last three (3) years.

Relevant is defined as work which is the same or similar in complexity, magnitude, and type of the work described in Attachment A -SOW.

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The Quoter is instructed to send requests for references to the referenced party with instructions that they, in turn, should complete the Past and Present Performance Survey (Attachment 3) and send the information directly to the Bureau of ATF Contracting Officer, Agnes Brooks, at agnes.brooks@atf.gov by the proposal due date and time. Please ensure the RFQ number is identified on each past and present performance reference.

The Quoter shall provide telephone and email points of contact for the technical and contractual personnel with each referenced project as well as a description of the referenced contracts/task orders.

Contract Descriptions. The description of each contract and subcontract shall include the following information in the task order listed:

(a) Contract number.

(b) Title of Program/Project.

(c) Contract type.

(d) Period of performance.

(e) Awarded price.

(f) Final, or projected final, price.

(g) Original delivery schedule.

(h) Final, or projected final, delivery schedule.

(i) Government/Commercial Contracting activity, address, telephone numbers, and e-mail address.

The Government may also consider information obtained through other sources. Past and present performance information will be utilized to determine the quality of the contractor’s past and present performance as it relates to the probability of success of the required effort. In this section, the Quoter will include demonstrated and relevant corporate experience, including subcontractors and teaming partners (if applicable), in performing projects requiring the type of services solicited.

The past and present performance evaluation will assess the Quoter’s probability of meeting the RFQ’s requirements as indicated by that Quoter’s record of past and present performance. Past and present performance areas of evaluation include:

• Quality of Services

• Timeliness of Performance

• Business Relations

• Other contractual considerations

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References shall submit responses directly to the CO no later than the date and time proposals and past and present performance surveys are due by the date and time in Block 8 of the RFQ document to Agnes Brooks, agnes.brooks@atf.gov.

Table 3.3. Past and Present Performance Evaluation Ratings

Acceptable Based on the Quoter’s performance record, the Government has a reasonable expectation that the Quoter will successfully perform the required effort, or the Quoter’s performance record is unknown.

Unacceptable Based on the Quoter’s performance record, the Government has no reasonable expectation that the Quoter will be able to successfully perform the required effort.

3.4 Management Plan/Quality Control: The government will evaluate the degree to which the vendor effectively demonstrates quality control and delivery of quality goods and/or services to the government.

Table 3.4 Management Plan/Quality Control

Acceptable Proposal clearly meets the minimum requirements of the RFQ.

Unacceptable Proposal does not clearly meet the minimum requirements of the RFQ.

3.4 Volume II – Price

3.4.1 General.

The Quoter shall ensure that all information is presented in an organized fashion to allow

ATF to understand the price of the work to be performed. The award resulting from this 52.

To assess price reasonableness and amount:

• The Quoter shall complete Section B of the SF-1449 to include labor rates and equipment pricing for all performance periods.

• Section B contains specific pricing instructions that shall be followed in developing the price proposal.

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• The Government will evaluate the quote by reviewing the proposed labor categories, rates, and equipment for reasonableness based on comparison to the IGCE.

3.4.2 Section 1 - The Quoter shall submit detailed pricing in accordance with Section B of the RFQ. The Quoter shall be responsible for providing the appropriate labor categories and rates, ensuring that all requirements in the SOW are met. The pricing volume must contain sufficient information to allow the contracting officer to perform an analysis of the proposed price.

A quote complying with solicitation requirements with the lowest price per training per day may not be selected for award if a higher-priced quote is determined to be the most advantageous to the Government.

All quotes will be evaluated for compliance with the terms, conditions, and requirements set forth by the RFQ.

BPA Calls will be the funded document throughout the life of this BPA.

Price — the vendor must propose a fixed daily rate for the Statement of Work (SOW) provided.

If the vendor’s price is bound by any special conditions, these conditions must be stated in the price quote.

Prices —the quoter must propose fixed daily rates by Contract Line-Item Number (CLIN) within the solicitation.

Pricing is based on 37 number of days per year for Firearms Identification and Investigations Training classes.

Travel is based on 12 days per year for Firearms Identification and Investigations Training classes.

The contract awarded as a result of this RFQ shall be Firm-Fixed Price with cost reimbursement for travel.

Evaluation of BPA periods options under 52.217-8 will be accomplished by using the prices offered for the last option period, which will be added to the base and other option years to arrive at the total price. Evaluations of options will not obligate the Government to exercise the option(s).

4. EVALUATION FACTORS FOR AWARD

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4.1 EVALUATION PROCESS

(a) The Government intends to award a single contract resulting from this RFQ to the

Quoter, which shall include a technical approach that meets the requirements of the PWS.

The Government will also evaluate past and present performance and price.

(b) A written notice of award or acceptance of an offer, furnished to the successful

Quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

4.2 BASIS FOR AWARD

Technical and price evaluations will be conducted in accordance with the guidelines provided in the FAR and the RFQ. Award will be made to the Quoter with the expectation that the proposal meets the requirements in the PWS. Past and present performance and price will also be evaluated. ATF requires and intends to procure services and equipment for ATF conference and training room upgrades throughout the Bureau in support of the Offices of Management and Science and Technology. The contract awarded as a result of this RFQ shall be Firm-Fixed Price with cost reimbursement for travel.

4.3 EVALUATION AND EVALUATION FACTORS

The government will review past and present performance, warranty acceptability in meeting the minimum requirements of the SOW, and price. ATF will award to a responsible, small business firm and the quote submission must conform to the RFQ and all attachments provided.

5. FORMAL COMMUNICATIONS

(a) The RFQ and amendments will be made available via email from the Contracting Officer.

(b) The quoter is advised to monitor its email account(s) continuously to obtain information in a timely manner.

(c) To issue pertinent and timely RFQ amendments, all quoter’s questions must be received no later than the date and time provided by the CO in the RFQ distribution email.

Questions related to this RFQ must be sent via email to agnes.brooks@atf.gov by Monday, September 17, 2023, by 9:00 am Eastern Time (ET). Solicitation number and Firearms Identification & Investigations Training Instructor should be clearly displayed in the Subject line of the email. NO QUESTIONS WILL BE ADDRESSED AFTER THIS DATE.

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Electronic responses to this RFQ must be emailed to agnes.brooks@atf.gov by Thursday, September 19, 2023, by 11:00 am Eastern Time (ET). Solicitation number 15A00023Q00000132 and Firearms Identification & Investigations Training Instructor should be clearly displayed in the Subject line of the email. QUOTES RECEIVED AFTER THIE CLOSING DATE WILL

BE REJECTED.

Quote or request for a BPA that are received by ATF outside the above-listed formal solicitation periods cannot be retained and considered, unless otherwise noted in the solicitation announcement. All correspondence pertaining to this RFQ shall be addressed to the Contracting Officer, Agnes Brooks via e-mail at agnes.brooks@atf.gov

Issuance of this solicitation does not constitute a BPA award commitment on the part of the Government. This request does not commit the government to pay for costs incurred in the submission of a quote or for any other costs incurred prior to the execution of a BPA unless specifically authorized in writing by the Contracting Officer.