RFQ_Asphalt Replacement_ Lake Alma State Park.pdf

Rev. 6/3/22

422 Lake Alma Road Wellston, OH 45692

Project Background: Requesting quotes to replace 650 linear ft of surface asphalt with new on the one lane road at Lake Alma State Park. Roadway repair area is identified with orange paint on roadway.

Scope of Work:

• Contractor will provide traffic control to allow for vehicle and pedestrian travel during construction.

• Contractor will mill asphalt 2 inches deep, 11 ft wide and 500 ft in length.

• Contractor will remove grindings off site or dispose of at identified place approved at the park.

• Contractor will clean area of debris and install tack to insure proper bonding.

• Contractor will install and roller compact with 2 inches of #448 asphalt surface material.

• Contractor will create smooth surface that will provide proper drainage.

• Contractor will provide all tooling and materials required to complete the job.

• Contractor shall secure and pay for all permits and fees, licenses, & inspections necessary for proper execution and completion of the work.

• Contractor will provide final cleaning. Conduct Cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

Delivery: Lake Alma State Park 422 Lake Alma Road Wellston, OH 45692

Completion: May 30, 2025

Site Visit & Point of Contact.

Prior to submitting a bid response, offerors are encouraged to visit Lake Alma State Park. To schedule an appointment, contact Jamie Phillips at 740-384-4474 or Jason Garey at 740-274-4965.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the

Rev.6/3/22 bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

The awarded supplier will be required to sign an Addendum to Bid Quote. Example attached.

Invoices Origin-DNR-485

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.