RFQ_-_Annual_Wetland_and_Stream_Services.pdf

Public Works- Roads

Call for Bids

2025 WSS

RFQ - ANNUAL WETLAND AND STREAM SERVICES

Lewis County

PUBLIC WORKS- ROADS

Project: RFQ - Annual Wetland and Stream Services, 2025 WSS

Effective Date: undefined

1. Introduction

1.1. Summary

Lewis County Department of Public Works (County) is soliciting Statements of Qualification (SOQs) from qualified consultant firms with expertise who wish to be evaluated and considered to provide

Countywide Annual Wetland and Stream Services. The consultant will provide wetland and stream services as County projects are a scheduled or as circumstances emerge that require professional wetland and stream services.

This will include but is not limited to upcoming Rural Arterial Program (RAP) funded projects, Federal

Emergency Management Agency (FEMA) funded projects, U.S. Department of Housing and Urban

Development (HUD) funded projects, and Lewis County Transportation Improvement Program (TIP) projects. The agreement(s) will be for one (1) year in duration with an option to extend for an additional year by mutual agreement. The agreement amount is not anticipated to exceed $100,000. If necessary, the agreement may be supplemented for additional time and/or money by mutual agreement. The selected

CONSULTANT will be expected to enter into a Local Agency A&E Professional Services (Cost Plus

Fixed Fee) Consultant Agreement.

Lewis County reserves the right to amend the terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

1.2. Contact Information

Ann Weckback

Environmental Planner

57 W Main Street

Chehalis, WA 98532

Email: ann.weckback@lewiscountywa.gov

Phone: (360) 740-1440

Department:

Public Works- Roads mailto:ann.weckback@lewiscountywa.gov tel:(360)740-1440

Department Head:

Geoff Soderquist

Public Works Director

1.3. Timeline

Release Project Date August 7, 2025

Question Submission Deadline August 29, 2025, 2:00pm

Question Response Deadline September 3, 2025, 4:00pm

Proposal Submission Deadline September 5, 2025, 2:00pm

Short list for interviews September 19, 2025

Interviews (Zoom or Teams) September 30, 2025

2. Project Details

2.1. Important Instructions for Electronic Submittal

Lewis County, Public Works- Roads, is accepting electronic proposal submissions. Consultants may create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic proposal.

2.2. Project Details

The County has one (1) upcoming project, the Blue Crk at Spencer Fish Habitat Restoration Design that has received funds from the Salmon Recovery Funding Board, administered through the Recreation and

Conservation Office. Additionally, the County has numerous upcoming projects which are receiving funds from FEMA as well as projects proposed to receive funds from RCO which may require delineation of wetlands or other waters. See Vicinity Map (Figure 1).

Blue Crk at Spencer Fish Habitat Restoration Design (PRISM #21-1138) will include the development of designs for sediment management and fish passage improvements along Blue Crk from river mile (RM)

0.97 to 1.73. Work will occur within and adjacent to Blue Creek near Ethel, WA; legal description

Township 12 North Range 1 East, Section 30.

Ripple Creek at Haywire Fish Passage Design (PRISM #25-1074)/ Haywire Rd MP 2.55 and 2.40 Culvert

Replacements will include the replacement of two culverts with a fish passable structures. Work will https://procurement.opengov.com/signup occur within and adjacent to Ripple Creek near Napavine, WA; legal description Township 13 North, Range 2 West, Sections 29 and 32, Willamette Meridian.

Point Hill Creek at Wildwood Fish Passage Design (PRISM #23-1785)/Wildwood Rd MP 7.902 Culvert

Replacement will include the replacement of a culvert with a fish passable structure. Work will occur in and adjacent to Point Hill Creek near Boistfort, WA; legal description Township 12 North, Range 3 West, Section 31, Willamette Meridian.

Boone Creek at Park Fish Passage Design (PRISM #23-1790)/Park Rd MP 0.00 Culvert Replacement will include the replacement of a culvert with a fish passable structure and channel realignment. Work will occur in and adjacent to Boone Creek near Winlock, WA; legal description Township 12 North, Range 1

West, Sections 16 and 21, Willamette Meridian.

Boone Creek at Jackson Hwy Fish Passage Design (PRISM #23-1789)/Jackson Hwy MP 11.736 Culvert

Replacement will include the replacement of a culvert with a fish passable structure. Work will occur in and adjacent to Boone Creek near Winlock, WA; legal description Township 12 North, Range 1 West, Section 21, Willamette Meridian.

In addition to the aforementioned projects, FEMA projects, and possible HUD projects, the projects listed in our current Transportation Improvement Program (TIP) that may require wetland and stream services will be included in this request. The current Lewis County TIP is available for review at https://lewiscountywa.gov/departments/public-works/transportation-improvement/.

The successful consultant will provide the services listed under the General Scope of Services, and as determined appropriate by Lewis County, on upcoming projects. All projects will include cooperative project development and management with Lewis County.

2.3. Scope of Service

The selected consultant is to provide Annual Wetland and Stream Services on public works projects. This may include but is not limited to providing wetland/stream reconnaissance, delineations, mitigation plans, and/or similar work.

General Scope of Services:

A) Existing Conditions Reconnaissance - conduct reconnaissance-level investigation for the approximate location and potential extent of wetlands, streams, and fish and wildlife habitats. Investigation shall consist of an office review of existing documentation followed by a site investigation. Site investigations shall be in accordance with methodology specific to each critical area (wetlands, streams, and fish and wildlife habitats).

B) Wetland and Other Waters Delineations - delineate wetlands and jurisdictional drainages with the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western

Mountains, Valleys, and Coast Region (2010), the 2018 Western Mountains, Valleys, and Coast

Regional Plant List, Field Indicators of Hydric Soils in the United States (2024), the Munsell

Soil Color Book (2017), U.S. Army Corps of Engineers (USACE) Regulatory Guidance Letter

05-05 (2008), and the Washington State Department of Ecology’s (DOE) Determining the

Ordinary High Water Mark for Shoreline Management Act Compliance in Washington State https://lewiscountywa.gov/departments/public-works/transportation-improvement/

(2016), or the most current guidance; rate wetlands using the Washington State Wetland Rating

System for Western Washington (2014 Update), or the most current guidance; assess who will regulate delineated wetlands and waters; and determine appropriate buffers of each wetland and jurisdictional drainage as per applicable sections of the Lewis County Code pursuant to Chapter

17.38 and/or appropriate City Code.

The boundaries of wetlands and OHW of jurisdictional drainages shall be flagged in the field, along with data plots, for survey and verification. A map shall be prepared depicting the delineated wetlands and jurisdictional drainages, along with data plots, on an aerial photo base map for use by the Environmental Planner and County Surveyors. Data plots shall be furnished in a timely manner upon request by the County.

In the event that there are properties within the Wetland and Other Waters Study Area where right-of-entry has been denied approximate boundaries of potential wetlands and jurisdictional drainages shall be depicted on the aforementioned map along with estimated wetland ratings or stream types to determine appropriate buffer widths. The map shall also depict all potential wetlands and jurisdictional drainages which lie adjacent to (up to 300 linear feet) and outside the boundaries of the Wetland and Other Waters Study Area along with estimated wetland ratings or stream types to determine appropriate buffer widths.

C) Wetland and Stream Mitigation - design wetland and/or stream mitigation plans as per applicable sections of the Lewis County Code, appropriate City Codes, and the DOE guidance document Selecting Wetland Mitigation Sites Using a Watershed Approach (2009).

D) Bank Use Plans – prepare a bank use plan for mitigation utilizing credits from a wetland mitigation bank as per the DOE Bank Use Plan – Using Credits from Wetland Mitigation Banks:

Guidance to Applicants on Submittal Contents for Bank Use Plans (revised September 2022).

2.4. Applicant and Application Requirements

CONSULTANTS desiring consideration shall electronically submit a complete SOQ packet for the Wetland and Stream Services RFQ in OpenGov https://procurement.opengov.com/signup. SOQs are limited to ten (10) pages, single sided, and must be submitted electronically (in OpenGov) no later than 2:00 PM September 5, 2025. Any questions regarding this project should be directed to Ann Weckback at 360-740-1440 or

Ann.Weckback@lewiscountywa.gov.

Additional information regarding OpenGov Procurement is available at www.lewiscountywa.gov.

The following schedule has been established for the submission and evaluation of the SOQs and selection of the Consultant. These are tentative dates only and the County reserves the right to adjust these dates at its sole discretion:

• First advertisement of RFQ: August 7, 2025

• Second advertisement of RFQ: August 14, 2025

• SOQs due: September 5, 2025 (2:00 PM Local Time) https://procurement.opengov.com/signup https://www.lewiscountywa.gov/

• Interviews, if needed September 19, 2025

• Consultant selected September 30, 2025

Americans with Disabilities Act (ADA) Information

Lewis County, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the

Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Zelma Hammer at Zelma.Hammer@lewiscountywa.gov or by calling collect 360-740-

1123.

Title VI Statement

Lewis County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

2.5. Right to Amend

Lewis County Public Works reserves the right to amend terms of this "Request for

Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

2.6. Equal Opportunity

Interested firms should submit a statement of qualifications stating your ability and availability to complete this work in accordance with this notice. Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit statements.

2.7. Americans with Disabilities Act (ADA) Information

Lewis County, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the

Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Zelma Hammer at Zelma.hammer@lewiscountywa.gov or by calling collect (360-740-

1123).

2.8. Title VI Statement

Lewis County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

mailto:Zelma.hammer@lewiscountywa.gov

2.9. Decision Making Process

Submittals will be evaluated and ranked equal weight for the following criteria: 1) Qualification of key personnel; 2) Relevant experience; 3) Availability and response time; 4) Costs associated with Services; and 5) Overall SOQ Evaluation by the Lewis County selection team. Availability and response time should include response times after contact as well as typical turnaround times for document preparation and revisions. Cost breakdown should include hourly rates per

Classification along with fixed fee and overhead.

Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit SOQs.

For more information about the project and submittal requirements contact Ann Weckback at

360-740-1440 or Ann.Weckback@lewiscountywa.gov.

3. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualification of Key Personal Points Based 20 (20% of Total)

2. Relevant Experience Points Based 20 (20% of Total)

3. Availability and response time Points Based 20 (20% of Total)

4. Costs associated with Services Points Based 20 (20% of Total)

5. Overall SOQ evaluation by the Lewis

County selection team Points Based 20

(20% of Total)

4. Vendor Submissions

4.1. Submit your Statement of Qualifications- (RFQ with complete information attached)*

Please download the below document, read completely and upload statement of qualifications.

Refer to document attached for submittal requirements.

• Annual_Wetland_and_Stream_S...

*Response required

4.2. What is your UBI Number*

Enter Company UBI #

*Response required mailto:Ann.Weckback@lewiscountywa.gov https://government-project.s3.us-west-2.amazonaws.com/188690/fdb54cad-b953-4a73-a82a-5ab0e4456baa_Annual_Wetland_and_Stream_Services_7-31-25.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CZFJLUGL%2F20250807%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250807T220001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEF4aCXVzLXdlc3QtMiJGMEQCIB1sXkVy%2FppQgNSY%2Buuq6iLguWYfI8%2FH9Su3EP69ppKyAiA7pD90rDVlXtrvj0rnMP4hYE0x6NKtDkUQEptx0rv%2BuSqTBQiX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMDwUqUA6a2C48NzXDKucESfws2tntN5nPwqrgnaxzeI7385%2BTwym%2F94O%2FBji3hY1aUVKGz5NI%2B4ZejaBBTSI0dHQLkTMRDYWArMOq8XGDkfeVXlprCcTWK9o0BjbuccFpkXk3CzPrXvfyC9vmFltxLoozb5RUzJDaNqx5OC5YsL5TXyFaQsVxILLwk%2BytEvOfyPOxCxNGuEWKt%2FgcanfqtIBVdRMR8XQp27POeJzfwTE06kVA8WgoBOrMVrg8KTI5YMGs1%2FYp9lRqC0TU0p0mVIuM1zQlybH8BwgjIgZ7pyZ9Uyu5UrsFmslky9g4%2BDOn9ktfRHRHGX3gN1aqfBQy7D24E9f4giZ7PB9Oj0t1D0QaSzCTWHCD7gXM7jjlVUsAJdRIfsOP9DcjX87QueWOwh6trZjsgIRgGmpATJoX6vQqPB7q7vzdUko5NUyYoy7qS4UaOwiEmCEi36XjO3PTGiXlp5pvNksetPKTxPcX86cXDmnf4NBR21depvgIU0w0XORrmK8qOD%2B8v0L1uZXFdR9wqtVKTZdq8MmE5h6VuKr1HjxJhn%2F54%2Bx3kIfUmkPwwTujXI2l66G3ExTNc8qGzbSel2JpxcJqiRCtEC90BrSQ9UpOZWPq%2BYYZbCGqZoiEAnnj6EJTUfjHg1KrRmMf5oBcULa2YQ6gOlDFkPDkhTv1J3OJYKDfv3caxHEIRmbsYj8gPiWxOtIzVcgjc7WnutXF17oLqNvqCIatS06%2FoaIDmOMqTb5GWN3ry66hcMIA2KbSusNaLctOB73PTfgYgXquW6VGMJq3KtzXLjZoBO9uwlusdKcZFroCIDb5jv2%2B2Sn8GttiMLrD1MQGOpwBSixv6MCrB9GRRT8%2FSiGMVE1Qt94lMpGV0BTE0T4xb9SLAw3BrPuaBsuDiILwaHO%2BJgooAwC9Zj7LSrn8nAZfRqzKft8Wv2gNcieLDt%2FX5%2BYJjbq4U29aFLfRa%2BgPS2TKICKe9UT3%2F1dfPjUQtaX8hgOG0Cu915JD1noKZBx6ESR1hlBFBCidcg8MU%2BNFoikC162xGgPFwqesfC9n&X-Amz-Signature=0bb02119b104e1597ce3bf2cf5ae77ef7c786f69bfcf296720c48268842e9a04&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Annual_Wetland_and_Stream_Services_7-31-25.pdf%22&x-id=GetObject

4.3. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Scope of Work

B. Submittal Requirements

C. Qualifications

D. Experience

E. Evaluation Process

☐ Yes

☐ No

*Response required

4.4. Name of the organization principal(s)*

*Response required

4.5. Contact name, phone number, and email address*

Contact Name:

Phone Number:

Email Address:

*Response required

4.6. Physical and mailing addresses*

Physical Address:

Mailing Address:

*Response required