RFQ _Annual Generators Maintenance 24_Q_3001.pdf

19TU15-24-Q-3001 RFQ for Generator Maintenance Page 1 of 52

U.S. EMBASSY in ANKARA, TÜRKİYE

REQUEST for QUOTATION

Request for Quotation for

Annual Generator Maintenance

Solicitation No.: PR12194287, 19TU15-24-Q-3001

General Services Office : Acquisitions

Cukurambar Mahallesi, 1480 Sokak No:1

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TABLE OF CONTENTS

Section

1. SF-1449

2. DESCRIPTION

3. PRICING

5. NOTICE TO PROCEED

6. EQUIPMENT AND PERFORMANCE REQUIREMENTS

7. HOURS OF PERFORMANCE

8. ACCESS TO GOVERNMENT BUILDINGS

AND STANDARDS OF CONDUCT

9. SCHEDULED PREVENTIVE MAINTENANCE

10. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

11. SOFTWARE, LICENSES AND PASSWORDS

12. DELIVERABLES

13. INSURANCE REQUIREMENTS

14. LOCAL LAW REGISTRATION

15. QUALITY ASSURANCE PLAN (QAP).

16. TRANSITIONS/CONTACTS

17. SUBMISSION OF INVOICES

18. CLAUSES FOR PURCHASES

Attachments:

Exhibit A – Statement of Work

Exhibit B – NDAA 889 Compliance

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SF-1449

REQUEST FOR QUOTATION

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12194287

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

5. RFQ NUMBER

19TU15-24-Q-3001

6. SOLICITATION ISSUE DATE

January 4, 2024

FOR SOLICITATION

INFORMATION CALL:

a. NAME

Contracting Officer

Purchasing Agent for Acquisitions

Acquisitions, Ankara

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL TIME

January 26, 2024 / 16:00 hours

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

AMERICAN EMBASSY

Ataturk Bulv. NO: 110, Kavaklidere

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Çukurambar, 1480 Sk. No 1, Çankaya

Ankara, Türkiye

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

CODE 16. ADMINISTERED BY

CODE

AMERICAN EMBASSY

AMERICAN EMBASSY

17a. CONTRACTOR/ OFFERER

TELEPHONE NO.

FACILITY CODE

TURIZM GIDA

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY FMC

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM 19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Maintenance Service for Generators –

Base Year

1 year

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__ COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED _12/15/2020_. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

Contracting Officer

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

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MAINTENANCE SERVICE FOR DIESEL GENERATORS

1. DESCRIPTION

The U.S. Embassy in ANKARA requires preventive maintenance services for the building generators.

These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building, please see section 6.2.3 for security requirements.

Type of Contract

This is a firm fixed price contract payable entirely in US Dollars. Prices for all Contract Line Item

Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

1.2. Period of Performance

The order will be for a period of one-year, and four option years performance and will be expected to commence no later than the date cited in the Notice to Proceed.

1.3. Submission of Quotations

In order for a quotation to be considered, offeror must complete and submit the following:

1. Standard Form 1449 including 2. Pricing Section.

2. Signed copy of solicitation amendments (if any).

3. For the proposals above $30,000, proof showing that Systems Award Management Registry and

NCAGE numbers were completed.

4. Depending on offeror’s legal entity, legal dealership certificate and/or sub-contracting agreement.

5. A proof that offeror/quoter is the manufacturer’s authorized service representative.

6. Filled, signed and company sealed NDAA 889 Compliance document in Attachment-2.

7. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(a) Name of a Project Manager (or other liaison to the Embassy/Consulate) who understands written and spoken English;

(b) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

(c) List of clients over the past 3 (three) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Turkiye then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person.

(d) The offeror’s strategic plan for Annual Maintenance of Generators including a work plan taking into account all work elements in the Work Statement of Work.

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Submit the complete quotation via email on or before 16:00, January 26th, 2024 to Ankara-GSO-

Procurement-DL@state.gov. No quotation will be accepted after this date and time.

A site visit will be held at the Embassy on Friday, January 12th, 2024 at 14:00. If you would like to participate in the site visit, please submit the names and kimlik numbers of the attendees to Ankara-

GSO-Procurement-DL@state.gov. before 16:00, January 10th, 2024 and please be ready at the main gate of the Embassy at least 15 minutes before the site visit.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see

FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year

101 GEN-1

Diesel Generator

1 Annual 1

102 GEN-2

Diesel Generator

1 Annual 1

103 GEN-3

Diesel Generator

1 Annual 1

104 GEN-4

Diesel Generator

1 Annual 1

Total First Option Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

001 GEN-1

Diesel Generator

1 Annual 1

002 GEN-2

Diesel Generator

1 Annual 1

003 GEN-3

Diesel Generator

1 Annual 1

004 GEN-4

Diesel Generator

1 Annual 1

Total Base Year mailto:Ankara-GSO-Procurement-DL@state.gov mailto:Ankara-GSO-Procurement-DL@state.gov mailto:Ankara-GSO-Procurement-DL@state.gov mailto:Ankara-GSO-Procurement-DL@state.gov

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2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year

101 GEN-1

Diesel Generator

1 Annual 1

102 GEN-2

Diesel Generator

1 Annual 1

103 GEN-3

Diesel Generator

1 Annual 1

104 GEN-4

Diesel Generator

1 Annual 1

Total Second Option Year

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year

101 GEN-1

Diesel Generator

1 Annual 1

102 GEN-2

Diesel Generator

1 Annual 1

103 GEN-3

Diesel Generator

1 Annual 1

104 GEN-4

Diesel Generator

Total 3rd Option Year

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year

101 GEN-1

Diesel Generator

1 Annual 1

102 GEN-2

Diesel Generator

1 Annual 1

103 GEN-3

Diesel Generator

1 Annual 1

104 GEN-4

Diesel Generator

Total 4th Option Year

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2.6. Total for all years:

Base Year $__________

Option Year 1 $__________

Second Option Year $__________

Third Option Year $__________

Fourth Option Year $__________

TOTAL $__________

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates:

Base Year $_________/hr

Option Year 1 $_________/hr

Second Option Year $_________/hr_

Third Option Year $_________/hr

Fourth Option Year $__________ /hr

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The U.S. Embassy in ANKARA requires the Contractor to maintain the equipment in a safe, reliable, and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

4.2. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

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4.3. Performance Standards

The generators shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

4.4. The Contractor shall attend for troubleshooting (other than the preventive maintenance) within 4 hours in case of a breakdown or fault.

5. HOURS of PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:00 PM

Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Below is a list of US Government and Local Holidays for year 2024. Holidays are subject to change – year by year. Contractor to track and arrange the maintenance schedule accordingly for every year.

Date(s) Day(s) Holiday

Actual

Work

Days

American

/ Turkish

January 1 Monday New Year’s Day 1 A/T

January 15 Monday Martin Luther King, Jr. Day 1 A

February 19 Monday Washington’s Birthday 1 A

April 9–April 12 Tuesday –

Friday

Ramazan Bayramı (Ramadan Holiday)

(From 13:00 on 04/09, Tuesday)

3½ T

April 23 Tuesday Milli Egemenlik ve Çocuk Bayramı

(National Sovereignty and Children’s Day)

1 T

May 1 Wednesday Emek ve Dayanışma Günü

(Labor and Solidarity Day)

1 T

May 19 Sunday Atatürk’ü Anma, Gençlik ve Spor Bayramı

(Ataturk Memorial, Youth and Sports Day)

0 T

May 27 Monday Memorial Day 1 A

June 15–June 19* Saturday –

Wednesday

Kurban Bayramı (Sacrifice Holiday)

(From 13:00 on 06/15, Saturday)

2 T

June 19* Wednesday Juneteenth 1 A

July 4 Thursday Independence Day 1 A

July 15 Monday Demokrasi ve Milli Birlik Günü

(Democracy and National Solidarity Day)

1 T

August 30 Friday Zafer Bayramı (Victory Day) 1 T

September 2 Monday Labor Day 1 A

October 14 Monday Columbus Day 1 A

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October 28–29 Monday –

Tuesday

Cumhuriyet Bayramı (Turkish Independence

Day) (From 13:00 on 10/28, Monday)

1½ T

November 11 Monday Veterans Day 1 A

November 28 Thursday Thanksgiving Day 1 A

December 25 Wednesday Christmas Day 1 A

Total =

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the U.S. Embassy in ANKARA. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose.

Contractor employees will be given access to the equipment and equipment areas and will be escorted by

Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization.

Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1. Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License

Plate #) along with a written justification as to why access is necessary. This should be submitted to the

Facility Manager at least one (1) week prior to the visit.

6.2.2. If necessary, the Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.3. Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

6.3.1. The Contractor must comply with all of the following requirements relating to the protection of

U.S. Embassy in Ankara, Turkiye Diplomatic Personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S.

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Embassy Ankara and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S.

Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information

(documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or

ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s

Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

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6.4. Standards of Conduct

6.4.1. General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The

Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2. – (Reserved)

6.4.3. Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4. Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7. Key Control. The Contractor will not be issued any keys. The keys will be checked out by a

“Cleared American” escort on the day of service requirements.

6.4.8. Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF

WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters

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(Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

7.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware

.Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work.

Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without

COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor, or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the

Facility Manager to procure.

7.1.6. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in

Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

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8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1. Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing, and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be The

Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.2 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing, and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

8.3 Repairs are not included in this contract. See 7.1.3. Exclusions.

8.4 Disposal of used oil, fuel, battery, and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

Provide a written report in English to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

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The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1. Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2. Insurance. The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval. If the Contractor intends to use any subcontractors under this contract, the Contractor must ensure that the subcontractor carries the types and amounts of insurance as identified below.

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

The Contractor shall carry the following minimum insurance:

1. Bodily Injury, On or Off the Site, in US Dollars

Per Occurrence 2,0000 USD

Cumulative 10,000 USD

2. Property Damage, On or Off the Site, in US Dollars

Per Occurrence 2,000 USD

Cumulative 10,000 USD

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the

19TU15-24-Q-3001 RFQ for Generator Maintenance Page 15 of 52 location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

Workers’ Compensation and Employer’s Liability

11.3. Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and

War-Hazard Insurance Overseas”).

11.4. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1. Plan. This plan is designed to provide an effective surveillance method to promote effective

Contractor performance. The QAP provides a method for the Contracting Officer's Representative

(COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the

Statement of Work (SOW)

1 thru 12 &

Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

13.2. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

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13.3. Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2. The COR will complete appropriate documentation to record the complaint.

13.4.3. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4. If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7. The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the order.

14.1. On site contact. The following are the designated contact personnel between the US Embassy and the Contractor:

COR – Contracting Officer’s Representative

Gulcin Sahin, Electrical Engineer: (sahing@state.gov)

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15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed.

Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to the POC at the

Embassy. All invoices should be VAT exempted. Government will provide VAT exemption card.

The following information must be printed on the invoice to be considered as a proper invoice:

a. Contract Number.

b. Description, device serial number, quantity and total.

c. VAT Exemption.

d. Bank Information; Bank Name, Branch name, Account no., IBAN number.

US Government has 7 calendar days to review an invoice and either return it to the contractor as improper or process the invoice for payment. Invoices are to be sent to the following email:

US Embassy ANKARA [ ankara-fmc-dbo-mb@state.gov ] mailto:ankara-fmc-dbo-mb@state.gov

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CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AWARDED BY

OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2005-55)

COMMERCIAL ITEMS

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far this address is subject to change.

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the

Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an

Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.202-1 Definitions Jun 2020

52.203-3 Gratuities Apr 1984

52.203-5 Covenant Against Contingent Fees May 2014

52.203-8 Cancellation, Rescission, And Recovery of Funds for Illegal or Improper Activity

May 2014

52.203-10 Price Or Fee Adjustment for Illegal or Improper Activity May 2014

52.203-12 Limitation On Payments to Influence Certain Federal

Transactions

Jun 2020

52.203-13 Contractor Code of Business Ethics Jun 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement to

Inform Employees of Whistleblower Rights

Jun 2020

52.204-4 Printed Or Copied Double-Sided on Postconsumer Fiber Content

Paper

May 2011 https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.204-7 System For Award Management Oct 2018

52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

Jun 2020

52.204-12 Data Universal Numbering System Number Maintenance Oct 2016

52.204-13 System For Award Management Maintenance Oct 2018

52.204-18 Commercia Land Government Entity Code Maintenance Aug 2020

52.204-23 Prohibition On Contracting for Hardware, Software, And Services

Developed or Provided by Kaspersky Lab and Other Covered

Entities

Jul 2018

52.204-25 Prohibition On Contracting for Certain Telecommunication and

Video Surveillance Services or Equipment

Nov 2021

52.204-27 Prohibition On a Byte dance Covered Application Jun 2023

52.209-6 Protecting The Government's Interest When Subcontracting with

Contractors Debarred, Suspended, Or Proposed for Debarment

Jun 2020

52.210-1 Market Research Jun 2020

52.212-4 Contract Terms and Conditions – Commercial Items

(Alternate I (Oct 2008) Of 52.212-4 Applies If the Order Is Time-

And-Materials or Labor-Hour)

Oct 2018

52.215-2 Audit And Records – Negotiation Jun 2020

52.215-8 Order Of Precedence-Uniform Contract Format Oct 1997

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data –

Modifications

Jun 2020

52.215-13 Subcontractor Certified Cost or Pricing Data – Modifications Jun 2020

52.215-21 Requirements For Cost or Pricing Data or Pricing Data or

Information Other Than Cost or Pricing Data-Modifications

Jun 2020

52.216-7 Allowable Cost and Payment Jun 2013

52.222-1 Notice To the Government of Labor Disputes Feb 1997

52.222-19 Child Labor – Cooperation with Authorities and Remedies Jan 2020

52.222-50 Combatting Trafficking in Persons Oct 2020

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52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

Jun 2020

52.225-13 Restrictions On Certain Foreign Procurements Feb 2021

52.225-14 Inconsistency Between English Version and Translation of

Contract

Feb 2000

52.225-19 Contractor Personnel in A Diplomatic or Consular Mission Outside the United States

May 2020

52.225-25 Prohibition On Contracting with Entities Engaging in Sanctioned

Activities Relating To Iran – Representation And Certification

Jun 2020

52.227-19 Commercial Computer Software License Dec 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) Jul 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance Apr 1984

52.228-5 Insurance-Work on A Government Installation Jan 1997

52.228-11 Pledges Of Assets Jan 2012

52.228-13 Alternative Payment Protection Jul 2000

52.228-14 Irrevocable Letters of Credit Nov 2014

52.229-6 Taxes - Foreign Fixed-Price Contracts Feb 2013

52.229-7 Taxes- Fixed Price Contracts with Foreign Governments Feb 2013

52.232-1 Payments Apr 1984

52.232-5 Payments Under Fixed-Price Construction Contracts (Applicable to Individual Delivery Orders)

Sept 2002

52.232-8 Discounts For Prompt Payment Feb 2002

52.232-17 Interest May 2014

52.232-18 Availability Of Funds Apr 1984

52.232-22 Limitations Of Funds Jun 2013

52.232-25 Prompt Payment Jan 2017

52.232-27 Prompt Payment for Construction Contract (Applicable to

Individual Delivery Orders)

Jan 2017

52.232-28 Electronic Funds Transfer Payment Methods Apr 1989

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52.232-32 Performance-Based Payments Apr 2012

52.232-33 Payment By Electronic Funds Transfer-System for Award

Management

Oct 2018

52.232-34 Payment By Eft – Other Than Sam July 2013

52.232-40 Providing Accelerated Payments to Small Business subcontractors Dec 2013

52.233-1 Disputes (May 2014), Alternate I Dec 1991

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

52.236-2 Differing Site Conditions Apr 1984

52.236-3 Site Investigations and Conditions Affecting the Work Apr 1984

52.236-5 Material And Workmanship Apr 1984

52.236-6 Superintendence By the Contractor Apr 1984

52.236-7 Permits And Responsibilities Nov 1991

52.236-8 Other Contracts Apr 1984

52.236-9 Protection Of Existing Vegetation, Structures Equipment, Utilities, And Improvements

Apr 1984

52.236-10 Operations And Storage Apr 1984

52.236-11 Use And Possession Prior To Completion Apr 1984

52.236-12 Cleaning Up Apr 1984

52.236-14 Availability And Use of Utility Services Apr 1984

52.236-15 Schedules For Construction Contracts Apr 1984

52.236-21 Specifications And Drawings for Construction Feb 1997

52.236-26 Preconstruction Conference Feb 1995

52.237-3 Continuity Of Services Jan 1991

52.242-13 Bankruptcy July 1995

52.243-1 Changes-Fixed-Price – Alternate Ii (Apr 1984) Aug 1987

52.245-1 Government Property Sep 2021

52.245-2 Government Property Installation Operation Services Apr 2012

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52.245-9 Use And Charges Apr 2012

52.246-17 Warranty Of Supplies of a Noncomplex Nature Jun 2003

52.246-21 Warranty Of Construction Apr 1984

52.246-26 Reporting Non-forming Items Jun 2020

52.248-1 Value Engineering Jun 2020

52.249-4 Termination For Convenience of The Government (Services)

(Short Form)

Apr 1984

52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

52.249-10 Default (Fixed Price Construction) Apr 1984

52.249-14 Excusable Delays Apr 1984

52.253-1 Computer Generated Forms Jan 1991

The following clause is provided in full text:

Subpart 4.11—System for Award Management

4.1102 Policy.

(a) Prospective contractors shall be registered in the SAM database prior to award of a contract or agreement, except for— http://aoprals.state.gov/Web920/danger_pay_all.asp

(ii) Contracting officers located outside the United States and its outlying areas, as defined in 2.101, for work to be performed in support of diplomatic or developmental operations, including those performed in support of foreign assistance programs overseas, in an area that has been designated by the Department of

State as a danger pay post (see http:// aoprals.state.gov/Web920/danger_pay_all.asp)

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Items.

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

19TU15-24-Q-3001 RFQ for Generator Maintenance Page 23 of 52

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015

(Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of

Pub. L. 117-328), unless the agency grants an exception - see paragraph (b) of 52.204-27.

(5) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

(6) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(7) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

(8) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(9) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(10) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C.3553).

(11) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) ( Pub. L. 108-77 and 108-78 ( 19 U.S.C.

3805 note)).

(b) Listed below are additional clauses that apply:

(1) 52.232-1, Payments (APR 1984).

(2) 52.232-8, Discounts for Prompt Payment (FEB 2002).

(3) 52.232-11, Extras (APR 1984).

(4) 52.232-25, Prompt Payment (JAN 2017).

(5) 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013).

(6) 52.233-1, Disputes (MAY 2014).

(7) 52.244-6, Subcontracts for Commercial Products and Commercial Services (SEP 2023).

(8) 52.253-1, Computer Generated Forms (JAN 1991).

https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_225_13 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903…