RFQ ANF Vault and Septic Tank Pumping 127EAT21Q0004.pdf

USDA Forest Service Pacific Southwest Region Angeles National Forest Vault Toilet and Septic Tank Pumping Services

Solicitation Number 127EAT210004

USDA Forest Service

Angeles National Forest

Vault Toilet Pumping and Septic Tank Servicing

SCHEDULE OF ITEMS

Bid per service trip price for each service type request. See the “Service Area Map” for estimated trips to specific locations.

Service Type Request bid should be based on visiting multiple sites pumping to the maximum sewage capacity of the provided truck per the work order see section C.2 for more information. Truck size includes sewage capacity only and no fresh water capacity.

Contractor may bid on one or more items. Medium truck is a required Bid Item for all items. Small and

Large trucks are optional bid items but strongly encouraged.

For the purpose of comparing bids, if a contractor does not provide a bid price for a Small or Large

Truck the following formulas will be applied:

Small truck price =Estimated number of trips x (Medium truck price x 0.75)

Large truck price = Estimated number of trips x (Medium truck price x 1.75)

QUTOER SHALL COMPLETE THE FOLLOWING:

Company Name _________________________________ DUNS_______________________

Company Address_____________________________________________________________

E-Mail Address_______________________________________________________________

Signature of Quoter/Contractor_________________________________________________

Name and Title of Signer_______________________________________________________

A representative from my company [ ] Did [ ] Did not visit the site.

Quoter MUST be registered in the System for Award Management at the time of quote.

ITEM 1 – SERVICE AREA 1 (San Gabriel Canyon -Los Angeles

County /Mt. Baldy – San Bernardino County)

Los Angeles County (San Gabriel Canyon), San Bernardino County

(Mt. Baldy)

BASE YEAR - 01/01/2021 – 12/31/2021

Service Type Request

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 15 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500 gallon truck/trailer 4

Total Base Year =

OPTION YEAR 1 - 01/01/2022 – 12/31/2022

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 15 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Total Option Year 1

OPTION YEAR 2 - 01/01/2023 – 12/31/2023

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 15 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Total Option Year 2 =

OPTION YEAR 3 - 01/01/2024 – 12/31/2024

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 15 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Total Option Year 3 =

OPTION YEAR 4 - 01/01/2025 – 12/31/2025

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 15 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Total Option Year 4 =

ITEM 2 – SERVICE AREA 2 (Wrightwood/Valyermo)

Los Angeles County

BASE YEAR - 01/01/2021 – 12/31/2021

Service Type Request

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 8 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500 gallon truck/trailer 1

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 8 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Total Option Year 1 =

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 8 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 8 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 8 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

ITEM 3 – SERVICE AREA 3 (Angeles Crest/ Front Country)

BASE YEAR - 01/01/2021 – 12/31/2021

Service Type Request

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 10 OPTION - Small: 900-1499 gallon truck 3 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 10 OPTION - Small: 900-1499 gallon truck 3 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 10 OPTION - Small: 900-1499 gallon truck 3 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 10 OPTION - Small: 900-1499 gallon truck 3 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 10 OPTION - Small: 900-1499 gallon truck 3 OPTION - Large: 4500-5500

ITEM 4 – SERVICE AREA 4 (Tujunga/Pacoima)

BASE YEAR - 01/01/2021 – 12/31/2021

Service Type Request

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

OPTION YEAR 1- 01/01/2022 – 12/31/2022

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Option Year 1 =

OPTION YEAR 2- 01/01/2023 – 12/31/2023

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Option Year 2 =

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Option Year 3 =

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

ITEM 5 – SERVICE AREA 5 (Saugus)

BASE YEAR - 01/01/2021 – 12/31/2021

Service Type Request

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Estimated Service

Trips

X Price Per Trip = Total Price

Medium: 1500-4499 gallon truck 5 OPTION - Small: 900-1499 gallon truck 1 OPTION - Large: 4500-5500

Technical Capabilities

Please provide a list of equipment available and the specifications of the vehicle. For each vehicle list the total sewage capacity, and the total fresh water capacity.

Small Truck (900-1499 gallons)

Sewage Capacity (Gallons) ______________________________

Fresh Water Capacity (Gallons)__________________________

Medium Truck (1500-4499 gallons)

Large Truck (4500 gallons or more)

Other pertinant information that facilitate in evaulating technical capabilities:

PART I – THE SCHEDULE

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMEN OF WORK

C.1 Scope of Contract

Contractor shall furnish, on a call when needed basis, toilet and septic pumping services which includes all equipment, supervision, transportation, labor, operating supplies, and incidentals necessary to pump, wash down, cleanup, disinfect, and dispose of all waste products removed from the toilets, in accordance with the following contract specifications and in accordance with State and Federal regulations.

C.2 Description, Dates and Location

The number of days and exact dates on which services will be required cannot be predetermined. The location of the work sites, access to the sites, and other information pertinent to each area is contained in the “Contract Documents, Exhibits or Attachments.” The Government will group the ordering of services ensuring the ordered truck is filled to capacity. On each service trip the contractor will be required to visit multiple locations within the service area. To the extent possible the service locations per a work order will be located within the same local vicinity. For bidding purposes truck size includes sewage capacity only and does not include any fresh water capacity. The government will fill the ordered truck to capacity up to the maximum of the trucks capacity or the maximum of the capacity described in the work order whichever is less.

Example A: The work order is for a medium truck (1501-4500 gallons sewage capacity). The contractor provides a truck with a 3000 gallon sewage capacity. The government will require the truck to be filled to 3000 gallons.

Example B: The work order is for a small truck (900- 1499 gallon sewage capacity) The contractor provides a 2000 gallon truck. The government will require the truck to be filled up to 1499 gallons.

The attachment “Vault Details” provides additional details about the capacity of the vault toilets located in each service area. This document is for information only and is intended to help contractors developing bids. This list is not exhaustive and there could be pumping needs within a service area that are not noted within the attachment.

C.3 Scheduling Work

The Government Contracting Officer Representative (COR) will notify the Contractor of the required servicing. This initial notification may be by phone, FAX, or other means. The requirement will be confirmed in writing on a “Work Order” form within 24 hours of the initial notification. The Contractor shall complete the required servicing within 72 hours (not including Saturday or Sunday) after the initial notification. Unless previously arranged, servicing shall be weekdays between the hours of 8 AM and 5

PM. All work must be completed by 5PM unless previously arranged. Contractor must arrive within 60 minutes of the previously scheduled time. If the contractor does not arrive within the allotted time frame the service will be canceled at no cost to the government.

C.4 Definitions

• Sewage - Liquid, semi-liquid, and solid waste matter such as feces, urine, vomit and other bodily fluids, and toilet paper.

• Debris - All other refuse found in vault toilets, to include, but not limited to items such as the following:

Cans, bottles, rocks sticks and logs, deer heads, clothing, plastic bags and containers, metal products, pinecones, waste food products, cardboard and paper products, whole rolls of toilet paper, toilet paper dispensers, tools, diapers and sanitary napkins, miscellaneous trash, etc.

C.5 Pre-work Conference

Prior to the start of work, a meeting will be scheduled to be attended by the Contractor, the Contracting

Officer and other Government personnel who may be involved in the administration of this contract.

The meeting will be held at a time and place mutually agreeable to the Contractor and the Contracting

Officer Representative and Contracting Officer. The purpose of this meeting is to thoroughly discuss the schedule of work, work performance, requirements, approved waste disposal sites, contract terms, and to familiarize both parties with the responsibilities of each under the terms of this contract.

C.6 Contractor's Representative

Prior to the start of work, the Contractor shall designate in writing a person to act for him/her during his/her absence from any work site and shall specify the scope of their authority.

C.7 Equipment

The Contractor shall furnish all toilet pumping equipment, tank truck, tools, approved disinfectant, and other equipment and supplies necessary to perform work in accordance with these specifications. All disinfecting solutions shall be approved by the Contracting Officer Representative and Contracting

Officer.

All equipment shall be in full accordance with any Federal, State or Local Regulations and will periodically be inspected by the Government, before pumping begins to ensure waste is not being transported from outside sources and disposed of at the Government facility.

C.8 Suggested Equipment

1. Tank truck that with reverse flow capability is preferred so that clogged lines can be more easily cleared.

2. 4 inch (minimum size) suction hose and attachment couplings shall be utilized to accomplish all pumping requirements. The length of hose must be long enough to accomplish the required pumping. (Minimum (3) 4 inch x 20 ft. sections).

3. Two 6 foot long clam rakes with 6 inch long tines (the tines shall be completely dulled or rounded on the ends for personnel safety and from puncturing any rubber or synthetic liners that may be present in the vault), brushes designed for cleaning up the spilled waste.

C.9 Designated Green Products

Executive Orders mandate all Federal agencies and contractors procure a variety of "green" products.

Each product is designated as recycled content (R), bio based content/Bio Preferred (BP), Energy Star

(ES), FEMP-designated (FEMP), Water Sense (WS), alternative fuel (AF), or Significant New Alternatives

Policy (SNAP). Location where to purchase these items can be found at:

http://www.justice.gov/jmd/pe/janitorial.htm

Product Content Levels

Bathroom and Spa Cleaners (BP) 74% minimum biobased content

Glass Cleaners (BP) 49% minimum biobased content

Graffiti and Grease Removers (BP) 34% minimum biobased content

Hand Cleaners (BP) 64% minimum biobased content

Hand Sanitizers (BP) 73% minimum biobased content

Household Cleaners, General Purpose (BP) 39% minimum biobased content (10/27/2010 compliance date)

Industrial Cleaners (BP) 41% minimum biobased content (10/27/2010 compliance date)

Multipurpose cleaners (BP) 56% minimum biobased content

Sorbents (BP) 89% minimum biobased content

Bathroom tissue (R) 20-100% recovered fiber, including 20-60% postconsumer fiber

Facial tissue (R) 10-100% recovered fiber, including 10-15% postconsumer fiber

General purpose industrial wipers (R) 40-100% recovered fiber, including 40% postconsumer fiber

Paper towels (R) 40-100% recovered fiber, including 40-60% postconsumer fiber

Plastic trash bags (R) 10-100% postconsumer plastic http://www.justice.gov/jmd/pe/janitorial.htm

C.10 Pumping Procedures When an outside Manhole is Available

1. When the outside manhole is in excess of 20 inches in diameter (or 20 inches square) the Contractor is required to extract vault contents through the manhole and not through the toilet riser. For facilities with manholes less than 20” see Section C.11, Pumping Procedures When There Is No outside Manhole.

2. After removing the manhole cover, use the clam rakes sewage as possible before trying to pump out the waste. This procedure will help stir up the contents of the vault and breakup the dense concentration of waste typically located just under the toilet riser (the impact zone). Move excess debris from the pumping area with the clam rakes. The agency cannot ensure that no debris is located in vaults. Some debris may inadvertently be pumped. Debris items larger than the suction hose may be pushed aside to be removed at a later date or removed by agency personnel on site at their discretion.

3. If the bottom of the vault is flat, then the waste shall be removed down to within 4-5 inches of the bottom. At this point the 4 inch hose will begin to suck air (vortexing) and further removal will be slow. Wash the remaining waste down to the bottom with the pressure washer system (from inside the building if necessary). Pump out the remaining waste and the water that was just added by the pressure washer until the suction hose begins to suck too much air to make further pumping practical.

4. Thoroughly clean and disinfect all contaminated areas resulting from the pumping process.

Either sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible. The waste that runs off the edge of the concrete, onto the dirt or into the gravel edge, will be an attractant for flies, a potential health risk and an odor problem. This problem should be avoided.

5. Clean thoroughly around the manhole cover gasket area and replace the cover. The manhole cover MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the Contractor shall notify the Government.

C.11 Pumping Procedures When There Is No Outside Manhole

1. The Contractor shall remove the toilet riser prior to pumping.

2. Remove the debris and pump as described in Pumping Procedures When an Outside

Manhole is Available above. Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping. The toilet paper dispenser and toilet riser shall be protected from damage and the toilet paper shall be covered with a waterproof material prior to removing debris or pumping, in order to prevent the paper from getting contaminated.

3. During the final cleanup, the interior floor surface and any wall surface that was contaminated by waste shall be thoroughly disinfected. Again, every effort shall be made to sweep or wash the spilled waste back into the vault. The Contractor shall not allow the spilled waste to be washed or swept out through the front door because the waste will collect at the edge of the concrete and the dirt (or gravel) and will become an attractant for flies, a possible health risk for barefoot persons and an odor problem.

4. Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the Contractor shall notify the Contracting Officer Representative. The door handles or knobs shall also be disinfected and dry before the Contractor leaves the job site.

5. Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any toilet location until final cleanup is accomplished.

C.12 Conduct of Personnel

The Contractor and his/her employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract.

Due to the nature of the duties under the contract, the Contractor and his/her employees shall keep themselves and equipment presentable at all times. The Contracting Officer may, in writing, require the

Contractor to remove from the work site any employee the Contracting Officer deems incompetent, careless, discourteous to the public, or is otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

C.13 Resource Damage

Any damage or defacement that occurs to government property or land resources during the

Contractor's operations shall be repaired at the Contractor's expense to its original condition. Onsite inspection will be made by the Contracting Officer Representative prior to the acceptance of work.

C.14 Performance Requirements Summary

The contractor shall perform the following major items in the contract with the incentives and deductions for the work described.

Work Statement Performance

Standard

Government Method of Assessment

Incentives and Deductions for Meeting the Standard

Toilet Pumping and proper disposal sewage

Work meets specification requirements as stated in the PWS.

COR and Inspector conduct periodic random monitoring

The quality provided by the Contractor will be reflected in the performance evaluation either positive or negative.

If the Contractor fails to meet standards, work may be suspended or terminated for Cause for failure to take corrective action immediately and result in adverse performance evaluation. If the Government does not receive the services as stated in the specifications, a deduction may be made in price.

Quality Control

Contractor maintains good quality control on all aspects of operation.

COR or Inspector randomly observe operations.

The Quality Control provided by the

Contractor will be reflected in the performance evaluation either positive or negative. If the Contractor fails to meet standards, work may be suspended or terminated for Cause for failure to take corrective action immediately and result in adverse performance evaluation.

Work Plan Schedule, and Communications

Work meets schedule as per specifications.

Contractor keeps

COR/Inspector advised of where they can be reached by phone at all times of contract performance.

Contractor arrives within 60 minutes of pre scheduled time.

random monitoring.

Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive.

Contractor’s work not completed on schedule is subject to default and may result in termination for cause including assessment of re-procurement costs and result in adverse performance evaluation.

Loss, damage or destruction of

Government property

Contractor shall protect the

Government property at the recreation sites while in service random monitoring

Contractor shall be responsible for loss;

damage or destruction of Government property unless the Contractor can show the damage resulted from causes beyond the Contractor’s control and without the Contractor’s fault or negligence.

Equipment provided Supplied truck is filled to capacity

COR / Inspector inspection on site.

The quality provided by the Contractor will be reflected in the performance evaluation either positive or negative.

If the Contractor fails to meet standards, work may be suspended or terminated for Cause for failure to take corrective action immediately and result in adverse performance evaluation. If the Government does not receive the services as stated in the specifications, a deduction may be made in price.

Angeles National Forest Vault and Septic Tank Pumping

Services Solicitation Number 127EAT21Q0004

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

DESCRIPTION NUMBER OF PAGES

Service Area 1 Map 1 Service Area 2 Map 1 Service Area 3 Map 1 Service Area 4 Map 1 Service Area 5 Map 1 Past Performance Experience Questionnaire 2 Wage Determination 1