RFQ AETC 12 MXGRA Fire Extinguisher Maintenance_15 Apr.pdf

CUI

Request for Quote (RFQ)

AETC 12 MXG/RA Fire Extinguisher Maintenance 502d Contracting Squadron

Joint Base San Antonio (JBSA) Randolph, TX 78150

This is a Request for Quote (RFQ) in accordance with (IAW) RFO Part 12 as supplemented with additional information included in this notice. This will be solicited as WOSB socioeconomic 100% small business set aside.

The requirement is to provide testing and maintain/repair for wheeled NOVEC 1230 Halocarbon (150 lb.)

fire extinguishers located in various buildings on Joint Base San Antonio (JBSA) Randolph. The contractor shall provide all tools, materials, equipment, transportation, personnel, supervision and all other items necessary to perform all operations in connection with the inspection, testing, recharge, maintenance, hydrostatic testing, repairing and painting of NOVEC 1230 Halocarbon wheeled fire extinguishers IAW the Performance Work Statement (PWS).

NAICS: The North American Industrial Classification System (NAICS) Code for this requirement is:

811310 Fire extinguisher repair and maintenance with a Product Service Code: H342 Inspection-Fire Fighting/Rescue/Safety Equipment which has a small business size standard of $12,500,000.

Please provide a quote for the requirement listed below:

The following items are being procured. Total quote shall be good for 30 days.

Base Year Item Supply/Service Quantity Unit Unit Price Amount CLIN 0001 Maintenance- Inspection NOVEC Halocarbon

Fire Extinguisher (wheeled 150 lbs.) all quantities estimated-labor only

123 Each

CLIN 0002 Replacement/Repair Parts/Gas for recharging-for NOVEC Halocarbon Fire Extinguishers estimated

1 Lot

Option Year 1

CLIN 1001 Maintenance- Inspection NOVEC Halocarbon

Fire Extinguisher (wheeled 150 lbs.) all quantities estimated-labor only

123 Each

CLIN 1002 Replacement/Repair Parts/Gas for recharging-for NOVEC Halocarbon Fire Extinguishers

AETC 12 MXG/RA Fire Extinguisher Maintenance 502d Contracting Squadron

Joint Base San Antonio (JBSA) Randolph, TX 78150

Option Year 2

CLIN 2001 Maintenance- Inspection NOVEC Halocarbon

Fire Extinguisher (wheeled 150 lbs.) all quantities estimated-labor only

123 Each

CLIN 2002 6 Year/12 Year Maintenance- NOVEC Fire Extinguisher (wheeled 150lbs.) Units Labor Only

113 Each

CLIN 2003 Replacement/Repair Parts/Gas for recharging-for NOVEC Halocarbon Fire Extinguishers

Option Year 3

CLIN 3001 Maintenance- Inspection NOVEC Halocarbon

Fire Extinguisher (wheeled 150 lbs.) all quantities estimated-labor only

123 Each

CLIN 3002 6 Year/12 Year Maintenance- NOVEC Fire Extinguisher (wheeled 150lbs.) Units Labor Only

10 Each

CLIN 3003 Replacement/Repair Parts/Gas for recharging-for NOVEC Halocarbon Fire Extinguishers

Option Year 4

CLIN 4001 Maintenance- Inspection NOVEC Halocarbon

Fire Extinguisher (wheeled 150 lbs.) all quantities estimated-labor only

123 Each

CLIN 4002 Replacement/Repair Parts/Gas for recharging-for NOVEC Halocarbon Fire Extinguishers

Please provide the following information:

VENDOR INFORMATION

Company Name

Tax ID No.

Cage Code/ SAM

UEI

Address Main Phone No.

POC Name POC Email

POC Phone No.

AETC 12 MXG/RA Fire Extinguisher Maintenance 502d Contracting Squadron

Joint Base San Antonio (JBSA) Randolph, TX 78150

FOB: Destination JBSA Randolph, TX 78150

Primary Point of Contact:

Desma Jones Contract Specialist 395 B Street West, Suite 2, Bldg. 224 JBSA-Randolph, TX 78150-4525 desma.jones@us.af.mil

Alternate Point of Contact:

Lorenzo Martinez Contracting Officer 395 B Street West, Suite 2, Bldg. 224 JBSA-Randolph, TX 78150-4525 lorenzo.martinez.8@us.af.mil

The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition in addition to the following addendum:

Questions: Questions regarding the RFQ requirements shall be submitted in writing and directed to the Contract Specialist, Desma Jones at desma.jones@us.af.mil with a courtesy copy sent to the Contracting Officer, Lorenzo Martinez at lorenzo.martinez.8@us.af.mil no later than 21 April 2026, at 10:00 AM

(CDT).

Quotes Due: Quotes should be submitted by email to the Contracting Specialist at desma.jones@us.sf.mil and Contracting Officer at lorenzo.martinez.8@us.af.mil no later than 10:00 am Central Daylight Time, 24 April 2026 (or sooner). Quotes must include unit and extended prices for all line items. The Quoter should provide Cage Code as well as applicable Discount Terms.

(End of Addendum to 52.212-1)

Basis of Award:

The Lowest Price Technically Acceptable (LPTA) evaluation criteria will be applied, as supplemented by the Revolutionary Defense Federal Acquisition Regulation Supplement (R- DFARS) and the Department Air Force Federal Acquisition Regulation Supplement (DAFFARS).

To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all required information / documentation contained herein. A single award will be made to the responsive quoter whose Quote represents the best value to the Government. Best value will result from the selection of the Quoter that meets or exceeds the acceptability standards for non-cost factors, and with the lowest evaluated price. Only those quotations determined to be technically acceptable, either initially or because of interchanges, will be considered for award. However, the quoter is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without interchanges.

Award will be made to the responsible offeror whose quote is the lowest evaluated price among technically acceptable quotes.

The technically acceptable lowest priced quote will be determined to represent the best value.

Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in 52.212-2(a) addenda. If the Government receives 3 or fewer initial quotes all quotes will be evaluated for Technical Acceptability. If the Government receives 4 or more initial quotes the Government will only select the 3 lowest priced quotes and mailto:desma.jones@us.af.mil mailto:lorenzo.martinez.8@us.af.mil mailto:desma.jones@us.af.mil mailto:lorenzo.martinez.8@us.af.mil mailto:desma.jones@us.sf.mil mailto:lorenzo.martinez.8@us.af.mil

AETC 12 MXG/RA Fire Extinguisher Maintenance 502d Contracting Squadron

Joint Base San Antonio (JBSA) Randolph, TX 78150

CUI

then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price.

Evaluation Factors:

The following factors will be used to evaluate offers. The Government will evaluate quotes for acceptability and will evaluate the lowest but will not rank the proposals by the non-price factors.

1. PRICE - Quoter, whose price is determined to be unreasonable will not be considered for award. To be eligible for consideration of award, the total firm-fixed price shall include vendor’s contract line-item number (CLIN), unit price and extended prices (to include any discounts for CLIN). The quote must accurately cover all items listed in the schedule. All pricing will remain valid from the date of submission for 30 days. An offer must be made on all items in the schedule.

2. TECHNICAL ACCEPTABILITY – No reconditioned or used parts are acceptable. Provide separate sheet for technical evaluation that clearly shows how product meets each specification listed within this solicitation.

The Government team will evaluate the technical quotations on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. Only those quotations determined to be technically acceptable will be considered for award.

Rating Description

Acceptable Quotation clearly meets the requirements of the solicitation and the PWS

Unacceptable Quotation does not clearly meet the requirements of the solicitation and the PWS.

Attachment 1 Performance Work Statement (including PWS Attchment 1 - FLIGHTLINE EXT MAINTENANCE MASTER LOG) Attachment 2 Wage Determinations Rev 28