Attachment 1 - Performance Work Statement Fire Extinguishers.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECTION AND SUSTAINMENT

OF

FIRE EXTINGUISHER

15 April 2026

Prepared by: 12 MXG/MXOP

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Table of Contents

Section 1 – Description of Services

1.1. Scope of Work

1.2. Background

1.3. Mission

1.4. Scope

Section 2 – Program Management

2.1. Responsibilities

2.2. Documentation

2.3. Planned and Unscheduled Work

Section 3 – Safety

3.1. Contractor Liability

3.2. Environmental Protection

3.3. Safety and Health (S&H) Program

3.4. Safety Notification and Reporting

Section 4 – Security

4.1. Obtaining and Retrieving Identification Media

4.2. Freedom of Information Act (FOIA)

4.3. Traffic Laws

4.4. Contractor Employee List

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4.5. Weapons, Firearms, and Ammunition

Section 5 – Performance Management

5.1. Performance Management & Quality Control Plan (QCP)

5.2. Quality Control Manager

5.3. Performance Evaluation

5.4. Performance Evaluation Meetings

Section 6 – Service Delivery Summary

6.1. Service Delivery Summary (SDS)

6.2. Purpose

6.3. Components

6.4. Right to Survey

Table 1 - Service Delivery Summary Table

Section 7 – General Information

7.1. Government Furnished Property and Services

7.2. Assuming Functional Responsibility

7.3. Access to Facilities

7.4. Pickup and Drop-off of Extinguishers

Section 8 – Contractor Personnel

8.1. Contractor Employees

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8.2. Employee Training & Qualifications

Section 9 – Hours of Operations

9.1. Duty Hours

9.2. Holidays

Appendix A - Definitions

Appendix B - Deliverables

Attachments

Attachment 1 - FLIGHTLINE EXT MAINTENANCE MASTER LOG

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SECTION 1: DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK. This Performance Work Statement (PWS) outlines the requirements for the inspection, testing, maintenance, and repair of wheeled fire extinguishers at Joint Base San Antonio (JBSA) - Randolph. The Government will consolidate all fire extinguishers at a single, designated pickup and drop-off point on the installation prior to the scheduled service date. The contractor shall be solely responsible for all labor, equipment, and transportation required to safely pick up the units from this central location and return them to the same point upon completion of all work. All contractor activities, including pickup and drop-off, must be coordinated with the 12 MXG COR. Contractor personnel must adhere to all installation access requirements as detailed in Section 4, Security, for entry onto JBSA Randolph AFB

1.2. Background. Preventative maintenance and inspection are required for the safety and operational readiness of fire suppression equipment located in various buildings across the installation. The Government’s objective is to have safe and reliable equipment ready for use at all times.

1.3. Mission. The contractor shall provide all management, supervision, labor, tools, materials, equipment, and transportation necessary to sustain wheeled NOVEC 1230 Halocarbon fire extinguishers through scheduled inspections, preventive maintenance, testing, and repair of deficiencies.

1.4. Scope. The scope of this service is to maintain the existing fire extinguishers at JBSA - Randolph. The contractor shall provide all services to perform inspection, testing, recharge, maintenance, hydrostatic testing, and repair IAW National Fire Protection Association (NFPA) 10, manufacturer specifications, and this PWS. The contractor shall provide the Contracting Officer’s Representative (COR) with documentation of all work performed. Existing fire extinguishers are as follows:

Location Total Manufacturer Hangar 3 123 Model Code 755/766 NOVEC 1230 Amerex Halocarbon

SECTION 2: PROGRAM MANAGEMENT

2.1. Responsibilities. The contractor shall, at a minimum, accomplish the following:

2.1.1. Inspect, Test, Maintain, and Document:

a) Perform maintenance to return extinguishers to full operating capacity.

b) Recharge extinguishers with NOVEC 1230 Halocarbon agent.

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c) Perform six-year internal examinations and overhauls.

d) Conduct hydrostatic testing as required.

e) Replace defective heads, gauges, ruptured discs, hoses, and nozzles as needed.

f) Paint cylinders to prevent corrosion IAW TO 13F4-4-121.

g) Replace damaged or missing identification labels, symbols, and decals.

2.1.2. Preventative Maintenance Plan (PMP). The contractor shall submit a plan that provides details on how the contractor shall address and successfully complete all requirements. The PMP shall be submitted to the COR and Contracting Officer (CO) NLT 45-days after contract award.

2.1.3. Problem Management. Report site-specific problems affecting maintenance accomplishment and/or contractor performance to the COR.

2.1.4. Meetings. Support meetings convened at the direction of the CO. The contractor will be responsible for all travel expenses.

2.1.5. Personnel. Contractor personnel shall have all applicable licenses, permits, and certifications required by NFPA, local, state, and federal laws. The contractor must present a Certificate of Registration from the Texas State Board of Insurance.

2.1.6. Site Management. Provide a single point of contact (POC) for management of all sustainment activities to communicate to the COR and CO.

2.2. Documentation. The contractor shall submit a complete report of all maintenance and servicing when fire extinguishers are returned. Reports shall include conditions found, repairs, recharges, replacement parts used, halon usage per pound, and the serial number of serviced extinguishers. All records become government property.

2.3. Planned and Unscheduled Work.

2.3.1. Planned Maintenance. The contractor shall perform six-year internal examinations and hydrostatic testing in accordance with manufacturer specifications and NFPA 10. Dates shall be recorded on service reports.

2.3.2. Maintenance and Repair (M&R). The contractor shall be reimbursed for approved parts and materials. An itemized list of parts needed for repair must be approved by the COR prior to starting work. Once approved, repairs shall be completed within 5 workdays.

2.3.3. Work Priorities.

a). Emergency Maintenance: Service required other than regular maintenance. The contractor shall complete services within 3 hours of notification.

7 | Pa g e b). Urgent Maintenance: A condition that, if not addressed, is likely to become an emergency.

The contractor shall respond within 48 hours of notification.

c). Routine Maintenance: All other maintenance actions, which shall be incorporated into a planned work schedule coordinated with the 12th Maintenance Group COR.

SECTION 3: SAFETY

3.1. Contractor Liability. The contractor shall be liable for repair, replacement, or cost to any Government property damaged by contractor personnel. The contractor shall provide a completed Accident/Incident Investigation Report to the CO within five calendar days of any occurrence. The contractor shall maintain the following insurance coverage:

a). Bodily Injury Liability: $500,000 per occurrence.

b). Property Damage Liability: To cover any damage to Government property.

c). Automobile Liability: $200,000 per person / $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

3.2. Environmental Protection. The contractor shall comply with all applicable federal, state, and local environmental laws, including AFOSH Standards. The contractor shall ensure the proper handling, storage, and disposal of all hazardous materials and wastes.

3.3. Safety and Health (S&H) Program. Establish responsibilities and procedures required to effectively administer compliance with Air Force Occupational Safety and Health (AFOSH) and Occupational Safety and Health Administration (OSHA) Standards.

3.4. Safety Notification and Reporting. Notify the CO and COR of any mishap involving contractor personnel, AF assets, or AF operations. Document and report any mishap using local base procedures and provide a copy of all reports to the CO and COR.

SECTION 4: SECURITY

4.1. Obtaining and Retrieving Identification Media. The contractor shall comply with AFFARS clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees are required to obtain and display identification badges (DBIDS). The 12th MXG COR will assist the contractor with obtaining base passes for contract personnel. However, the contractor is responsible for obtaining passes for personnel and vehicles and returning them upon contract completion or employee termination. Failure to return passes may result in withholding of final payment.

4.2. Freedom of Information Act Program (FOIA). The contractor shall comply with DoD Regulation 5400.7-R/Air Force Supplement for handling For Official Use Only (FOUO) material and AFI 33-332, Privacy Act Program, for maintaining personal information.

4.3. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

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4.4. Contractor Employee List. The contractor shall maintain a current list of all employees, including name, date of birth, and driver’s license number. This list shall be provided to the CO within 3 working days of contract award and updated with any changes.

4.5. Weapons, Firearms, and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on a United States Air Force Base/Installation.

SECTION 5: PERFORMANCE MANAGEMENT

5.1. Performance Management & Quality Control Plan (QCP). The contractor shall develop, implement, and maintain a QCP to ensure services are performed IAW this PWS. A written QCP shall be submitted to the CO with the contractor’s proposal.

5.2. Quality Control Manager. The contractor’s Quality Control Manager shall lead the quality control efforts, train personnel, and act as the focal point for inspections and corrective actions.

5.3. Performance Evaluation. Contractor performance is subject to surveillance by a government COR. Exceeding performance thresholds in the Service Delivery Summary shall result in a Contract Discrepancy Report (CDR).

5.4. Performance Evaluation Meetings. The contractor shall meet with the CO and COR as necessary to discuss performance, compliance, and continuous improvement.

SECTION 6: SERVICE DELIVERY SUMMARY

6.1. SERVICE DELIVERY SUMMARY (SDS). This SDS identifies critical success factors for the contract.

6.2. Purpose. The SDS lists performance objectives for the required services the government will survey.

6.3. Components. The SDS states the performance objective, performance standard, and performance threshold.

6.4. Right to Survey. The government reserves the right to survey all PWS services. Non-conformances will be identified as major or minor and may result in a Corrective Action Request

(CAR).

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Table 1 - Service Delivery Summary Table.

Item

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

1 Maintenance, Repair, Inspection, and Testing of Fire

Extinguishers

Shall be performed IAW NFPA 10, manufacturer’s recommendations, and PWS 0 Defects

Emergency Service Response

Contractor shall respond within timeframes established in PWS

(3 Hours) 1 Defect

Report and Documentation

Contractor shall submit required documentation to the 12th MXG

COR withing established timeframes

2 Defects

SECTION 7: GENERAL INFORMATION

7.1. Government Furnished Property and Services. The government will provide utilities (water and electricity), emergency fire, and security police response.

7.2. Assuming Functional Responsibility. The contractor shall designate a primary contract manager (CM) with full authority to act on all contract matters. The contractor shall provide the CO with a 24-hour point of contact.

7.3. Access to Facilities. The contractor shall be allowed access to government facilities to perform the work outlined in this PWS. Access shall be coordinated with the COR and Facility Manager to minimize mission disruption.

7.4. Pickup and Drop-off of Extinguishers. The Government will consolidate all fire extinguishers at a single, designated pickup and drop-off point on the installation prior to the scheduled service date. The contractor shall be solely responsible for all labor, equipment, and transportation required to safely pick up the units from this central location and return them to the same point upon completion of all work. All contractor activities, including pickup and drop-off, must be coordinated with the COR. Contractor personnel must adhere to all installation access requirements as detailed in Section 4, Security, for entry onto JBSA Randolph AFB.

SECTION 8: CONTRACTOR PERSONNEL

8.1. Contractor Employees. The contractor shall not employ any person identified as a potential threat to the safety or security of the installation. A National Agency Check (NAC) is required for all personnel. Employees with unfavorable background checks may be denied access.

8.2. Employee Training & Qualifications. The contractor shall ensure all personnel are properly trained, qualified, and certified to perform their assigned duties. Certifications shall be presented to the FM upon request. All personnel must have the required licenses and

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SECTION 9: HOURS OF OPERATIONS

9.1. Duty Hours. Base hours of operation are 7:30 – 4:30 Monday through Friday. The contractor may need to deviate from normal hours to ensure timely completion of work at no additional cost to the Government. Work not accomplished due to base closures will be rescheduled. This Randolph AFB hosts an Air Show every other year (next in May 2026), during which hours of operation may be minimized.

9.2. Holidays. U.S. holidays observed include:

• New Year's Day

• Martin Luther King Jr.'s Birthday

• Presidents Day

• Juneteenth

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

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Appendix A – Definitions

• Hydrostatic Testing: Pressure testing of the extinguisher to verify its strength against unwanted rupture.

• NFPA 10: Standard for Portable Fire Extinguishers, which provides requirements to ensure that portable fire extinguishers will work as intended.

• NOVEC 1230: A clean agent fire extinguishant used in gaseous fire suppression systems.

• PWS: Performance Work Statement.

• Serviceable: Safe for use, with no discrepancies that pose a hazard.

• Unserviceable: Presents a danger to personnel or equipment.

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Appendix B – Deliverables

DELIVERABLES PWS REFERENCE DUE DATE

Quality Control Plan (QCP) Section 5.1 With Proposal

Maintenance/Service Reports Section 2.2 Upon return of extinguishers List of Employees Section 4.4 3 Days after contract award