RFQ_-_A&E_Professional_Services_-_Design_and_Engineering_for_the_Davis_Lake_Road_MP_1.67_Slide_Repair_Project.pdf

LEWIS COUNTY REQUEST FOR QUALIFICATIONS

A & E Professional Services –

Design and Engineering for the Davis Lake Road MP 1.67 Slide Repair Project

Fed Aid Number ER-2602(004)

Lewis County solicits interest from consulting firms with expertise in Geotechnical Analysis and Structural Design for a permanent roadway slide repair project. This agreement will be for approximately eighteen months in duration with Lewis County’s option to extend the agreement for additional time and money if necessary. Lewis County may supplement this contract for future construction phase support services. The selected CONSULTANT will be expected to enter into a Local Agency A&E Professional Services (Negotiated Hourly) Consultant Agreement.

Lewis County reserves the right to amend the terms of this “Request for Qualification” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

Lewis County is an equal opportunity and affirmative action employer. Disadvantaged, minority, and women-owned firms are encouraged to submit proposals.

The FSBE goal for this project is 0%, however there is a voluntary 10% SBE goal on this project.

Lewis County reserves the right to supplement the consultant agreement into future phases (RW, CN).

PROJECT DESCRIPTION

The work to be performed by the CONSULTANT consists of providing a geotechnical analysis with on-site drilling, development of conceptual plans with cost estimates for three alternative repair options, and development of the selected repair option through 100% plans, specifications and estimate for construction advertisement.

Project designs must meet all permitting requirements and utilize the most recent design guidance, standards, and regulations. A detailed outline of the type of work necessary for the anticipated project is provided in the below Scope of Work. This project will include cooperative project development and management with the COUNTY. At this time, the tasks provided are general and are subject to change if deemed necessary during discussions between the CONSULTANT and the COUNTY.

SECTION 1 – PROPOSED SCOPE OF WORK

Task 1 – Project Management

Meet with the County Staff These meetings will be used to review work to date, identify important issues and needs for additional data gathering and problem analyzing. Establishing expectations and interfaces, and establishing and revising detailed scope of work, as needed, will also be included in these meetings. Project Management shall include CONSULTANT quality assurance and quality control (QA/QC) for all deliverable work.

Task 2 – Site Investigation and Characterization

The CONSULTANT shall conduct a site visit to examine characteristics of the slide, surrounding terrain features, soil conditions and other relevant information. Historical data research should also be conducted to develop a full understanding of this site.

Task 3 - Geotechnical Analysis The CONSULTANT shall complete a minimum of two drilled borings at the proposed slide location. Drill depths are assumed 40 ft below ground surface or shallower. Samples will be collected at 2.5-ft intervals. Consultant will monitor the borings and maintain logs of conditions encountered. Borings will be backfilled in accordance with the Washington State Department of Ecology and Lewis County requirements.

The consultant will evaluate the subsurface data and provide the following:

A geological cross section of the slide site.

Recommendations for three conceptual repair options shall be developed for County review and discussion.

Recommendation for weighted toe support, cantilevered soldier pile wall, soldier pile wall with tie backs, or other repair options shall include probable cost estimates for County review.

Recommendations for earthwork construction, including roadway/subgrade preparation, any anticipated difficulties with excavation, the reuse of onsite soils, temporary excavation stability, dewatering considerations, and structural fill placement and compaction shall be included with concept level repair options.

All conclusions and recommendations shall be provided in a written geotechnical report along with supporting documentation and one-page plan and typical profile sections for at least three concept level repair options.

Task 4 – County Selected Conceptual Design to 60% Plans, Specifications and Estimate for Geotechnical Repair Items Once conceptual repair plans have been reviewed by the County and SWR WSDOT Local Programs, a preferred alternative will be chosen. The preferred alternative conceptual design will be further developed to preliminary plans (60 percent). The CONSULTANT will provide design elements and plan coordination focusing on slide repair elements and materials.

The following Preliminary (60%) Construction Plans will be developed by the CONSULTANT and will include the following sheets (formatted at 11”x17” sheet size):

Geotechnical Repair Details and Section Views Special Provisions specific to Geotechnical Repair

Plans and supporting documentation shall follow the Lewis County CADD Standards Manual.

Lewis County Public Works will provide the remainder of the 60% PS&E package, particularly the TESC and Dewatering Plan, Roadway Plan and Profile, Road Restoration Section, Planting Plan, Traffic Control Plan, etc.

Task 5 – 90 Percent Plans, Special Provisions and Cost Estimate (PS&E) for Geotechnical Repair Items

A. 90 Percent Geotechnical Design Report and PS&E package shall be prepared for County review. Once the 60% plans have been commented on by the County, the CONSULTANT shall further develop the Task 4 plan sheets to 90 percent design (formatted at 11”x17” sheet size). A draft copy of the project Special Provisions shall also be provided with 90 percent design for County Review. Plans and supporting documentation shall follow the Lewis County CADD Standards Manual.

B. Estimated Construction Quantities and Costs

A detailed list of work items shall be included and quantities calculated for construction of the preferred alternative.

Task 6 – 100 Percent PS&E (for Geotechnical items) and Final Geotechnical Report County comments will be incorporated into the 100% plans, Final Geotechnical Report, Special Provisions and Cost Estimate for the County’s use in bidding the project for construction. The 90 percent construction cost estimate will be refined to reflect the 100% Design and additional items will be added to reflect the increased level of design detail. Unit bid prices will be updated based on the current bidding climate and current bid tabulations.

Task 7 – Cultural Resource Survey Perform a Cultural Resource Survey based on the APE needed for the selected slide repair design impact area—assuming up to 30 shovel probes. Disseminate field data to produce a Cultural Resources Report that conforms to all requirements outlined in 36 CFR Pat 800.11 (d) and (e), adheres to DAHP’s Survey and Inventory Standards and USACE Section 106 Standards. The report shall contain diagrams and plans illustrating the work and results of archeological investigations including maps of the specific locations of field inspection/sampling shovel test locations, transect paths, surface cultural resources, and prominent features.

Deliverables are expected to include one draft report for initial review and a final report incorporating Agency comments. Archeological monitoring during construction, if necessary, will be accomplished via contract supplement at a later date.

Task 8 – Project Coordination and Documentation

A. Progress Reporting Prepare and submit progress schedules.

B. Meetings In order to keep information current and relevant, meetings will be scheduled monthly between Lewis County and the CONSULTANT.

SECTION 2 – CONSULTANT INFORMATION

Contract Requirements

a. The Consultant will be required to enter into a contract with the County using Appendix

31.4 of the current edition of “Local Agency Guidelines” (WSDOT) as the basis of the agreement between the Consultant and the County.

County Responsibilities

Right-of-Entry agreements for all private properties within the study area limits will be the responsibility of Lewis County. Lewis County will also provide Right of Way (ROW) and site topographic survey data.

SECTION 3 – STATEMENT OF QUALIFICATION SUBMITTAL

SOQs must be limited to fifteen (15) pages (8 ½” X 11”). Material submitted in excess of this limit (cover page, additional maps, additional resumes’, etc.) will not be forwarded to Lewis County’s selection committee for evaluation.

Interested consultants shall provide a statement of qualifications that contains the following:

Cover Letter o The cover letter is limited to one page and shall include:

The firm/consultant’s name and project manager with name, title mailing address, e-mail address, and phone number.

Qualifications: Demonstrate competence and qualifications related to services performed including:

o Successful experience delivering technical reports and recommendations for an array of the aforementioned services as they relate to FHWA funded bridges, culverts, roads, trails, and other public works projects.

o The consultant must demonstrate the ability to manage projects and coordinate with other design team members, and Lewis County staff, to ensure the project is delivered on time and within budget, with potential risks and opportunities identified.

o The consultant must demonstrate the ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit applicants.

Experience: List of previous work experience that describes and demonstrates that the firm and team members have recent experience in performing cultural resource monitoring and reporting services in the area of bridges, culverts, roads, trails, and other public works projects. At a minimum, the following information should be included:

o Provide an organizational chart of the proposed consulting team and a short resume of all key personnel listed on the chart, including their availability and involvement with the work.

o Any particular aspect of the consulting firm’s organization, by way of background, experience, unique qualifications, or other basis, that sets it apart from the competition in its ability to accomplish the identified services.

Evaluation Submittals will be evaluated and ranked for the following criteria:

1. Staffing expertise consistent with contract needs – 25%

2. Experience with similar types of work and familiarity with FHWA Standards – 25%

3. Demonstrated ability to meet schedules given by key staff personnel – 15%

4. Overall evaluation by the Lewis County selection team – 30%

5. Voluntary SBE approach for design services – 5%

Consultant SOQs will be evaluated by Lewis County’s review panel for accuracy, clarity, readability, and concise information along with consultant suggestions/comments for Lewis County’s included scope of work, construction timeline, and other potential project complications.

Interviews Following evaluation of the SOQs, the three highest-ranking firms will be invited to participate in live interviews. Lewis County Public Works will schedule interviews with the project manager provided in the SOQ. Additional interview information will be provided at the time of the invitation. The intent of the interviews is to help clarify and verify information provided in the SOQ, and to give the County’s selection committee an opportunity to learn more about the consulting firm’s available relevant experience and expertise.

SOQ Schedule The following schedule has been established for the submission and evaluation of the Statement of Qualifications (SOQs) and selection of the Consultant. These are tentative dates only and the County reserves the right to adjust these dates at its sole discretion:

First advertisement of RFQ: October 8, 2026 Second advertisement of RFQ: October 15, 2026 SOQs due: November 13, 2026 (2:00 PM Local Time) Interviews, if needed December 3, 2026 Consultant selected December 10, 2026

Submittal Submission CONSULTANTS desiring consideration shall electronically submit a complete SOQ packet for A and E Professional Services - Design and Engineering for the Davis Lake Road MP 1.67 Slide Repair Project in OpenGov https://procurement.opengov.com/signup. SOQs must be submitted electronically (in OpenGov) no later than 2:00 PM November 13, 2026. Any questions regarding this project should be directed to Rod Lakey at 360-740-2780 or Rodney.Lakey@lewiscountywa.gov

Additional information regarding OpenGov Procurement is available at https://procurement.opengov.com/signup.

Americans with Disabilities Act (ADA) Information Lewis County, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing at Zelma.Hammer@lewiscountywa.gov or by calling collect 360-740-1123.

Title VI Statement Lewis County Public Works Department in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Dates of publication in the Chronicle and Seattle Daily Journal of Commerce: (first publication and second publication).

Dates of publication:

Lewis County’s Newspaper of Record “The Chronicle” 8-Oct-26 and 15-Oct-26 Seattle Journal of Commerce 8-Oct-26 Lewis County’s Website (https://lewiscountywa.gov) 8-Oct-26 through RFQ submittal Office of Minority and Women’s Business Enterprises https://omwbe.wa.gov