RFQ -Addend1 - Removal of Structure and Boats - Columiba River.pdf
PDF 185 KB Posted
- Solicitation number
- S-14100-00017325
- Issued by
- Multnomah County, Oregon
About this file
This is Addendum #1 to a Request for Quotation issued by the State of Oregon's Department of State Lands (DSL) for the removal and disposal of a floating structure known as the "Ark Twain" and associated vessels from the Columbia River near the 13000 block of NE Marine Drive in Portland. The addendum clarifies that the project scope extends beyond the originally stated five boats to include all vessels and structures present on state-owned property at the mobilization date, which may include up to nine vessels (motorized and non-motorized), debris, and structures on the hillside and beach area. DSL will coordinate with the upland landowner (Port of Portland) regarding site access, though the contractor will participate in these coordination efforts. The project timeline is contingent upon river water levels and may be delayed into late fall or winter; contractors should account for potential scope fluctuations in their pricing proposals. All personal items recovered from the structure with apparent utility or value must be stored for 45 days, with DSL providing on-site staff to determine which items require retention. All titled vessels must be stored for at least two weeks to allow DSL to complete administrative seizure processes. The contractor must minimize on-site time to reduce the need for law enforcement presence, which DSL will coordinate with the Sheriff's Office to ensure worker safety and unimpeded work completion.
Contract amendments may be necessary to adjust pricing based on uncontrollable variables affecting the final scope between contract execution and mobilization. The state follows Department of Justice-recommended indemnification clauses that are typically not negotiable, though DSL will negotiate with the selected vendor upon issuance of an intent to award. Contractors must comply with environmental regulations established by the Oregon Department of Environmental Quality (DEQ) for on-water dismantling operations and contact the Northwest Region Solid Waste Permit Coordinator at 503-229-5353 for permitting guidance. All costs for removal, transportation, and disposal must be included in the quoted amount, with the contract to be awarded as a lump-sum or unit-price agreement to the lowest responsive and responsible bidder. The project is funded through state appropriations, and bidders are expected to demonstrate experience with marine salvage operations and possess appropriate licensing and insurance.
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| File | Type | Posted |
|---|---|---|
| RFQ- Structure and boat removals Columbia River~1.pdf |
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RFQ: Removal of Floating Structure and Boats, Columbia River – Ark Twain Addendum
RFQ - REMOVAL OF STRUCTURE AND BOATS, COLUMBIA
RIVER
ADDENDUM #1
THE PURPOSE OF THIS ADDENDUM IS TO ANSWERS FINAL QUESTIONS AND PROVIDE
DEQ CONTACT INFORMATION TO POTENTIAL BIDDERS.
QUESTIONS:
1. The RFQ states that personal items removed from the structure must be stored for 45 days.
Could you clarify what types of items are expected to be retained?
All items recovered from the structure with apparent utility or value will be expected to be retained by the contractor for the specified 45-day period, including potentially large items such as furniture, appliances, and nonmotorized watercraft. This also includes any personal documents, photographs, books, and possible collectibles. However, items that have no apparent utility or are in an unsanitary condition may be immediately discarded upon removal. DSL will provide an on-site staff member to assist with the determination of which items must be stored.
All titled vessels present at the site must be stored for at least two weeks to allow for DSL staff to complete an administrative seizure process. It is expected that all vessels present at the site at time of mobilization will be removed, stored, and ultimately disposed of.
DSL staff will satisfy any physical posting requirements at the site, including during the post-mobilization period. Contractor will be expected to provide information necessary for the posting, including information about where and how personal belongings may be retrieved.
2. The RFQ references only the structure and 5 boats. On July 9th, there were 9. (3 motorized vessels, 3 “row” or “skiff” boats and 3 “wave runner” type vessels.) We also noted that there is a plywood structure, a trailer and several pallets on the hillside above the beach. There are also 2 small (row/skiff) boats currently on the beach. One appears to be in use, and the other looks beached.
a. If they are still there, will removal and disposal of debris and vessels on the hillside/beach at this location be included in the scope of work?
DSL expects that all debris/vessels/structures on state-owned property at this location will be addressed and clean-up as part of this project. We understand that the situation is dynamic and constantly changing, and the number of vessels and structures will likely fluctuate prior to mobilization. We encourage bidders to account for this reality as part of their pricing proposal and how it will influence the overall project cost.
b. If so, will DSL coordinate with the landowner (Port of Portland?) to ensure access or is that the responsibility of the contractor?
DSL will take the lead role in coordinating with the upland landowner, but the contractor will also be part of that coordination discussion.
c. Due to low water levels, DSL mentioned that this project may be delayed into late fall or winter, please confirm that any additional motorized or non-motorized vessels present at when DSL activates the project will also be included in the scope.
Yes, DSL is aware that water levels may influence when mobilization is proposed and that the project may need to be delayed for a period of time after contract execution. We are also aware that the number of structures and vessels and amount of associated debris us likely to fluctuate during that time. Contractors should plan to comprehensively address the site at the time of mobilization and account for that in the project cost or propose a pricing structure that accommodates those variables.
d. Will there be an opportunity to amend/adjust pricing if there are additions to the scope/number of vessels?
Yes, due to uncontrollable variables that might minimally change the project scope between contract execution and mobilization, DSL is aware that a contract amendment may be necessary.
3. According to the Anderson Agreement, is the Ark Twain structure itself considered “personal property”?
a. Is it considered a vessel?
The “Ark Twain” structure itself is NOT considered personal property. The “Ark Twain” is considered a structure and is subject to the relevant provisions of ORS 274.376 and ORS
274.379 regarding the disposition of an abandoned structure.
4. How long do you anticipate that the “Writ of Assistance” will keep the occupant away from the structure if he is cooperative? If he’s uncooperative? The RFQ only states a “short amount of time”.
a. Will law enforcement remain on site or available during the time that work is being completed, if he returns?
DSL’s expectation is that law enforcement will ensure the safety of the contractor and that on-site work is able to be completed unimpeded. The specific length of time needed and other logistics must be coordinated with the Sheriff’s Office, DSL, and the selected contractor. However, a project plan that minimizes the amount of on-site time needed, and therefore necessary law enforcement presence, is desirable.
5. Are the logs/wooden booms surrounding the east end of the structure considered part of the scope of work?
a. If so, do they need to be removed and disposed of, or can they be beached, or cut loose?
It is DSL’s intent that the entire project area be returned to a pre-disturbance condition and that any semblance of a moorage area is eliminated. DSL may accept a proposal that moves the natural wood components to another location such as the beach area if we are satisfied that the logs will not create additional challenges. Logs may not be cut loose in such a way that may endanger any downstream development.
b. We assume that the logs flanking the “Ark” on either side are included in the SOW.
Yes, That is correct.
6. The RFQ did not include a Sample Contract or insurance requirements.
This will be provided upon award of contract, this is not a formal solicitation.
7. Will DSL consider indemnifying the contractor against liability as the service is conducted at the request of DSL?
DSL will enter into negotiations with the vendor once an intent to award has been issued.
However, the state follows the indemnification clause that DOJ recommends and usually not negotiable.
8. Please provide contact information for the DEQ representative who can answer our questions related to on-the-water dismantling of the structure.
DEQ CONTACT INFORMATION:
• Northwest Region Email: NWR Solid Waste Permit Coordinator 503-229-5353 Includes Clackamas, Clatsop, Columbia, Multnomah, Tillamook, and Washington counties
• https://www.oregon.gov/deq/mm/swpermits/pages/default.aspx mailto:DEQNWR.SolidWastePermitCoordinator@deq.oregon.gov https://www.oregon.gov/deq/mm/swpermits/pages/default.aspx
• https://www.oregon.gov/deq/permits/pages/sw-in-ydo.aspx https://www.oregon.gov/deq/permits/pages/sw-in-ydo.aspx
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