RFQ_A261017180_Fire_Alarm_Services.pdf

GAVIN NEWSOM

GOVERNOR

CAROLINE THOMAS JACOBS

DIRECTOR

Notice to Prospective Bidders

FIRE ALARM SERVICES

Request for Quote (RFQ) #A261017180

SB OPTION

June 9, 2026

As a State of California certified Small Business (SB) you are invited to review and respond to this contracting opportunity for FIRE ALARM SERVICES, offered by Cal OES. Government Code Section 14838.5 allows state agencies to contract with California certified SBs or DVBEs for goods, services and information technology for up to $249,999.99 as long as the agency obtains price quotations from two or more certified SBs, including Micro-business (es) (MBs) or DVBEs with the condition that the contract award, if made, is to a California certified SB (MB) or

DVBE.

Please find attached the sample contract for the services requested. The mandatory walk-through dates are identified in the below table. All questions arising from the walk-through must be submitted in writing to the Contract Analyst prior to June 17, 2026, at 4:00 PM (PT). Verbal information at walk-through will not be binding on the State unless such information is issued in writing as an addendum. Responses to questions will be provided to those who attended the mandatory walk-through by June 23, 2026.

3650 SCHRIEVER AVENUE, MATHER, CA 95655

CONTRACTSUNIT@CALOES.CA.GOV

www.CalOES.ca.gov mailto:contractsunit@caloes.ca.gov http://www.caloes.ca.gov/

CAROLINE THOMAS JACOBS

DIRECTOR

3650 SCHRIEVER AVENUE, MATHER, CA 95655

CONTRACTSUNIT@CALOES.CA.GOV

www.CalOES.ca.gov

EVENT DATE

Release of RFQ June 9, 2026

Mandatory Walkthrough

601 Sequoia Pacific Blvd.

Sacramento, CA 95811

June 12, 2026 at 10:30 AM (PT) Point of Contact: Joanna Hagan Joanna.Hagan@caloes.ca.gov

(916) 845-8254

Deadline for Submittal of Questions June 17, 2026 at 4:00 PM (PT)

Cal OES Response to Submitted Questions June 23, 2026

RFQ Due Date June 24, 2026 at 2:00 PM (PT)

Term of the Agreement July 1, 2026 or upon approval by Department of General Services, to June 30, 2029.

Please return Exhibit B-1, by: June 24, 2026 at 2:00 P.M. (PT). A completed document sent via email is required to be sent to the Contract Analyst at the email below. Please ensure insurance requirements, if applicable, as identified in the sample contract are considered in your quote.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

mailto:contractsunit@caloes.ca.gov mailto:Joanna.Hagan@caloes.ca.gov

CAROLINE THOMAS JACOBS

DIRECTOR

3650 SCHRIEVER AVENUE, MATHER, CA 95655

CONTRACTSUNIT@CALOES.CA.GOV

www.CalOES.ca.gov

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Please note: In order to award a contract, the apparent winning Contractor will need to complete the items below:

• Payee Data Record (STD 204), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

• Payee Data Record Supplement (STD 205), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

• Bidder Declaration (GSPD-05-105), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

• Contractor Certification Clauses (CCC – 04/2017), which can be viewed and downloaded at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract- Language?search=Contractor%20Certification%20Clauses

• Darfur Contracting Act Certification (Pursuant to Darfur Contracting Act of 2008), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=Contractor%20Certification%20Clauses https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=Contractor%20Certification%20Clauses https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language?search=Contractor%20Certification%20Clauses https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

CAROLINE THOMAS JACOBS

DIRECTOR

3650 SCHRIEVER AVENUE, MATHER, CA 95655

CONTRACTSUNIT@CALOES.CA.GOV

www.CalOES.ca.gov

• Certificate of Insurance and its endorsements as identified in Exhibit D of the attached sample contract.

• Documentation reflecting any other requirement, Contractors State License Board license, certificate, copy of business license, Seller’s Permit, etc. as identified in Section 4, Qualifications, of Statement of Work (SOW).

If there are any questions, please contact the Contract Analyst listed below.

Call OES reserves the right to withdraw this contracting opportunity for any reason.

Ines Silva, Contract Analyst contractsunit@caloes.ca.gov

2. The term of this Agreement is:

SAMPLE

SAMPLE

California Governor’s Office of Emergency Services TBD Fire Alarm Services Agreement No. A261017180

EXHIBIT A

STATEMENT OF WORK (SOW)

FIRE ALARM SERVICES

1. OBJECTIVE

The California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES” requires TBD, hereinafter referred to as “Contractor”, to provide twenty-four (24) hours a day/seven (7) days a week/365 days a year fire alarm monitoring, installation, maintenance, troubleshooting and repair services for Cal OES Public Safety Communications (PSC) Sacramento area facilities located at:

601 Sequoia Pacific Blvd.

Sacramento, CA 95811

630 Sequoia Pacific Blvd.

Sacramento, CA 95811

600 North 5th Street Sacramento, CA 95811

650 North 5th Street Sacramento, CA 95811

111 Bercut Drive Sacramento, CA 95811

Contractor shall provide all labor, materials, staff, transportation, licenses, permits, and every other item of expense necessary, unless otherwise stated, to perform services.

2. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Agreement shall be July 1, 2026, or upon approval by the Department of General Services (DGS), whichever is later, through June 30, 2029.

B. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until the Agreement has been approved. Any delivery or performance of service that is commenced prior to the approval of the Agreement or continued after the expiration of the Agreement shall be considered voluntary on the part of the Contractor and non-compensable.

C. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, Cal OES and the Contractor may execute written amendments to alter the method, price, or schedule of the work, subject to the limitations set forth by California

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Public Contract Code, section 100 et seq, and the California State Contracting Manual.

3. BUDGETED AMOUNT

The initial award of this Agreement shall not exceed $TBD and there is no obligation on Cal OES’ part to utilize the entire amount. Any increases in the budgeted amount will be at the rates evaluated and considered herein.

4. QUALIFICATIONS

A. Mandatory Qualifications:

i. Contractor must possess a valid C10 license approved by the State of California Contractors Licensing Board throughout the term of this Agreement.

ii. The central station utilized by the contractor shall meet or exceed Underwriters Laboratory (UL) requirements for fire alarm systems monitoring. A valid certificate of compliance shall be provided at the onset of this agreement. Renewed certificates shall be provided within thirty (30) business days from the effective date.

B. Minimum Qualifications:

i. The Contractor shall have been in the fire alarm services business for a minimum of five (5) years.

5. PROJECT TASKS AND DELIVERABLES

The Contractor must perform project tasks and/or deliverables including, but not limited to, the following:

A. Alarm Services

i. The Contractor shall provide twenty-four (24) hours/seven (7) days a week/365 days a year fire alarm monitoring, alarm notification, customer support, installation, emergency and general repairs, maintenance, and alarm reports.

B. The Contractor shall ensure all fire alarm accounts have ‘supervised status’ to monitor trouble and supervisory signals.

C. The Contractor personnel shall program all control panels ‘without restrictions’, no Data Lock.

D. The Contractor shall ensure all control panels and communicators are capable of operating on a Model II format.

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E. The Contractor shall report all fire alarm trouble and supervisory signals within twenty-four (24) hours of being received to the Contract Manager.

F. Central Station

i. The central station response to alarms should be no more than ten (10) minutes.

ii. The central station operators must be UL certified.

G. In the event a service location does not have adequate telephone service which impedes alarm services, the Contractor will work with the Contract Manager to upgrade the service location with a secure wireless solution for sending alarm signals to the central station.

H. Alarm Notification Call Tree

i. California Highway Patrol California Highway Patrol (CHP) 911 for emergency or 1-800-835-5247 for non-emergency.

ii. California State Warning Center (916) 845-8911/1-800-852-7550.

iii. Cal OES PSC service locations designated contact information will be provided in writing to contractor at onset of this agreement. Alternate contact number,

(916) 207-5941.

I. Customer Support

i. The Contractor must provide a primary contact name and toll-free phone number(s) for 24/7 customer support services. Information must be provided to the Contract Manager at the onset of this agreement.

J. Service Technicians

i. The Contractor personnel must wear identification, uniform or badge, which clearly identifies them as employees of the Contractor.

ii. The Contractor personnel will contact service location point of contact no less than fifteen (15) minutes prior to arriving for scheduled services.

K. Alarm Installation

i. The Contractor shall provide all fire alarm system installation necessary to deliver alarm monitoring services.

ii. The Contractor must provide a system installation price quote and receive an approval from the Contract Manager prior to ordering parts and scheduling installation services for current and future service locations. All installations shall be in accordance with specifications provided by the Contract Manager.

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iii. The Contractor shall provide installation services within fifteen (15) business days from receiving a system installation price quote approval from the Contract Manager.

L. Emergency Repairs

i. The Contractor shall provide all emergency repairs upon request by the Contract Manager. Emergency repair services shall be completed within forty-eight (48) hours from the request.

ii. The Contractor shall respond to emergency repair requests by phone to the requestor within four (4) hours of notification.

iii. Emergency repair services will include services consisting of, but are not limited to:

a) Troubleshoot and repair inoperable or faulty alarm system, equipment, part, sensor, detector, alarm outputs, communication modules, or user interface not being received by the central station, false alarms, or a system malfunction/failure and error codes requiring a manual system reset.

M. General Repairs

i. The Contractor shall provide all general repairs upon request by the Contract Manager. General repair services shall be completed within five (5) business days from the request in the event.

ii. General repair services will include services consisting of, but are not limited to:

a) Maintenance and repair services for the alarm system, equipment, part, sensor, detector, alarm outputs, communication modules, user interface, power sources, or any other system component requiring services.

N. Maintenance

i. The Contractor will perform annual maintenance for each service location listed in this SOW. All existing, updated, and new alarm systems in their entirety will be covered by this agreement.

ii. The Contractor will coordinate with the Contract Manager to schedule a date/time for one (1) facility every February, April, June, August, and October each calendar year to perform system maintenance during the term of this Agreement.

iii. Maintenance services will include services consisting of, but are not limited to:

a) Sensors and detectors: clean, check alignment, and test.

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b) System components test: ensure the control panel, keypads, sirens, and all sensors are fully functional.

c) Full system test: run a complete Test that includes triggering the alarm and verifying the signal reaches the monitoring service center.

d) Battery check: test all device batteries and replace as required.

e) Wiring: visually inspect all wiring for any signs of damage or wear.

f) Connections: signal strength and reception.

g) System status check: the control panel for error messages or trouble signals and review event logs for any anomalies.

h) Software: perform any software or firmware updates as applicable.

i) Functional reset: perform a functional reset and verify system operation.

iv. The Contractor shall notify Contract Manager of any equipment deficiency preventing emergency and general repairs or maintenance services in writing.

Notification shall be provided following a diagnosis and a need for system equipment has been established or requested by Contract Manager.

v. The Contractor shall provide a detailed summary report within thirty (30) business days from annual Maintenance completion date. Information shall include service location address, account number(s), each item of the alarm system’s condition, maintenance performed, replacement/upgrade recommendation, testing results, and service conclusion.

vi. The Contractor shall retain an electronic copy of each service location’s annual maintenance summary report for up to three years from this agreement’s expiration date.

O. Parts Replacement

i. This Agreement will include replacement of any system equipment, part, sensor, detector, alarm outputs, communication modules, or user interface that becomes worn or inoperable, or that otherwise affects the systems operation in any way. The Contractor must notify the Contract Manager prior to ordering and/or installing any part. A written estimate must be submitted to the Contract Manager in itemized detail for approval prior to all orders. A manufacturer’s published price list shall be submitted with the Contractor’s invoice to Cal OES Accounts Payable as detailed in Budget Detail and Payment Provisions, Exhibit B. All replacement parts will be invoiced at the listed rates, referenced in Cost Sheet, Exhibit B-1.

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ii. Parts replaced by the Contractor under this Agreement shall be new, factory manufactured, of equivalent quality or greater and must meet current industry standards. All parts replaced will be subject to price verification by the California Governor’s Office of Emergency Services.

P. Waste and Debris Removal

i. The Contractor personnel shall remove any waste and debris resulting from services provided on the premises.

Q. Reports

i. Each report will contain all service locations in alphabetical order by city with physical address and account number(s).

ii. Reports will always list each service location even if the location has nothing to report.

iii. The Contractor shall provide all reports monthly. The report will be delivered via email to the Contract Manager by the 25th of each month with a grace period of five (5) business days due to unforeseen circumstances.

iv. The report should be designed using a spreadsheet format, columns with headers and numbered rows.

v. Incident/Dispatch

a) The report will detail date/time of incident/dispatch, who was dispatched and why, service locations designated contact person with date/time contacted, resolution(s), date/time system returned to armed status and if not-why, and notes.

vi. False Alarm

a) The report will detail date/time of ‘false’ alarm, component(s) producing alarm, resolution(s), date/time system returned to armed status and if not-why, and notes.

vii. Supervisory Status

a) The report will detail date/time trouble/supervisory signal received, description of trouble/supervisory signal, resolution to clear and if not cleared-why, and notes.

viii. Armed/Disarmed

a) The report will detail date/time each service locations alarm was armed/disarmed.

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R. The Contractor shall review all invoiced accounts monthly and verify each one is in good standing with the central station. In the event a service location has lost communication with the central station, the Contractor will notify the Contract Manager immediately. The Contractor will work with Contract Manager to determine if loss is due to a telephone line connection failure or other issue and coordinate services as required to correct the situation.

S. The Contractor shall remove a service location from monthly invoicing within thirty (30) days of written notice for cancelation/closure of services/site from Contract Manager.

T. When a service location has multiple accounts, the Contractor shall list accounts in order of service start date on monthly invoicing.

U. Upon award of this agreement, the Contractor will coordinate with the Contract Manager to schedule the testing of each service locations alarm system connection with the central station.

i. The Contractor will provide a report listing each service location and alarm system breakdown by part with test results.

ii. The report will be delivered via email to the Contract Manager within ten (10) business days of test completion.

iii. All service locations that produce any type of failure will require troubleshooting and repair services to address the failure.

iv. The Contractor will coordinate with the Contract Manager within one (1) business day of providing the test results to discuss the findings and schedule any necessary services at the expense of Cal OES PSC.

V. All monitoring system equipment is the property of Cal OES under this agreement.

Any system components replaced during services shall be left at the site services were performed.

W. The Contractor will coordinate with the Contract Manager every May by end of month to audit each service locations designated contact information is up to date.

Once audit is complete, the Contractor will update central station contact information as required.

6. ACCEPTANCE OF SERVICES

Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. The approval process is outlined in the Performance Section of this SOW. Acceptance criteria shall consist of the following:

A. The Contractor is responsible for obtaining approval from Cal OES Contract Manager before beginning any services.

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B. The Contractor shall meet all timelines and deliverable due dates as described herein.

C. It shall be Cal OES’ sole determination as to whether services have been successfully completed and are acceptable.

D. The Contractors’ costs related to rework of unacceptable work produced shall be costs of the Contractor and shall not be billed to Cal OES.

7. CONTRACTOR RESPONSIBILITIES

A. This serves as a notice under Executive Order N-6-22 that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the Executive Order and the sanctions identified on the U.S.

Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

B. The Contractor shall provide all equipment and/or software necessary to perform the required duties outlined herein.

C. The Contractor shall designate a primary contact person to whom all project communications may be addressed and who has the authority to act on all aspects of the services.

8. CAL OES RESPONSIBILITIES

A. Cal OES shall designate a person to whom all Contractor communication will be addressed, and who has the authority to act on all aspects of the services. This person will review the SOW and associated documents with the Contractor to ensure understanding of the responsibilities of both parties.

B. Cal OES shall provide access to department staff and management, offices, and operation areas, as required, to complete the tasks and activities defined under this Agreement.

C. Cal OES shall ensure each service location has a contact or backup contact available for all scheduled services up to fifteen (15) minutes prior to, if daily operations allow, a scheduled onsite service.

D. Cal OES shall provide notice of a service locations closure or opening in writing to the contractor not less than thirty (30) days in advance for invoice adjustment.

https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

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9. PERFORMANCE

Cal OES will be the sole judge of the acceptability of all work performed and all work products produced by the Contractor as a result of this SOW. Should the work performed, or the products produced by the Contractor fail to meet Cal OES’ conditions, requirements, specifications, guidelines, or other applicable standards, the following resolution process will be employed, except as superseded by other binding processes:

A. Cal OES will notify the Contractor of any problems in writing within five (5) business days of identifying the problem.

B. The Contractor must respond to Cal OES within five (5) business days after initial problem notification. The response shall include a corrective action plan and detailed explanation of how the Contractor plans to mitigate the issue.

i. Failure by the Contractor to respond to Cal OES’ initial problem notification within the required time limit may result in immediate termination of the Contract.

C. Cal OES will, within five (5) business days after receipt of the Contractor’s corrective action plan, notify the Contractor in writing whether it accepts or rejects the plan.

i. If Cal OES rejects the corrective action plan, the Contractor will submit a revised plan within three (3) business days. Failure by the Contractor to respond to Cal OES’s rejection notification may result in immediate termination of the Agreement.

D. Upon receipt of the revised corrective action plan, Cal OES will notify the Contractor in writing whether it accepts or rejects the revised plan within three (3) business days.

i. Rejection of the revised corrective action plan will result in immediate termination of the Agreement.

E. In the event of Agreement termination, Cal OES shall pay all amounts due to the Contractor for all work accepted prior to termination.

10. PROBLEM ESCALATION

The parties acknowledge and agree that certain technical and project related problems or issues may arise, and that such matters shall be brought to Cal OES’ attention. There may be instances where the severity of the problem(s) justifies escalated reporting. To this extent, the Contractor will determine the level of severity and notify the appropriate Cal OES personnel. Cal OES personnel notified, and the time period taken to report the problem or issue shall be at a level commensurate with the severity of the problem or issue.

The relevant Cal OES personnel include, but are not limited to, the following:

First level: TBD

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Second level: TBD

Third level: TBD

11. TERMINATION OF AGREEMENT

Cal OES reserves the right to terminate this Agreement, subject to thirty (30) days written notice to the Contractor. In the event of termination, Cal OES shall pay all amounts due the Contractor for all services rendered and accepted prior to termination.

Additional conditions for termination include, but are not limited to, the following:

A. This Agreement can be immediately terminated for cause. The term “for cause” shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the Agreement. In this instance, the Agreement termination shall be effective as of the date indicated on Cal OES’ notification to the Contractor.

B. This Agreement may be suspended or cancelled without notice, at the option of the Contractor, if the Contractor or Cal OES’ premises or equipment are destroyed by fire or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event the Contractor is unable to render service as a result of any action by any governmental authority.

C. Cal OES may terminate performance of work under this Agreement for its convenience in whole or, from time to time, in part, if Cal OES determines that a termination is in the State's interest.

i. Cal OES shall terminate by delivering to the Contractor a Notice of Termination specifying the extent of termination and the effective date thereof. The parties agree that, as to the terminated portion of the Agreement, the Agreement shall be deemed to remain in effect until such time as the termination settlement, if any, is concluded and the Agreement shall not be void.

ii. After receipt of a Notice of Termination, and except as directed by Cal OES, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any amounts due under this clause. The Contractor shall:

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a) Stop work as specified in the Notice of Termination.

b) Place no further subcontracts for materials, services, or facilities, except as necessary to complete the continued portion of the Contract.

c) Terminate all subcontracts to the extent they relate to the work terminated.

d) Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts; the approval or ratification of which will be final for purposes of this clause.

D. The Contractor may submit a written request to terminate this Agreement only if Cal OES should substantially fail to perform its responsibilities as provided herein.

E. This Agreement may be terminated at any time upon mutual written agreement between Cal OES and the Contractor.

12. SUBCONTRACTING PROVISIONS

No Subcontracting is allowable under this Agreement.

13. AUTHORIZED REPRESENTATIVES

The authorized representatives during the term of this Agreement are identified in the tables below. Changes to the Authorized Representatives are allowed without contract amendment via written notice to the representatives identified below.

For service-related inquiries:

The California Governor’s Office of Emergency Services Contractor

NAME: Contract Manager, TBD NAME: TBD

ADDRESS: ADDRESS:

PHONE: PHONE:

EMAIL: EMAIL:

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For Agreement administrative inquiries:

The California Governor’s Office of Emergency Services Contractor

NAME: Ines Silva, Contract Analyst NAME: TBD

ADDRESS: 10391 Peter A McCuen Blvd Mather, CA 95655 ADDRESS:

PHONE: (916) 364-4659 PHONE:

EMAIL: Ines.silva@caloes.ca.gov EMAIL:

mailto:Ines.silva@caloes.ca.gov

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EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. It shall be Cal OES’ sole determination as to whether a service has been successfully completed and is acceptable.

2. Invoices shall be submitted after services are rendered and shall include the following information:

A. Agreement No.

B. Contractor

C. Service

D. Itemized Cost

E. Invoice Date

Invoices shall be due and payable, and payment shall be made, only after Cal OES’ Contract Manager’s acceptance of services.

3. The Contractor’s costs related to items such as travel and per diem shall be inclusive in the Cost Sheet, Exhibit B-1, and will not be paid separately as part of this Agreement.

4. Submit invoices to:

California Governor’s Office of Emergency Services Accounting Unit

APInvoices@caloes.ca.gov and

PSU@caloes.ca.gov

5. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, Cal OES shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

6. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, Cal OES shall have the option to either cancel this Agreement with no liability occurring to Cal OES or offer an amendment to the Contractor to reflect the reduced amount.

mailto:APInvoices@caloes.ca.gov mailto:PSU@caloes.ca.gov

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7. All payments will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

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EXHIBIT B-1

COST SHEET

The Contractor shall provide all labor, materials, equipment, and every other item of expense, direct or indirect including any applicable taxes, necessary to complete the services in accordance with the specifications described in the Statement of Work, Exhibit A, at the rates specified below. Cal OES makes no guarantee, expressed or implied, on the actual amount of services/hours that shall be required for this Agreement, and reserves the right to omit portions or quantities of work, as may be deemed necessary. Payment for service performed under this Agreement shall be for actual expenditures incurred. The rates referenced below shall be binding for the term of the Agreement.

ITEM

NO.

DESCRIPTION QUANTITY UNIT PRICE UNIT OF

MEASURE

EXTENDED

PRICE

Fire Alarm Monitoring Services (4 Accounts)

36 Monthly

Regular Labor Rate (Monday through Friday 0700am - 0500 pm, excluding state holidays.)

50* Hourly

Overtime Labor Rate (Monday through Friday 0500 pm - 0700 am, including state holidays, and Saturday 0700 am – Monday 0700 am)

10* Hourly

Parts and Equipment (15% markup on Manufacturers Suggested Retail Price

(MSRP))

As Required MSRP+15% Not to Exceed

$7,500.00 30% at minimum of total funds.

GRAND TOTAL (BASIS FOR AWARD)

*Quantity and extended price for these items are included in this solicitation for evaluation purposes only and will not be included in the final Agreement. In the event that there is a discrepancy in the totals, the unit price will prevail.

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EXHIBIT C

GENERAL TERMS AND CONDITIONS

The General Terms and Conditions (GTCs) are hereby incorporated by reference and can be accessed by visiting the following links:

Non-IT Services General Terms and Conditions (02/2025):

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February- 2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf

California Governor’s Office of Emergency Services TBD

Agreement No. A261017180

EXHIBIT D

ADDITIONAL PROVISIONS

1. INSURANCE

The Contractor shall submit original Certificates of Insurance for all required Insurance and must show "occurrence" coverage when applicable. If a syndicate is used, the syndicate's name must be included.

All types of insurance must be issued by an insurer with a minimum Best Classification Rating of B + V, or equivalent as determined and deemed acceptable by the Department of General Services, Office of Risk and Insurance Management.

A. General Provisions Applying to All Policies

i. Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least thirty (30) days prior to the expiration of this insurance. Any new insurance must still comply to the original terms of the contract and be no less than one (1) year or the remainder of the term of this Agreement, whichever is greater. The new certificate must show the name and address of the insurance company, the policy number, and the beginning and ending dates of the policy.

ii. Policy Cancellation or Termination & Notice of Non-Renewal – Contractor is responsible to notify the State within 5 business days before the effective date of any cancellation, non-renewal or material change that affects required insurance coverage. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract.

iii. Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.

iv. Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.

v. Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the Office of Risk and Insurance Management – A or better and financial size category of VII or better to the latest edition of the A.M. Best Key Rating Guide. If the Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.

California Governor’s Office of Emergency Services TBD

Agreement No. A261017180

vi. Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

vii. Inadequate Insurance – Inadequate or lack of insurance does not negate the contractor’s obligations under the contract.

viii. Satisfying a SIR – All insurance policies required by this contract/permit must allow the State to pay and/or act as the contractor’s agent in satisfying any self-insured retention (SIR). The choice to pay and/or act as the contractor’s agent in satisfying any SIR is at the State’s discretion.

ix. Available Coverages/Limits – All coverage and limits available to the contractor shall also be available and applicable to the State.

x. Subcontractors – In the case of Contractor utilization of subcontractors to complete the contracted scope of work, contractor shall include all subcontractors as insureds under Contractor’s insurance or supply evidence of insurance to The State equal to policies, coverages and limits required of Contractor.

B. Insurance Requirements

i. Commercial General Liability – Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability combined, with a $2,000,000 annual policy aggregate. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal & advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability. The policy must include The State of California, its officers, agents, employees and servants as additional insureds, but only with respect to work performed under the contract.

ii. Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. The insurer waives any right of recovery the insurer may have against the State because of payments the insurer makes for injury or damage arising out of the work done under contract/permit with the State. A Waiver of Subrogation or Right to Recover endorsement in favor of the State must be attached to the certificate.

iii. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-

California Governor’s Office of Emergency Services TBD

Agreement No. A261017180 owned motor vehicles. The policy must name The State of California, its officers, agents, and employees as additional insured, but only with respect to work performed under the contract.

The Contractor shall furnish a Certificate of Insurance. The Certificate of Insurance will provide the above listed liability coverages, and the Certificate Holder shall read:

California Governor's Office of Emergency Services 3650 Schriever Avenue Mather, CA 95655-4203

C. Other Required Insurance Provisions

Certificate of Insurance must also contain all of the following provisions:

i. Statement requiring the Insurer to provide written notice to Cal OES thirty (30) calendar days prior to cancelling the Contractor's policy.

ii. Statement that Cal OES, its officers, agents, servants and employees are included as additional insured on the policy, but only insofar as the services under this Agreement are concerned.

iii. Statement that neither Cal OES, nor any of its agents, will be responsible for any premium or assessment on said policies.

iv. In the event Contractor fails to keep the insurance coverage as herein prescribed in effect at all times during the term of this Agreement, Cal OES may, in addition to any other remedies it may have, terminate this Agreement effective the last day of insurance coverage.

v. The Contractor shall email the certificate of insurance, identifying the Agreement number, to Cal OES at the following email address:

ContractsUnit@caloes.ca.gov Contract Number A261017180 mailto:ContractsUnit@caloes.ca.gov