RFQ_A251014727_Technisonic_Equipment_Services.pdf

Gavin Newsom Governor

Nancy Ward Director

REQUEST FOR QUOTE (RFQ)

Notice to Prospective Bidders

RFQ A251014727

Technisonic Equipment Repair Services

You are invited to review and respond to the California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES, RFQ A251014727, titled Technisonic Equipment Repair Services. In submitting your quote, you must comply with the instructions found herein.

It is the opinion of Cal OES that this RFQ is complete and without need of explanation.

However, if you have questions, or need any clarifying information, the contact person for this RFQ is:

Flora Karami California Governor’s Office of Emergency Services

Purchasing Division, Contracts Unit ITContracts@caloes.ca.gov

Please submit questions, to the email address listed above referencing the RFQ number in the subject line of the email. Note that no verbal information given will be binding upon the State unless such information is issued in writing as an addendum. Questions via phone calls or in person are not accepted.

mailto:ITContracts@caloes.ca.gov

CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES RFQ A251014727

Technisonic Equipment Repairs

TABLE OF CONTENTS

A. PURPOSE AND DESCRIPTION OF SERVICES

B. MANDATORY QUALIFICATIONS

C. QUOTE REQUIREMENT INFORMATION

D. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

E. PREFERENCE AND INCENTIVE PROGRAMS

F. REQUIRED DOCUMENTS

ATTACHMENT 1 - COVER LETTER

ATTACHMENT 2 - COST SHEET

ATTACHMENT 3 – CERTIFICATIONS & LICENSES

ATTACHMENT 4 - REFERENCES

ATTACHMENT 5 - PAYEE DATA RECORD, STD 204 & STD 205

ATTACHMENT 6 - BIDDER DECLARATION SHEET, GSPD-05-106

ATTACHMENT 7 - DVBE DECLARATIONS, DGS PD 843

ATTACHMENT 8 – CALIFORNIA SMALL BUSINESS/MICRO BUSINESS (SB/MB) CERTIFICATION/APPLICATION

ATTACHMENT 9 – SELLER’S PERMIT

ATTACHMENT 10 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT 11 - TARGET AREA CONTRACT PREFERENCE ACT, STD 830 and DGS/PD 526

ATTACHMENT 12 - SAMPLE AGREEMENT

A. PURPOSE AND DESCRIPTION OF SERVICES

Cal OES is seeking a qualified Contractor to provide repair services for internal and external subscriber radio components that do not work in accordance with published specifications by Technisonic Industries. The repairs include the Technisonic Industries equipment Limited Model TDFM 136B and TDFM 136A. The subscriber radio repairs shall bring it to compliance with its specifications, as published by Technisonic Industries.

The Contractor is responsible for meeting all of the required licenses and certifications required to perform the scope of services set forth in this solicitation.

B. MANDATORY QUALIFICATIONS

Contractor’s qualifications and licensing requirements, if any, are referenced in Attachment 12, Sample Agreement, Exhibit A, Statement of Work.

C. QUOTE REQUIREMENT INFORMATION

1. KEY ACTION DATES

The following dates are set forth for informational and planning purposes only and are subject to change:

2. WRITTEN QUESTIONS

All questions regarding the content of this RFQ must be submitted in writing via email to ITContracts@caloes.ca.gov and must be received by the Key Action

ACTION DATE AND TIME

Release of RFQ June 25, 2025

Deadline to Submit Questions July 2, 2025, at 9:00 AM (PT)

Cal OES Response to Submitted Questions July 3, 2025, at 5:00 PM (PT)

Final Date for Submission of Quote July 11, 2025, at 9:00 AM (PT)

Proposed Award Date July 22, 2025

Term of the Agreement July 1, 2025, or upon approval, whichever is later – June 30, 2028

Date identified above. Questions not submitted in writing by the Key Action Date for submission of written questions shall be answered at the State’s option.

Question and answers will be provided to all Bidders without identifying the submitters and will be posted on the solicitation event page on Cal eProcure portal.

3. RFQ RESPONSE GUIDELINES

a) Quotes must be delivered by emailing ITContracts@caloes.ca.gov by the bid submission deadline. It is up to the Bidder to ensure that electronic documents are viewable by Cal OES (provide in standard Microsoft Office and/or Adobe formats for example).

b) It is the respondent’s responsibility for ensuring that the quote is received by the submission deadline. Any quote received after the scheduled closing time for the receipt of quotes will not be considered.

c) This RFQ and the Bidder’s quote in response to this document will be made a part of the contract. Responses to this RFQ must contain all data/information requested and must conform to the format described in this RFQ. It is the Bidder’s responsibility to provide all required data, and any other information deemed necessary for the Cal OES’s evaluation team to determine and verify the Bidder’s ability to perform the tasks and activities defined in the Sample Agreement (Attachment 12).

d) Cal OES may modify the RFQ prior to the date fixed for submission of bids by the issuance of an addendum posted on the solicitation event page on Cal eProcure portal.

4. RFQ RESPONSE CONTENT

a) Cover Letter – Attachment 1

Bidder must complete and attach the cover sheet included in this RFQ as Attachment 1. The bid Cover Letter must include the signature of an authorized supplier representative of the Bidder.

b) Cost Sheet – Attachment 2

Bidder must complete the cost sheet that identifies total cost per transaction as described in the Sample Agreement (Attachment 12), Exhibit B-1, Cost Sheet.

c) Certifications and Licenses – Attachment 3

The Bidder must provide documentations/copies of the certifications and licenses specified in Attachment 12, Sample Agreement, Exhibit A, section 4, Qualifications.

d) References – Attachment 4

i. Provide three (3) references. The references must be able to confirm the individual’s knowledge, skills, and experience. Experience must have occurred in the last five (5) years and be similar to the services requested in this RFQ.

ii. The Bidder shall complete one (1) Reference Form, Attachment 4, for each reference. The descriptions of these projects must be detailed and comprehensive enough to permit the State to assess the similarity of those projects to the work anticipated in the award of the contract resulting from this procurement.

iii. References must be external to the Bidder’s organization and corporate structure. Company references must support the depth and breadth of experience required.

iv. For the purposes of this RFQ, Cal OES may not be used as a reference, including current or prior Cal OES employees.

v. References must include customer name and address, telephone number, and e-mail address of a contact person. Cal OES may contact referenced organizations to verify the information provided.

vi. Negative responses from any references may be cause for rejection.

e) Payee Data Record – Attachment 5

The Bidder must submit a Payee Data Record, STD 204 & STD 205 (if applicable), listing their Taxpayer Identification Number.

f) Bidder Declaration – Attachment 6

The Bidder must complete the Bidder Declaration, GSPD-05-105, and submit with its bid.

g) CA Disabled Veteran Business Enterprise (DVBE) Requirement - Attachment 7 (if applicable)

The Bidder must complete the Disabled Veteran Business Enterprise Declarations (DGS PD 843), if applicable.

h) California Small Business/Micro Business (SB/MB) Certification/Application – Attachment 8 (if applicable)

A Bidder who is a California Certified SB/MB or has applied for SB/MB certification, shall submit a copy of SB/MB certification or application to claim a Small Business preference. Refer to Section E.1 of this RFQ for details.

i) Seller’s Permit – Attachment 9

The Bidder must submit a copy of its Seller’s Permit or provide the firm’s Seller’s Permit number.

j) California Civil Rights Laws Certification – Attachment 10

The Bidder must complete Attachment 10 and submit with its bid.

k) Target Area Contract Preference Act (TACPA) – Attachment 11 (if applicable)

Refer to Section E.3 of this RFQ for details.

5. EVALUATION AND SELECTION

a) Evaluation Process

Each RFQ response will be checked for the presence of required information in conformance with the submission requirements of this RFQ. Cal OES will evaluate each RFQ response to determine its responsiveness to the requirements.

b) Evaluation Criteria

The overall responsiveness of each RFQ response is based on the complete response from the Bidder to the RFQ requirement. The following sub-sections and criteria will be reviewed by Cal OES.

i. Administrative Requirements Evaluation Criteria (Pass/Fail)

Example:

Requirement Yes No N/A

a. Cover Sheet

b. Resumes

c. References

d. Signed Confidentiality Statements

e. Bidder Declaration

f. California Civil Rights Laws Certification

g. All other administrative requirements, i.e., DVBE, certifications, licenses, etc.

ii. Cost

Cal OES will further verify and evaluate the bid submission as described in the RFQ to determine lowest responsive responsible Bidder. Cost Sheet calculations will be verified.

6. AWARD OF CONTRACT

Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible Bidder whose bid complies with all the requirements of the RFQ documents and addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five

(45) days after the scheduled date for Contract Award as specified in the RFQ;

however, a Bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful Bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the Bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s RFQ.

Written notification of the State’s intent to award will be made to all Bidders. If a Bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the Bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this RFQ.

7. PROTESTS

Any Bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

If a Bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the Bidder believes the State has incorrectly selected another Bidder for award, the Bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful Bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the Bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director

Procurement Division 707 Third Street, Second Floor South

West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

8. DISPOSITION OF BIDS

a) Upon bid opening, all documents submitted in response to this RFQ will become the property of the State of California and will be regarded as public records under the California Public Records Act (Gov. Code § 7920.000 et seq.) and subject to review by the public.

9. PERFORMANCE OF SERVICE

a) Upon award of the contract, the winning Bidder must provide a Certificate of Insurance (COI) within ten (10) working days from award of contract. This COI will identify the required insurance as indicated in the attached Sample Standard Agreement (Attachment 12), Exhibit D, Additional Provisions.

b) Upon award of the contract, the winning Bidder agrees to execute the contract on the State’s Standard Agreement (STD 213), including all Exhibits (Attachment 12, Sample Agreement). The Agreement must be signed by an individual authorized to bind the Bidder contractually.

10. AGREEMENT EXECUTION AND PERFORMANCE

a) Performance shall start not later than ten (10) days after approval of the Contract, or on the express date set by Cal OES and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, Cal OES, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement.

b) All performance under the Agreement shall be completed on or before the termination date of the Agreement.

11. TAX DELINQUENT STATUS VERIFICATION

a) Effective July 1, 2012, Public Contract Code section10295.4, requires state agencies to verify the tax delinquent status of Bidders responding to state solicitations.

b) At the time of bid evaluation, prior to contract award and execution, the State will verify all Bidders, and any identified subcontractors of Bidders are not listed as tax delinquent by the Franchise Tax Board and the California Department of Tax and Fee Administration. Any Bidders or subcontractors listed as tax delinquent shall result in a bid rejection and will not be considered for contract award. Bidders wanting further clarification can refer to the statute above or to the websites listed below for additional information:

California Department of Tax and Fee Administration – Top 500 Sales Tax and Use Delinquencies in California https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm

Franchise Tax Board – Top Delinquent Tax Payers https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html

D. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

E. PREFERENCE AND INCENTIVE PROGRAMS

Preference and Incentive Programs are each identified below. When the Bidder satisfies the requirements and requests bid preferences and incentives, the Bidder must clearly identify in their bid submission which of the programs it qualifies for.

Denial of those preference or incentive requests is not a basis for rejection of the bid.

1. SMALL BUSINESS ENTERPRISE PREFERENCE PROGRAM

California Government Code (GC) section 14835, et seq., requires a preference be given to Bidders who are California Certified Small Business (SB). The rules and regulations of this law, including the definition of a SB for the delivery of goods and services, are contained in California Code of Regulations, title 2, section 1896 et seq.

a) A 5% preference, (not to exceed $50,000) is available to a certified SB. A

Bidder claiming this preference must be certified by the Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a SB. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

To be considered as a certified SB, the Bidder must have a complete application package on file with the OSDS by 5:00 p.m. on the Deadline for

RFQ Submission. Questions regarding the certification approval process should be directed to the OSDS. A copy of the regulations, instructions and format for claiming the Small Business Preference is available at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran- Business-Enterprise#@ViewBag.JumpTo

To claim the Small Business Preference please see Attachment 6, Bidder Declaration (GSPD-05-105).

b) Non-Small Business Subcontractor Preference (if subcontracting is allowable in Exhibit A, Statement of Work):

A 5% preference, (not to exceed $50,000) is available to a non-small business (NS) claiming 25% California-certified small business subcontractor participation. A Bidder claiming this preference must list one or more SB subcontractor(s), whom the Bidder commits to subcontract in an amount of at least twenty-five percent (25%) of the work performed under this contract.

To claim the Small Business Preference please see Attachment 6, Bidder Declaration (GSPD-05-105).

c) Pursuant to GC section 14837, only a SB who performs a Commercially Useful Function (CUF) relevant to the Statement of Work included in this RFQ shall qualify the Bidder or be used to qualify the Bidder for the SB Preference or Non-Small (NS) Business Subcontractor Preference. A certification signed under penalty perjury that the work performed by SB subcontractors serves a CUF is required from the Bidder.

Commercially Useful Function Definition

As defined in MVC §999(B), a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

• Is responsible for the execution of a distinct element of the work of the contract.

• Carries out the obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for its business services and functions.

• Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo

• Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

A contractor, subcontractor, or supplier will not be considered to perform a “commercially useful function” if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of SB or DVBE participation.

2. DVBE PROGRAM

It is the intent of the California Legislature that every State procurement authority honor California’s disabled veterans by taking all practical actions necessary to meet or exceed the Disabled Veteran Business Enterprise participation goal of a minimum of three percent (3%) of total contract value. The Disabled Veteran Business Enterprise (DVBE) Certification and Outreach Branch program was created for this purpose. The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.61 et seq.

a) DVBE PARTICIPATION REQUIREMENT

For the purposes of this solicitation, the DVBE Participation Requirement has been waived, however the DVBE Incentive still applies.

Note: Pursuant to Military and Veterans Code section 999 (B), only a DVBE who performs a Commercially Useful Function (CUF) relevant to the Statement of Work included in this RFQ shall qualify the Bidder or be used to qualify the Bidder for a DVBE participation and/or DVBE incentive. A certification signed under penalty perjury that the work performed by DVBE subcontractors serves a CUF is required from the Bidder per MVC §999.10(a)(3). Bidders must also verify each DVBE subcontractor’s certification status with OSDS to ensure DVBE participation eligibility prior to submitting bids.

b) DVBE INCENTIVE

Pursuant to Military and Veterans Code Section 999.5, subdivision (a), an incentive will be given to a Bidder who provides DVBE participation. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration DGS PD-05-105 and confirmed by the State. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of:

Incentive Amount

5% or Over 5% 4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3% 2% to 2.99% Inclusive 2% 1% to 1.99% Inclusive 1%

A Bidder is eligible to receive this additional DVBE incentive if they are a certified DVBE or if a non DVBE Bidder commits to use a certified DVBE(s) as subcontractor(s) (if subcontracting is allowable in Exhibit A, Statement of Work).

The net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the number 1 ranked responsive, responsible bid is a California certified small business, the only Bidders eligible for the incentive will be California certified small businesses.

1) Certified DVBE Bidder incentive considerations:

i. Commit to performing 1% or more of the contract bid value with the prime Bidders’ firm or in combination with another DVBE(s)

ii. Document DVBE participation on the Bidder Declaration GSPD-05-105, Attachment 6.

iii. Submit a completed Disabled Veteran Business Enterprise Declarations form, DGS PD 843, (Attachment 12) signed by the DVBE owner/manager.

3. TARGET AREA CONTRACT PREFERENCE ACT

In accordance with California Code, Section 4530, Bidders may be eligible for a preference whenever contracts for goods or services are in excess of $100,000 and the Bidders meet certain requirements as defined in the California Administrative Code (Title 2, Section 1896 et seq.) regarding labor needed to provide the services being procured. Bidders may receive extra consideration depending on what parts of the preference they claim. Full details can be found on the STD 830 form itself. Bidders desiring to claim this preference must submit a full executed copy of the STD 830 form and DGS/PD 526.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

Bidders’ questions regarding this preference are to be directed to:

Department of General Services Dispute Resolution Unit

707 3rd Street, 2nd Floor West Sacramento, CA 95605 tacpa@dgs.ca.gov

4. APPLYING PREFERENCE AND INCENTIVES

a) Preferences and incentives are used for bid tabulation purposes to determine the lowest responsive responsible Bidder. Strict adherence to the laws and regulations to apply the preferences and incentives will be followed. If awarded the contract, the preference and/or incentive does not alter the amount of the resulting contract. Please be aware that contracts awarded with applied preferences or incentives will be monitored throughout the life of the contract for compliance with statutory, regulatory and contractual requirements.

b) The SB preference of 5% will be applied when a responsible Bidder that is not a CA certified SB submits the lowest responsive responsible bid. For evaluation purposes, 5% of the lowest responsible bid is subtracted from the bids for Bidders that are certified SBs. A NS claiming 25% CA Certified SB/MB subcontractor participation will receive a 5% preference (calculated on the lowest responsible bid) if the lowest responsive bid is neither a SB nor NS.

(Note: NS claiming SB subcontractor preference cannot remove an award from a certified SB.)

c) The TACPA preference will be applied after the SB preference and the DVBE incentive.

d) Pursuant to California Code of Regulations (CCR) 2 CCR§ 1896.8, there is a $50,000.00 cap of the amount of SB/NS preference and there is a combined cap of $100,000 for all preferences and incentives. Pursuant to 2 CCR§ 1896.99.120, there is a $100,000.00 cap of the amount of DVBE incentive.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf mailto:tacpa@dgs.ca.gov

F. REQUIRED DOCUMENTS

1. Cover Letter

2. Cost Sheet

3. Certifications and Licenses

4. References

5. Payee Data Record, STD 204 & STD 205

6. Bidder Declaration Sheet, GSPD-05-105

7. DVBE Declarations, DGS PD 843 (if applicable)

8. CA SB/MB Certification/Application (if applicable)

9. Seller’s Permit

10. California Civil Rights Laws Certification

11. TACPA, STD 830 and DGS/PD 526 (if applicable)

ATTACHMENT 1 - COVER LETTER

The submission of this quote does not obligate Cal OES to fund the proposed contract. If the quote is approved for funding, a contract will be executed between the State of California and the Bidder. When funding is authorized, the Bidder will be expected to adhere to the terms of the executed contract.

The undersigned Bidder hereby proposes to furnish all labor, materials, tools and equipment, to provide services in accordance with the specifications and provisions received with the

RFQ.

1. Company Name 2. Telephone Number 3. Email:

4. Address

5. Federal Taxpayer Identification Number:

6. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification (OSDC) as:

a. California Small Business b. Disabled Veteran Business Enterprise

Yes No Yes No If yes, enter certification number below: If yes, enter certification number below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

7. Date application was submitted to OSDC, if an application is pending:

8. Principal who is authorized to bind the Bidder:

(Typed Name)

Title:

9. Signature Date:

ATTACHMENT 2 - COST SHEET

Refer to Exhibit B-1 in Sample Agreement (Attachment 12).

ATTACHMENT 3 – CERTIFICATIONS & LICENSES

The Contractor must provide copies of the certifications and licenses specified in Attachment 12, Sample Agreement, Exhibit A, section 4, Qualifications.

ATTACHMENT 4 - REFERENCES

List three (3) clients served in the past five (5) years for which the bidding firm provided similar services. List the most recent first. References should provide evidence that Contractor meets the minimum qualifications as stated in this RFQ and provides similar services as stated in SOW, Exhibit A. Cal OES cannot be used as a reference.

REFERENCE #

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Email Address

Dates of Service Value or Cost of Service

Brief Description of Service Provided

ATTACHMENT 5 - PAYEE DATA RECORD, STD 204 & STD 205

A Bidder must complete the Payee Data Record and the Supplement form (as needed), located at the following internet sites:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 6 - BIDDER DECLARATION SHEET, GSPD-05-106

A Bidder must complete the Bidder Declaration, located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

When completing the declaration, if subcontracting is allowable in Exhibit A, Statement of Work, Bidders must identify all subcontractors proposed for participation in the contract.

Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 7 - DVBE DECLARATIONS, DGS PD 843

A Bidder must complete the Disabled Veteran Business Enterprise Declarations (DGS PD 843), located at the following internet site (if applicable):

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 8 – CALIFORNIA SMALL BUSINESS/MICRO BUSINESS (SB/MB)

CERTIFICATION/APPLICATION

If you are a certified Small Business or Micro Business or have applied for SB/MB certification, submit a copy of your certification/application.

ATTACHMENT 9 – SELLER’S PERMIT

A Bidder must submit a copy of its Seller’s Permit or provide its Seller’s Permit number.

ATTACHMENT 10 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

A Bidder must complete the California Civil Rights Laws Certification located at the following internet site:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS- ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx

ATTACHMENT 11 - TARGET AREA CONTRACT PREFERENCE ACT, STD 830 and DGS/PD 526

A Bidder must complete the Target Area Contract Preference Act, STD 830 and DGS/PD 526, as applicable, located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

ATTACHMENT 12 - SAMPLE AGREEMENT

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this RFQ. Please review it carefully and present any questions in writing to the contact identified for this RFQ.

2. The term of this Agreement is:

Sample

Sample

California Governor’s Office of Emergency Services Contractor Name

Agreement No. A251014727

EXHIBIT A

STATEMENT OF WORK (SOW)

TECHNISONIC EQUIPMENT REPAIR SERVICES

1. OBJECTIVE

The California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES” requires TBD, hereinafter referred to as “Contractor”, to provide repair services for internal and external subscriber radio components that do not work in accordance with published specifications. The subscriber radio shall be repaired to bring it to compliance with its specifications, as published by Technisonic Industries at the time of delivery of the original subscribed radio. The repairs include the Technisonic Industries equipment Limited Model TDFM 136B and TDFM 136A.

2. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Agreement shall be 7/1/2025, or upon approval, whichever is later, through 6/30/2028, with the option to extend for two (2) twelve (12) month optional extensions with an increased amount. Any amendments to the Agreement must be approved by the California Department of Technology (CDT), Office of Statewide Technology Procurement (OSTP).

B. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until the Agreement has been fully executed. Any delivery or performance of service that is commenced prior to the execution of the Agreement shall be considered voluntary on the part of the Contractor and non-compensable.

C. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, Cal OES and the Contractor may execute written amendments to alter the method, price, or schedule of the work, subject to the limitations set forth by California Public Contract Code, section 100 et seq, and the California State Contracting Manual.

3. BUDGETED AMOUNT

The initial award of this Agreement shall not exceed $TBD and there is no obligation on Cal OES’ part to utilize the entire amount. Any increases in the budgeted amount will be at the rates evaluated and considered herein.

4. QUALIFICATIONS

A. The Contractor must be qualified by the manufacturer support center of the subscriber equipment to carry out necessary repairs to restore factory operation and meet

California Governor’s Office of Emergency Services Contractor Name

Technisonic published specifications at the time of delivery of the original subscribed radio.

B. The Contractor must be certified by the Federal Aviation Administration (FAA) under part 145.59 sub(d).

5. PROJECT TASKS AND DELIVERABLES

The Contractor must perform project tasks and/or deliverables including, but not limited to, the following:

A. Repair of Subscriber Equipment

i. The Contractor shall repair Technisonic Industries Limited Model TDFM 136B and TDFM 136A equipment.

a) Repairs shall include any physical damage to the hardware effecting the intended and necessary functionality of equipment.

b) Repairs shall include any software damage or issues effecting the intended and necessary functionality of equipment.

c) Repair turnaround time shall not to exceed a five (5) week period per Return Material Authorization (RMA) Number provided by the Contractor for each piece of equipment.

d) The radios must be realigned before being returned.

B. Certification of Subscriber Equipment

i. The Contractor shall provide FAA 8130-3 serviceable tag with each repair.

C. Shipping

i. CalOES must ship the equipment to the Contractor location for repairs.

ii. The Contactor must ship the equipment back to Cal OES’ location listed below upon completion of repairs and/or calibration:

Public Safety Communications Attn: Area 3

601 Sequoia Pacific Blvd Sacramento, CA 95811

iii. The Contractor shall be responsible for shipping costs, tracking, and liability of shipping services when shipping the equipment back to Cal OES.

California Governor’s Office of Emergency Services Contractor Name

6. ACCEPTANCE OF SERVICES

Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. The approval process is outlined in the Performance Section of this SOW. Acceptance criteria shall consist of the following:

A. The Contractor is responsible for obtaining approval from Cal OES Contract Manager before beginning any services.

B. The Contractor shall meet all timelines and deliverable due dates as described herein.

C. It shall be Cal OES’ sole determination as to whether services have been successfully completed and are acceptable.

D. The Contractor costs related to rework of unacceptable work products shall be costs of the Contractor and shall not be billed to Cal OES.

7. CONTRACTOR RESPONSIBILITIES

A. This serves as a notice under Executive Order N-6-22 that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the Executive Order and the sanctions identified on the U.S.

Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

B. The Contractor shall provide all equipment and/or software necessary to perform the required duties outlined herein.

C. The Contractor shall designate a primary contact person to whom all project communications may be addressed and who has the authority to act on all aspects of the services.

D. If a Contractor employee is unable to perform due to illness, resignation, or other factors beyond the Contractor’s control, the Contractor shall provide qualified and suitable substitute personnel.

8. CAL OES RESPONSIBILITIES

A. Cal OES shall designate a person to whom all Contractor communication will be addressed, and who has the authority to act on all aspects of the services. This person https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

California Governor’s Office of Emergency Services Contractor Name will review the SOW and associated documents with the Contractor to ensure understanding of the responsibilities of both parties.

B. Cal OES shall provide access to department staff and management, offices and operation areas, as required, to complete the tasks and activities defined under this Agreement.

9. PERFORMANCE

Cal OES will be the sole judge of the acceptability of all work performed and all work products produced by the Contractor as a result of this SOW. Should the work performed, or the products produced by the Contractor fail to meet Cal OES’ conditions, requirements, specifications, guidelines, or other applicable standards, the following resolution process will be employed, except as superseded by other binding processes:

A. Cal OES will notify the Contractor of such problems in writing within five (5) business days.

B. The Contractor must respond to Cal OES within five (5) business days after initial problem notification. The response shall include a corrective action plan and detailed explanation of how the Contractor plans to mitigate the issue.

i. Failure by the Contractor to respond to Cal OES’ initial problem notification within the required time limit may result in immediate termination of the Contract. In the event of such termination, Cal OES shall pay all amounts due the Contractor for all work accepted prior to termination.

C. Cal OES will, within five (5) business days after receipt of the Contractor’s corrective action plan, notify the Contractor in writing whether it accepts or rejects the plan.

i. If Cal OES rejects the corrective action plan, the Contractor will submit a revised plan within three (3) business days. Failure by the Contractor to respond to Cal OES’ notification may result in immediate termination of the Agreement.

D. Upon receipt of the revised corrective action plan, Cal OES will notify the Contractor in writing whether it accepts or rejects the revised plan within three (3) business days.

i. Rejection of the revised corrective action plan will result in immediate termination of the Agreement.

E. In the event of Agreement termination, Cal OES shall pay all amounts due to the Contractor for all work accepted prior to termination.

California Governor’s Office of Emergency Services Contractor Name

10. PROBLEM ESCALATION

The parties acknowledge and agree that certain technical and project related problems or issues may arise, and that such matters shall be brought to Cal OES’ attention. There may be instances where the severity of the problem(s) justifies escalated reporting. To this extent, the Contractor will determine the level of severity and notify the appropriate Cal OES personnel. Cal OES personnel notified, and the time period taken to report the problem or issue shall be at a level commensurate with the severity of the problem or issue.

The relevant Cal OES personnel include, but are not limited to, the following:

First Level: Dan Tracy Telecommunications Systems Operations Supervisor II

(916) 894-5208 Dan.Tracy@galoes.ca.gov

Second Level: Steve Yarbrough Communication Branch Chief

(916) 894-5105 Steve.Yarbrough@caloes.ca.gov

11. TERMINATION OF AGREEMENT

Cal OES reserves the right to terminate this Agreement subject to 30 days written notice to the Contractor. In the event of such termination, Cal OES shall pay all amounts due the Contractor for all services rendered and accepted prior to termination.

Additional conditions for termination include, but are not limited to, the following:

A. This Agreement can be immediately terminated for cause. The term “for cause” shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the Agreement. In this instance, the Agreement termination shall be effective as of the date indicated on Cal OES’ notification to the Contractor.

B. This Agreement may be suspended or cancelled without notice, at the option of the Contractor, if the Contractor or Cal OES’ premises or equipment are destroyed by fire or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event the Contractor is unable to render service as a result of any action by any governmental authority.

C. Cal OES may terminate performance of work under this Agreement for its convenience in whole or, from time to time, in part, if Cal OES determines that a termination is in the State's interest.

i. Cal OES shall terminate by delivering to the Contractor a Notice of Termination specifying the extent of termination and the effective date thereof. The parties mailto:Dan.Tracy@galoes.ca.gov mailto:Steve.Yarbrough@caloes.ca.gov

California Governor’s Office of Emergency Services Contractor Name agree that, as to the terminated portion of the Agreement, the Agreement shall be deemed to remain in effect until such time as the termination settlement, if any, is concluded and the Agreement shall not be void.

ii. After receipt of a Notice of Termination, and except as directed by Cal OES, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any amounts due under this clause. The Contractor shall:

a) Stop work as specified in the Notice of Termination.

b) Place no further subcontracts for materials, services, or facilities, except as necessary to complete the continued portion of the Contract.

c) Terminate all subcontracts to the extent they relate to the work terminated.

d) Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts; the approval or ratification of which will be final for purposes of this clause.

D. The Contractor may submit a written request to terminate this Agreement only if Cal OES should substantially fail to perform its responsibilities as provided herein.

E. This Agreement may be terminated at any time upon mutual written agreement between Cal OES and the Contractor.

12. SUBCONTRACTING PROVISIONS

No Subcontracting is allowable under this Agreement.

13. AUTHORIZED REPRESENTATIVES

The authorized representatives during the term of this Agreement are identified in the tables below. Changes to the Authorized Representatives are allowed without contract amendment via written notice to the representatives identified below.

California Governor’s Office of Emergency Services Contractor Name

For service-related inquiries:

The California Governor’s Office of Emergency Services Contractor

NAME: Contract Manager, Deelan Naidoo, Area 3 Supervisor NAME:

ADDRESS: 601 Sequoia Pacific Blvd Sacramento, CA 95811 ADDRESS:

PHONE: PHONE:

EMAIL: EMAIL:

For Agreement administrative inquiries:

The California Governor’s Office of Emergency Services Contractor

NAME: Flora Karami, Information Technology Specialist NAME:

ADDRESS: 3650 Schriever Avenue Mather, CA 95655 ADDRESS:

PHONE: PHONE:

EMAIL:

EMAIL:

California Governor’s Office of Emergency Services Contractor Name

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. It shall be Cal OES’ sole determination as to whether a service has been successfully completed and is acceptable.

2. Invoices shall be submitted after services are rendered and shall include the following information:

A. Agreement No.

B. Contractor

C. Service

D. Itemized Cost

E. Invoice Date

Invoices shall be due and payable, and payment shall be made, only after Cal OES’ Contract Manager’s acceptance of services.

3. The Contractor’s costs related to items such as travel and per diem shall be inclusive in the Cost Sheet, Exhibit B-1, and will not be paid separately as part of this Agreement.

4. Submit invoices to:

California Governor’s Office of Emergency Services Accounting Unit

APInvoices@caloes.ca.gov

5. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, Cal OES shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

6. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, Cal OES shall have the option to either cancel this Agreement with no liability occurring to Cal OES or offer an amendment to the Contractor to reflect the reduced amount.

7. All payments will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

mailto:APInvoices@caloes.ca.gov

California Governor’s Office of Emergency Services Contractor Name

EXHIBIT B-1

COST SHEET

The Contractor shall provide all labor, materials, equipment, and every other item of expense, direct or indirect (including shipping and any applicable taxes), necessary to complete the services in accordance with the specifications described in the Statement of Work, Exhibit A, at the rates specified below. Cal OES makes no guarantee, expressed or implied, on the actual amount of services/hours that shall be required for this Agreement, and reserves the right to omit portions or quantities of work, as may be deemed necessary. Payment for service performed under this Agreement shall be for actual expenditures incurred. The rates referenced below shall be binding for the term of the Agreement.

ITEM

NO. DESCRIPTION ESTIMATED

QUANTITY* UNIT PRICE UNIT OF

MEASURE

EXTENDED

PRICE

1 Repair Services (Shipping costs included) 200* $ Hourly $

2 Parts and Equipment** Not to Exceed $TBD

GRAND TOTAL $

* Estimated hours are for evaluation purposes only and will be removed from the final contract.

**An additional XXXX Dollars and XX Cents ($XXXX.XX) is included for parts and equipment. The expenditure of additional moneys for parts and equipment must have prior approval from the Cal OES Contract Manager and be supported by itemized invoices.

California Governor’s Office of Emergency Services Contractor Name

EXHIBIT C

GENERAL PROVISIONS - TELECOMMUNICATIONS

INTENTIONAL BLANK PAGE

GENERAL PROVISIONS – TELECOMMUNICATIONS

Revised 06/06/2025

Issued by:

STATE OF CALIFORNIA

California Department of Technology

Office of Statewide Technology Procurement

PO Box 1810

Rancho Cordova, CA 95741

TABLE OF CONTENTS

SECTION 1. DEFINITIONS

SECTION 2. CONTRACT FORMATION

2.1 CONTRACT FORMATION

2.1.1 SOLICITATION RESPONSE

2.1.2 OTHER OFFERS, QUOTES OR PROPOSALS

2.1.3 CONTRACT EFFECTIVE DATE

2.1.4 IRREVOCABLE OFFER

2.1.5 EVAQ INCORPORATION

2.1.6 BUDGET CONTINGENCY CLAUSE

2.2 CONTRACTOR’S POWER AND AUTHORITY

2.2.1 GRANT OF RIGHTS

2.2.2 RESELLER’S WARRANTY

2.3 COMPLIANCE WITH STATUTES AND REGULATIONS

2.3.1 COMPLIANCE WITH LAWS

2.3.2 COMPLIANCE WITH REGULATORY FILINGS REQUIREMENTS

SECTION 3. ORDER OF PRECEDENCE

SECTION 4. LICENSE GRANTS

4.1 SOFTWARE LICENSE

4.2 FUTURE RELEASES

4.3 ENCRYPTION & AUTHORIZATION KEYS

4.4 DOCUMENTATION FOR MAINTENANCE PURPOSES

4.4.1 DOCUMENTATION FOR DELIVERABLES

4.4.2 DOCUMENTATION FOR MAINTENANCE

SECTION 5. SERVICES

5.1 SERVICES

5.2 CUSTOMER IN-USE REQUIREMENTS

5.3 AVAILABILITY OF REFRESHED TECHNOLOGY AND ADDITIONAL SERVICE ITEMS

5.3.1 ENHANCEMENTS

5.3.2 ENHANCEMENTS APPROVAL

State of California Department of Technology Office of Statewide Technology Procurement

5.4 MIGRATION (MIGRATION-IN)

5.5 DISENTANGLEMENT (MIGRATION-OUT)

5.6 NEED FOR CONTRACTOR SERVICES DUE TO EMERGENCY

5.7 PROVISIONING OF DELIVERABLES AND SERVICES

5.8 SERVICE TO PUBLIC ENTITIES AND LOCAL GOVERNMENT AGENCIES

5.9 CONTINUING STANDARD OF PERFORMANCE FOR CONTRACTOR SERVICES

5.9.1 CAUSES AND EFFECTS OF CONTRACTOR DELIVERABLE MALFUNCTIONS 33

5.9.2 REMEDIES FOR UNACCEPTABLE LEVELS OF PERFORMANCE

5.9.3 REPLACEMENT OR SUBSTITUTION OF DELIVERABLE BY CONTRACTOR

5.9.4 REVIEW OF PERFORMANCE

SECTION 6. INSPECTION, ACCEPTANCE AND REJECTION

6.1 ACCEPTANCE TESTING

6.1.1 NON-CUSTOMIZED DELIVERABLES

6.1.2 CUSTOMIZED DELIVERABLES

6.1.3 CONTRACTOR DUTIES

6.2 NOTICE OF REJECTION

6.3 ACCEPTANCE

6.4 EXISTING GOODS & TITLE TO GOODS

6.5 SAMPLES AND DEMONSTRATIONS

SECTION 7. SHIPPING AND DELIVERY; TRANSPORTATION…