RFQ 9594CS25Q0085.pdf

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

FAC250045

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

9594CS25Q0085

6. SOLICITATION ISSUE

DATE

08/21/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Myers, Kathleen

b. TELEPHONE NUMBER (No collect calls) kathleen.myers@csosa.gov

8. OFFER DUE DATE/

LOCAL TIME

09/02/2025 05:00

9. ISSUED BY CODE 9594CS 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

CSOSA Office of Procurement 800 North Capitol St., NW Washington, DC, 20002-4260, US

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

334510

SIZE STANDARD:

11. DELIVERY FOR FREE ON

12. DISCOUNT TERMS

(SDVOSB)

13a. THIS CONTRACT IS A

8(A) 13b. RATING

1250 Employees

BOARD (FOB) DESTINATION RATED ORDER UNDER 14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15. DELIVER TO CODE 16. ADMINISTERED BY CODE 9594CS

Same As Issuing Office

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE CSP02

CSOSA OFM Payment 800 N. Capitol Street, NW Washington, DC, 20002, US mailto:kathleen.myers@csosa.gov

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

9594CS25Q0085

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

FAC250045

Section B - Supplies or Services and Prices/Costs

Item Number Base Item Number

Supplies/Services

0001 Quarterly inspections- Base Year Description:

Purchase Requisitions FAC250045

Supplies/Services Quantity Unit

0001AA Quarterly Inspection on all 26 AED Units at 5 CSOSA field sites - Base

Year

4 QTR

Contract Type: Firm Fixed Price Unit Price Extended Price

IDC Type: Not Applicable

Supplies/Services Quantity Unit

0001AB Quarterly Inspection on all 9 AED Units at RSC field site - Base Year

4 QTR

Contract type: Firm Fixed Price

Supplies/Services

0002 Replace Medical Pads - Base Year

Supplies/Services Quantity Unit

0002AA Replace medical pads at 5 field sites - Base Year

6 EA

Contract type: Firm Fixed Price

Supplies/Services Quantity Unit

0002AB Replace medical pads at RSC - Base Year

2 EA

Contract type: Firm Fixed Price

Supplies/Services

0003 Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation -

Base Year

Supplies/Services Quantity Unit

0003AA Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical

Evaluation 5 Sites - Base Year

1 YR

Contract type: Firm Fixed Price

Supplies/Services Quantity Unit

0003AB Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical

Evaluation RSC - Base Year

1 YR

Contract type: Firm Fixed Price

Supplies/Services

1001 0001 Quarterly Inspection - Option Year 1

Supplies/Services Quantity Unit

Option: 1 Option Time Date: 9/29/23 Option Time Duration: 365 Option Time Units: Days

1001AA Quarterly Inspection on all 26 AED

Units at 5 CSOSA field sites - Option Period 1

4 QTR

Contract type: Firm Fixed Price

Option:

Option Time Date: 9/29/24 Option Time Duration: 365

Supplies/Services Quantity Unit

1001AB Quarterly Inspection on all 9 AED Units at RSC field site - Option

Year 1

4 QTR

Contract type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services

1002 Replace Medical Pads

Supplies/Services Quantity Unit

1002AA Replace medical pads at 5 CSOSA field sites - Option Year 1

28 EA

Contract type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

1002AB Replace medical pads at RSC - Option Year 1

9 EA

Contract type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services

1003 0003 Medical Direction: Prescription, Medical Documentation

Option Year 1

Option: 1

Supplies/Services Quantity Unit

1003AA Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical

Evaluation 5 Sites - Option Year 1

1 YR

Contract type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

1003AB Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation RSC - Option Year 1

1 YR

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services

2001 0001 Quarterly Inspections - Option Year 2

Option: 2 Option Time Date: 9/29/25

Supplies/Services Quantity Unit

2001AA Quarterly Inspection on all 28 AED Units at 6 CSOSA field sites -

Option Year 2

4 QTR

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

2001AB Quarterly Inspection on all 9 AED Units at RSC field site - Option

Year 2

4 QTR

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services

2002 0002 Replace medical pads - Option Year 2

Option: 1

Supplies/Services Quantity Unit

2002AA Replace medical pads at 5 field sites - Option Year 2

28 EA

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

2002AB Replace all medical pads at RSC - Option Year 2

9 EA

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services

2003 0003 Medical Direction: Prescription, Medical Documentation

Option Year 2

Supplies/Services Quantity Unit

2003AA Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation 5 Sites - Option Year 2

1 YR

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

2003AB Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation RSC - Option Year 2

1 YR

Contract Type: Firm Fixed Price

Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Option: 2 Option Time Date: 9/29/25

Supplies/Services

3001 0001 Quarterly Inspections - Option Year 3

Supplies/Services Quantity Unit

3001AA Quarterly Inspection on all 28 AED Units at 6 CSOSA field sites -

Option Year 3

4 QTR

Contract Type: Firm Fixed Price

Option Time Date: 9/29/26 Option Time Duration: 365

Supplies/Services Quantity Unit

3001AB Quarterly Inspection on all 9 AED Units at RSC field site - Option

Year 3

4 QTR

Contract Type: Firm Fixed Price

Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Option: 3 Option Time Date: 9/29/26

Supplies/Services

3002 0002 Replace medical pads - Option Year 3

Supplies/Services Quantity Unit

3002AA Replace medical pads at 6 sites - Option Year 3

28 EA

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

3002AB Replace medical pads at RSC - Option Year 3

9 EA

Contract Type: Firm Fixed Price

Option Time Duration: 365 Option Time Units: Days IDC Type: Not Applicable

Option: 2 Option Time Date: 9/29/26

Supplies/Services

3003 0003 Medical Direction: Prescription, Medical Documentation

Option Year 3

Supplies/Services Quantity Unit

3003AA Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation 5 Sites - Option Year 3

1 YR

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

3003AB Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation RSC - Option Year 3

1 YR

Contract Type: Firm Fixed Price

Option: 3 Option Time Date: 9/29/26

Supplies/Services

4001 0001 Quarterly Inspections

Supplies/Services Quantity Unit

4001AA Quarterly Inspection on all 28 AED Units at 5 CSOSA field sites -

Option Year 4

4 QTR

Contract Type: Firm Fixed Price

Option Time Date: 9/29/27 Option Time Duration: 365

Supplies/Services Quantity Unit

4001AB Quarterly Inspection on all 9 AED Units RSC field site - Option Year 4

4 QTR

Contract Type: Firm Fixed Price

Option: 4

Option Time Duration: 365

Supplies/Services

4002 0002 Replace medical pads - Option Year 4

Supplies/Services Quantity Unit

4002AA Replace medical pads at 5 field sites - Option Year 4

28 EA

Contract Type: Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

4002AB Replace medical pads at RSC site - Option Year 4

9 EA

Contract Type: Firm Fixed Price

Option: 3

Option Time Duration: 365

Supplies/Services

4003 0003 Medical Direction: Prescription, Medical Documentation

Option Year 4

Supplies/Services Quantity Unit

4003AA Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation 5 Sites - Option Year 4

1 YR

Contract Type:Firm Fixed Price

Option Time Duration: 365

Supplies/Services Quantity Unit

4003AB Medical Direction: Prescription, Medical Documentation (incident report), event report and Medical Evaluation RSC - Option Year 4

1 YR

Contract Type: Firm Fixed Price Unit Price Extended Price

Option: 4 Option Time Date: 9/29/27

Option Time Duration: 365

Supplies/Services

4004 Replace all Ni-Cad Battery packs

Supplies/Services Quantity Unit

4004AA Replace all Ni-Cad Battery packs (5 sites) 26 Units- Option Period 4

26 EA

Contract Type:Firm Fixed Price

Option Time Date: 9/28/29 Option Time Duration: 366

Supplies/Services Quantity Unit

4004AB Replace all Ni-Cad Battery packs (RSC) 9 Units

9 EA

Contract Type: Firm Fixed Price

Option Time Date: 9/29/29 Option Time Duration: 365

Clauses incorporated by reference

None

Clauses incorporated by full text

CSOSA 085 .

B.1Type of Contract. This is a firm-fixed price purchase order.

B.2North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this purchase order is 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing. The Small Business size standard is 1,250 employees.

Section C - Description/Specifications/Work Statement

C.1 Agency Mission

The Court Services and Offender Supervision Agency (CSOSA) is an independent, Federal Agency. The mission of the Court Services and Offender Supervision Agency for the District of Columbia is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community that is responsible for monitoring the offender population in the District of Columbia.

C.2 Purpose

This purpose of this requirement is to obtain contractor support in the development and administration of a public access defibrillator (PAD) program policy for CSOSA that meets or exceeds all federal and local laws and requirements for a federal PAD program. At this time CSOSA has 37 Defibtech Model# DDU-2300 automated external defibrillators (AED) located throughout CSOSA' s seven ( 7) locations within the District of Columbia.

C.3 SCOPEOFWORK

C.3.1 Pad Program Development

The contractor shall, in conjunction with the CSOSA Contracting Officer's Representative (COR), prepare a report that provides recommendations for the development and implementation of a PAD program policy that is specific to CSOSA. The report should include, but not be limited to, an analysis of the CSOSA population demographics, the availability of emergency care within the area surrounding each CSOSA facility, the size of each CSOSA facility, the type and location of each CSOSA AED, the recommended type and location of each CSOSA AED, recommendations for inspection and maintenance of CSOSA AED's, training of CSOSA staff in AED use, training of CSOSA staff in cardiopulmonary resuscitation (CPR), recommended training sources and certifications for AED and CPR training, and other factors the contractor determines are applicable and appropriate. This report should be developed to ensure the recommended CSOSA PAD program is compliant with all federal and local laws and regulations regarding federal PAD programs. The report's recommendations should include, but not be limited to, the guidance contained in the following:

(a) General Services Administration, Federal Management Regulation (FMR) Bulletin 2009-B2

(b) Code of the District of Columbia, Chapter 2A, §44-231 through §44-236

(c) American Heart Association brochure "Implementing an AED Program"

(d) The Public Access to Automated External Defibrillator Act of 2000, District of Columbia

(Attachment J-5)

C.3.1.1 Pad Program Report

The draft PAD program report shall be submitted to the COR within sixty (60) calendar days of contract award. The COR shall have thirty (30) business days to review and provide comments. Following receipt of the COR's comments, the contractor shall have· ten (10) business days to return a final copy.

C.3.1.2 Pad Program Annual Review

On an annual basis, the contractor shall review the CSOSA PAD program to determine if it is compliant with all current federal and local laws and regulations regarding federal PAD programs. The contractor shall provide a report to the COR within thirty (30) calendar days following the start of each contract option period.

C.3.2 Pad Medical Supervision

The PAD Program and reports, both the initial report and the annual reports required under

C.3.1.2 above shall be overseen by a physician who is currently licensed in the District of Columbia.

C.3.3 AED Inspection and Servicing

The contractor shall conduct a quarterly inspection and testing, in accordance with the manufacturer's operational guidelines, of all CSOSA AED's and their individual storage units, to ensure they are in proper working order. Additionally, the 9-volt batteries and pads shall be checked quarterly. (Battery replacement shall include the AED primary battery, secondary battery, if applicable, and storage unit battery). The four-year battery packs are located in Thirty- Five (35) different locations and should be replaced in accordance with the scheduled replacement, unless otherwise directed due to emergency battery pack replacement.

C.3.3.1 INSPECTION REPORT

The contractor shall provide the COR with a report within ten (10) calendar days of each quarterly inspection, that specifically details the results of the inspection the contractor shall provide the COR with a report that specifically details the results of the inspection of each machine, by serial number, to include whether batteries or pads were replaced, to include the AED primary battery and pad serial numbers. The report should also identify, by serial number, any machines that failed inspection and what the contractor recommends in order to bring the machine into compliance (e.g., repair, replace, etc.). The contractor shall not undertake any AED repair or replacement without the specific approval and direction of the

COR.

C.3.4 AED CARDIAC CLINICAL USE

C.3.4.1 EVENT POST-REVIEW

Following each clinical use (hereinafter referred to as an "event") of a CSOSA AED, which is defined as the use of a CSOSA AED, by anyone, to provide emergency care or treatment to an individual in cardiac arrest, the COR shall notify the contractor within one (1) business day.

Upon notification, the contractor shall conduct a thorough post-event review that includes, but is not limited to, the following:

(a) A review of the AED that was used, to include the AED's data recording of the event.

(b) A review of the response to the circumstances surrounding the event, starting from the time when the individual with cardiac arrest (the "patient") was first identified until such time the patient was removed from the scene of the event by emergency medical services.

(c) Interviews with those individuals who participated in, or observed, the event.

(d) The development of a timeline from when the event first started until the patient was removed from the scene of the event by emergency medical services.

(e) Recommendations for improvements or changes to the CSOSA PAD program based on results of the post-event review.

C.3.4.2 AED POST-EVENT SERVICE

Following any event, the contractor shall inspect the CSOSA AED and take whatever actions are appropriate to return the CSOSA AED to service. These actions shall include, but not be limited to, the following:

(f) Replacing the AED pads with new pads

(g) Replacing the AED accessory kit, if required

(h) Replacing the AED batteries, if required

(i) Cleaning and sanitizing the AED, as appropriate

(j) Servicing the AED storage cabinet to ensure it is in proper working order

C.4 Building locations

Building # of AED's

800 N. Capitol, NW* 9 501 E Street, NW (Option Period 2) 16

633 Indiana Avenue, NW* 6

910 Rhode Island Avenue, NE 3 3850 S. Capitol Street, SE 3

2101 MLK Avenue, SE 5 1900 Massachusetts Avenue, SE (RSC)** 9

Total 35

*Note: These sites will be consolidated into 501 E Street. (sometime in Option Period 1).

**Note: This building will be moving to another sometime during Option Period 2.

Section D - Packaging and Marking

None; services are performed on-site at locations identified in Section C.

Section E - Inspection and Acceptance Terms

Addendum to FAR 52.212-4(a), Inspection and Acceptance. The following terms and conditions are an addendum to FAR 52.212-4(a) included in Section I of this contract.

The Contractor shall tender for acceptance only those items/services that conform to the requirement of the contract and the applicable purchase order. CSOSA reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Contracting Officer's Representative (COR) may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. CSOSA must exercise its post acceptance rights:

a. Within a reasonable period of time after the defect was discovered or should have been discovered; and

b. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Section F - Delivery or Performance

Line Item: 0001AA Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

9/29/25 9/28/26 CSP Location 633 Indiana Ave NW Washington DC

US 20004

Line Item: 0001AB

9/29/25 9/28/26 CSP Location 633 Indiana Ave NW

Line Item: 0002AA

9/29/25 9/28/26 CSP Location 633 Indiana Ave NW

Line Item: 0002AB

9/29/25 9/28/26 CSP Location 633 Indiana Ave NW

Line Item: 0003AA

9/29/25 9/28/26 CSP Location 633 Indiana Ave NW

Line Item: 0003AB

9/29/25 9/28/26 CSP Location 633 Indiana Ave NW

Line Item: 1001AA

9/29/26 9/28/27 CSP Location 633 Indiana Ave NW

Line Item: 1001AB

9/29/26 9/28/27 CSP Location 633 Indiana Ave NW

Line Item: 1002AA

9/29/26 9/28/27 CSP Location 633 Indiana Ave NW

Line Item: 1002AB

9/29/26 9/28/27 CSP Location 633 Indiana Ave NW

Line Item: 1003AA

9/29/26 9/28/27 CSP Location 633 Indiana Ave NW

Line Item: 1003AB

9/29/26 9/28/27 CSP Location 633 Indiana Ave NW

Line Item: 2001AA

9/29/27 9/28/28 CSP Location 633 Indiana Ave NW

Line Item: 2001AB

9/29/27 9/28/28 CSP Location 633 Indiana Ave NW

Line Item: 2002AA

9/29/27 9/28/28 CSP Location 633 Indiana Ave NW

Line Item: 2002AB

9/29/27 9/28/28 CSP Location 633 Indiana Ave NW

Line Item: 2003AA

9/29/27 9/28/28 CSP Location 633 Indiana Ave NW

Line Item: 2003AB

9/29/27 9/28/28 CSP Location 633 Indiana Ave NW

Line Item: 3001AA

9/29/28 9/28/29 CSP Location 633 Indiana Ave NW

Line Item: 3001AB

9/29/28 9/28/29 CSP Location 633 Indiana Ave NW

Line Item: 3002AA

9/29/28 9/28/29 CSP Location 633 Indiana Ave NW

Line Item: 3002AB

9/29/28 9/28/29 CSP Location 633 Indiana Ave NW

Line Item: 3003AA

9/29/28 9/28/29 CSP Location 633 Indiana Ave NW

Line Item: 3003AB

9/29/28 9/28/29 CSP Location 633 Indiana Ave NW

Line Item: 4001AA

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4001AB

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4002AA

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4002AB

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4003AA

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4003AB

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4004AA

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

Line Item: 4004AB

9/29/29 9/28/30 CSP Location 633 Indiana Ave NW

F.1 Place of Performance

Contractor personnel shall perform the work under this contract at CSOSA locations identified in Section C.

F.2 Period of Performance

CLIN 0001 - 0003 (Base Period): September 29, 2025 through September 28, 2026 CLIN 1001 - 1003 (Option Period 1): September 29, 2026 through September 28, 2027 CLIN 2001 - 2003 (Option Period 2): September 29, 2027 through September 28, 2028 CLIN 3001 - 3003 (Option Period 3): September 29, 2028 through September 28, 2029 CLIN 4001 - 4004 (Option Period 4): September 29, 2029 through September 28, 2030

F.3Hours of Operation

CSOSA hours of operation are 6:30 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. The Contractor shall coordinate work hours at Government facilities with the COR. The Contractor shall not perform work at Government facilities on any federal holiday identified in section F.4 below or other non-business days without prior approval of the COR. Work to be performed at Government facilities must be accomplished within the CSOSA hours of operation identified above. Any work at the Government's facilities outside the above identified hours of operation is not authorized unless written approval is provided by the COR.

F.4 Observance of Legal Holidays and Excused Absence

F.4.1 Legal Holidays.

F.4.1.1 CSOSA personnel observe the following days as holidays:

(1) New Year's Day (10) Thanksgiving Day

(2) Martin Luther King's Birthday (11) Christmas Day

(3) President's Day

(4) Memorial Day

(5) Juneteenth Day

(6) Independence Day

(7) Labor Day

(8) Columbus Day

(9) Veteran’s Day

F.4.1.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.1.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.2 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President's Proclamation

F.4.3 It is understood and agreed between the Government and the Contractor that observance of such days by

Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. No work is authorized to be performed by the Contractor on any legal holiday or other day as designated by paragraph F.4.1.1 above.

F.5 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the contract delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of any purchase order, the Contractor shall immediately, within one business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.6 Travel. No travel reimbursement is authorized under this contract.

F.7 Parking. The Contractor is responsible for parking costs at all CSOSA sites. CSOSA will not reimburse for any parking expenses or costs for parking violations.

Section G - Contract Administration Data

G.1 Contracting Officer's Representative

G.1 Contracting Officer's Representative

G.1.1 The Contracting Officer's Representative (COR) for this purchase order is:

David Boissiere Office of Information Technology Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, DC 20002-4260 Telephone Number: 202-220-5392 Email Address: david.boissiere@csosa.gov

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2Contracting Officer

G.2.1 The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this contract. In the event the contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The Contracting Officer is the only individual who can legally obligate government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the Contracting Officer.

mailto:david.boissiere@csosa.gov

G.2.2 The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the Contracting Officer, who visit the contractor's facilities or in any other manner communicate with contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, DC 20002-4260 Phone: 202.352.0537 (mobile) / 202.220.5795 (office) Email Address: Elijah.Anderson@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury's Invoice Processing

Platform (IPP) system using the "Bill to Agency" of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 "Contract" as used throughout this clause means the type of contract identified in Section B.1.

G.3.2.2 "Payment request" means any request for contract financing payment or invoice payment by the

Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract. or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and on a timely basis. Invoices may be submitted for partial quantities, equal to a quantity of "1" or more, i.e., 1 quarterly service, 1 hour for inspection and/or repair services, and no less than $1 for materials.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

mailto:Elijah.Anderson@csosa.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA's written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government's dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP.

The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .

Section H - Special Contract Requirements

H.1 Security Requirements.

H.1.1 Security Clearances.

H.1.1.1 The scope of work and data collection requires the Contractor to have on-site access and may require the

Contractor to collect information that is Procurement Sensitive and For Official Use Only or Agency Sensitive. Therefore, personnel supporting this contract must have an approved CSOSA clearance, if they do not already have one.

H.1.1.2 The Contractor shall comply with the CSOSA administrative, physical and technical security controls to ensure that the government's security requirements are met. During the course of these tasks, the Contractor shall not use, disclose or reproduce data that bears a restrictive legend, other than as required in the performance of this contract, and will be required to sign non-disclosure agreements. Additionally, the Contractor shall comply with the CSOSA personnel security requirements listed below.

H.1.2 Personnel Security. The Contractor agrees to adhere to all regulations prescribed by the Government in regard to the safety and security of staff and Clients. All Contractor personnel (employees and approved subcontractors) utilized under this contract shall submit to a CSOSA background check, and if necessary, a background investigation prior to performing. The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government, or successful work completion, due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this contract until the background checks are conducted and approved by the CSOSA Office of Security.

H.1.3 CSOSA Background Checks.

H.1.3.1 Upon contract award, the Contractor will provide the COR with completed and signed security forms for

Contractor and subcontractor personnel. The forms to be completed are:

• CSOSA SEC 0010 Security Form for Temporary Contractors (Attachment J-1)

• CSOSA SEC 0008 Credit Release (Attachment J-2) mailto:rolanda.white@csosa.gov

• PIV Request Form (to be completed by COR if an access card is needed. If an access card is not needed, this form is not required) (Attachment J-3)

H.1.3.2 The COR will provide the completed security forms to the Contracting Officer who will provide the completed forms to the CSOSA Office of Security to conduct background checks. Once background checks are conducted and approved, the Office of Security will issue security approval to/through the Contracting Officer/COR, who in turn will notify the Contractor. Only at that time may the Contractor notify an individual to begin work under this contract.

H.1.3.3 Once an individual has been granted security approval, they can begin work. The Contractor must allow up to

30 days for the Office of Security to process the CSOSA background checks.

H.1.3.4 Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the background check. If Contractor personnel fail to provide any of the above information, or cooperate with the CSOSA Office of Security, the individual will be disapproved and removed immediately.

H.1.4 Defense Counterintelligence Security Agency (DCSA) Background Investigation. Awards with a period of performance of 180 days or more may undergo a background investigation by DCSA in addition to the CSOSA background check. The CSOSA Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The Contractor will ensure that each individual assigned to this contract provides the following forms to the CSOSA Office of Security:

1. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of Security will provide the link for individuals to complete this form electronically.

2. OF 306, Declaration for Federal Employment

3. FD 258, Fingerprint Cards

H.1.5 If an individual is terminated, resigns, or for any other reason is no longer working on the contract, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the COR within one business day of the termination. The Contractor must notify the COR immediately when an individual is no longer working on the contract. The COR must immediately notify the CSOSA Office of Security and Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the Contracting Officer or COR to identify a replacement if necessary.

Replacements cannot start work until the CSOSA Office of Security provides approval.

H.1.6 Any individual who has been removed from performance under the contract may be required to undergo another CSOSA background check before resuming work.

H.1.7 Both the Contracting Officer and the COR shall ensure that all Contractor and approved subcontractor employees who provide services under this contract have been approved by the CSOSA Office of Security.

H.1.8 Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a

CSOSA facility. Contractor personnel shall not share or loan any CSOSA identification. All individuals assigned to this contract must report the loss or misplacement of agency identification immediately to the CSOSA Office of Security.

H.1.9 By responding to the CSOSA solicitation, Contractor and approved subcontractor personnel agree to provide the requested information and cooperate with the above listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or DCSA background investigation, will be unable to perform services under this contract. The final adjudicative determination will be made at the sole discretion of

CSOSA.

H.1.10 Security and Privacy - Personally Identifiable Information (PII), Personal Health Information (PHI), or

Sensitive Information Storage and Handling.

The Contractor is responsible for meeting information security and privacy requirements, and for the proper handling of

Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of non-public information). Such information's security and privacy requirements include the Federal Information Security Modernization Act of 2014, E- Government Act of 2002, Privacy Act of 1974, and other applicable laws, Executive Orders, directives, policies, standards, instructions, regulations, or procedures, and agency directives, policies, instructions, regulations, or procedures. The Contractor must store, process, or transmit all PII, PHI, or Sensitive Information only within CSOSA-controlled IT resources.

Any exceptions must be formally approved in writing by the CSOSA Director, CIO, Chief Privacy Officer, CISO, Records Management Officer, and formally distributed to the Contractor in writing via the authorized CSOSA Contracting Officer. If exceptions are granted, specific information security and privacy requirements will be determined and formally provided to the Contractor.

H.1.11 Information Security and Privacy Training

H.1.11.1 Contractor personnel are responsible for completing initial Information Security and Privacy Training in accordance with federal regulations and agency requirements and completing annual training thereafter.

H.1.11.2 Computer Security Incident and Privacy Breach Notification. The Contractor agrees that in the event of any actual or suspected computer security incident or breach of PII, PHI, or Sensitive Information Marked as CUI as defined by Executive Order 13556 (or similar markings – FOUO, SSI, SBU, or any other forms of Non-Public Information), the Contractor will notify within one hour, the CSOSA CIO, Chief Privacy Officer, CISO, and the COR or Contracting Officer.

H.1.11.3 If requested by the COR, Contractor personnel (to include subcontractor personnel, teaming partner personnel, and independent consultants) who will be personally and substantially involved in the performance of this contract which requires the Contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement, shall execute and submit a "Non-Disclosure Agreement" Form. Furthermore, if requested by the COR, Contractor personnel must submit a Non-Disclosure agreement whenever replacement personnel are proposed. Any information provided by the Contractor (and any subcontractors if applicable) in the performance of this contract or obtained by the Government is only to be used in the performance any work under this contract.

H.2 Availability of Utilities

H.2.1 When available, the Government will furnish reasonable amounts of the following utilities for the work to be performed under this contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the COR. The Contractor shall provide and maintain, at its expense, the necessary service lines from existing Government outlets to the site of work.

Government Furnished Utilities

Electric and Water

H.2.2 Contractor Furnished Utilities. In the event that the Government is unable to provide the required types of utilities, the Contractor shall, at its expense, arrange for the required utilities.

H.2.3 Contractor Energy Conservation. The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include:

H.2.3.1 Lights shall be used only in areas where and at the time when work is actually being performed.

H.2.3.2 Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by the workers.

H.2.3.3 Water faucets or valves shall be turned off after the required usage has been accomplished.

H.2.4 Telephone Lines. Telephone lines for the sole use of the contractor will not be available. Government telephones shall not be used for personal reasons.

H.3 Unforeseen Closures, Work Stoppage and Government Closures. Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement weather or special Federal or ceremonial events, may cause the Government to close. Under such circumstances, the Government will not pay for unworked hours.

H.4 Confidentiality of Reports and Other Data. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this contract and any purchase order issued under the contract without the prior written approval of the Contracting Officer. This clause shall survive the expiration of this contract and its purchase orders.

H.5 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this contract and any purchase orders issued under the contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this contract and its purchase orders.

H.6 Contractor Personnel Conduct.

H.6.1 Contractor's employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, and possession of weapons) when visiting or working at Government facilities.

H.6.2 Contractor personnel shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, as described and shall take such disciplinary action against its employee as may be necessary. All Contractors are expected to adhere to standards of conduct that reflect credit on themselves, their employee, CSOSA, and the Government.

H.6.3 The Contractor shall ensure Contractor employees understand and abide by CSOSA established rules, regulations and policies concerning safety and security.

H.6.4 Contractor personnel working on-site at Government facilities shall wear a Government issued identification badge. All Contractor personnel shall identify themselves as contractors when their status is not readily apparent.

H.6.5 Contractor personnel performing work on-site at any CSOSA location shall not consume any controlled substances as defined in schedules I through V of section 202 of the Controlled Substances Act, 21, U.S.C. 812. If on medication, the Contractor personnel shall be fully capable of performing the requirements of the statement of work.

H.6.6 The Government may, at its sole discretion, direct the Contractor to remove any Contractor personnel from

CSOSA facilities for poor performance, misconduct, or security reasons.

H.7 Notice of Government Delays

In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the contract delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this contract, the Contractor shall immediately, within one business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

H.8Teaming Partners and Subcontractors

The Contractor shall obtain approval from the Contracting Officer before adding teaming partners or subcontractors. All teaming partners and subcontractors must be identified before performing any work under this contract. When submitting the request to add teaming partners or subcontractors, the Contractor shall include the rationale for the addition, and a description of any cost implications. The Contracting Officer has the ultimate authority to approve or reject the proposed teaming partner or subcontractor.

H.9 Insurance

H.9.1 General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this contract, the types of insurance specified below and shall immediately notify CSOSA if any insurance policy lapses or changes. Within 7 days of contract award and at the beginning of each subsequent option period, the Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer giving evidence of the required coverage prior to commencing performance under this contract. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA.