RFQ 9594CS25Q0051.pdf

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1. REQUISITION NUMBER

FAC250053

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

9594CS25Q0051

6. SOLICITATION ISSUE

DATE

04/24/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Myers, Kathleen

b. TELEPHONE NUMBER (No collect calls) kathleen.myers@csosa.gov

8. OFFER DUE DATE/

LOCAL TIME

05/08/2025 5:00PM

9. ISSUED BY CODE 9594CS 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

CSOSA Office of Procurement 800 North Capitol St., NW Washington, DC, 20002-4260, US

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

11. DELIVERY FOR FREE ON

12. DISCOUNT TERMS

(SDVOSB)

13a. THIS CONTRACT IS A

8(A) 13b. RATING

$22,000,000

BOARD (FOB) DESTINATION RATED ORDER UNDER 14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

X

15. DELIVER TO CODE 16. ADMINISTERED BY CODE 9594CS

Same As Issuing Office

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE CSP02

CSOSA OFM Payment 800 N. Capitol Street, NW Washington, DC, 20002, US mailto:kathleen.myers@csosa.gov

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

9594CS25Q0051

Section B - Supplies or Services and Prices/Costs

CLIN Schedule of Supplies/Services Qty Unit Unit Price Amount Base Period 0001 Annual Inspection-Certification Services 0001AA Fire Protection Systems and Components 1 EA

0001AB Fire Extinguishers 1 EA 0001AC Fire Suppression Systems and Components 1 EA

Quarterly Services for Fire Suppression Systems and Components (The annual service covers the fourth quarter of services)

3 EA

24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the “Repair Services” CLIN)

6 HR

0004 Repair Services 0004AA Labor 10 HR 0004AB Material 1 LOT $2,600.00 NTE$2,600.00

Total Base Period

Option Period 1 - 1001 Annual Inspection-Certification Services 1001AA Fire Protection Systems and Components 1 EA 1001AB Fire Extinguishers 1 EA 1001AC Fire Suppression Systems and Components 1 EA

Quarterly Services for Fire Suppression Systems and Components (The annual service covers the fourth quarter of services)

3 EA

24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the “Repair Services” CLIN)

6 HR

1004 Repair Services 1004AA Labor 10 HR

1004AB Material 1 LOT $2,700.00 NTE$2,700.00 Total Option Period 1

Option Period 2 - CLIN Schedule of Supplies/Services Qty Unit Unit Price Amount 2001 Annual Inspection-Certification Services 2001AA Fire Protection Systems and Components 1 EA 2001AB Fire Extinguishers 1 EA 2001AC Fire Suppression Systems and Components 1 EA

Quarterly Services for Fire Suppression Systems and Components (The annual service covers the fourth quarter of services)

3 EA

24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the “Repair Services” CLIN)

6 HR

2004 Repair Services 2004AA Labor 10 HR 2004AB Material 1 LOT $2,800.00 NTE$2,800.00

Total Option Period 2

Option Period 3 - 3001 Annual Inspection-Certification Services 3001AA Fire Protection Systems and Components 1 EA 3001AB Fire Extinguishers 1 EA 3001AC Fire Suppression Systems and Components 1 EA

Quarterly Services for Fire Suppression Systems and Components (The annual service covers the fourth quarter of services)

3 EA

24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the “Repair Services” CLIN)

6 HR

3004 Repair Services 3004AA Labor 10 HR 3004AB Material 1 LOT $2,900.00 NTE$2,900.00

Total Option Period 3

Option Period 4 - 4001 Annual Inspection-Certification Services 4001AA Fire Protection Systems and Components 1 EA 4001AB Fire Extinguishers 1 EA 4001AC Fire Suppression Systems and Components 1 EA

Quarterly Services for Fire Suppression Systems and Components (The annual service covers the fourth quarter of services)

3 EA

24 Hour Service Calls (Labor) (This CLIN is only for the technician to assess the repair, if repairs are needed then that will fall under the “Repair Services” CLIN)

6 HR

4004 Repair Services 4004AA Labor 10 HR 4004AB Material 1 LOT $3,000.00 NTE$3,000.00

Total Option Period 4

NTE GRAND TOTAL ALL CLINS

B.1 Type of Contract. This is a firm-fixed price purchase order.

B.2 North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this purchase order is 561621 - Security Systems Services (except Locksmiths). The Small Business Size Standard is $25 million.

Section C - Description/Specifications/Work Statement

C.1 Introduction.

The Court Services and Offender Supervision Agency (CSOSA) is an independent, executive branch Federal Agency, established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997.

The Act effectuated the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a Federal arena. The mission of the CSOSA is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community.

C.2. Description of Services.

This requirement is for the inspection, testing, and preventative maintenance of CSOSA Fire and Life Safety Systems which consist of Fire Protection Systems, Fire Suppression Systems, and Fire Extinguishers at various CSOSA locations through the Washington, DC metropolitan area.

C.3 Inspection, Testing, and Preventive Maintenance of CSOSA Fire and Life Safety Systems.

C.3.1 The Contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, test, and perform preventative maintenance of all CSOSA fire and life safety systems identified herein in a manner that will ensure the systems serviceability, operation and compliance with the latest edition of the National Fire Prevention Association (NFPA) Standard/Code numbers 10, 12, 25, 72 and 101 and manufacturer's instructions. Equipment shall be maintained using best commercial practices or manufacturer's specifications and kept in a safe, reliable operating condition.

C.3.2 Hours of Operation. Normal CSOSA operation hours are 8:00AM to 4:30PM. All inspections, testing, and preventative maintenance on all CSOSA fire and life safety systems shall be conducted during normal CSOSA operation hours.

C.3.3 NFPA 72 specifies the management of inspections, frequency of tests, and system impairments for fire protection and fire suppression systems. NFPA Code 72 also specifies the certification and training requirements of certified fire alarm repair technicians and personnel responsibilities and qualifications. The Contractor shall be certified in accordance with NFPA Code 72 current standards to maintain, inspect and certify fire protection and fire suppression systems.

Table 1 below provides a list by location of all CSOSA fire and life safety systems.

Table 1: List of Fire and Life Safety Systems by Location

Location Fire Protection

System Fire Suppression System

Fire Extinguishers

3850 S. Capitol X X(Standard) X 910 Rhode Island X X(Standard) X 633 Indiana Avenue (Data Center Only)

* X(Pre-Action) X

*While 633 Indiana Ave, NW has a fire protection system, the responsibility for inspection, testing, preventative maintenance, and certifying functionality of the system is not included in this award because the care for the system is included as part of the lease agreement with the building owner.

C.3.1 Fire Protection Systems. On an annual basis, the Contractor shall inspect, test, conduct preventive maintenance and certify functionality of the CSOSA fire protection systems identified in Table 1 as well all fire protection system components and devices in accordance with the applicable NFPA Standard/Code and the manufacturer's instructions. The manufacturer, model, and all components/devices for each fire protection system included in this award is provided in Table 2 below.

Table 2: Fire Protection System Components/Devices by Location

Site 3850 S. Capitol St. 910 Rhode Island

Manufacture Simplex Fire Warden

Model Model4020 MS9050UD

Components & Devices

Annunciator I 1

Booster Panel 0 2

Smoke Detector w/ Elevator recall

2 16

Duct Detectors 2 6

Heat Detectors 2 5

Pull Stations 6 7

Magnetic Door Holders

0 2

Audio Visual Strobes 37 48

C.3.2 Fire Extinguishers.

C.3.2.1 On an annual basis, the Contractor shall inspect, test, conduct preventative maintenance, and certify functionality of all CSOSA fire extinguishers identified in Table 3 below.

Table 3: Fire Extinguishers Quantity by Type by Location

Inert Extinguisher ABC Extinguisher 10lbs

3850 S. Capitol 0 13 910 Rhode Island 0 4 633 Indiana ( Data Center only) (Security desk)

1 1

C.3.2.2 The Contractor is responsible for transporting fire extinguishers in a safe and responsible manner.

Any damage to fire extinguishers during transport shall result in repair or replacement at the Contractor's expense. If not easily transportable or for a fixed unit, the contractor will provide onsite maintenance and inspection at no additional cost to the Government, All work shall be performed in accordance with NFPA Standard 10, Standard for Portable Fire Extinguishers.

C.3.2.3 Six-Year Inspection/Maintenance. For any six-year inspection/maintenance required, the Contractor shall perform overhaul maintenance in accordance with the manufacturer's requirements for each type of extinguisher. Each six year maintenance cycle shall be recorded on a record tag consisting of a metal decal, which shall be affixed on the exterior of the extinguisher shell. Each fire extinguisher shall have a tag securely attached that indicates the day, month, and year the maintenance was performed, identifies the person performing the work, and identifies the name of the Contractor performing the work.

C.3.2.4 Twelve-Year Maintenance. For any 12-year inspection/maintenance required, no inspection or testing is required as the Contractor shall replace the applicable fire extinguisher. The new fire extinguisher shall be the same make and model as the one being replaced unless otherwise agreed to by the COR.

C.3.2.5 The Contractor shall develop a spreadsheet consisting of at least, but not limited to, the following information for all CSOSA fire extinguishers:

• Serial number;

• Class (type of extinguisher);

• Type of service (i.e., annual, 6/12 year service or recharging);

• Inspection date;

• Inspection due date; and

• Service location.

The Contractor is required to update this spreadsheet after each quarterly service and provide a copy of the updated information along with the quarterly report.

C.3.3 Fire Suppression System.

C.3.7.I On a quarterly basis, the Contractor shall perform the NFPA 25 required quarterly inspection/testing/preventative maintenance of the fire suppression systems identified in Table I above. (Note that there will be only three quarterly services as the fourth quarterly service will be performed as an annual service in accordance with C.3.7.2 below).

C.3.7.2 On an annual basis, the Contractor shall perform the NFPA 25 required annual inspection/testing/preventative maintenance of the fire suppression systems identified in Table l above.

C.3.7.3 Components and devices for each location include, but are not limited to, those identified in Table 4 below.

Table 4: Fire Suppression System Components/Devices by Location

633 Indiana Avenue

3850 S. Capitol 910 Rhode Island

Wet Pipe System 0 1 1 Pre-Action System 1 0 0 Flow Switches 1 1 1 Tamper Switches 1 3 2 Pre-Action Valve 1 0 0

Water Flow Alarm 1 1 1 Air Compressor 1 0 0 Alarm Valve 1 1 1 Shunts 2 0 0 Abort Switches 1 0 0

C.3.8 The Contractor shall notify the Contracting Officer's Representative (COR) two weeks in advance of any on-site visit to conduct the required inspections, testing, and preventative maintenance of any CSOSA fire and life safety system (fire protection system, fire extinguishers, and fire suppression system). The COR will provide any necessary notification to the Agency's fire department, building management, etc.

C.3.9 Date of Last Inspections - Certifications. Table 5 below provides a list of the last inspections/certifications completed for each CSOSA fire and life safety system.

Table 5: Date of Last Inspections - Certifications

3850 S. Capitol 910 Rhode Island 633 Indiana Avenue

Fire Protection System Annual Inspection

March 2024 March 2024

Fire Suppression System Quarterly Inspection

January 2025 January 2025 January 2025

Fire Extinguishers Annual Inspection

March 2024 March 2024 March 2024

6-yr Inspection*

12-yr Inspection**

* There are (24) 6-yr fire extinguisher inspections required under this award because the next 12-yr inspection requirement will not occur until after all periods of performance for this award.

In accordance with Section C.3.6.3 above and following the below schedule:

** 12-yr inspections are required to be performed in accordance with Section C.3.6.4 above and following the below schedule:

3850 S. Capitol St. 910 Rhode Island 633 Indiana Ave Data Center Qty 4-Base year (2025) ** Qty 9- Base Period (2025) *

Qty 4 – Base Period (2025) ** Qty 2- Base Period (2025) **

C.4 Repairs.

C.4.1 The Contractor shall maintain all fire and life safety systems and components in safe and reliable operating condition in accordance with the applicable NFPA standards/codes identified herein using manufacturer specifications and/or best commercial practices. If during the inspections the Contractor finds an issue or potential problem that will affect the reliability of any system, the Contractor must notify the COR of the issue. The Contractor shall send notification via email within one business day of the inspection identifying:

• The issue or problem that requires repair;

• A list of parts/components to be replaced or rebuilt to maintain full functionality of the system needing repair;

• Schedule for completing repair(s); and

• A quote detailing the cost for the noted repair(s); quote shall identify the cost for material and the cost for labor.

All identified repair(s) must be approved by the COR before any expense is incurred.

C.4.2 All repairs are expected to be completed within two business days from the date the repair(s) is approved by the COR unless the otherwise agreed to by the COR or the CO.

C.4.3 Upon completion of all repairs, the Contractor shall perform any necessary inspections/tests in order to ensure full system functionality.

C.5. 24-Hour Service Calls.

C.5.1 The Contractor shall provide 24-hour coverage/services for service calls and emergency services. Service calls under this section may consist of, but is not limited to, removal and/or replacement of alarm devices, requests to deactivate/activate alarm loops, and special emergency requests.

C.5.2 Response Time. The Contractor shall only respond to service calls from the COR.

There are no other personnel authorized to direct the Contractor to respond to a service call unless otherwise designated by the COR or the Contracting Officer. The Contractor shall respond in person to all service calls (during or outside normal business hours) within 90 minutes. The Contractor's technician shall notify the COR when he/she arrives at any CSOSA location. The Contractor will be escorted while onsite performing inspections or when making service repairs.

C.5.3 The Contractor shall assess the issue requiring service and, prior to performing any repairs, shall contact the COR providing the cost estimate for labor and materials to make the appropriate repair. All identified repair(s) must be approved by the COR before any expense is incurred.

C.5.4 Within two business days of completion of work for any service call, the Contractor shall provide a detailed and legible copy of the service report. The service report shall include the following information:

(a) Company name;

(b) Service technician name;

(c) Contact telephone number;

(d) Date and time of service;

(e) CSOSA site where service was performed;

(f) Equipment number;

(g) Location of equipment;

(h) Type of equipment;

(i) Model of equipment;

G) Serial number of equipment;

(k) Repairs performed and, if applicable, parts replaced; and

(1) Any recommendations or relevant comments.

C.5.5 Service calls required due to misuse, abuse, or determined to be through the fault or negligence of the Contractor, shall not be the responsibility of the Government.

C.6. Personnel Qualifications. All personnel performing services on any CSOSA fire and life safety system shall meet the following qualification requirements:

C.6.1 Sprinkler Mechanic shall have a National Institute for Certification in Engineering Technologies (NICET), Level II, current card/certification in the field of inspection and testing of water based systems.

C.6.2 Fire Alarm Mechanic shall have National Institute for Certification in Engineering Technologies (NICET), Level III, and current card/certification in the field of fire alarms.

C.6.3 Fire Alarm Apprentice shall be enrolled in a certified electrical apprentice program and shall work under the supervision of an onsite NICET, Level III, certified mechanic.

C.7. 0 Reporting Requirements.

C.7.1 Annual Service Reports.

C.7.1.1 Detailed written annual service reports shall be submitted to the COR describing the results of any annual inspection, tests, and certification of any CSOSA fire and life safety system in accordance with the applicable NFPA Standard/Code within five (5) working days after completion of the annual service.

C.7.1.2 The Contractor is responsible for distributing all final annual reports to the Authority Having

Jurisdiction.

C.7.2 Quarterly Service Reports. Detailed written quarterly service reports shall be submitted to the COR describing the results of the quarterly services of any CSOSA fire suppression system including any required repairs in accordance with the applicable NFPA Code within five (5) working days after completion of the quarterly service. Along with each quarterly service report, the Contractor shall submit the latest version of the spreadsheet required by Section C.3.6.4 above.

C.7.3 Quality Assurance Surveillance Plan (QASP). Table 6 below identifies the required performance standards for this acquisition

Perform Required Repairs

C.4 Repair work orders are submitted timely, identify expected repair time, provide accurate pricing information, and are completed within the specified time.

Repair work orders are submitted timely, consist of all required information, and completed on time and within budget 99¾ of the time.

l00% review of repair work orders.

Random surveillance of repairs and/or review of repair report.

Any repair work order not addressing the required information will be rejected and must be resubmitted.

Any non compliance identified as a result of any repair will require correction by the Contractor at no cost to the Government

Respond to Service Calls

Contractor responds to service calls and completes repairs within time specified

Responses to service calls and required repairs are completed timely 99% of the time.

Random on-site surveillance during the performance of the work and review of service call reports.

Any non-compliance identified as a result of any repair will require correction by the Contractor at no cost to the Government.

Any service call report not addressing the required information will be rejected and must be resubmitted.

Comply with Reporting Requirements

C.7 Accurate reports are delivered within specified timeframes.

99% of all reports are timely and accurate.

Review of all completed reports.

Any required report not addressing the required information will be rejected and must be resubmitted.

Section D - Packaging and Marking

None; services are performed on-site at locations identified in Section C.

Section E - Inspection and Acceptance Terms

Addendum to FAR 52.212-4(a), Inspection and Acceptance. The following terms and conditions are an addendum to FAR 52.212-4(a) included in Section I of this contract.

The Contractor shall tender for acceptance only those items/services that conform to the requirement of the contract and the applicable purchase order. CSOSA reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Contracting Officer's Representative (COR) may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. CSOSA must exercise its post acceptance rights:

a. Within a reasonable period of time after the defect was discovered or should have been discovered; and

b. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Section F - Delivery or Performance

F.1 Place of Performance. Contractor personnel shall perform the work under this contract at CSOSA locations identified in Section C.

Period of Performance.

The performance of performance for this contract shall be a base contract with 4 pre-price option periods, which shall be exercised at the discretion of the Government and subject to the availability of funding.

The period of performance for this Purchase Order is as follows:

Base Period: May 26, 2025 through May 25, 2026 Option Period 1: May 26, 2026 through May 25, 2027 Option Period 2: May 26, 2027 through May 25, 2028 Option Period 3: May 26, 2028 through May 25, 2029 Option Period 4: May 26, 2029 through May 25, 2030\

F.2 Hours of Operation

Work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, except federal holidays. The Contractor shall coordinate work hours at Government facilities with the COR. The Contractor shall not perform work at Government facilities on any federal holiday identified in section F.4 below or other non-business days without prior approval of the COR. Work to be performed at Government facilities must be accomplished within the CSOSA hours of operation identified above. Any work at the Government's facilities outside the above identified hours of operation is not authorized unless written approval is provided by the COR.

F.3 Observance of Legal Holidays and Excused Absence

Legal Holidays.

CSOSA personnel observe the following days as holidays:

New Year's Day (7) Labor Day Martin Luther King's Birthday (8) Columbus Day President's Day (9) Veterans' Day Memorial Day (10) Thanksgiving Day Juneteenth Day (11) Christmas Day Independence Day

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President's Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. No work is authorized to be performed by the Contractor on any legal holiday or other day as designated by paragraph F.4.1.1 above F.4 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the contract delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of any purchase order, the Contractor shall immediately, within one business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.5 Travel. No travel reimbursement is authorized under this contract.

F.6 Parking. The Contractor is responsible for parking costs at all CSOSA sites. CSOSA will not reimburse for any parking expenses or costs for parking violations.

Section G - Contract Administration Data

G.1 Contracting Officer's Representative

G.1.1 The Contracting Officer's Representative (COR) for this purchase order is:

David Boissiere Office of Information Technology Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, DC 20002-4260 Telephone Number: 202-220-5392 Email Address: david.boissiere@csosa.gov

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the contractor.

The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the

Government or authorize any changes which affect the purchase order price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this contract. In the event the contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The Contracting Officer is the only individual who can legally obligate government funds. No cost chargeable to the proposed purchase order can be incurred before mailto:david.boissiere@csosa.gov receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the Contracting Officer.

G.2.2 The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the Contracting Officer, who visit the contractor's facilities or in any other manner communicate with contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, DC 20002-4260 Phone: 202.352.0537 (mobile) / 202.220.5795 (office) Email Address: Elijah.Anderson@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of

Treasury's Invoice Processing Platform (IPP) system using the "Bill to Agency" of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 "Contract" as used throughout this clause means the type of contract identified in

Section B.1.

G.3.2.2 "Payment request" means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract. or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and on a timely basis. Invoices may be submitted for partial quantities, equal to a quantity of "1" or more, i.e., 1 quarterly service, 1 hour for inspection and/or repair services, and no less than $1 for materials.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line mailto:Elijah.Anderson@csosa.gov http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Item Number (CLIN) for which the contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced a and date of shipment or delivery.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA's written dispute/ rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government's dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .

Section H - Special Contract Requirements

H.1 Security Requirements.

H.1.1 Personnel Security. The Contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and Clients. All Contractor personnel (employees and approved subcontractors) utilized under this contract shall submit to a CSOSA background check, and if necessary, a background investigation prior to performing. The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government, or successful work completion, due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens, or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this contract until the background checks are conducted and approved by the CSOSA Office of Security.

H.1.2 CSOSA Background Checks.

H.1.2.1 Upon contract award, the Contractor will provide the COR with completed and signed security forms for

Contractor and subcontractor personnel. The forms to be completed are:

• CSOSA SEC 0010 Security Form for Temporary Contractors (Attachment J-1)

• PIV Request Form (to be completed by COR if an access card is needed. If an access card is not needed, this form is not required) mailto:rolanda.white@csosa.gov

H.1.2.2 The COR will provide the completed security forms to the Contracting Officer who will provide the completed forms to the CSOSA Office of Security to conduct background checks. Once background checks are conducted and approved, the Office of Security will issue security approval to/through the Contracting Officer/COR, who in turn will notify the Contractor. Only at that time may the Contractor notify an individual to begin work under this contract.

H.1.2.3 Once an individual has been granted security approval, they can begin work. The Contractor must allow up to

30 days for the Office of Security to process the CSOSA background checks

H.1.2.4 Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the background check. If Contractor personnel fail to provide any of the above information, or cooperate with the CSOSA Office of Security, the individual will be disapproved and removed immediately.

H.1.3 Defense Counterintelligence Security Agency (DCSA) Background Investigation. Awards with a period of performance of 180 days or more may undergo a background investigation by DCSA in addition to the CSOSA background check. The CSOSA Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The Contractor will ensure that each individual assigned to this contract provides the following forms to the CSOSA Office of Security:

1. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of Security will provide the link for individuals to complete this form electronically.

2. OF 306, Declaration for Federal Employment

3. FD 258, Fingerprint Cards

H.1.4 If an individual is terminated, resigns, or for any other reason is no longer working on the contract, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the COR within one business day of the termination. The Contractor must notify the COR immediately when an individual is no longer working on the contract. The COR must immediately notify the CSOSA Office of Security and Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the Contracting Officer or COR to identify a replacement if necessary.

Replacements cannot start work until the CSOSA Office of Security provides approval.

H.1.5 Any individual who has been removed from performance under the contract may be required to undergo another

CSOSA background check before resuming work.

H.1.6 Both the Contracting Officer and the COR shall ensure that all Contractor and approved subcontractor employees who provide services under this contract have been approved by the CSOSA Office of Security.

H.1.7 Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a

CSOSA facility. Contractor personnel shall not share or loan any CSOSA identification. All individuals assigned to this contract must report the loss or misplacement of agency identification immediately to the CSOSA Office of Security.

H.1.8 By responding to the CSOSA solicitation, Contractor and approved subcontractor personnel agree to provide the requested information and cooperate with the above listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or DCSA background investigation, will be unable to perform services under this contract. The final adjudicative determination will be made at the sole discretion of

CSOSA.

H.1.9 Security and Privacy - Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive

Information Storage and Handling.

The Contractor is responsible for meeting information security and privacy requirements, and for the proper handling of Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of non-public information). Such information's security and privacy requirements include the Federal Information Security Modernization Act of 2014, E- Government Act of 2002, Privacy Act of 1974, and other applicable laws, Executive Orders, directives, policies, standards, instructions, regulations, or procedures, and agency directives, policies, instructions, regulations, or procedures. The Contractor must store, process, or transmit all PII, PHI, or Sensitive Information only within CSOSA-controlled IT resources.

Any exceptions must be formally approved in writing by the CSOSA Director, CIO, Chief Privacy Officer, CISO, Records Management Officer, and formally distributed to the Contractor in writing via the authorized CSOSA Contracting Officer. If exceptions are granted, specific information security and privacy requirements will be determined and formally provided to the

Contractor

H.1.10 Information Security and Privacy Training

H.1.10.1 Contractor personnel are responsible for completing initial Information Security and Privacy Training in accordance with federal regulations and agency requirements, and completing annual training thereafter.

H.1.10.2 Computer Security Incident and Privacy Breach Notification. The Contractor agrees that in the event of any actual or suspected computer security incident or breach of PII, PHI, or Sensitive Information Marked as CUI as defined by Executive Order 13556 (or similar markings – FOUO, SSI, SBU, or any other forms of Non-Public Information), the Contractor will notify within one hour, the CSOSA CIO, Chief Privacy Officer, CISO, and the COR or Contracting Officer.

H.1.10.3 If requested by the COR, Contractor personnel (to include subcontractor personnel, teaming partner personnel, and independent consultants) who will be personally and substantially involved in the performance of this contract which requires the Contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement, shall execute and submit a "Non-Disclosure Agreement" Form. Furthermore, if requested by the COR, Contractor personnel must submit a Non-Disclosure agreement whenever replacement personnel are proposed. Any information provided by the Contractor (and any subcontractors if applicable) in the performance of this contract or obtained by the Government is only to be used in the performance any work under this contract.

H.2 Availability of Utilities

H.2.1 When available, the Government will furnish reasonable amounts of the following utilities for the work to be performed under this contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the COR. The Contractor shall provide and maintain, at its expense, the necessary service lines from existing Government outlets to the site of work.

Government Furnished Utilities

Electric and Water

H.2.2 Contractor Furnished Utilities. In the event that the Government is unable to provide the required types of utilities, the Contractor shall, at its expense, arrange for the required utilities.

H.2.3 Contractor Energy Conservation. The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include:

H.2.3.1 Lights shall be used only in areas where and at the time when work is actually being performed.

H.2.3.2 Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by the workers.

H.2.3.3 Water faucets or valves shall be turned off after the required usage has been accomplished.

H.2.4 Telephone Lines. Telephone lines for the sole use of the contractor will not be available. Government telephones shall not be used for personal reasons.

H.3 Unforeseen Closures, Work Stoppage and Government Closures. Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement weather or special Federal or ceremonial events, may cause the Government to close. Under such circumstances, the Government will not pay for unworked hours.

H.4 Confidentiality of Reports and Other Data. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this contract and any purchase order issued under the contract without the prior written approval of the Contracting Officer. This clause shall survive the expiration of this contract and its purchase orders.

H.5 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this contract and any purchase orders issued under the contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this contract and its purchase orders.

H.6 Contractor Personnel Conduct.

H.6.1 Contractor's employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, and possession of weapons) when visiting or working at Government facilities.

H.6.2 Contractor personnel shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, as described and shall take such disciplinary action against its employee as may be necessary. All Contractors are expected to adhere to standards of conduct that reflect credit on themselves, their employee, CSOSA, and the Government.

H.6.3 The Contractor shall ensure Contractor employees understand and abide by CSOSA established rules, regulations and policies concerning safety and security.

H.6.4 Contractor personnel working on-site at Government facilities shall wear a Government issued identification badge. All Contractor personnel shall identify themselves as contractors when their status is not readily apparent.

H.6.5 Contractor personnel performing work on-site at any CSOSA location shall not consume any controlled substances as defined in schedules I through V of section 202 of the Controlled Substances Act, 21, U.S.C. 812. If on medication, the Contractor personnel shall be fully capable of performing the requirements of the statement of work.

H.6.6 The Government may, at its sole discretion, direct the Contractor to remove any Contractor personnel from

CSOSA facilities for poor performance, misconduct, or security reasons.

H.7 Notice of Government Delays

In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the contract delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this contract, the Contractor shall immediately, within one business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

H.8 Teaming Partners and Subcontractors

The Contractor shall obtain approval from the Contracting Officer before adding teaming partners or subcontractors. All teaming partners and subcontractors must be identified before performing any work under this contract. When submitting the request to add teaming partners or subcontractors, the Contractor shall include the rationale for the addition, and a description of any cost implications. The Contracting Officer has the ultimate authority to approve or reject the proposed teaming partner or subcontractor.

H.9 Insurance

H.9.1 General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this contract, the types of insurance specified below and shall immediately notify CSOSA if any insurance policy lapses or changes. Within 7 days of contract award and at the beginning of each subsequent option period, the Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer giving evidence of the required coverage prior to commencing performance under this contract. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA.