RFQ_8PA5X048.pdf

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

Request for Quote Quotes will be for the design, construction and delivery of a tree seed tumbler machine, cone hopper, and conveyor belt system.

April 22, 2016

Enclosed is a Request for Quote (RFQ) Package for a tree seed tumbler machine, cone hopper, and conveyor belt system. Design will be based on the units in the attached photos taken in Placerville, CA at the Forest Service cone and seed processing center.

Hopper and Conveyor:

The Cone Hopper is the first stage of a three part machine. This is where the tree cones are dumped and gravitationally fed into a discharge door at the bottom. The discharge door must have a closable feature or door.

The Cone Conveyor carries the cones from the hopper to the cone tumbler. It must be capable of moving very large conifer cones.

o The Hopper is 15’ high, 10’ long, and 88” wide.

o The Conveyor is 17’ in length and 3’ wide.

o The belt fins need to be high enough to accommodate for large pine cones.

o Need access door in side to allow cleaning o Should have an electric motor capable of moving large conifer cones up approximately 8 feet and across a span of 20 feet while fully loaded with cones.

Tumbler:

o The Tumbler is 10’ high, 10 feet long, and 76 inches wide.

o Tumbler drum must be at least 5 feet in diameter.

o There will be 2 different sized drum screens in the Tumbler that can be taken out in sections of 3.

o The top needs to be able to be flipped open to access the drum screens.

o Motor and hardware to accommodate efficient operation of drum while full of cones.

o Internal lighting o Need tilt feature to dump cones o Interior of drum surface to be smooth to allow cleaning and no trapping of seed o Entry port large enough to allow large cones o Ventilation system with dust collector.

o Outer shell constructed of sheet metal.

o Operation on 240v electricity.

o Motor to run at 16RPM

Please submit the following completed documents:

Tree Seed Dewinger Design and Fabrication Price Quote Form Vendor Certification Sheet California Std. 204, Payee Data Record CAL FIRE-720, DARFUR Contracting Act Vendor Certification General Provisions are incorporated herein by reference to: Form GSPD-401 Non_IT commondities

(revisision date 6/8/10) PUBLISHED AT WEBSITE: www.dgs.ca.gov/pd

If you are a California Certified Small Business/Disabled Veteran Business Enterprise (SB/DVBE), please ensure you are current at www.caleprocure.ca.gov .

Hardcopies of all your completed RFQ forms must be received by Email to stephanie.marley@fire.ca.gov or by mail to CAL FIRE, Attention to: Stephanie Marley Business Service Services Office, P.O. Box 944246, Sacramento, CA 94244-2460 by close of business on Thursday, May 5, 2016. If you have any questions or inquiries, or should you need any clarifying information concerning this RFQ, please contact Stephanie Marley via email at stephanie.marley@fire.ca.gov or by phone at (916) 324-6349.

Sincerely, Stephanie Marley, Acquisitions Analyst CAL FIRE Business Services Office Phone: (916) 324-6349 Email: stephanie.marley@fire.ca.gov http://www.fire.ca.gov/ http://www.dgs.ca.gov/pd http://www.caleprocure.ca.gov/ mailto:stephanie.marley@fire.ca.gov mailto:stephanie.marley@fire.ca.gov mailto:stephanie.marley@fire.ca.gov

Conveyor & Tumbler

Conveyor & Tumbler

Side view of hopper & conveyer

Hopper, Conveyor & Tumbler

Cones are dumped into hopper here

COST QUOTE SHEET

Cost Quote for 8PA5X040 the design, construction and delivery of tree seed tumbler machine, cone hopper, and conveyor belt system. Services will be performed at LAMRC Nursery, 5800 Chiles Road, Davis, CA 95618.

Description of Service Price

(All Inclusive)

Total Price

Design, construction of tree seed tumbler machine, cone hopper and conveyor belt system.

Delivery of or tree seed tumbler machine, cone hopper, and conveyor belt system.

Submitted by: ______________________________________________________ Date: _______________________

Contact Name / Title:

Company Name:

Company Address:

Telephone Number:

Fax Number:

E-Mail Address:

The “cost quote” above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted in the cost sheet shall be binding for the term of the Agreement.

STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

CAL FIRE-720 (New 2/11) (Page 1 of 2)

DARFUR CONTRACTING ACT VENDOR CERTIFICATION

Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently, or within the previous three years, has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized company” as defined in Public Contract Code Section 10476 (see attached definition).

Therefore, to be eligible to submit a bid or proposal, please complete the company/vendor information and one of the three following clauses (NOTE: Clause #1 requires initials only; Clause #2 requires initials only;

Clause #3 requires initials and a certification signature):

DATE

FEDERAL ID NUMBER

PRINTED COMPANY / VENDOR NAME

PRINTED NAME AND TITLE OF AUTHORIZED PERSON INITIALING AN OPTION BELOW

Complete ONLY ONE of the following:

1. _____ We do not currently have, and have not had within the previous three (3) years, Initials business activities or other operations outside of the United States.

only

OR

2. _____ We are a scrutinized company as defined in Public Contract Code Section 10476, Initials but we have received written permission from the Department of General Services only (DGS) to submit a bid or proposal pursuant to Public Contract Code Section

10477(b). A copy of the written permission from DGS is included with our bid or proposal.

OR

3. _____ We currently have, or we have had within the previous three (3) years, business Initials activities or other operations outside of the United States, but we certify below + that we are not a scrutinized company as defined in Public Contract Code certification Section 10476.

below

CERTIFICATION for #3 I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the clause listed above in #3. This certification is made under the laws of the State of California.

BY (AUTHORIZED SIGNATURE)

PRINTED NAME AND TITLE OF AUTHORIZED PERSON SIGNING

DATE EXECUTED

EXECUTED IN THE COUNTY AND STATE OF

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9)

STD. 204 (Rev. 6/2003)

INSTRUCTIONS: Complete all information on this form. Sign, date and return to the State agency (department/office) address shown at the bottom of this page. Prompt return of this fully completed form will prevent delays when processing payments. Information provided in this form will be used by State agencies to prepare Information Returns (1099). See reverse side for more information and Privacy Statement.

NOTE: Governmental entities, federal, State, and local (including school districts) are not required to submit this form.

PAYEE'S LEGAL BUSINESS NAME (Type or Print)

SOLE PROPRIETOR-ENTER NAME AS SHOWN ON SSN (Last, First, M.I.)

E-MAIL ADDRESS

MAILING ADDRESS (Number and Street or P.O. Box Number)

BUSINESS ADDRESS

CITY, STATE, ZIP CODE

CITY, STATE, ZIP CODE

PAYEE

ENTITY

TYPE

CHECK ONE

BOX ONLY

ENTER FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN):

NOTE:

Payment will not be processed without an accompanyin g taxpayer

I.D. number.

PARTNERSHIP

ESTATE OR TRUST

CORPORATION:

MEDICAL (e.g., dentistry, psychotherapy, chiropractic, etc.)

LEGAL (e.g., attorney services) EXEMPT (nonprofit)

ALL OTHERS

INDIVIDUAL OR SOLE PROPRIETOR

ENTER SOCIAL SECURITY NUMBER:

(SSN required by authority of California Revenue and Tax Code Section 18646)

PAYEE

RESIDENCY

STATUS

California Resident – Qualified to do business in California or maintains a permanent place of business in California.

California nonresident (see reverse side) – Payments to nonresidents for services may be subject to State income tax withholding.

No services performed in California.

Copy of Franchise Tax Board waiver of State withholding attached.

I hereby certify under penalty of perjury that the information provided on this document

Is true and correct. Should my residency status change, I will promptly notify the State Agency below.

AUTHORIZED PAYEE REPRESENTATIVE'S NAME (Type or Print)

TITLE

SIGNATURE

DATE

TELEPHONE (Include Area Code)

Please return completed form to:

Department/Office: Forestry and Fire Protection

Unit/Section: Business Services-Acquisition Unit

Mailing Address: PO Box 944246

City/State/Zip: Sacramento, CA 94244-2460

Telephone: Fax:

E-Mail Address:

1.

2.

3.

4.

5.

6.

PAYEE DATA RECORD

STD. 204 (REV. 6/03) REVERSE

Requirement to Complete Payee data Record, STD. 204

A completed Payee Data Record. STD. 204, is required for payments to all non-governmental entities and will be kept on file at each State agency. Since each State agency with which you do business must have a separate STD 204. on file, it is possible for a payee to receive this form from various State agencies.

Payees who do not wish to complete the STD. 204 may elect to not do business with the State. If the payee does not complete the STD. 204 and the required payee data is not otherwise provided, payment may be reduced for federal backup withholding and nonresident State income tax withholding. Amounts reported on Information returns (1099) are in accordance with the Internal Revenue Code and the California Revenue and Taxation Code.

Enter the Payee’s legal business name. Sole proprietorships must also include the owner’s full name. An individual must list his/her full name. The mailing address should be the address at which the payee chooses to receive correspondence. Do not enter payment address or lock box information here.

Check the box that corresponds to the payee business type. Check only one box. Corporations must check the box that identifies the type of corporation. The State of California requires that all parties entering into business transactions that may lead to payment(s) from the State provide their Taxpayer identification Number (TIN). The TIN is required by the California Revenue and Taxation Code Section 18646 to facilitate tax compliance enforcement activities and the preparation of Form 1099 and other information returns as required by the Internal Revenue Code Section 6109(a).

The TIN for individuals and sole proprietorships is the Social Security Number (SSN). Only partnerships, estates, trusts, and corporations will enter their Federal Employer Identification Number FEIN).

Are you a California resident or nonresident?

A corporation will be defined as a “resident” if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.

A partnership is considered a resident partnership if it has a permanent place of business in California. An estate is a resident if the decedent was a California resident at time of death. A trust is a resident if at least one trustee is a California resident.

For individuals and sole proprietors, the term “resident” includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident.

However, and individual who comes to perform a particular contract of short duration will be considered a nonresident.

Payments to all nonresidents may be subject to withholding. Nonresident payees performing services in California or receiving rent, lease, or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for State income taxes. However, no withholding is required if total payments to the payee are $1,500 or less for the calendar year.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding services and Compliance Section: 1-888-792-4900 E-Mail Address: wscs.gen@ftb.ca.gov For hearing impaired with TDD, call: 1-800-822-6268 Website: www.ftb.ca.gov

Provide the name, title, signature, and telephone number of the individual completing this form. Provide the date the form was completed.

This section must be completed by the State agency requesting the STD. 204.

PRIVACY STATEMENT

Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state or local governmental agency which requests an individual to disclose their social security account number shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it.

It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and State law imposes noncompliance penalties of up to $20,000.

You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.

All questions should be referred to the requesting State agency listed on the bottom front of this form.

mailto:wscs.gen@ftb.ca.gov http://www.ftb.ca.gov/