RFQ 8968- Wtby_Nov_2_26_solicitation_doc.pdf

This Request for Quotation (RFQ) document issued by the City of Waterbury, Connecticut seeks qualifications from multiple snow plowing operators to provide citywide snow plowing and sanding operations and/or heavy-duty snow removal services with wheel loaders for the 2026-27 fiscal year snow season. This RFQ 8968 represents a re-issuance of prior solicitations RFQ 8926 and RFQ 8956, which closed on September 15, 2026 and October 27, 2026, respectively; vendors who submitted timely responses to either previous RFQ need not resubmit. The solicitation opened October 29, 2026 at 4:00 PM EDT and closes November 13, 2026 at 11:30 AM EST. The agreement period runs from November 1, 2026 through April 30, 2027, with equipment inspections required to be completed by November 20, 2026. Selection will proceed in two stages: short-listing against stated evaluation criteria with potential interviews, followed by contract negotiations. Responses should be submitted to Kevin McCaffery, Director of Purchasing, 235 Grand Street, Room 103, Waterbury, CT 06702, with inquiries directed to Maureen McCauley at 203-574-6748 or mmccauley@waterburyct.org.

The City has established hourly rate structures for Item 1 (plowing and sanding operations) at $150.00 for light duty, $200.00 for medium duty, $250.00 for heavy duty with sanding and plowing, and $90.00 for plowing only, while Item 2 (heavy-duty trucking and snow removal with wheel loaders) allows vendors to propose their own hourly rates for various equipment categories, with all rates including equipment, operator, fuel, and insurance. All pricing must exclude excise, transportation, and sales taxes from which the City is exempt, and payment terms are Net 60 days with a four-hour minimum per vehicle per callup event. Eligible vendors may receive a one-time City Minimum Payment of $2,500.00 per assigned vehicle if services are never requested, the vendor fully complies with the agreement, and no other City payments are received. No set-asides or preference programs apply. Vendors must maintain General Liability insurance of $1 million per occurrence and $2 million aggregate, Auto Liability of $1 million combined single limit, statutory Workers Compensation, and Excess/Umbrella Liability of $1 million per occurrence and aggregate, with the City named as additional insured on a primary and non-contributory basis. Required submissions include Attachment A (Vendor's Qualification Statement), Attachment B (Vehicle Information Sheet for each proposed vehicle), and Attachment C (Addendum Acknowledgement and Non-Collusive Affidavit), with all coverage required to be in force by November 13, 2026.