RFQ 75N91024Q00126 - SON.pdf

STATEMENT OF NEED (SON)

75N91024Q00126 Page 1 of 4 National Institutes of Health / National Cancer Institute / Office of Acquisitions

1.0 TITLE

Procurement of One (1) Brand Name or Equal FormulaTrix Mantis v.4 Liquid Dispenser and Associated Instrumentation

2.0 BACKGROUND

The Liver Cancer Program (LCP), at the Center for Cancer Research (CCR), within the National Cancer Institute (NCI), National Institutes of Health (NIH) is a multidisciplinary network of researchers and clinicians dedicated to improving the detection, diagnosis, prognosis, and treatment of liver cancer. The LCP consolidates expertise and creates an interactive and collaborative environment to foster liver cancer care and research. LCP conducts innovative laboratory studies, including phage library production and phage immunoprecipitation sequencing (“VirScan”) for profiling the specificities of human antiviral antibodies. LCP also develops promising clinical applications, such as molecular subgrouping of patients to advance targeted biomarker-guided therapies.

These laboratory studies and clinical applications require extensive handling of a large variety of low-volume liquids on microplates. Therefore, LCP requires one (1) Brand Name or Equal FormulaTrix Mantis v.4 Liquid Dispenser and associated instrumentation.

3.0 TYPE OF ORDER

This shall be a Firm Fixed-Price Purchase Order.

4.0 SPECIAL ORDER REQUIREMENTS

Item Product Description Product No. Quantity Unit Unit

Price Total Price

1 Brand Name or Equal FormulaTrix Mantis v.4 Liquid Dispenser 815097A 1 Ea

Quality Control (QC) station for drop detection for Brand Name or Equal FormulaTrix Mantis v.4

820633A 1 Ea

3 Continuous Flow Option for Brand Name or Equal FormulaTrix Mantis v.4 MCF 1 Ea

Brand Name or Equal FormulaTrix Mantis v.4 Chip, high fidelity, silicone, high volume (HV; for 1 ul and 5 ul);

pack of twelve (12)

806985A 1

Ea

Brand Name or Equal FormulaTrix Mantis v.4 Chip, high fidelity, silicone, low volume (LV; for 0.1 ul and 0.5 ul);

pack of six (6)

809239A 1

Ea

75N91024Q00126 Page 2 of 4

Brand Name or Equal FormulaTrix Mantis v.4 Chip, silicone, Continuous Flow (CF); pack of six (6)

233127 1 Ea

Brand Name or Equal FormulaTrix Mantis v.4 Continuous Flow (CF) cap, 50 mL conical Falcon tube and silicone harness; pack of six (6)

233126 1

Ea

Brand Name or Equal FormulaTrix Mantis v.4 Input Tubes, high volume (HV), 45 cm; pack of six (6)

232509 2 Ea

Brand Name or Equal FormulaTrix Mantis v.4 Input Tubes, low volume (LV), 45 cm; pack of six (6)

232508 1 Ea

10 On-site Equipment installation / calibration 101459 1 Ea

11 On-site Training for End Users 360788 1 Ea

NOTE: NCI will not be responsible for any shipping charges not listed in the quotation.

4.1 PRODUCT FEATURES/SALIENT CHARACTERISTICS

The following product features/characteristics are required for this requirement:

• Shall be a programmable, non-contact instrument with low dead volume.

• Due to space limitations and to be compatible with biosafety cabinets, the device shall be a compact benchtop model, not to exceed 36 cm x 24 cm x 22 cm.

• Shall be able to dispense a large variety of solutions in a uniform manner, including those containing beads, proteins, enzymes, or probes, master mixes of high viscosity as 70% - 100% glycerol, and chemical solvents such as dimethyl sulfoxide (DMSO).

• The instrument shall allow the dispension of living cells while maintaining their viability.

• The instrument shall dispense volumes between 100 nl to up to 100 ml onto multi well plates and be optimized to dispense 2 – 5 ul volumes.

• Shall have a high accuracy, with less than 2% coefficient of variation (CV) at 100 nl.

• Shall ensure full liquid dispension at the beginning and at the end of each run.

• Shall allow the import of templates in CSV format.

• Shall be equipped with an intuitive, user-friendly interface.

75N91024Q00126 Page 3 of 4

• Shall be capable of dispensing solutions at low dead volume and without additional pipette tips.

• Shall track the results for accuracy and integrity.

4.2 WARRANTY

In addition to the Implied warranty contained in FAR Clause 52.212-4, the Contractor is encouraged to provide express warranties. At a minimum, the Contractor shall provide a 12-month warranty from date of final installation on all equipment and associated items provided under, or as a part of this purchase order.

The warranty shall include repair and or replacement of parts, including travel, labor, and materials, at no additional cost to the Government. The warranty shall not exclude or limit the Governments rights for an Implied warranty as established in the terms and conditions of clause 52.212-4.

4.3 DELIVERY / INSTALLATION

Delivery shall be within eight (8) weeks of the purchase order award. All shipping/handling (including FOB Destination) and delivery/installation fees shall be included in the quote. Upon delivery, the Contractor shall notify the respective NCI Technical Point of Contact to schedule installation dates and times. Installation shall occur within fourteen (14) calendar days of delivery and shall be performed by, or under the direct supervision of, a certified operator.

The contractor shall deliver and install the equipment at the following address:

Liver Cancer Program, National Institutes of Health/NCI 9000 Rockville Pike Bethesda, MD 20892 Technical Point of Contact: [to be provided upon award]

4.3.1 DELIVERY GUIDANCE

The Contractors shall communicate and follow instructions from the Technical Point of Contact (TPOC) to coordinate delivery and installation.

The Contractor shall direct all courier and delivery services – including those not operated by the Contractor (e.g. FedEx, USPS, UPS) – to follow the instructions in this section.

All companies delivering to the NIH main campus must comply with Commercial Vehicle Inspection Facility (CVIF) access procedures. Upon arrival, the CVIF will provide a list of buildings and loading docks to delivery personnel.

Deliveries will be logged in at the loading dock, and the loading dock contractor or Government personnel will attempt to contact the TPOC listed on the package. In the event that the TPOC is unable to accept the package, the delivery shall not be left at the loading dock station. The delivery must be returned to the Contractor, and the Contractor must coordinate with the TPOC to deliver on another date at no additional cost.

Deliveries can only be made between 6:00 a.m. and 4:00 p.m. EST, Monday – Friday, excluding federal holidays.

75N91024Q00126 Page 4 of 4

4.4 INSPECTION AND ACCEPTANCE

Pursuant to FAR Clause 52.212-4, all items to be delivered in relation to this Purchase Order are subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the TPOC who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

The TPOC has limited authority as defined within this Statement of Need. They do not have the authority to commit or obligate Government funds or make changes to the terms and conditions of the purchase order. As such, any changes to the purchase order must be performed by a warranted Government Contracting Officer with appropriate delegated authority to do so.

4.5 TRAINING

The Contractor shall provide on-site training for up to 7 users. Training shall be conducted by a certified operator. The user training shall include an overview of setup approaches, instrument settings, and a demonstration of the performance. Instrument care and maintenance must also be covered and information about accessing unlimited technical support. The training shall be provided at a time specified by the Technical Point of Contact following installation of the device. All training expenses, including materials and/or travel expenses, shall be included in the quoted price.

5.0 PAYMENT

Payment shall be made in full after the successful delivery, installation, training, and acceptance of equipment by the NCI Technical Point of Contact (TPOC). Payment authorization requires submission and approval of invoices to the NCI TPOC and NIH OFM.