RFQ 75A50326Q00024.pdf

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COMBINED SYNOPSIS / SOLICITATION

Commercial products · FAR Part 12 (Revolutionary FAR Overhaul)

Solicitation No. 75A50326Q00024

Title Pharma Cool Chilled Pallet Shipping System

Issue Date August 7, 2026

NAICS / size standard 326140, Polystyrene Foam Product Manufacturing, (size standard 1,000 employees)

Product/Service Code 8145, Specialized Shipping Container

Set-aside authority 100% Small Business Set-Aside

Quotes due August 14, 2026, 12:00pm ET

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format RFO/FAR part 12. This announcement constitutes only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number 75A50326Q00024 is issued as a Request for Quotation (RFQ) for Single Chilled Pallet Shippers with Gel Packs System.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated NAICS code is 326140, Polystyrene Foam Product Manufacturing

The Government intends to award a Firm-Fixed-Price purchase order to the Offeror whose quotation is determined to be the Highest Technically Rated (HTR) with a fair and reasonable price, in accordance with the evaluation factors identified in this solicitation.

RFO note: FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the RFO/FAR 12.205 clause tables.

2. DESCRIPTION OF REQUIREMENT

The Contractor shall furnish new passive refrigerated pallet shipping systems including all compatible refrigerant assemblies (gel packs, gel cassettes, or equivalent thermal conditioning media) designed to maintain internal temperatures between 2°C and 8°C during transportation. Each system shall include all components necessary for operation, including compatible refrigerant assemblies (gel cassettes or equivalent cooling packs), insulation components, assembly hardware, and operating instructions.

The refrigerant assemblies (gel packs, gel cassettes, or equivalent passive cooling media) shall be specifically designed for the proposed pallet shipping system and shall fit securely within the manufacturer's intended locations without modification. The refrigerant assemblies shall support the required internal temperature of 2°C–8°C for a minimum of 120 hours.

http://www.acquisition.gov/

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See Attachment 1 - Statement of Work / Specification for an overview of all requirements.

3. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD OF PERFORMACE

Place of performance / delivery:

• Mississippi

• Texas

• Utah

Delivery addresses will be identified at time of award.

Anticipated Period of performance: September 1, 2026 through December 31, 2026

F.O.B. point: Destination

Inspection and acceptance: as provided in the clause at RFO/FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

4. INSTRUCTIONS TO OFFERORS

Quotes shall be submitted electronically of the Technical Quote and Price/Business Quote via email to at Akela.Long@hhs.gov and Annette Wright at Annette.Wright@hhs.gov no later than Friday, August 14, 2026, 12:00pm ET with the subject line RFQ 75A50326Q00024 Chilled Pallet Shipper Systems. The technical quote and price/business quote must be submitted in Microsoft Word or Adobe Acrobat PDF format. Please allow for potential delays and we encourage you to send at least one hour before the deadline. Furthermore, the file has 5MB file size limitation on the email server.

Any questions or inquiries regarding this RFQ must be submitted via email to Akela Long at Akela.Long@hhs.gov and Annette R. Wright at Annette.Wright@hhs.gov. In the subject line of your questions include: RFQ 75A50326Q00024 Chilled Pallet Shipper Systems. Questions are due Friday, August 11, 2026, by 3:00 p.m. ET. Answers to questions shall be provided to all offerors. The ASPR/SNS shall not guarantee answers to questions received after August 11, 2026.

Validity of Quotation: Vendors agree to hold their prices in the quotation for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

Technical Quote

The technical quotation shall include:

• Product literature

• Manufacturer specifications

• Thermal qualification reports

• Validation reports

• QA/QC documentation

• Assembly instructions

• Operating instructions mailto:Akela.Long@hhs.gov mailto:Annette.Wright@hhs.gov mailto:Akela.Long@hhs.gov mailto:Annette.Wright@hhs.gov

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• Documentation demonstrating compliance with every SOW requirement

• Identification of any exceptions

Price Quote Instructions (See Attachment 2 -Schedule of Supplies)

Price Quote shall include:

• Completed Price Schedule

• Unit price

• Extended price

• Shipping

• Any discounts

• Total quoted price

5. EVALUATION FACTORS FOR AWARD

The Government intends to award a single Firm-Fixed-Price contract resulting from this solicitation to the Offeror whose quotation represents the Highest Technically Rated (HTR) quotation with a Fair and Reasonable Price.

The Government will evaluate quotations in accordance with the evaluation factors identified below. Technical capability is significantly more important than price. However, no award will be made unless the proposed price is determined to be fair and reasonable. The Government may also evaluate price to assess an Offeror's understanding of the requirement and the risk associated with contract performance.

The Government will evaluate quotations for strict compliance with the material requirements of the Statement of Work. Quotations that fail to demonstrate compliance with one or more material requirements may receive a lower confidence assessment or may be determined ineligible for award.

The Government intends to evaluate quotations and make award without discussions. Therefore, Offerors are encouraged to submit their best quotation initially. However, the Government reserves the right to conduct discussions if determined to be in its best interest.

5.1 Evaluation Factors

The Government will evaluate quotations using the following factors:

Factor 1 – Technical Capability (Most Important)

Factor 2 – Price

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5.2 Factor 1 – Technical Capability (Most Important)

The Government will evaluate the Offeror's demonstrated ability to provide a commercially available passive refrigerated pallet shipping system that satisfies the performance requirements contained in the Statement of Work

Subfactor 1: Product Compliance with the Statement of Work

The evaluation will consider, at a minimum, the following:

• Ability to maintain an internal temperature of 2°C–8°C for a minimum of 120 continuous hours.

• Compliance with the required dimensional and payload specifications.

• Compatibility of the refrigerant assemblies with the proposed pallet shipping system.

• Compliance with shelf-life requirements for refrigerant assemblies.

• Ability to support rapid deployment and warehouse storage.

• Compliance with passive cooling requirements (no active refrigeration or dry ice).

• Completeness of the proposed system, including all required components.

• Compliance with shipping and delivery requirements.

• Overall compliance with the SOW.

The Government will evaluate the extent to which the quotation demonstrates a clear understanding of the Government's requirements and the likelihood of successful contract performance

Subfactor 2 – Technical Documentation and Quality Assurance

The Government will evaluate the quality and completeness of documentation supporting the

SOW.

• Thermal qualification reports.

• Summer and winter operational validation.

• Quality Assurance and Quality Control procedures.

• Qualification verification documentation.

• Assembly instructions.

• Operating instructions.

• Conditioning procedures for refrigerant assemblies.

• Product specifications.

The Government will evaluate whether the submitted documentation provides sufficient evidence that the proposed product meets all required performance specifications and can be successfully operated by SNS personnel.

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5.3 Factor 2 – Price

The Government will evaluate the total proposed price to determine whether it is:

• Fair and reasonable;

• Complete and consistent with the solicitation requirements

Although this is a fixed-price commercial acquisition, the Government may evaluate price realism solely to assess whether an Offeror's proposed price reflects a clear understanding of the solicitation requirements and whether the price presents a risk of unsuccessful performance.

If the Government determines that a proposed price is unrealistically low, it may conclude that the Offeror does not fully understand the requirements or has underestimated the effort necessary to successfully perform the contract. Such findings may be considered in the overall award decision.

5.4 Technical Rating Criteria

6. AWARD DECISION

Following completion of the technical evaluation, the Government will rank quotations based on their technical merit.

The Government intends to award to the Offeror submitting the Highest Technically Rated quotation, provided that:

• The quotation is technically acceptable;

• The proposed price is determined to be fair and reasonable;

• The proposed price is determined to be realistic for successful performance; and

• The Offeror is determined to be responsible in accordance with applicable acquisition regulations.

If two or more Offerors receive the same highest technical rating, the Government may consider the evaluated price of those Offerors in determining which quotation represents the best value to the Government

Government Obligation: The issuance of this solicitation does not in any way obligate the US Government to award a contract nor does it commit the U.S. Government to pay for costs

75A50326Q00024 Page 7 of 9 incurred in the preparation and submission of a quote. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

6. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov).

6.1 FAR Provisions (solicitation only)

Number Title Incorporation

RFO/ FAR

52.204-7

System for Award Management—Registration (DEVIATION) By reference

RFO/ FAR

52.212-1

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference

RFO/ FAR

52.212-2

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

By reference

6.2 RFO/FAR Clauses (incorporated into any resulting an order)

Number Title Incorporation

RFO/ FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

RFO/ FAR

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

By reference

RFO/ FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

RFO/ FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

RFO/ FAR

52.219-6

Notice of Total Small Business Set-Aside (DEVIATION) By reference

RFO/ FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference https://www.acquisition.gov/

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RFO/ FAR

52.223-23

Sustainable Products and Services (DEVIATION) By reference

RFO/ FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

By reference

RFO/ FAR

52.232-34

Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013)

By reference

RFO/ FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) By reference

RFO/ FAR

52.233-3

Protest After Award (DEVIATION) By reference

RFO/ FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

RFO/ FAR

52.247-34

F.O.B. Destination (JAN 1991) By reference

6.3 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officers’ written authorization with each payment request.

(End of clause)

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6.4 Electronic Invoicing and Payment Requirement - Invoice Processing Platform (IPP)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

7. ATTACHMENTS

• Attachment 1 — Statement of Work / Specification

• Attachment 2 — Schedule of Supplies