RFQ - 7571TE26Q00006_Final.doc

1.0 Introduction/Overview

Aggregate Web-Based Database

1.1 Background

The U.S. Food and Drug Administration (FDA), Office of Criminal Investigations (OCI), serves as the agency’s law enforcement arm responsible for investigating suspected criminal violations of the Federal Food, Drug, and Cosmetic Act, the Federal Anti-Tampering Act, and other related federal statutes. OCI’s Investigative Analysis Branch (IAB) supports these criminal investigations by researching, validating, and corroborating information obtained during investigative activities. To effectively carry out this mission, IAB relies on timely access to reliable public, commercial, and law enforcement data sources spanning federal, state, and local jurisdictions nationwide.

Given the increasing complexity and scope of criminal investigations, OCI requires a centralized, secure, web-based solution that aggregates disparate data sources into a unified platform. Access to comprehensive person, business, asset, vehicle, licensing, and court record information is critical to identifying subjects, establishing associations, analyzing patterns, and developing actionable investigative leads.

1.2 Purpose

The purpose of this requirement is to obtain a secure, web-based subscription service that provides FDA/OCI authorized users with aggregated access to public, commercial, and law enforcement records through a unified search platform. The system must support advanced investigative search capabilities, ensure secure and confidential query processing, and provide comprehensive reporting features necessary to support OCI’s criminal investigative and enforcement activities.

This RFQ is for Lexis-Nexis Accurint Web-Based Database OR Equal (FAR 52.211-6). The purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient characteristics that "equal" products must meet are specified in Section 1.3 below (see Section II for more information).

1.3 Scope of Work/Salient Characteristics

Task Area 1 – Secure Database Access and System Requirements

The Contractor shall provide FDA/OCI with secure access to an aggregate database containing public, commercial, and law enforcement records for all city, county, state, and federal jurisdictions within the United States. The Contractor shall ensure all capabilities described below are available to authorized end users in accordance with security, privacy, and performance requirements.

· Secure access via Hypertext Transfer Protocol Secure (HTTPS) web-based interface, limited to authorized end users.

· Queries submitted by FDA/OCI end users shall be cloaked from the Contractor and any third parties. Neither the Contractor nor any third parties may access the actual query content or results for internal review purposes.

· Unified searching capability, allowing OCI to search the Contractor’s database and affiliated third-party databases, including credit bureaus and telephone service providers.

· All query results provided within five (5) minutes.

· Reports available in Microsoft Excel, Rich Text Format (RTF), or Adobe Acrobat (PDF).

· Web-portal access via CPU, laptop, and portable devices (including Blackberry devices). Information generated via portable devices retained for a minimum of one (1) week for later viewing.

· Web-based user guide.

· Toll-free helpdesk phone number or email support available a minimum of 360 days per year.

· Web-portal accessible from any location with an internet connection.

Task Area 2 – Person and Contact Search Capabilities

The Contractor shall provide comprehensive person-based and contact-based search capabilities to support FDA/OCI investigative activities. The Contractor shall ensure the database supports the search functions and data elements identified below.

· Telephone searches, including:

· Reverse residential and commercial landline numbers

· Reverse cellular numbers

· Reverse VoIP numbers (U.S. and Canada)

· Associated address (street, city, state, ZIP code)

· Carrier contact information

· Phones Plus searches

· Directory Assistance searches

· Person Search based on combinations of first name, middle name, last name, SSN, age range, date of birth, address, city, state, and ZIP code.

· Advanced Person Search using previous city/state, relatives’ names, and prior last names.

· Searches based on possible business relationships and places of employment.

· Workplace Locator searches.

· Death records search (nationwide).

· Email search, including reverse email search.

· Social media monitoring of social networking sites, blogs, chat rooms, RSS feeds, and avatars (at a minimum: Facebook, Twitter, YouTube, Google+, and Instagram), including available names, email addresses, usernames, photos, hashtags, and telephone numbers.

· Credit header information from TransUnion, Equifax, or Experian, including current address information and high-risk address alerts (mail drops, fraudulent site activity, non-existent addresses).

· Voter registration search.

· Professional license search.

· Driver’s license search and driver’s license wildcard search (partial license number matching).

· Hunting and fishing license search.

· Concealed weapon permit search.

· Sexual offender registry search.

· Marriages and divorces search.

· Utility records search (electricity, water, cable, telephone).

Task Area 3 – Business, Corporate, and Asset Search Capabilities

The Contractor shall provide business, corporate, financial, and asset-related search capabilities to support FDA/OCI investigations. The Contractor shall ensure the system enables the following business and property-related search functions.

· Business search (company name, individual names, TIN, FEIN, address, city, state, ZIP, telephone).

· Corporate filings search, including fictitious business names/DBA listings.

· UCC filings search (commercial liens).

· Internet domain registration search.

· Business reports (customized comprehensive company reports including address, contact information, phone, and TIN).

· Property search (tax assessments and deed records).

· Foreclosure search.

· Bankruptcy, liens, and judgments search.

· Official records search (miscellaneous court filings and documents).

Task Area 4 – Vehicles, Aviation, Criminal, and Reporting Capabilities

The Contractor shall provide vehicle, aviation, licensing, criminal justice, and integrated reporting capabilities to support FDA/OCI investigative and enforcement functions. The Contractor shall ensure the system supports the search and reporting features identified below.

· Motor vehicle registration search (current and historical).

· Motor vehicle wildcard search (partial plate or VIN, make, model, color).

· National motor vehicle accident search.

· Watercraft search.

· FAA aircraft registration search.

· FAA certification search (pilot, mechanic, trainer, etc.).

· DEA controlled substances license search.

· Federal Firearms & Explosives (ATF) license search.

· Civil court records search.

· Criminal records search, including incarceration records.

· Custom comprehensive reports and comprehensive reports compiled from all datasets for a person or company.

· Reports that collect, collate, and correlate information to provide an overview of entities of interest to OCI.

· Ability to print and/or save results and reports.

· Alerts and notifications capability.

· Query history functionality (when enabled), including organization into cases and storage of full or partial results.

· Query list functionality to rerun queries from the current session.

· Aerial imaging that provides multi-perspective aerial views of an address and surrounding area.

2.0 Type of Contract

This is a Firm Fixed-Price Task Order for severable services. Funds are only available for use for the line item to which they are obligated.

3.0 Consideration and Payment

Payment shall be made to the Contractor upon written confirmation that all software licenses have been successfully procured in accordance with the requirements specified herein.

4.0 Inspection and Acceptance Criteria

The Government will consider this effort acceptable upon receipt of documentation confirming that the Alfresco Content Services Business licenses have been successfully procured and are valid for the full period of performance.

Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this contract is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Technical Point of Contract, who is responsible for inspection and acceptance of all services

5.0 Deliverables

The Contractor shall provide the following deliverables:

Schedule of Deliverables

5.0 Period of Performance

The FDA anticipates awarding a one (1) year base period with four (4) one-year options:

Base Year: March 16, 2026 – February 28, 2027

Option Year 1: March 1, 2027 – February 29, 2028

Option Year 2: March 1, 2028 – February 28, 2029

Option Year 3: March 1, 2029 – February 28, 2030

Option Year 4: March 1, 2030 – February 28, 2031

6.0 Technical Point of Contact

TPOC: TBD

Address: TBD

Email: TBD Phone: TBD

7.0 Invoice Submission and Payment

Payment shall be made in full after acceptance of the services required. All payment terms will be determined based on the receipt of the hard copy invoice. The initial invoice shall include charges for the first partial month of performance (from date of award through the end of that calendar month) and the following full month of performance, totaling one and one-half (1.5) months of services. Thereafter, invoices shall be submitted at the beginning of each month and shall include charges covering one (1) full month of services.

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and HHS implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below.

The Contractor shall submit a copy of the electronic invoice to the following TPOC and Purchasing Agent (PA):

TPOC Name: TBD at award Email: TBD at award

PA Name: TBD at award Email: TBD at award II. Invoice Payment

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR 52.232-40 (MAR 2023)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

V. HHSAR 352.232-71 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (FEB 2022)

(a) Definitions. As used in this clause—

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

10.0 Contract Clauses

FAR 52.252-2

Clauses Incorporated by Reference (FEB 1998)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item

FAR 52.217-8 Option to Extend Services

FAR 52.217-9 Option to Extend the Term of the Contract This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/hhsar REVOLUTIONARY FEDERAL ACQUISITION REGULATIONS (FAR) OVERHAUL (RFO) – CLAUSES INCORPORATED BY REFERENCE:

HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) – CLAUSES INCORPORATED BY REFERENCE:

10.0 Solicitation Provisions FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov/browse/index/far https://www.acquisition.gov/hhsar

FEDERAL ACQUISITION REGULATIONS (FAR) – PROVISIONS INCORPORATED BY REFERENCE:

NOV 2025

NOV 2025

11.0 QUOTE SUBMISSION / EVALUATION

GENERAL INSTRUCTIONS

This Request for Quotation (RFQ) does not commit the Government to pay any cost for the preparation and submission of a quote. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. By submitting a quote in response to this solicitation, it is understood that your firm’s quote shall become a part of the official contract file. The Government is not responsible for locating or securing any information which the Quoter does not include or identify in their quotation.

This RFQ is for Lexis-Nexis Accurint Web-Based Database OR EQUAL.

If “Or Equal” items are proposed (see section 1.3 Statement of Work/Salient Characteristics), the Vendor shall provide product specifications for those items proposed. All web-portal resources proposed (whether brand name listed or “Or Equal” items proposed) must satisfy the functional requirements/salient characteristics set forth in the “Items Required” section, above. If a vendor proposes an “Or Equal” product, the vendor must demonstrate that the “or equal” solution will provide the same tools and information required by OCI IAB’s end users as specified in the above scope of work.

QUOTATION SUBMISSIONS

Quotations submitted in response to this solicitation must be submitted via e-mail to jordan.neal@hhs.gov, copying Julie.rodriguez@hhs.gov.

It’s the Quoter’s responsibility to read the RFQ and all related documents carefully. All quotations shall provide enough information for the Government to conduct a thorough evaluation of the quotes provided, and the quoter’s ability to fulfill the stated needs within this RFQ. Additionally, it is the Quoter’s responsibility to ensure/verify the Government receives its submission on or before the date and time specified above.

The Government reserves the right to not accept any late quotes, any quote that does not provide items/services requested, or quotes that do not conform to the requirements of the RFQ. Please do not wait until the deadline to submit your quotation. Quotes submitted by any other means other than e-mail will not be accepted.

At a minimum, all quotes must include the following:

1. Cover letter including:

a. RFQ Number

b. Federal Tax Identification Number (TIN);

c. Unique Entity Identifier (UEI);

d. Cage Code;

e. Business size and designation

f. Point of Contact Information for individuals authorized to commit on behalf of their organization. Including name, address, and telephone number of the offeror;

g. "Remit to" address, if different than the mailing address;

2. Acknowledgement of any Solicitation Amendments

3. Terms of any Express Warranty

4. Pricing and discount terms. Include a statement to the effect that pricing is firm for a period of at least 90 days from the submission deadline.

BASIS FOR AWARD AND EVALUATION

An award will be made to the firm that submits the Lowest Price Technically Acceptable (LPTA) quote that is technically acceptable in accordance with the required need outlined in Section 1.0 – 1.3. Quotes that are not technically acceptable will not be considered for award. An award will be made on an all or none basis. The Government reserves the right to assess the lowest priced quote only. If the lowest priced quote is found to be technically unacceptable, the Government will then assess the second lowest priced quote and continue this process until an award can be made.

The Government intends to evaluate quotations and make an award without conducting exchanges or discussions. Quotes which merely offer to conduct services in accordance with the requirements of the Government's scope of work will not be eligible for award. Therefore, the Quoter’s initial quote should contain the best terms from a price and technical standpoint.

The Government reserves the right to request revisions that seek additional price discounts, revisions to the technical quote, or clarifications for aspects of the quote from only one or a select number of Quoters, if doing so would be in the public’s interest. If the Government seeks revisions or clarifications, the Government will provide a reasonable deadline for submission of those revisions/clarifications based on the complexity of the request. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

EVALUATION CRITERIA

FDA is purchasing this software on a “Brand Name or Equal” basis and the salient characteristics have been provided. To be considered an “equal” solution, any alternative solution proposed must satisfy all of the above salient functional characteristics. All proposed responses must address and meet the salient functional characteristics outlined in this requirements document. In addition, any proposed solutions must currently offer the salient characteristics outlined in the requirements document. The solution must be pre-existing and non-developmental.

The award will be made to the lowest price vendor that meets the salient functional characteristics detailed in the requirements document. Failure to meet any requirement may result in a rating of technically unacceptable. In addition to meeting the salient characteristics the FDA reserves the right to review past performance detailed in the Past Performance Information Retrieval System (PPIRS) to evaluate performance risk. Failure to meet the salient characteristics will result in a rating of technically unacceptable. History of negative past performance will result in possible disqualification from award – regardless of meeting the salient characteristics. If a vendor has no record of performance, the absence of a record of performance will not be held against a vendor.

RFQ: 7571TE26Q00006