RFQ 72051922Q00002 De Aqui Soy Campaign-signed.pdf

WOMEN-OWNED SMALL

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

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4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

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7. FOR SOLICITATION

INFORMATION CALL:

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25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

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8(A)

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NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Issuance Date: July 27, 2022

Question Deadline: August 10, 2022

Closing Date & Time: August 28, 2022 (3:00 p.m. El Salvador Local Time)

SUBJECT: Request for Quotation No. 72051922Q00002-“De Aquí Soy” Campaign

The U.S. Agency for International Development (USAID) in El Salvador requests the services of a marketing firm to provide various communication products and services for its “De Aquí Soy” campaign, including but not limited to: videos; high quality photos; social media materials; TV spots; radio spots; infographics; social media designs and logistics; online events; management and expansion of the “De Aquí Soy” Facebook group; expanding network of contributors to the

“De Aquí Soy” Facebook group; data and analytics; and organization for fairs or other events.

USAID will conduct this procurement through local competition, under which entities that meet the following local entity definition are eligible to compete:

Local entity means an individual, a corporation, a nonprofit organization, or another body of persons that-

(1) is legally organized under the laws of;

(2) has as its principal place of business or operation in,

(3) is majority owned by individuals who are citizens or lawful permanent residents of, and

(4) managed by a governing body the majority of who are citizens or lawful permanent residents of the Republic of El Salvador, “Majority owned” and “managed by” include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization´s manager or a majority of the organization's governing body by any means.

The award will have a three-year performance period and will result in a firm-fixed price contract up to

$1,500,000.

The procedures set forth in the Federal Acquisition Regulation (FAR) Part 15 shall apply. The

Government is not obligated to make an award. Quotations shall be evaluated on the Offeror who represents the best value to the Government, price and other factors considered for contract award.

The RFQ addresses all the specifics associated with this requirement. Offerors are encouraged to read the entire solicitation. Special attention should be paid to Section L-Instructions, Conditions and Notices to

Offerors, and Section M-Technical Evaluation Criteria.

If there are specific questions that are not answered within this document, please submit them to xcarmona@usaid.gov by August 10, 2022. Quotations in response to this RFQ are due on August 28, 2022, no later than 3:00 p.m. El Salvador time. In your submission, please make reference to Request for

Quotation No. 72051922Q00002.

The Offeror is required to be registered in the System for Award Management (SAM) when submitting an offer at www.sam.gov, pursuant to FAR 52.204-7. Please include your UEI with your Offer. Should they need assistance, please feel free to contact the above email.

Sincerely, Albert Carrera

Contracting Officer http://www.sam.gov/

TABLE OF CONTENTS

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS……………………….P. 8

B.1 Purpose………………………………………………………………………………….P.8

B.2 Contract Type………………………………………………………………………… .P. 8

B.3 Payment Schedule………………………………………………………………………P. 8

SECTION C:DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES..P. 10

SECTION D: PACKAGING AND MARKING…………………………………………..P. 12

D.1 AIDAR 752.7009- Marking (JAN 1993).........................................................................P. 12

SECTION E: INSPECTION AND ACCEPTANCE………………………………………P. 13

E.1 Notice Listing Contract Clauses Incorporated by Reference………………………...P. 13

E.2 Inspection and Acceptance……………………………………………………………..P. 13

SECTION F: DELIVERABLES OR PERFORMANCE…………………………………P. 14

F.1 Notice Listing Contract Clauses Incorporated by Reference………………………...P. 14

F.2 Period of Performance………………………………………………………………….P. 15

F.3 Place of Performance……………………………………………………………………P. 16

F.4 Deliverables………………………………………………………………………………P. 16

F.5 Language Reports and Other Outputs………………………………………………...P. 17

F.6 Performance Standards…………………………………………………………………P. 17

F.7 Monitoring and Evaluation…………………………………………………………….P. 17

SECTION G: CONTRACT ADMINISTRATION DATA………………………………..P. 18

G.1 AIDAR 752.7003 Documentation for Payment (nov 1998)...........................................P. 18

G.2 Administrative Contracting Office…………………………………………………….P. 19

G.3 Contracting Officer’s Representative (COR)................................................................P. 19

G.4 Technical Direction/relationship with USAID………………………………………...P. 19

G.5 Paying Office…………………………………………………………………………….P. 21

G.6 Contractor’s Primary Point of Contact………………………………………………..P. 21

G.7 Contractor’s Payment Address………………………………………………………...P. 21

G.8 Accounting and Appropriation Data…………………………………………………..P. 21

SECTION H: SPECIAL CONTRACT REQUIREMENTS……………………………...P. 22

H.1 Notice Listing Contract Clauses Incorporated by Reference………………………...P.22

H.2 Foreign Government Delegations to International Conferences…………………….P. 22

H.3 Authorized Geographic Code…………………………………………………………..P. 22

H.4 AIDAR 752.7001 Biographical Data (JULY 1997)........................................................P. 23

H.5 AIDAR 752.7004 Emergency Locator Information (JUL 1997)..................................P. 23

H.6 Logistical Support……………………………………………………………………….P.23

H.7 Language Requirements………………………………………………………………..P. 23

H.8 Executive Order on Terrorism Financing…………………………………………….P. 24

H.9 Covered Participants……………………………………………………………………P. 24

H.10 752.229-71 Reporting of Foreign Taxes (JULY 2007).................................................P. 24

H.11 AIDAR 752.222-70 USAID disability policy - acquisition (DECEMBER

2004)..........................................................................................................................................P. 25

H.12 Confidentiality and Ownership of Intellectual Property……………………………P. 26

H.13 Disclosure of Information……………………………………………………………..P. 26

H.14 News Release………………………………………………………………………...…P. 26

H.15 Press Relations…………………………………………………………………………P. 27

H. 16 Value Added Tax……………………………………………………………………...P. 27

H.17 USAID Implementation of Section 508 of the Rehabilitation act of 1973 and Federal

Acquisition Circular (fac) 97-27 Electronic and Information Technology

Accessibility………………………………………………………………………………….P. 27

H.18 AIDAR 752.7034 Acknowledgment and Disclaimer (DEC 1991)…………………..P. 27

H.19 Nondiscrimination (JUNE 2012)...................................................................................P. 28

H.20 302.3.5.17 Limitation on Subcontracting to Non-local Entities (JULY 2014).......P. 28

H.21 302.3.5.21 Submission of Datasets to the Development Data Library (DDL) (October

2014)..........................................................................................................................................P. 29

SECTION I: CONTRACT CLAUSES……………………………………………………..P. 31

I.1 52.252-2 Clauses Incorporated by Reference (FEB 1998)..............................................P. 31

I.2 Notice Listing Contract Clauses Incorporated by Reference…………………………P. 31

I.3 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights (JUN 2020)..................................................................P. 36

I.4 AIDAR 752.209-71 Organizational Conflict of Interest Discovered After Award (JUN

1993)..........................................................................................................................................P. 37

I.5 Communications Products (OCT 1994)...........................................................................P. 37

I.6 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV

2021)..........................................................................................................................................P. 38

SECTION J: LIST OF ATTACHMENTS…………………………………………………P. 44

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

TO OFFERORS……………………………………………………………………………..P. 45

K.1 Notice Listing Solicitation Provisions Incorporated by Reference…………………..P.45

K.2 52.212-3 Offeror Representations and Certifications-Commercial Products and

Commercial Services (MAY 2022).........................................................................................P. 45

K.3 52.209-5 Certification Regarding Responsibility Matters (AUG 2020).......................P. 62

K.4 52.209-7 Information Regarding Responsibility Matters (OCT 2018)........................P. 64

K.5 Local Entities……………………………………………………………………………P. 65

K.6 Agreement on, or Exception to Terms and Conditions………………………………P. 66

K.7 Signature………………………………………………………………………………...P. 66

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERS……....P. 67

L.1 52.252-1 Solicitation Provisions, Incorporated by Reference (FEB 1998)...................P. 67

L.2 52.212-1 Instructions to Offerors-commercial Products and Commercial Services

(NOV 2021)...............................................................................................................................P. 67

L.3 52.233-2 Service of Protest (SEPT 2006)........................................................................P. 72

L.4 Branding Strategy and Marking Plan…………………………………………………P. 72

L.5 General Instructions to Offerors……………………………………………………….P. 72

L.6 Delivery Instructions…………………………………………………………………….P.73

L.7 Instructions for the Preparation of the Technical Proposal………………………….P. 73

L.8 Instructions for the Preparation of the Cost Proposal………………………………..P. 74

SECTION M-EVALUATION FACTORS FOR AWARD………………………………..P. 75

M.1 General Information……………………………………………………………………P. 75

M.2 Evaluation Criteria……………………………………………………………………..P. 75

Attachment J.1: How to Register in SAM………………………………………………….P. 76

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

A. The U.S. Agency for International Development (USAID) in El Salvador requests the services of a marketing firm to provide various communication products and services for its “De Aqui

Soy” campaign, including but not limited to: videos; high quality photos; social media materials;

TV spots; radio spots; infographics; social media designs and logistics; online events;

management and expansion of the “De Aqui Soy” Facebook group; expanding network of contributors to the “De Aqui Soy” Facebook group; data and analytics; and organization for fairs or other events.

B.2 CONTRACT TYPE

USAID contemplates awarding a Firm-Fixed Price (FFP) contract, with unit price fixed per deliverable, resulting from this solicitation. For the consideration set forth below, the Contractor must provide the deliverables described in Section C in accordance with the performance standards specified therein based on the Scope of Work found in Section C of this solicitation.

B.3 PAYMENT SCHEDULE

USAID shall process payments to the Contractor in accordance with the pricing table unit price, as provided in the table below, which will be completed, based on the Price Proposal submitted by the Contractor in response to this RFQ, and included in the final contract between USAID and the

Contractor.. Payment will be made upon satisfactory acceptance of the deliverables by the COR.

NO. Description of Cost Item (Deliverable) Unit

Price

1 Videos

2 Photos

3 Graphic Design Social Media Campaigns

4 Road shows/fairs

5 Virtual and in-person events

6 Analysis/strategies

Updating and managing Facebook group for economic and educational opportunities

7 TV Spots (including broadcasting)

8 Messaging Focus Groups

9 Audience Surveys

[END OF SECTION B]

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES

USAID’s “¡De Aquí Soy!" campaign, launched in September 2021, promotes inspiring content

(stories, photos, videos, interactive activities), as well as concrete opportunities for Salvadorans to foster a sense of belonging, pride and rootedness in their home country, in a way that they can proudly say "I'm from here!" and choose to stay and thrive at home.

The objective of the campaign and communications products is to promote an increased sense of hope for Salvadorans for a better life in El Salvador and to increase public support for USAID prosperity, security, and governance goals to deter irregular migration. The campaign engages with audiences through social media, activities and events, fairs, and other forms of publicity, such as TV and radio spots, interviews, billboards, etc. The “De Aquí Soy” Facebook group posts job and education and training opportunities.

The campaign and products highlight work in a variety of areas including crime prevention, justice sector strengthening, transparency, education, workforce development, regional trade, food security, health, gender based-violence, small and medium enterprise development, fiscal reform, human rights, and migration.

Objectives

The Contractor will provide the necessary services, goods, and materials to:

● Continue and expand the reach and interaction with the public of the “De Aquí Soy”

Campaign.

● Continue to build the “De Aquí Soy” Facebook group through partnerships with private businesses and Non-Governmental Organizations (NGOs) to increase the job, education and training opportunities offered by the Facebook group.

● Increase public understanding and advocacy for USAID and U.S. Government prosperity, security, and governance development goals by highlighting “people to people” messaging.

Services required:

● Social Media: The Contractor must expand the “De Aquí Soy” campaign reach and interaction with designs that include graphics, content creation and analysis. The social media campaign designs may include but are not limited to designs for daily content, various short to medium term activities or special events, highlighting USAID beneficiaries; promoting opportunities in El Salvador; anti migration messaging, interactive posts, games, contests etc.

● The Contractor must expand and manage the “De Aquí Soy” Facebook Group with job and educational opportunities, including building alliances with private businesses and

NGOs to join and contribute to the Facebook group.

● The Contractor must develop an animated figure that will be associated with the “De

Aquí Soy” campaign to promote it through animated videos, stories, and posts.

● Videography Services: The Contractor must film events, create short videos, edit video of a variety of content, and caption videos. The videos may include but are not limited to testimonies from USAID project beneficiaries; videos highlighting positive images of El

Salvador; videos highlighting special events and activities, and videos that capture the work of USAID in El Salvador.

● Photography Services: The Contractor must take photos that may include but are not limited to USAID project beneficiaries; positive images of El Salvador; photos at special events and activities; and photos that capture the work of USAID in El Salvador.

● Graphic Design: The Contractor must design graphics for publications, social media platforms, infographics, and other types of collateral materials. The graphic design may include but are not limited to infographics that capture USAID’s work in El Salvador;

designs for fact sheets and other products; and graphic designs for special events and activities.

● The Contractor must develop TV spots, including placement and broadcasting. The TV spots may include but are not limited to testimonies from USAID project beneficiaries;

spots highlighting USAID’s work in El Salvador; spots highlighting positive images of El

Salvador; spots highlighting special events and activities; spots for campaigns, such as antimigration campaigns or anti-corruption campaigns; spots providing services and opportunities available for jobs, training, education, etc.

● The Contractor must develop radio spots, including placement and broadcasting.

● The Contractor must conduct data gathering, analysis and reporting, including focus groups, data and metrics collection, market research and evaluation. This may include but are not limited to providing reports on the audience reach, data and metrics of social media campaigns and testing messaging on target audiences.

● The Contractor must perform media analytical support, including media analysis, social media analysis, perception study, and brand nuances study. This may include but are not limited to providing information on most influential media outlets, particularly with

USAID target audiences and geographically areas where USAID works.

● The Contractor must perform event planning, including virtual events. Support includes providing logistical and event planning support, the development and design of backdrops and staging, and designing event invitations for both in-person and virtual events. This may include but are not limited to preparing all logistics (selecting site, providing tents, sound system, stage, etc.) to have a fair or roadshow, photo exhibit, etc.

to highlight USAID projects and work in El Salvador.

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009- MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

[END OF SECTION D]

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES—FIXED PRICE (AUG 1996)

E.2 INSPECTION AND ACCEPTANCE

Final acceptance of deliverables and reports will be made by the Contracts Office Representative

(COR) or his/her alternate in the Development Outreach and Communications Office (DOC), listed in Section G. Any changes to the COR will be given to the provider in writing by the

Contractor Officer (CO).

[END OF SECTION E]

SECTION F: DELIVERABLES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section H of this contract. See FAR 52.252-2 for an

52.211-10 COMMENCEMENT,

PROSECUTION, AND

COMPLETION OF WORK

APR 1984

52.242-15 STOP WORK ORDER AUG 1989

AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (September 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contractor must submit to USAID’s Development Experience Clearinghouse

(DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents

(defined as documents that:

(i) describe the planning, design, implementation, evaluation, and results of development assistance; and

(ii) are generated during the life cycle of development assistance programs or activities.) The

Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(A) Time-sensitive materials such as newsletters, brochures or bulletins.

(B) The contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https://dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records

Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer’s

Representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document

(if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract is three (3) years from the date of the contract award.

F.3 PLACE OF PERFORMANCE

The place of performance of this contract is El Salvador.

The Contractor must work independently outside the USAID building; however, the Contractor is expected to have periodic meetings and consultation at USAID. To perform services, the

Contractor must travel to priority departments: Santa Ana, San Salvador, and San Miguel.

Additional travel outside the above-mentioned departments may be necessary.

The Contractor is responsible to arrange and pay for all logistic support required under the resulting award, including, but not limited to, travel costs arrangements, per diems, communications, administrative services, etc. The Contractor must budget all costs necessary for the execution of the activities required to produce the deliverables in this scope of work.

USAID will provide information on projects, locations, and points of contact, as well as support on the ground (as available).

F.4 DELIVERABLES

The Contractor must deliver the following to the Contractor Officer’s Representative (COR)

CONTRACT DELIVERABLES:

Please note that the figures displayed under the quantity column are illustrative. Therefore, the signing of this award will not guarantee 20 videos or 20 radio spots productions, etc. The fixed unit price per deliverable will be used to pay for the actual number of deliverables. The total price of the contract will be fixed.

NO. Deliverable Quantity

1 Videos 37

2 Photos 200

3 Graphic Design Social Media Campaigns 4

4 Road shows/fairs 9

5 Virtual and in-person events 12

6 Analysis/strategies 2

Updating and managing Facebook group for economic and educational opportunities

7 TV Spots (including broadcasting) 30

8 Messaging Focus Groups 8

9 Audience Surveys 4

All costs must include the cost for travel and incidentals.

F.5 LANGUAGE REPORTS AND OTHER OUTPUTS

All reports and other outputs shall be in the English language, unless otherwise specified. See also Section H.7 AIDAR 752.211-70, Language and Measurement (June 1992), which is incorporated into the contract.

F.6 PERFORMANCE STANDARDS

The Contractor performance information determined to be relevant will be evaluated in accordance with the elements below:

(1) Quality of product or service, including consistency in meeting goals and targets. All deliverables should be of high quality in format, writing and content by the final deliverable date with little need of COR instructions and corrections. The Contractor must ask any clarifying questions to the COR and submit drafts if the Contractor and COR agree this would be beneficial. This type of potential Contractor and COR collaboration is the responsibility of the

Contractor and must occur well ahead of the final deliverable date.

(2) Schedule, including the timeliness against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance)

(3) Business relations, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including the Contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts, cooperative attitude in remedying problems, and timely completion of all administrative requirements

(4) Management of key personnel, including appropriateness of personnel for the job and prompt and satisfactory changes in personnel when problems with clients where identified (not applicable)

F.7 MONITORING AND EVALUATION

Not Applicable

[END OF SECTION F]

SECTION G: CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

A. Claims for reimbursement or payment under this contract must be submitted to the Paying

Office indicated in the schedule of this contract. The Contracting Officer’s Representative

(COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either email, paper or fax versions of the SF-1034 – Public

Voucher for Purchases and Services Other Than Personal. Each voucher must be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES (Document Number: XXX-X-XX-XXXX-

XX)

Line Item Description Amt.

Vouchered

To Date

Amt.

Vouchered

This Period

0001 Product/Servi ce Desc. for

Line

Item 0001

$XXXX.X

X

$XXXX.X

X

0002 Product/Servi ce Desc. for

Line

Item 0002

$XXXX.X

X

$XXXX.X

X

Total $XXXX.XX $XXXX.XX

2) The fiscal report must include a certification, signed by an authorized representative of the

Contractor, as follows:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the

Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY:_______________________

TITLE:____________________

DATE: ____________________

B. Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instruction provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions must be provided to the Contractor’s Chief of Party and to the Contracting

Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

C. Upon compliance by the Contractor with all the provisions of this contract, acceptance by the

Government of the work and final report, and a satisfactory accounting by the Contractor of all

Government-owned property for which the Contractor had custodial responsibility, the

Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

D. The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract must be preserved and made available as part of the Contractor’s records which are required to be presented and made available by the clause of this contract entitled “Audit and Records – Negotiation”.

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

USAID/El Salvador

Regional Office of Acquisition and Assistance (ROAA)

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) for this contract is [to be filled in at time of award].

G.4 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

A. Technical Directions are defined to include:

1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

B. The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents must be signed as “Contracting Officer’s Representative” with a copy furnished to the Contracting Officer.

4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The Contracting Officer’s Representative is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The Contracting Officer’s

Representative may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules shall be made only by the Contracting Officer.

a) In the separately-issued Contracting Officer’s Representative Designation letter, the CO designates an alternate Contracting Officer’s Representative to act in the absence of the designated Contracting Officer’s Representative, in accordance with the terms of the letter.

b) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e.

Federal Acquisition Regulation and Agency for International Development Acquisition

Regulation). The Contractor and the Contracting Officer’s Representative must bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting

Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

c) Failure by the Contractor to report to the Administrative Contracting Office, any action by the

Government considered to be a change, within the specified number of days contained in FAR

52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.5 PAYING OFFICE

The method of transmission of invoices is through electronic form at the following address:

sansalvch@usaid.gov. Subject line must read Award No. and name of firm [to be filled in at time of award]. The SF-1034 must be signed, and it must be submitted along with the invoice and any other documentation in Adobe PDF format.

G.6 CONTRACTOR’S PRIMARY POINT OF CONTACT

The Contractor’s primary point of contact is [to be filled in at time of award] and email address:

[To be filled in at time of award].

G.7 CONTRACTOR’S PAYMENT ADDRESS

[To be filled in at time of award]

G.8 ACCOUNTING AND APPROPRIATION DATA

[To be filled in at time of award]

[END OF SECTION G]

SECTION H: SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section H of this contract. The full text of a clause http://www.acquisition.gov/comp/far/index.html

AIDAR PART 752

752.211-70 LANGUAGE AND

MEASUREMENT

JUN 1992

752.225-70 SOURCE, ORIGIN AND

NATIONALITY

REQUIREMENTS

FEB 2012

752.245-71 TITLE TO AND CARE OF

PROPERTY

APR 1984

752.7027 PERSONNEL DEC 1990

H.2 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES

Funds in this contract may not be used to finance the travel, per diem, hotel expenses, meals, conference fees or other conference costs for any member of a foreign government's delegation to an international conference sponsored by a public international organization, except as provided in ADS Mandatory Reference "Guidance on Funding Foreign Government Delegations to International Conferences [http://www.info.usaid.gov/pubs/ads/300/refindx3.htm] or as approved by the CO.

H.3 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is

937. The governing regulation is 22 CFR 228 for procurement of commodities and services financed by USAID federal program funds.

http://www.acquisition.gov/comp/far/index.html

H.4 AIDAR 752.7001 BIOGRAPHICAL DATA (JULY 1997)

The Contractor agrees to furnish to the Contracting Officer on AID Form 1420-17, “Contractor

Employee Biographical Data Sheet”, biographical information on the following individuals to be employed in the performance of the contract:

a) All individuals to be sent outside of the United States, or

b) Any employees designated as “key personnel”. Biographical data in the form usually maintained by the Contractor on the other individuals employed under the contract must be available for review by USAID at the Contractor’s headquarters. A supply of AID Form 1420-17 will be provided with this contract. The Contractor may reproduce additional copies as necessary.

(End of clause)

H.5 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

The Contractor agrees to provide the following information to the Mission Administrative

Officer on or before the arrival in the host country of every contract employee or dependent:

a) The individual's full name, home address, and telephone number.

b) The name and number of the contract, and whether the individual is an employee or dependent.

c) The contractor's name, home office address, and telephone number, including any after-hours emergency number(s), and the name of the contractor's home office staff member having administrative responsibility for the contract.

d) The name, address, and telephone number(s) of each individual's next of kin.

e) Any special instructions pertaining to emergency situations such as power of attorney designees or alternate contact persons.

(End of clause)

H.6 LOGISTICAL SUPPORT

The Contractor will be responsible for furnishing all logistic support unless otherwise stated in the Contract.

H.7 LANGUAGE REQUIREMENTS

Contractor personnel and/or consultants must have English and Spanish language proficiency as needed to perform technical services. USAID reserves the right to test proposed individuals to ensure that they have the required language capability as required by the Contract.

H.8 EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor to ensure compliance with these

Executive Orders and laws. This provision must be included in all subcontracts/sub-awards issued under this contract/agreement.

H.9 COVERED PARTICIPANTS

USAID reserves the right to terminate assistance to or take other appropriate measures with respect to, any participant approved by USAID who is found to have been convicted of a narcotics offense or to have been engaged in drug trafficking as defined in 22 CFR Part 140.

H.10 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

a) The contractor must annually submit a report by April 16 of the next year.

b) Contents of Report. The report must contain:

(1) Contractor name.

(2) Contact name with phone, fax and email.

(3) Contract number(s).

(4) Amount of foreign taxes assessed by a foreign government [each foreign government must be listed separately] on commodity purchase transactions valued at $500 or more financed with U.S. foreign assistance funds under this agreement during the prior U.S. fiscal year.

(5) Only foreign taxes assessed by the foreign government in the country receiving U.S.

assistance is to be reported. Foreign taxes by a third party foreign government are not to be reported. For example, if a contractor performing in Losotho using foreign assistance funds should purchase commodities in South Africa, any taxes imposed by South Africa would not be reported in the report for Lesotho (or South Africa).

(6) Any reimbursements received by the contractor during the period in (4) regardless of when the foreign tax was assessed and any reimbursements on the taxes reported in (4) received through March 31.

(7) Report is required even if the contractor did not pay any taxes during the report period.

(8) Cumulative reports may be provided if the contractor is implementing more than one program in a foreign country.

c) Definitions. For purposes of this clause:

(1) “Agreement” includes USAID direct and country contracts, grants, cooperative agreements and interagency agreements.

(2) “Commodity” means any material, article, supply, goods, or equipment.

(3) “Foreign government” includes any foreign governmental entity.

(4) “Foreign taxes” means value-added taxes and custom duties assessed by a foreign government on a commodity. It does not include foreign sales taxes.

d) Where. Submit the reports to: [to be filled at time of award]; Office of the Controller, USAID/El Salvador.

e) Sub Agreements. The contractor must include this reporting requirement in all applicable subcontracts and other sub agreements.

f) For further information see http://2001-2009.state.gov/s/d/rm/c10443.htm

(End of clause)

H.11 AIDAR 752.222-70 USAID DISABILITY POLICY - ACQUISITION (DECEMBER

2004)

a) The objectives of the USAID Disability Policy are:

(1) to enhance the attainment of United States foreign assistance program goals by promoting the participation and equalization of opportunities of individuals with disabilities in USAID policy, country and sector strategies, activity designs and implementation;

(2) to increase awareness of issues of people with disabilities both within USAID programs and in host countries;

(3) to engage other U.S. government agencies, host country counterparts, governments, implementing organizations and other donors in fostering a climate of nondiscrimination against people with disabilities; and

(4) to support international advocacy for people with disabilities. The full text of the policy paper can be found at the following website: http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf

b) USAID therefore requires that the contractor not discriminate against people with disabilities in the implementation of USAID programs and that it make every effort to comply with the objectives of the USAID Disability Policy in performing this contract. To that end and within the scope of the contract, the contractor’s actions must demonstrate a comprehensive and consistent approach for including men, women and children with disabilities.

http://2001-2009.state.gov/s/d/rm/c10443.htm http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf

H.12 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

All reports generated and data collected during this project shall be considered the property of

USAID and shall not be reproduced, disseminated or discussed in open forum, other than for the purposes of completing the tasks described in this document, without the express written approval of a duly- authorized representative of USAID.

H.13 DISCLOSURE OF INFORMATION

(a) Offerors are reminded that information furnished under this solicitation may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the U.S. Office of Personnel Management (OPM or the U.S. Government) determines disclosure is warranted by

FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

(b) Any information made available to the contractor by the U.S. Government must be used only for the purpose of carrying out the provisions of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

(c) In performance of this contract, the contractor assumes responsibility for protection of the confidentiality of U.S. Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the contractor or the contractor's responsible employees.

(d) Each officer or employee of the contractor or any of its subcontractors to whom any U.S.

Government record may be made available or disclosed must be notified in writing by the contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. § 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.14 NEWS RELEASE

No news release pertaining to this contract will be made without prior agency approval, as appropriate, and then only in coordination with the Contracting Officer.

H.15 PRESS RELATIONS

The Contractor shall coordinate all press inquiries and statements with USAID’s COR.

Contractor shall seek approval from COR before agreeing to or allowing staff to conduct interviews with the press. The Contractor shall not speak on behalf of USAID but will refer all requests for USAID information to the USAID COR/Communication/press officer.

H. 16 VALUE ADDED TAX

Value added tax (VAT) charged in El Salvador is to be excluded from costs financed by USAID under this award and is generally not an allowable cost under this award.