RFQ 72026324Q00002_USAID-Egypt Fire Alarm Upgrade_final.pdf

Request for Quotations(RFQ) No.: 72026324Q00002 Date Issued: Monday, April 08, 2024 Due Date for Submissions of Questions: Thursday, April 18, 2024 at 12:00 pm Cairo Local Time Closing Date: Thursday, May 09, 2024 at 12:00 pm Cairo Local Time

Subject: Request for Quotation (RFQ) No. 72026324Q00002

USAID/Egypt Fire Protection System Upgrade

The United States Government, represented by the U.S. Agency of International Development in Egypt (USAID/Egypt) is seeking offers from qualified offerors, for a firm fixed price contract to correct the deficiencies of existing fire protection systems, replace existing simplex fire alarm system with a notifier fire alarm system, and upgrade kitchen hood suppression system at the USAID/Egypt Mission.

The contractor must provide all required equipment, programming, and software to provide specified system operation and to provide complete and fully operational systems. The contractor is to perform the services in accordance with the attached Statement of Work (SOW), the terms and conditions of this solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

All interested and qualified organizations are invited to submit an offer in accordance with the requirements of the enclosed Request for Quotation (RFQ) No.72026324Q00002 This procurement will be conducted through Federal Acquisition Regulations (FAR) Part 12 – Acquisition of Commercial Items, in conjunction with FAR Part 13 – Simplified Acquisition Procedures. Offers must be received by the Government no later than the local time on the due date stated above and in the RFQ.

USAID/Egypt intends to award a firm fixed-price type contract. A single contract will result from this solicitation. This RFQ consists of the cover letter and the following:

1. Section A – Solicitation cover form SF 1449

2. Section B – Offer Submission Instructions

3. Section C – Evaluation Factors

4. Section D – Statement of Work

5. Section E – Solicitation Provisions

6. Section F – Contract Clauses

Offers shall only be submitted via e-mail to Nermin Afify, A&A Specialist at nafify@usaid.gov and Matthew Courtad, Contracting Officer and A&A Office Director at mcourtad@usaid.gov no later than the closing date and time indicated above. The subject line item of the email should be labeled “Offer for USAID/Egypt Fire Protection System Upgrade, 72026324Q00002”. Offers received after the closing date and time will not be considered. Incomplete information submitted in response to this request for quotation will result in disqualification from competition.

Any questions about this RFQ must be made in writing by the due date indicated above via email to Nermin Afify at nafify@usaid.gov and Matthew Courtad at mcourtad@usaid.gov The subject line item of the email should be labeled: “USAID/Egypt Fire Protection System Upgrade, 72026324Q00002 ”. Fax mailto:nafify@usaid.gov mailto:mcourtad@usaid.gov mailto:nafify@usaid.gov mailto:mcourtad@usaid.gov and hand carried submissions are not requested and will not be accepted. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Issuance of this solicitation does not obligate the Government to make an award, nor does it commit the Government to pay for costs incurred in the preparation and submission of an offer. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

Sincerely, Matthew Courtad Contracting Officer USAID/Egypt

Table of Contents

Description Page

SF-1449 ------------------------------------------------------------------------------------------ 1-2

Section B (Offeror Submission and Instructions) ………………………………………………………. 3-6

Section C (Evaluation Factors) ………………………………………………………………………………….. 7-8

Section D (Statement of Work) ………………………………………………………………………………… 9-75

Section E (Solicitation Provisions) ……………………………………………………………………………. 76-94

Section F (Contract Clauses) ……………………………………………………………………………………. 95-108

Attachments:

(1) Past Performance Information Sheet

(2-11) Building Blueprints and drawings

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

USAID/EGYPT CODE 16. ADMINISTERED BYCODE

X

X

238210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720263

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/09/2024 1200 B

04/08/2024

+509-4803-8708Matthew Courtad (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72026324Q00002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 108 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

New Maadi, 11435, Egypt Off El Laselki 1A Ahmed Kamel St.

USAID/Egypt

15. DELIVER TO

11435 New Maadi, 11435, Egypt Off El Laselki St.

1A Ahmed Kamel St.

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Egypt

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 USAID/Egypt Fire Protection System Upgrade

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Matthew Courtad

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

108 2 of

Request for Quotation: 72026324Q00002

SECTION B – OFFER SUBMISSION INSTRUCTIONS

1. An offer will be accepted in English language only. Any offer received in other than the English language will be rejected.

2. Offers must be written in Calibri font, with no less than size 12. Offerors must use only 8.5 inch by 11 inch (210mm by 297mm) paper, single-spaced pages with margins no less than one inch on each border. The font used in tables and charts may be adjusted as appropriate.

Number each page consecutively. Offers that do not comply with the aforementioned requirements may not be considered for further evaluation.

3. Waivers under FAR Part 4.2101 Prohibition On Covered Telecommunications And Video

Surveillance Services and Equipment (JUNE 2023)

(a) This solicitation and any resultant award(s) is subject to the requirements of section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019 (Pub. L. 115–232) as implemented through FAR 52.204-24 and FAR 52.204-25 of this solicitation.

(b) Waivers. An Offeror that represents at paragraph (d)(2) of the provision at FAR 52.204– 24 that it “does” use covered telecommunications equipment or services must, as part of the disclosure requirements under FAR 52.204–24 submitted in the offer, describe the circumstances (including in-country circumstances) where the Offeror/Contractor uses covered technology. This must include an identification of whether the covered technology is provided by communications service-providers, such as internet, cell phone, landline or others; the specific country where it is used; whether a Section 889-compliant alternative is or is not available in the specific country where the covered technology is being used based on the Offeror’s/Contractor’s reasonable inquiry; and a description of the presence of any other covered technology, whether it be in any internal systems or elsewhere in the supply chain.

Based on the information provided and other factors, USAID will make a determination whether an existing waiver will be used. In accordance with FAR 4.21, if a waiver is not used, USAID may make an award to another offeror.

4. To be qualified for this contract, offerors must submit the following items to Nermin Afify at USAID, Cairo, Egypt by the RFQ closing date stated on block 8 of the SF-1449, at the following email address: nafify@usaid.gov

Offers shall consist of the following:

1. Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” with blocks 17a, 30a, and 30c completed by the offeror.

2. Offers must be valid for 120 calendar days from the due date of the receipt of offers.

mailto:nafify@usaid.gov

3. FAR 52.212-3 “Offeror Representations and Certifications – Commercial Items” (Found in Section E.II of the solicitation) Unless contractor has completed the Representations and Certifications at www.SAM.gov and so indicates in their response and provides any changes in accordance with 52.212-3 paragraph (b).

4. FAR 52.204-24 “Representation regarding Certain Telecommunications and Video Surveillance Services and Equipment” (Found in Section E.II of the solicitation) Unless the Offeror has presented in paragraphs v(2)(i) and v(2)(ii)of the provision at 52.212-3 that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” and “"does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services".

5. FAR 52.209-7 “Information Regarding Responsibility Matters (Oct 2018)” (Found in

Section E.II of the solicitation).

6. SAM registration – Confirmation sheet (print out).

7. Offeror’s any proposed subcontractors’ knowledge, and familiarity with the local conditions and context. This information will be used to evaluate the offer under the Technical Capability evaluation factor.

8. Manufacturing and product data sheets/technical features of the offered items as well as the warranty provisions to demonstrate the technical capability of the offered items to meet the Agency needs as described in the statement of work. This information will be used to evaluate the offer under the Technical Capability evaluation factor.

9. The Offeror’s and any proposed subcontractors’ qualifications, experience, and relevant certifications in providing the tasks described in the Statement of Work. This information will be used to evaluate the offer under the Management and Staffing evaluation factor.

10. Draft Work Plan: the offeror must submit a draft work plan that demonstrates the planned schedule for executing the tasks identified in the statement of work, and the proposed work phasing. This information will be used to evaluate the offer under the Management and Staffing evaluation factor.

11. Resumes of Key Personnel For each proposed key personnel, the offeror must submit a resume that includes three

(3) recent references (within the past three years) for each key personnel, including telephone numbers and email addresses for each reference. Each resume must not exceed three (3) pages.

One of the key personnel positions must be the Project Manager (qualified individual), who must be full-time and located on site in Egypt from the beginning of the fire alarm http://www.sam.gov/ system installation through completion, commissioning, and acceptance. The Project Manager is responsible for construction management, scheduling and coordination and will be the single point of contact.

At the offeror’s discretion, a Lead Installer can be identified as an additional key personnel position, or be the Project Manager and possess the additional required experience.

The minimum required qualifications of the Key Personnel are detailed below:

Project Manager:

- Possess qualifications that meet the referenced standard (NFPA 72).

- Possess a notarized copy of qualifying certificate (i.e., NICET III fire alarm system or fire protection engineer’s license).

- Possess a certificate from the manufacturer stating that he/she has received factory training on the equipment to be installed.

- Possess experience in construction management, scheduling and coordination

Lead Installer:

- Minimum of five years hands-on experience in the requirements and installation of fire alarm systems.

- Possess a certificate from the manufacturer stating that he/she has received factory training on the equipment to be installed.

This individual may or may not be the same person as the Project Manager (also referred to as the qualified individual) identified in NFPA 72 and the above paragraph.

The offeror must furnish copies of the above-mentioned required certificates.

This information will be used to evaluate the offer under the Management and Staffing evaluation factor.

12. Past Performance Information:

(1) Description of Past Performance: The offeror shall describe its past performance on directly related or similar Federal, State and local government, and private contracts and subcontracts it has held within the last three (3) years, and all contracts and subcontracts currently in progress which are of same or similar scope, magnitude or complexity to that which is detailed in the RFQ. (The information must be clear whether the work by the offeror was done as a prime contractor or a subcontractor). Offerors who describe similar contracts and subcontracts shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of the RFQ.

(2) The offeror shall use Attachment (1) to provide the following information regarding its past performance on no more than three (3) relevant (“same or similar”)* contracts obtained from the Government and/or commercial sources.

a. Contract Number(s)

b. Procuring agency and name of reference point(s) of contact (not to exceed 3) and contact information at the Federal, State, Local Government or commercial entity for which the contract was performed

c. Description of Scope

d. Period of performance

e. Size (USD value of the contract)

f. Clear statements describing whether the contract is considered the same or similar to the current effort.

*The definitions for “same” and “similar” are as follows:

Same: For past performance to be considered “same”, the contractor must have performed services, which were identical or greater in scope, size, or complexity to that of the RFQ.

Similar: For past performance to be considered “similar”, the contractor must have performed services which were comparable to the required services in scope, size, or complexity to that of the RFQ.

Offerors must either provide the above information or affirmatively state that it possesses no relevant directly related or similar past performance.

13. Price

Completed Contract Line Item Number (CLIN) Pricing, with the offeror’s proposed contract line item prices inserted in the appropriate spaces for every CLIN of the pricing schedule including Net Amount. Prices shall include shipping / delivery charges and all related charges to the destination as specified in the delivery schedule in fulfillment of the firm fixed-price contract.

All offers shall be provided in US Dollars (USD). USAID/Egypt is exempted from all applicable Taxes and Customs duties.

14. Payment schedule Offerors must propose an appropriate payment schedule including the amounts, in accordance with the deliverables identified in the SOW. Each proposed payment must correspond to an identified deliverable.

(END OF SECTION B – OFFER SUBMISSION INSTRUCTIONS)

SECTION C – EVALUATION FACTORS

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the US Government.

“Best value” is defined as the offer that results in the most advantageous solution for the Government, price, and other factors considered. An offeror must propose on all items in this solicitation. FAILING TO PROPOSE ON ALL ITEMS, WILL RESULT IN DISQUALIFICATION FROM COMPETITION. The Government intends to make a single award out of this RFQ. ALTERNATE PRODUCT SPECIFICATIONS WILL NOT BE ACCEPTED. The Government intends to make an award based on the initial offers received but reserves the right to ask questions to offerors if needed.

The following factors shall be used to evaluate offers:

1. Technical Capability

2. Management and Staffing

3. Past Performance

4. Price

Factor 1: Technical Capability This will include the following considerations (these considerations are not sub-factors with specific weight assigned but merely aspects of the evaluation of the Technical Capability criterion that may be considered in the evaluation of this factor):

- Knowledge and familiarity with the local conditions and context. This includes knowledge of the local market conditions, import regulations and logistics.

- The extent to which the Offeror’s proposed materials, products, equipment, and warranty provisions are responsive to and conform to the specifications outlined in the Statement of Work.

Factor 2: Management and Staffing:

This will include the following considerations (these considerations are not sub-factors with specific weight assigned but merely aspects of the evaluation of the Management and Staffing criterion that may be considered in the evaluation of this factor):

- Ability to provide the tasks described in the Statement of Work including construction management services as evident by qualifications and experience of the firm, subcontracts, and consultants if applicable.

- The extent to which the draft Work Plan articulates a realistic schedule for executing the tasks identified in the Statement of Work.

- The extent to which key personnel possess relevant and demonstrate qualifications, experience, performance and skills (as demonstrated in the resumes) applicable to the roles and positions to successfully implement the required tasks in the statement of work.

Factor 3: Past Performance Past performance will be evaluated on Offeror’s and its sub-contractor’s ability to demonstrate the quality and timeliness of performance in carrying out same or similar requirements to that specified in the Statement of Work.

The Government may use past performance information obtained from other than the sources identified by the offeror/subcontractor. The Government shall determine the relevance of same or similar past performance information. Past performance information will be used for both the

An offeror’s performance will not be evaluated favorably or unfavorably when:

(1) The offeror lacks relevant performance history,

(2) Information on performance is not available, or

(3) The offeror is a member of a class of offerors where there is provision not to rate the class against a consideration.

When this occurs, an offeror lacking relevant performance history is assigned a "neutral" rating.

Prior to assigning a "neutral" past performance rating, the contracting officer may take into account a broad range of information related to an offeror's performance.

Factor 4: Price Offers shall be evaluated, for award purposes, based upon the total price proposed for the requirements. Proposed prices must include shipping / delivery charges and all related charges to the destination as specified in the delivery schedule in fulfillment of the firm fixed-price contract.

Offers will be evaluated for completeness and to ensure that the total proposed price is reasonable, using one or more of the price analysis techniques identified in FAR 13.106-3.

(END OF SECTION C – EVALUATION FACTORS)

SECTION D – STATEMENT OF WORK

1. Purpose:

The purpose of this contract is to correct deficiencies of existing fire protection systems, replace existing simplex fire alarm system with a notifier fire alarm system, and upgrade kitchen hood suppression system at the USAID/Egypt location in Cairo, Egypt.

2. Background and General Information:

a. The USAID facility in Cairo consists of four stories plus basement, penthouse and garage.

b. The building is protected by a wet sprinkler system and standpipe systems boosted by electric and diesel fire pumps. A Simplex 4100u voiced/emergency evacuation fire alarm system provides detection and notification throughout the building. Server rooms are protected by FM-200 clean agent suppression systems. In addition, an Ansul kitchen hood wet chemical suppression system protects the kitchen equipment.

c. Currently the building is occupied by USAID/Egypt. As such, the authority of jurisdiction is the Department of State (DOS) overseas buildings operations (OBO/Fire) fire protection.

d. The project is sensitive but unclassified.

e. Contractor must provide all required equipment, programming, and software to provide specified system operation whether specifically indicated or not and to provide complete and fully operational systems.

f. Locations for all speakers, strobe lights, pull stations, junction boxes and terminal cabinets must be coordinated with lights, HVAC ductwork and registers, sprinkler piping and other ceiling fixtures.

g. All new wiring and circuit must be provided in electrical metallic tubing or other approved conduit even concealed behind the soffit. Minimum trade size is 3/4 inches.

In areas without ceilings, conduit must be installed as unobtrusively as possible, as close as practical to the floor/ceiling slab, and following the structural elements.

h. All visual alarm strobe and combination audible/visual units will be mounted per NFPA 72 and ADA requirements.

i. Install smoke detector minimum 3 feet away from an air diffuser and/or return air opening.

j. Wiring must be the following:

Signaling Line Circuits (SLC): Style 4.0 (Class B).

Notification Appliance Circuits (NAC): Style Y (Class B).

k. A factory certified fire pump representative must be present at the initial pump start up and final commissioning.

l. All wall and floor penetrations must be core drilled. Prior to core drill, scanning the walls by using ground penetrating radar in order to avoid cutting thru rebars and other structural elements. Require all systems for maintaining the required fire resistance ratings at penetrations of fire resistance rated assemblies to be installed per their listing and the manufacturer's installation instructions. All walls are minimum 1 hour rated.

Seal the openings with full thickness of fire stopping per details shown on drawings.

m. Contractor is responsible for avoiding all conflicts with storage, lighting fixtures, diffusers, grills, ducts, conduit and other piping and other obstructions encountered.

n. Sprinkler design density: light hazard (0.10gpm/ft2 over 1500) in offices, safe haven, corridors and guard booth; ordinary hazard (0.15gpm/ft2 over 1500) in storage and mechanical rooms.

o. Install listed schedule 40 black steel piping for all sprinkler systems uno. for piping 3" and above, schedule 10 is permitted.

p. The facility is located in a seismic zone. Provide required bracing, flex couplings, and clearance per NFPA 13.

q. See hanger detail 3 on sheet fp02. in accordance with NFPA 13, 9.3.5.5.10 and 9.3.6.5, lateral bracing and branch line restraint may be eliminated. If hanger methods deviate from detail 3, then provide required seismic bracing per NFPA 13, or engineering judgment from product manufacture.

r. Provide means that the contractor must furnish and install complete and ready for intended use.

s. All drawings are complementary and must be used in combination to obtain complete construction information. the contractor must coordinate all drawings.

t. Any conflicts between specifications and drawings must be brought to the COR's attention. The contractor(s) must not proceed with any work, except at their own risk, until clarifications of the conflicts are issued to the contractor(s) by the COR.

u. All damage to walls, ceilings and floors from penetrations, removals, installations or other actions by the contractor must be patched, repaired and painted with new materials by the contractor to match adjacent work whether specifically noted or not.

v. The facility will be occupied during construction. The contractor must keep the existing fire alarm system in operation. Provide fire watch during any system down time and notify USAID in writing 24 hours in advance. all work in occupied areas must be done after hours.

w. Notify engineer of record 14 days in advance for inspection, hydrostatic tests, fire pump, fire alarm, FM-200 and kitchen hood commissioning and finals. All tests must be witnessed by COR and OBO Representative.

x. Submit record of completion for the fire alarm system and sprinkler system to COR for approval per specifications.

3. Payment Schedule:

Payments will be made in US Dollars.

The payment schedule for this contract is as follows:

[to be filled in at time of award]

4. Invoices and Payment Office:

The Contractor may submit a voucher for payment upon completion of the deliverable(s) outlined in the statement of work.

Electronic submission of invoices is required: acctspayableegypt@usaid.gov .

The SF-1034 (Public Voucher for Purchases and Services Other Than Personal) must be signed, and it must be submitted along with the invoice and any other documentation in Adobe (PDF). Subject line shall read Award No. and name of firm [to be filled in at time of award].

5. Contracting Officer Representative:

The Contracting Officer’s Representative (COR) will be designated by letter from the Contracting Officer (CO) to the Contractor.

[Name of the COR will be inserted at the time of award]

6. Key Personnel:

Key personnel are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor must notify both the CO and the COR reasonably in advance and must submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No replacement may be made by the Contractor without the written approval of the COR.

One of the key personnel positions must be the Project Manager (qualified individual), who must be full-time and located on site in Egypt from the beginning of the fire alarm system installation through completion, commissioning, and acceptance. The Project Manager is responsible for construction management, scheduling and coordination and will be the single point of contact. At the contractor’s discretion, a Lead Installer can be identified as http://acctspayableegypt@usaid.gov an additional key personnel position, or be the Project Manager and possess the additional required experience.

The following positions are designated as Key Personnel for this contract and are on full-time onsite basis:

Project Manager Lead Installer (Possible additional position as determined by contractor)

Below are the minimum required qualifications of the identified key personnel:

Project Manager:

- Possess qualifications that meet the referenced standard (NFPA 72).

- Possess a notarized copy of qualifying certificate (i.e., NICET III fire alarm system or fire protection engineer’s license).

- Possess a certificate from the manufacturer stating that he/she has received factory training on the equipment to be installed.

- Possess experience in construction management, scheduling and coordination.

Lead Installer:

- Minimum of five years hands-on experience in the requirements and installation of fire alarm systems.

This individual may or may not be the same person as the Project Manager (also referred to as the qualified individual) identified in NFPA 72 and the above paragraph. If the contractor chooses not to include the position of the Lead installer, the Project Manager must possess the additional required experience of the lead installer and will be responsible for all installation related duties.

7. Applicable Codes:

NFPA 13, STANDARD FOR THE INSTALLATION OF SPRINKLER SYSTEMS, 2016 EDITION

NFPA 14, STANDDARD FOR THE INSTALLATION OF STANDPIPE AND HOSE SYSTEMS 2019

EDITION, 2016 EDITION

NFPA 17A, STANDARD FOR WET CHEMICAL EXTINGUISHING SYSTEMS, 2017 EDITION

NFPA 20, STANDARD FOR THE INSTALLATION OF STATIONARY PUMPS FOR FIRE

PROTECTION, 2016 EDITION

NFPA 22, STANDARD FOR WATER TANKS FOR PRIVATE FIRE PROTECTION, 2016 EDITION

NFPA 25, STANDARD FOR THE INSPECTION, TESTING, AND MAINTENANCE OF WATER BASED

FIRE PROTECTION SYSTEMS, 2019 EDITION

NFPA 70, NATIONAL ELECTRICAL CODE AS AMENDED BY OBO, 2017 EDITION

NFPA 72, NATIONAL FIRE ALARM CODE, 2016 EDITION

NFPA 2001, STANDARD ON CLEAN AGENT FIRE EXTINGUISHING SYSTEMS, 2001 EDITION

INTERNATIONAL BUILDING CODE, 2018 EDITION

8. Scope of Work:

a. Fire Pumps:

1. Overhaul the electric fire pump rated at 155PSI@750gpm including new wear rings, bearing, packing, packing glands and associated hardware.

2. Replace the faulty 6-inch flow meter (Gerand Flanged K-750-6) and 6-inch OS&Y valve flanged connection downstream of the flow meter.

3. Replace the electric fire pump controller with automatic transfer switch (ats) with ul listed soft start fire pump controller and ats per NFPA 20 and section 13921. Existing fire pump controller is Firetrol FTA1350-AE100F-AH-AY-GZ-PB-PE-R-T-TE-ED-X model rated at 380v- 450v. The existing electric motor is marathon wye delta start at 100hp rated at 190/380v and 50hz. The existing ATS model is Firetrol FTA900-BL260F.

4. Replace all pressure gauges.

5. Install coupling guard.

6. Replace 3/4-inch casing relief valve.

7. Replace Jockey pump and Jockey controller. Existing Jockey pump is 7.5 hp rated at 380v-

415v. The existing Jockey pump controller model is Firetrol FTA500L-BF07F-BJ-BN-GZ-R-T rated at 380v-415v, 3ph and 50Hz.

8. Extend existing diesel fire pump exhaust to outside of the building. Approximately 100 feet of pipe run. Install insulations on exhaust pipe per section 13921, 2.5 a 3 and 4. Seal penetrations with ul listed 2-hour fire stopping.

9. Replace wiring with proper gauge between the engine controller and fire pump controller.

The existing diesel fire pump model is Grundfos HSEF 4-12. Existing diesel engine is Clarke JU4H-UF24. And the fire pump controller model is Firetrol FTA1100-JL12N rated at 220v- 240v.

10. Install flexible connection and sight glass on raw water discharge.

11. Install secondary containment to existing single wall diesel fuel tank. Add low fuel level switch. Install lockable ball valve on the supply line, drain on bottom of tank. Terminate all vents to outside of the building.

12. See section 13921 - fire pump assemblies for additional information on testing and commissioning.

b. Standpipe:

1. Replace 1.5-inch hoses located outside including the ones serving the garage.

c. Cistern:

1. Install Vortex plate per NFPA 20 and NFPA 22 for the fire pump suction in cistern.

2. Drain the cistern and thoroughly clean inside.

d. Sprinkler system:

Make corrections to the following:

i. Replace all pressure gauges.

ii. Lubricate and exercise all OS&Y valves. Replace the ones in stair 1 on the 3rd floor and in garage.

iii. Replace flow switch serving penthouse elevator machine room in stair 1.

iv. Flush the sprinkler piping in lower penthouse and elevator machine room on roof and in garage.

v. Sprinkler spacing exceeded the maximum allowed per NFPA 13 in maintenance shop in garage; fitness center, 2 offices in AFMC space; 2 offices and open cubical in simple space;

corridor in COE space; corridor in NAMRU space on basement level; northeast corner office, Ismailia Conference Room; copy center on 2nd floor; office across from Saqqara conference room on the 3rd floor.

vi. Area missing sprinkler coverage: SIC closet, storage room (BG19), walk-in freezer and cooler in cafeteria storage on basement level, 2 offices in SIMPLE space, kitchen in COE space and cafeteria kitchen on the 1st floor.

vii. Sprinkler missing cover plates in the following area: supply room, post #4, new security CCTV room, Red Sea Conference Room, corridor in medical unit, corridor outside freight elevator, cafeteria storage, FSN medical unit on basement level, NAMRU-3 office, corridor from stair 1 to south exit, corridor to southwest exit, corridor outside freight elevator on the 1st floor, open cubical space outside Sinai Conference Room on the 2nd floor, open space outside northeast corner office, corridor in 219.20 areas, Dahab Conference Room on the 3rd floor, passenger elevator lobby, open cubical west of passenger elevators, open cubical south of stair 1.

viii. Extend upright sprinkler to within 12-inch from the ceiling in mechanical room on basement level.

ix. Replace damaged sprinkler in kitchen on the 1st floor.

x. Replace upright sprinkler installed at pendent position in acc space on the 1st floor.

xi. Relocate sprinklers less than 6 feet apart in RSO office on the 1st floor.

xii. Install valve supervisory switches on valves serving the diesel fire pump.

e. FM-200 Systems:

1. Design FM-200 detection and notification systems for server room and COE server room on the first floor including smoke detectors below drop ceilings and below raised floor, manual release stations, abort switches, HVAC shutdown, agent releasing, pre-discharge visual and audible notification and discharge alarm. Install warning signs. Cross zoned alarms must be incorporated into the design.

2. Disconnect and remove existing simplex releasing panels, all wiring, associated devices.

Existing fm-200 agent bottles, piping and nozzles remain.

(The remainder of this page has been left blank intentionally.)

f. Ansul Kitchen Hood Suppression System:

1. Replace the kitchen hood suppression system with an ul 300 listed system.

g. Fire Extinguishers:

1. Provide 10 Ansul redline 5lbs fire extinguishers.

h. Fire Alarm Systems:

1. Replace existing Simplex 4100u voiced fire alarm system with notifier 3030 voiced emergency evacuation systems on a one for one basis. Reuse existing wiring is permitted.

During transfer, the building must maintain fire alarm coverage at all times.

2. Make the following corrections:

i. Add heater detectors in maintenance office in garage due to spacing.

ii. Add smoke detectors due to spacing in business center, motor pool on basement level, simple space, operation & maintenance contractor office on the 1st floor, around northeast corner office and Ismailia conference room on the 2nd floor and copy room on the 3rd floor.

iii. Provide visual coverage in classroom, bathrooms by prayer room on basement level, simple, AFMC, COE space on the 1st floor, Ismailia Conference Room on the 2nd floor, copy room and Beni Suef Conference Room on the 3rd floor, Program Office Conference Room and Fayoum Conference Room on the 4th floor.

iv. Provide smoke detector coverage in AFMC open spaces, SIMPLE open spaces on the 1st floor.

v. Install smoke detectors in UPS room.

vi. Install relays for HVAC shutdown.

vii. Install monitor modules for the two FM-200 systems.

viii. Provide monitoring modules for both fire pumps and associated valves.

ix. Shop drawings must be prepared by minimum NICET level III technician in fire alarm design.

UNITED STATES DEPARTMENT OF STATE July 2009

OVERSEAS BUILDING OPERATIONS

OBO STANDARD SPECIFICATIONS

FIRE PUMP ASSEMBLIES 13921 - 1

SECTION 13921 - FIRE PUMP ASSEMBLIES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies fire pumps, including but not limited to requirements for system components below:

1. Drive unit (diesel engine).

2. Fire Pump.

3. Pump controllers.

4. Fuel tank.

5. Batteries with charger.

6. Flow meter.

7. Skid assembly.

8. Piping.

9. Water tank.

10. Electrical/electronic control wiring.

B. Related Sections: Comply with applicable requirements of other Sections for work of this Section, and interfaces of related work of other Sections. In particular, comply with basic mechanical/material/method requirements, basic electrical requirements for mechanical equipment, and basic piping system materials/methods/ controls/supports/anchorages to extent more stringent requirements are not specified for work in this Section.

C. Related Work: Other Sections of these Contract Specifications indicate requirements for related work which is not work of this Section, except to the extent certain portions of such work are required for inclusion in the fire pump assemblies to be delivered as packaged units. Refer to the following related Sections:

1. Division 9 Section "Special Coatings."

2. Division 9 Section "Painting."

3. Division 13 Section "Fire Alarm Systems" and Sprinkler/Underground Piping Installation.

4. Division 15 Sections on labeling, identification, and signage.

5. Division 15 Section "Mechanical Insulation."

6. Division 15 Section "Fuel Handling."

7. Division 15 Section "Water Storage Tank."

8. Division 16 Sections for electrical provisions.

1.2 STANDARDS

A. General: Comply with applicable standards as indicated herein, and as required by governing authorities; refer to Section 01091, "Definitions and Standards" for general requirements to comply with applicable standards for work in this Section. The latest edition of the following industry standards contain provisions which are explicitly applicable to work of this Section.

1. “Approval Guide" by Factory Mutual (FM)

2. "Fire Protection Equipment Directory" by Underwriters Laboratories, Inc. (UL)

3. Standards by the National Fire Protection Association (NFPA), including the following:

a. NFPA 13, Installation of Sprinkler Systems.

b. NFPA 20, Installation of Stationary Pumps for Fire Protection 2003 Edition.

c. NFPA 22, Water Tanks for Private Fire Protection.

d. NFPA 24, Installation of Private Fire Service Mains and Their Appurtenances.

e. NFPA 25, Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

f. NFPA 37, Stationary Combustion Engines and Gas Turbines 2002 Edition.

g. NFPA 70, National Electric Code 2002 Edition.

h. NFPA 72, National Fire Alarm Code 1999 Edition.

1.3 PERFORMANCE REQUIREMENTS

A. General: Provide skid-mounted, pre-fabricated fire pump assembly which is arranged and performs operationally in accordance with provisions of this Section, including each “Fire

Pump Assembly Data Sheet” as attached hereto.

1.4 SUBMITTALS

A. General: For each prefabricated assembly, submit the following, in compliance with provisions of Section 01301, "Scheduling and Submittals" hereof, and in compliance with Contract Clauses and Conditions.

1. Product Data For each fire pump prefabricated assembly, submit (6) bound copies of product data to include, but not limited to, the following prepared information:

a. Manufacturer’s general plan and elevations of fabricated assembly, with each principal element of the unit indicated and dimensioned approximately to scale of not less than 1:20. Include separate plan of fabricated skid framing. List part numbers and weights of entire assembly.

b. 200mm x 250 mm (8" x 10") colored glossy photographs of each assembly from previously produced equivalent, if not identical assemblies.

c. Specific pump certified performance curves for each fire pump. Record head developed, pump efficiency, and brake horsepower required for full range of operation.

d. Four (4) copies of printed product literature for each of the principal component and sub-components installed in the assembly covering recommended installation, testing, operation, maintenance, trouble-shooting, special tools, service, spare parts, and similar user need-to-know information.

Include specific factory/field pressure settings for the pressure switches specific to installed equipment combination. Include base price lists, and ordering information for all replaceable parts. Include approved copy of factory pump curve, and drafts of field operating instructions; laminate and post on the inside of the fire pump controller door.

Provide instructions for, but not limited to setting mechanical and/or digital time clocks, solid state/mercoid pressure switches, pressure recorders, battery chargers, and pressure relief valves. Post and explain abbreviated and emergency start/stop procedures on universal language placard with simplified operator pump/controller orientation chart; include bright, contrasting, fluorescent, color-coded chart, with the corresponding colors on emergency fire pump start/stop devices. Referenced information must be laminated, and permanently attached to inside of controller in conspicuous location, except emergency instructions, must be attached outside unit.

e. Warranties: Properly executed product warranties from the manufacturer of the principal components in the assembly; both as required by these Contract Specifications, and as noted, to be available by published product literature.

2. Shop Drawings: Show installation of each fire pump assembly with overall layout of service lines and assembly location at not less than 1:20 scale, fully dimensioned. Include marked elevations, sequencing, and electrical/electronic wiring diagrammatically with circuit diagrams.

3. Quality Control Data: Following installation of work in this Section, including field testing of the fire pump assembly performances, submit field test report and certified statement of compliance with requirements signed by the fire pump manufacturer and installing contractor. Include markup of each previously certified pump curve sheet, recording start-up field test data for the installation. Cover performance compliances for each primary component of the assembly in field test reports and in certified compliance statements. Comply with the Project Director, and/or COR requests.

4. Operation and Maintenance Manuals: After submitted quality control data has been accepted by the Project Director and COR, prepare and submit (in compliance with Sections 01301 and 01701 hereof) six additional complete and updated operation and maintenance manuals for every component of the installed fire pump assemblies in titled/indexed loose-leaf binders. Include product data as specified in this Article, and all final adjustments/settings, and/or changes specific to contract installation upon completion and acceptance testing to COR designated acceptance representative while in the field. Include complete parts listings, prices, and source information as specified in this Article under the subparagraph on Product Data, and in the Article on Extra Materials, Pump Assembly/Controller. Include recommended spare parts inventory by manufacturer, and required spare parts inventory by COR, indicating stock/quantity listing for expendable items, and every component of the fire pump assemblies for Government's inventory of replacement materials and parts. Manuals must contain one laminated set each of abbreviated and emergency instruction information placards as posted on the controller(s).

5. Hydraulic Calculations: Calculations indicating suction supply requirements, elevations, distance, fittings, pipe material, valves, static pressure, residual pressure, velocity, hydraulic reference points, and pump size. Approval for suction line installation will be denied until calculations are submitted. Failure to comply may result in excavation, and removal of installed suction piping at Contractor's expense.

1.5 QUALITY ASSURANCE

Manufacturer's Qualifications: The manufacturer of the fire pump assembly must produce the package system at their facility, and maintain ISO 9001 Quality Certification. The manufacturer must provide same-day, technical point of contact/response for inquiries from within the United States, and from the COR.

1. Provide Permanent labels on components of equipment, recording approval stamps, recorded listings, recognized ratings, and other markings to show compliance with applicable standards by NFPA, UL, MSS, NEMA, and other trade associations.

2. Comply with applicable provisions of ASME B31.9 "Building Service Piping" for materials/products installations; and comply with ASME "Boiler and Pressure Vessel Code", Section IX for qualifications of welding processes and operators, including engine exhaust pipe welding where required. The welding certificates must be to AWS Dl.l for structural and pipe welding.

3. Systems Testing: Manufacturers must perform both factory testing and start-up/field testing of the fire pump assembly operations. Comply with recognized industry standards, Project Director, and COR requirements. Both tests are required to be witnessed by COR.

4. Training: The pump manufacturers' field representative must provide one-day assembly and component training to USAID/Egypt maintenance personnel on location.

Training must include: classroom and practical hands-on operation, adjustments, theory, and trouble-shooting. Specific operation maintenance manuals as described in the Article on Submittals in the paragraph on Operation and Maintenance Manuals must be utilized for this training.

5. Punch-List: The fire pump manufacturers' representative must provide on company letterhead a detailed punch -list for each bound volume, and an identification of all personnel present for acceptance and training. The punch-list must include the manufacturers' recommendations to correct. The Fire Pump manufacturer, General Contractor, COR, and USAID/OMD/RP representatives must sign the form.

6. Seismic Testing: The pump manufacturer must provide documentation that the fire pump package, including all piping, day tank, controller and all other equipment has been analyzed to be designed and constructed to withstand a 0.5 "G" force earthquake. The manufacturer must document that the entire package will withstand an earthquake per the seismic zone of the facility and demonstrate that the package is braced and designed, in accordance with the requirements of NFPA 13 and NFPA 20.

1.6 COORDINATION

Coordinate size and location of concrete bases. Cast anchor-bolt inserts into bases. Concrete, reinforcement, and formwork requirements are specified in Division 3.

1.7 DELIVERY, STORAGE, AND HANDLING

1. Preparation of Unit: After completion of factory test procedure for assembled unit, drain water and fuel from assembly, and dry entire unit. Treat bare steel/iron surfaces, internal and external, with rust-inhibiting coating of light oil or similar easily removed harmless substances. Package assembly components for overseas shipment in a manner that will exclude moisture intrusion, and prevent corrosion of metal parts. Protect equipment, piping flanges, nozzles, and other openings or connections, and protect machines against intrusion of sand and other foreign matter. Plastic inserts/flange covers into the pipe ends is not acceptable; bolted wooden flange covers are acceptable.

2. Store and ship packaged/protected fire pump assemblies in a clean, airtight, moisture resistant, durable shipping container, and retain in a dry location at all times.

General: Fabricate structural steel skid unit, and assemble fire pump assembly components on skid unit with sufficient strength to withstand shipping and handling stresses as well as operational stresses. Equip skid unit with suitable hoisting "eyes", and similar devices for the accommodation of hoisting slings and other handling methods. Handle assembled unit in compliance with the manufacturers' instructions and recommendations for rigging and hoisting.

1.8 WARRANTY

Manufacturers Special Product warranty: The manufacturer of the fire pump assemblies must provide a special product warranty for a period of one year after start-up/testing by the manufacturers' representative, which is witnessed by the Project Director and COR.

The warranty must be in writing, and be presented to the Project Director upon final pump acceptance by COR.

1.9 EXTRA MATERIALS, PUMP ASSEMBLY/CONTROLLER:

A. Initial Spare Parts Stock: For each required fire pump assembly and controller, furnish an initial stock of expendable items, specific maintenance materials, and spare parts. Comply with COR, OBO/OPS/FIR requirements, and manufacturers' recommendations on items. Include not less than the following categories/quantities of materials:

1. Stock: One complete engine and pump rebuild gasket set, gasket material, seals and O-rings.

Two (complete sets of engine filter and engine filter O-rings (in addition to O-rings in rebuild kits). 38 L (10 gallons) engine oil as recommended by engine manufacturer. One sets of drive belts. Ten indicator light bulbs. Three each type relay and diode. One battery charge card.

One crank control. One voltage sensing unit. One solenoid drain valve.