RFQ_6TB4G001_Natural_Fiber_Children_s_Fire_Hat_v2.pdf
PDF 306 KB Posted
- Attached to
- 6TB4G001, Natural Fiber Children's Fire Hats
- Solicitation number
- 0000033021
- Issued by
- Placer County, Anaheim City, California
About this file
This document is a Request for Quote (RFQ) from the California Department of Forestry and Fire Protection (CAL FIRE) for the procurement of 57,105 Natural Fiber Children's Fire Hats. The hats must meet specific requirements regarding materials, dimensions, design, and delivery. Bids must be submitted by October 21, 2024, and will be awarded on an "All or None" basis to the lowest responsive and responsible bidder. The hats will be shipped to 17 different CAL FIRE locations across California, with quantities and delivery details provided. Payment will be processed after final acceptance and receipt of invoice. CAL FIRE reserves the right to execute written amendments to increase or decrease the quantity, time, and/or cost, while remaining within the Scope of Work.
The Cost Quote Sheet provides a detailed breakdown of the pricing per item and shipping costs to each location. Bidders must include a California Seller's Permit Number and, if applicable, a California Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) certification number. CAL FIRE has waived the DVBE program requirements but will include the DVBE incentive. This solicitation will be awarded on an "All or None" basis to the lowest responsive and responsible bidder.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bidder_Declaration_Form.pdf | ||
| Std204.pdf | ||
| RFQ_6TB4G001_Amendment_Letter__1.pdf | ||
| Bidder_Instructions.pdf | ||
| std205.pdf | ||
| 2023Mar6Form74R3.pdf | ||
| calfire720.docx | DOCX document | |
| Natural_Fiber_Children_s_Fire_Hat__Q_A.pdf | ||
| pd_843.pdf | ||
| std1000.pdf |
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Text version
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
Request for Quote Date: October 8, 2024
Enclosed is a Request for Quote (RFQ) Package, #6TB3G001 for the procurement of Natural Fiber Children's Fire Hats. Please refer to the attached specification pages for the Natural Fiber Children's Fire Hats for use by CAL FIRE’s Communications Section facility located in Sacramento, CA, in Sacramento County.
Please submit the following completed documents to confirm bid is responsive:
• Natural Fiber Children's Fire Hats Cost Quote Sheet
• Specifications for all items to review against RFQ requirements
• State of California Small Business (SB) or Disabled Veteran Business Enterprise
(DVBE) certification
• California STD. 204, Payee Data Record
• CAL FIRE-720, DARFUR Contracting Act Vendor Certification
• Copy of California Department of Tax and Fee Administration Seller’s Permit
• Bidder Declaration (GSPD- 05-106)
• DGS PD 843 (if applicable)
• CalRecycle Form 74
• GenAI Disclosure & Factsheet (STD 1000)
The General Provisions Non-IT Commodities are incorporated herein by reference, (DGS PD 401 Non-IT, revised 06/21/2022).
Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.
CAL FIRE elects to waive the DVBE program requirements in this solicitation but opts to include the DVBE incentive.
Submission of all required RFQ documents must be received by 5:00 PM on October 21, 2024, via email.
If you have any questions or should you need any clarifying information concerning this RFQ, please let me know.
Andrew Perez Procurement Analyst
CAL FIRE
Business Services Office E-Mail: andrew.perez@fire.ca.gov https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www2.calrecycle.ca.gov/Docs/Web/111480 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/NonITGeneralProvisions062122.pdf?la=en&hash=7D58E4294765EA74730DA67AEECF7CE6247B4A3A https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf mailto:andrew.perez@fire.ca.gov
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
Natural Fiber Children's Fire Hats Set Specifications
SCOPE
This specification sets forth the requirements for the Natural Fiber Children's Fire Hats, needed to facilitate the duties of fire personnel of CAL FIRE’s Communications section.
CAL FIRE is seeking to acquire 57,105 Natural Fiber Children's Fire Hats.
CHILDREN’S FIRE HATS SPECIFICATIONS
Specification Deviation Biodegradable kids fire helmets made from a sustainable bagasse material, not containing plastics or bioplastics of any kind.
No Deviation Allowed
Firm compressed plant pulp material mold with a smooth finish.
No Deviation Allowed
Sized for preschool age or early elementary school age children
Dimensions: Approximately 11” in length, 8” in width, and 4” in height, variations of 0.5 inch in each measurement are acceptable. The approximate head circumference is 23” to 24”.
No Deviation Allowed
Durable product with a minimum material wall thickness 0.8mm.
No Deviation Allowed
Designed to resemble a simplified firefighting helmet in red color, with front shield space of 3” x 3.5” to place CAL FIRE shield logo sticker or printing.
Biodegradable sticker of CAL FIRE shield logo on front of helmet. Stickers to be provided by vendor. CAL FIRE shield logo printable image to be provided to vendor
Applied sticker on semi-gloss paper with biodegradable adhesive components.
No Deviation Allowed
CAL FIRE requires that the final assembly be completed within California and completed by the time of delivery.
Please note: this may be subcontracted out to a California business.
No Deviation Allowed
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
PACKING, SHIPMENT LOCATIONS AND QUANTITIES
The supplier shall package, no less than 40 and no more than 80 Natural Fiber Children's Fire Hats into a recycled cardboard box. Shipments of 25+ boxes shall be palletized. Each shipment location below will identify the physical shipping address, quantity of Natural Fiber Children's Fire Hats, number of boxes, number of pallets and if there is a loading dock at the location.
Vendor is responsible for the unloading of boxes at delivery location and will need to provide a pallet jack or similar equipment to unload equipment.
Ship To Address:
1. CAL FIRE NEU HQ
13760 Lincoln Way, Auburn, CA 95603 ATTN: Mary Eldridge
Quantity of Natural Fiber Children’s Fire Hats: 5040 Loading Dock: No
2. CAL FIRE TGU HQ
604 Antelope Blvd.
Red Bluff, CA 96080 ATTN: Kevin Colbum Quantity of Natural Fiber Children’s Fire Hats: 2880 Loading Dock: Yes
3. CAL FIRE FKU HQ
210 S. Academy Ave.
Sanger, CA 93657 ATTN: Stacy Nolan Quantity of Natural Fiber Children’s Fire Hats: 2520 Loading Dock: No
4. CAL FIRE BDU HQ
3800 N. Sierra Way San Bernardino, CA 92405 ATTN: Alison Hesterly Quantity of Natural Fiber Children’s Fire Hats: 5040 Loading Dock: No
5. CAL FIRE LNU Service Center 3535 St. Helena Highway N Calistoga, CA 94515 ATTN: Jason Clay
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
Quantity of Natural Fiber Children’s Fire Hats: 5040 Loading Dock: Yes
6. CAL FIRE TUU HQ
1968 S. Lovers Lane Visalia CA 93292 ATTN: Savanna Gernt Quantity of Natural Fiber Children’s Fire Hats: 2520 Loading Dock: Yes
7. CAL FIRE HUU HQ
118 S. Fortuna Blvd.
Fortuna CA 95540 Quantity of Natural Fiber Children’s Fire Hats: 2520 Loading Dock: Yes
8. CAL FIRE MEU HQ
17501 N. Hwy 101 Willits, CA 95490 ATTN: Craig Dudley Quantity of Natural Fiber Children’s Fire Hats: 2520 Loading Dock: No
9. CAL FIRE CZU HQ
6059 Highway 9 Felton, CA 95018 ATTN: Scott Kenney Quantity of Natural Fiber Children’s Fire Hats: 5040 Loading Dock: Yes
10. CAL FIRE BEU HQ
401 Canal Street
King City, CA 93930 ATTN: Luis Perez Quantity of Natural Fiber Children’s Fire Hats: 2880
11. CAL FIRE Workforce Planning and Recruitment Unit
710 Riverpoint Court West Sacramento, CA 95605 ATTN: Denise Inouye
Quantity of Natural Fiber Children’s Fire Hats: 2520
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
12. CAL FIRE SHU
875 Cypress Ave.
Redding, CA 96002 ATTN: Jas Shaw Quantity of Natural Fiber Children’s Fire Hats: 5760 Loading Dock: Yes
13. CAL FIRE AEU
2350 Carson Road Placerville, CA 95667 ATTN: Wendy Oaks Quantity of Natural Fiber Children’s Fire Hats: 2520 Loading Dock: No
14. CAL FIRE BTU HQ
176 Nelson Ave.
Oroville, CA 95965 ATTN: Rick Carhart Quantity of Natural Fiber Children’s Fire Hats: 2520 Loading Dock: Yes
15. CAL FIRE SCU HQ
15670 Monterey Road Morgan Hill, CA 95037 ATTN: Chealsea Burkett Quantity of Natural Fiber Children’s Fire Hats: 2025 Loading Dock: Yes
16. CAL FIRE TCU
785 Mountain Ranch Road San Andreas, CA 95249 ATTN: Lisa Williams
17. CAL FIRE Communications Program
715 P Street Sacramento, CA 95814 ATTN: Eddie Aguilar
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
PAYMENT
Payment will be processed by CAL FIRE Staff after final acceptance and receipt of invoice from the supplier, per delivery to one of the specified addresses. The invoice must include the CAL FIRE Ship-To address and the CAL FIRE Bill-To address to be processed for payment. The invoice must clearly state “invoice” and must be printed on the supplier’s letterhead. The invoice shall use the product description identified on the purchase order (award for solicitation RFQ
6TB4G001).
BILL-TO ADDRESS:
CAL FIRE Communications Office
PO BOX 944246
Sacramento, CA 94244-2460 ATTN: Alyse Trzeciak
INQUIRIES/ QUESTIONS
Written questions, comments and concerns must be submitted to andrew.perez@fire.ca.gov and received by 2PM PST on October 14, 2024. CAL FIRE’s response to all written questions, comments or concerns will be provided by 4PM PST on October 16, 2024. Any bidder questions, or concerns submitted after the scheduled time, CAL FIRE will attempt to address but cannot guarantee a response after the due date.
AMENDMENTS
CAL FIRE reserves the right to execute written amendments to increase or decrease for goods, time, and or money while remining within the Scope of Work of the original solicitation, and upon mutual consent with the awarded bidder.
mailto:andrew.perez@fire.ca.gov
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
COST QUOTE SHEET
Cost Quote for RFQ #6TB4G001 for Natural Fiber Children's Fire Hats. Please include a detailed breakdown of costs with this bid:
Description of Product Price Per Item Quantity Total Price
Natural Fiber Children's Fire Hats w/ Sticker
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - NEU HQ
13760 Lincoln Way, Auburn, CA 95603 ATTN: Mary Eldridge
All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - TGU HQ
604 Antelope Blvd.
Red Bluff, CA 96080 ATTN: Kevin Colbum
All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - FKU HQ
210 S. Academy Ave.
Sanger, CA 93657 ATTN: Stacy Nolan
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - BDU HQ
3800 N. Sierra Way San Bernardino, CA 92405 ATTN: Alison Hesterly
$ 5040
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE LNU Service Center 3535 St. Helena Highway N Calistoga, CA 94515 ATTN: Jason Clay
$ 2520
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE TUU HQ
1968 S. Lovers Lane Visalia CA 93292 ATTN: Savanna Gernt
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE HUU HQ
118 S. Fortuna Blvd.
Fortuna CA 95540 ATTN: Connie Ward
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE MEU HQ
17501 N. Hwy 101 Willits, CA 95490 ATTN: Craig Dudley
$ 5040
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE CZU HQ
6059 Highway 9 Felton, CA 95018 ATTN: Scott Kenney
$ 2880
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - BEU HQ
401 Canal Street King City, CA 93930 ATTN: Luis Perez
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - WPRU
710 Riverpoint Court West Sacramento, CA 95605 ATTN: Denise Inouye
$ 5760
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - SHU
875 Cypress Ave.
Redding, CA 96002
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
ATTN: Jas Shaw
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - AEU
2350 Carson Road Placerville, CA 95667 ATTN: Wendy Oaks
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - BTU HQ
176 Nelson Ave.
Oroville, CA 95965 ATTN: Rick Carhart
$ 2025
Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - SCU HQ
15670 Monterey Road Morgan Hill, CA 95037 ATTN: Chealsea Burkett
$ 2880
All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE - TCU
785 Mountain Ranch Road San Andreas, CA 95249 ATTN: Lisa Williams
All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment
SHIP TO:
CAL FIRE – Communications Program 715 P Street Sacramento, CA 95814 ATTN: Alysse Trzeciak
Item Total
“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of
Shipping Total
Grand Total
Pricing quoted must be valid for a minimum of 60 Days after the date of signature.
Submitted by:_______________________________________ Date:____________________
Name (Print):
Title:
Company Name:
Company Address:
Telephone Number:
E-Mail Address:
CA Seller’s Permit Number:
CA SB/DVBE Certification Number, if applicable:
Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non- responsive and will be rejected.
The “Cost Quote Sheet” will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted in the cost sheet shall be binding for the term of the Agreement.
This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be a permissible tiebreaker. Such event will be conducted by the procurement official and observed by a state employee as a witness.
Submission of all required RFQ documents must be received by 5:00 PM on October 21, 2024, via email.
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