RFQ 693JJ326Q000026.pdf

Request for Quote (RFQ)

Solicitation Number:

Solicitation Title:

Issuing Office:

Primary Agency Contact:

RFQ Issue Date:

Questions Due Date:

Quote Due Date:

693JJ326Q000026

Laboratory Safety Evaluation and Safety Plan Assessment

United States Department of Transportation (DOT), Federal Highway Administration (FHWA), Office of Acquisition & Grants Management (HCFA)

Jason Motala, Contract Specialist Email: jason.motala@dot.gov

July 8, 2026, 10:00 AM Eastern Time (ET)

July 15, 2026, 10:00 AM ET and must be emailed to jason.motala@dot.gov

July 24, 2026, 6:00 PM ET and must be emailed to jason.motala@dot.gov

PART I

RFQ INFORMATION AND INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

RFQ INFORMATION

This solicitation is prepared in accordance with the policies and procedures for solicitation, evaluation, and award as prescribed in Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services and the Revolutionary FAR Overhaul (RFO). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.

This is a total small business set-aside for vendors under NAICS 541690; Other Scientific and Technical Consulting Services with an industry size standard of $19 million.

A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from http://www.acquisition.gov/far.

All contractors must have a current active registration in the System for Award Management (www.SAM.gov) at the time of quote submission in order to be eligible to receive an award under this RFQ.

INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

In responding to this RFQ, quotations MUST include the following:

1. Technical Quote: Narrative discussion addressing the quoter’s technical approach and technical merit factors identified in Part I, Section 6.0, Evaluation of Quotations. A description of how the Performance Work Statement requirements will be completed.

2. Price Quote: Submitted pricing in the format of the Schedule of Service, Contract Line-Item Number (CLIN) Structure table shown in Part II.

3. Past Performance References: No submission required. This factor will consist of a review of the quoters records in the Contractor Performance Assessment Reporting System (CPARS).

4. Organizational Information: Quotations shall include the following business information regarding your company in the body of the cover email message:

a. Confirmation your company accepts government purchase orders

b. Business Size (Small, Woman-Owned, Disadvantaged, Hub-Zone, Large, Non- Profit, etc.)

c. Payment Terms (Government Standard is NET 30)

d. Unique Entity Identifier (UEI) and Electronic Funds Transfer (EFT) Indicator (if applicable):

e. Federal Tax Identification Number (TIN) (9-Digits)

f. Correct Mailing Address for the order (include name, telephone, email address); Note:

Mailing address and entity name shall match the information in www.sam.gov

g. Verification company information listed in the System for Award Management (SAM) current and accurate? https://www.sam.gov/SAM/ http://www.acquisition.gov/far http://www.sam.gov/ http://www.sam.gov/ https://www.sam.gov/SAM/

5. Instructions for Preparation of Quotations: Quotations must be submitted electronically as Adobe (.pdf) files with the technical capability, pricing and organizational information sections submitted in a SINGLE email whose size shall not exceed 10 Megabytes. Technical Quotation is limited to a maximum total of 20 pages. Resumes are excluded from the Technical Quotation page limitation but are themselves limited to no more than two pages each. The table of contents and cover page are also excluded from the overall page limit. Quotations must be formatted to print on 8½ x 11-inch paper without any additional scaling. Single spaced, Times New Roman size 11 font must be used, except for tables and graphics, which must be legible when printed or without requiring zooming in. Price Quotation does not have a page limitation.

6. Evaluation of Quotations: The Government will award a contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous (Best Value) to the Government, price and other factors considered. The following factors will be used to evaluate quoters, rated equally: (A) Technical Capability; (B) Price; and (C) Past Performance. The ultimate award decision will be made based on a determination of overall best value, each of the three factors considered.

Technical Capability factor are based on the five Sub-Factors below:

• The quote includes a clear work statement describing how the project will be completed.

• The quote demonstrates an adequate understanding of Health and Safety matters included in the performance work statement (Job Hazard inspections, Audits, Risk Assessment, Training, and Program Assessment).

• The quote includes an adequate timeline demonstrating how the project will be completed within time requirements.

• The quoter must demonstrate experience, within the past four years, with successful projects that had requirements substantially similar to those in the scope of work.

• The quoted Master Safety Professional and Quality Control Inspector must demonstrate adequate qualifications, experience, and professional competencies in Occupational Health and Safety to provide the services.

The Government will assess its level of confidence that the contractor will successfully perform the requirement by evaluating the quoter’s technical approach. A quote receiving a Technical rating of “Low Confidence” will be removed from further consideration for award or continued evaluation and the quoter notified accordingly.

Past Performance will be determined to be Satisfactory or Unsatisfactory. If a quoter does not have a history of relevant contract experience, or if past performance information is not available, the quoter will receive a Neutral past performance rating.

Following receipt of responses, the Government may perform a comparative evaluation (comparing quoter responses to one another) to select the quoter that is best suited and provides the best value, considering the evaluation factors in the solicitation.

Once the Government determines the quoter that is the best-suited (i.e., the apparent successful quoter), the Government reserves the right to communicate with only that quoter to address any remaining issues, if necessary, and finalize a purchase order with that quoter. These issues may include technical, price and past performance. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-suited quoter based on the original analysis and address any remaining issues.

The overall price quote will be evaluated for its fair and reasonableness. Any price quotation that does not provide a fair and reasonable price may be deemed unacceptable and removed from further consideration.

The Government reserves the right to make an award to other than the low priced firm if the superior technical solution, or the solution indicating a reduced performance risk, warrants paying a premium. The Government's objective is to obtain the highest technical quality considered necessary to achieve the project objectives, with a fair and reasonable price.

NOTE: Failure to furnish all information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

PART II

SCHEDULE OF SERVICES

The Contractor must furnish all supplies/services to perform the tasks described under this purchase order entitled, “Analysis of Truck Telematics Data to Identify Accident Hazard Roadways segments”. The Contractor must furnish all supplies/services in support of the mission of the FHWA.

This is a Full and Open Market Firm-Fixed-Price (FFP) Request for Quotation and Quoters must quote a total price breakdown utilizing the CLIN chart below.

CLIN

DESCRIPTION AMOUNT

00101

The contractor must provide all Contract Support Services

Pricing: Firm-Fixed-Price

Period of Performance: 12 Months from date of award

Total: $_______

PART III

PERFORMANCE WORK STATEMENT (PWS)

Federal Highway Administration

Laboratory Safety Evaluation and Safety Plan Assessment

1.0 Overview

This is a non-personal services contract to provide service for the evaluation and assessment of the safety plans of the Turner-Fairbank Highway Research Center (TFHRC) laboratories described in this Performance Work Statement (PWS). The Government will not exercise any supervision or control over the contract providers performing the services herein. Such service providers must be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this PWS. The Contractor must perform to the standards herein.

1.1 Background

The Federal Highway Administration's (FHWA's) Office of Research, Development, and Technology (RD&T) is located at the TFHRC, a federally owned and operated national research facility in McLean, Virginia. The center houses 17 laboratories, data centers, and support facilities, and conducts applied and exploratory advanced research in a host of types of transportation research in safety, pavements, highway structures and bridges, human-centered systems, operations and intelligent transportation systems, and materials.

TFHRC supports approximately 350 employees (federal and contracted), occupying approximately 43 acres of land, with approximately 62,500 square feet of office space and approximately 105,800 square feet of lab space.

Work performed at TFHRC includes regular use of heavy machinery and equipment, chemicals, construction and industrial materials, and general handheld tools for utilization in mission tasks unique to highway research laboratories.

Currently, each TFHRC laboratory independently manages Occupational Safety and Health Administration (OSHA) compliant auditing policies, safety procedures, and safety program controls. TFHRC Leadership seeks to ensure that all necessary safety protocols are being followed in the laboratories, with standardized and consistent safety reporting processes across the laboratories that enable effective and efficient review by leadership. This contract is intended to review all safety conditions within the laboratories, identify any safety requirements currently not in practice, and provide recommendations to support the implementation of any new safety-related actions.

1.2 Objective

The objective of this contract is to provide compliance recommendations to improve laboratory safety procedures for personnel—both federal employees and contractors— working in the laboratories and internal and external visitors to the laboratories. The laboratories covered by this contract and their locations are listed in Exhibit 3.

The Contractor shall review the laboratories’ safety plans and routine operational safety control practices, and shall schedule safety reviews of the laboratories. Based on this review, the Contractor shall develop a safety plan template for the laboratories. The template's format and content shall be standardized to the extent feasible and shall include all components required by OSHA standards and the FHWA Occupational Safety and Health Management Manual (hereafter the FHWA Safety Manual). The template shall also permit tailoring to address the unique activities and environments of individual laboratories. The safety reporting and safety process checks should be designed to reduce administrative burden.

The deliverables of this contract shall support the TFHRC research mission, while ensuring personnel and visitors in these laboratories are protected from recognized hazards that cause, or are likely to cause, physical harm. The desired outcome of this contract is that all safety processes, inspections, required trainings for laboratory personnel, and reporting processes are consistent, accurate, OSHA compliant, in adherence to the FHWA Safety Manual, and can be implemented throughout the laboratories.

In addition, the objective of this contract is to provide all services necessary to implement a consistent, accurate, and OSHA compliant safety program, including, but not limited to, the following: performing laboratory safety evaluations and providing guidelines and recommendations for incorporation into safety plans.

1.3 Contract Scope

The FHWA will engage with the Contractor, who shall provide safety review services required to complete the project. The project shall be complete and ready for use on or before the substantial completion date and within the project’s budget as specified. The Contractor shall be required to work with the laboratory personnel to assess the laboratories through a collaborative process to advance OSHA safety protocols and standardize safety reporting throughout the laboratories.

The Contractor shall demonstrate good project management practices while working on this project. These include communications with the FHWA and others as necessary to ensure successful performance. The Contractor shall advise the FHWA Contracting Officer (CO) and FHWA Contracting Officer Representative (COR) of ongoing and potential problems and delays and provide recommendations for corrective actions. The Contractors shall advise the CO and COR when relevant problems that are outside the responsibilities of the Contractor arise, suggest solutions, and suggest follow-up.

Generally, the Contractors responsibilities shall include, but not be limited to, the following:

A. Perform Laboratory Safety Evaluation, in accordance with OSHA guidance, to validate policies, procedures, work practices, and training related to specific laboratory work, including the following areas:

1. Gather Information.

i. Conduct a walkthrough of the site and review the project details.

ii. Identify all tasks and processes.

iii. Consult with laboratory personnel about potential hazards they perceive or have experienced.

2. Risk Assessment.

i. Identify and list all potential hazards for each task or process.

ii. Determine the likelihood and severity of each hazard.

iii. Prioritize risks based on their potential impact.

3. Control Measures – Determine appropriate control measures for each hazard. These measures can be categorized into:

i. Elimination or substitution.

ii. Engineering controls.

iii. Administrative controls.

iv. Personal protective equipment (PPE).

4. Roles and Responsibilities – Review and recommend updates (as necessary) to roles for everyone involved:

i. Who is responsible for implementing and maintaining the safety plans.

ii. Who will conduct inspections and audits.

5. Training and Competence.

i. Identify training schedules.

ii. Determine records processes.

6. Emergency Response Procedures.

i. Identify potential emergency scenarios.

ii. Provide requirements for establishment of procedures for potential scenarios: evacuation routes, emergency contacts, first aid provisions, etc.

iii. Identify protocols for communication during emergencies.

7. Monitoring and Health Surveillance.

i. Determine how to monitor the laboratories to ensure safety protocols are followed.

ii. Identify health checks if laboratory personnel or visitors are exposed to specific hazards.

8. Incident Reporting and Investigation.

i. Provide examples as to what constitutes an incident, accident, or near-miss.

ii. Identify procedures for reporting and investigating these events.

iii. Identify the method to implement corrective actions based on findings.

iv. Identify reasonable timeframes for implementing corrective actions.

9. Communication.

i. Establish a format and schedule for reporting to management based on annual compliance requirements.

10. Documentation and Recordkeeping.

i. Identify all forms and reports.

11. Auditing and Review.

i. Identify audit schedule and criteria for the audits.

ii. Recommend how feedback from audits should be integrated into plans.

B. Provide guidelines and recommendations to be implemented into safety plans.

1. It is essential to involve relevant stakeholders, such as safety professionals, site managers, and laboratory personnel, to ensure a comprehensive understanding of risks and effective control measures.

The safety plan recommendations must take into consideration all potential hazards related to a specific site or project and the measures required to mitigate those hazards.

2. The documents must be clear, concise, and easily understandable, utilizing visuals, flowcharts, and simple language to aid comprehension. It is essential that all laboratory personnel and visitors can understand and follow the safety plan. The documents shall clearly reference OSHA regulations, standards, and guidance and the FHWA Safety Manual in relation to specific laboratory activities.

3. The plan shall be produced so that it can be a living document that can be regularly updated to address changing conditions, new operations, or identified gaps.

1.4 Detailed Requirement

The FHWA seeks a qualified contractor to complete a safety review of identified laboratories, identify hazards in these laboratories, and provide recommendations to update laboratory safety plans and inclusion of any necessary safety program processes, trainings and activities. The Contractor shall communicate findings and provide deliverables to CO/COR; the Contractor may interview laboratory personnel during the assessment process.

Facility laboratories that will be reviewed and evaluated for safety protocols and administrative reporting to fulfill this contract are listed in Exhibit 3, and routine work activities are detailed in Exhibit 4 of this PWS.

The requirements of this PWS are two-part:

A. Review of current safety practices, protocols, and activities. Review of safety trainings and supplies furnished to ensure compliance with OSHA worker safety requirements. Through interviews with laboratory personnel, the Contractor must assess the types of activities of the laboratories to determine occupational hazards and identify safety protocols that need to be included to the laboratories’ safety plans. Should any of the laboratories not be in full compliance with OSHA Standards, the Contractor must recommend new procedures for addressing the missing OSHA Standards. Any recommended new procedures must include detailed practices, processes, trainings, certifications, and safety techniques for laboratory personnel and visitors.

B. Review and provide recommendations to improve and standardize current safety inspection and reporting processes, and create standard safety operating procedures for each identified laboratory for this PWS, ensuring compliance, accuracy, and consistency. FHWA’s Safety Manual, included in this PWS as Attachment 1; the Contractor must become familiar with the document. The Contractor must also review and provide recommendations to improve TFHRC’s adherence to the FHWA Safety Manual’s reporting and training requirements (as applicable to the laboratories) and incorporate them into the safety plan template.

Task 1: Administrative Activities Activities in this task area must provide a foundation for successful completion of the contract objectives. The Contractor must execute and monitor the contract work.

Kick-off Meeting and Presentation of Work Plan Within 10 business days following award of the contract, the Contractor must facilitate a kick-off meeting. The meeting must be held in-person at TFHRC. The Contractor must bring its representatives to ensure all parties have a common understanding of the contract tasks and requirements. All contract staff are expected to attend.

The kick-off meeting must, at a minimum, include a presentation (in Google Slides) of an amplified work plan (AWP) addressing Tasks 2-6 in the PWS. The Contractor must take and submit minutes of the meeting to the COR within 5 business days following the kick-off meeting. At the conclusion of the meeting, the AWP must be delivered to the COR for comment within 5 business days. The final AWP must be delivered within 10 business days following receipt of comments from the COR.

Quality Control Plan The Contractor must develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The QCP serves to identify, prevent, and ensure non-recurrence of defective services.

The QCP for this contract must include, but is not limited to, items such as:

• Ensuring accuracy of time and attendance for all staff;

• Ensuring smooth interactions between both FHWA and external stakeholders;

• Ensuring smooth phase-in/phase-out during staff turnover;

• Project scheduling to ensure full utilization of all staff;

• Peer reviewing of work before sending to the Government for review;

• Addressing comments in a timely manner and expeditious submission of external stakeholder-facing deliverables to any public affairs- or legal-related approvals;

• Managing, collecting, storing, and disposing of materials and data;

• Ensuring competency of staff;

• Ensuring high-quality execution of work;

• Ensuring accuracy of invoices prior to their submission to the Government.

Progress Meetings To monitor work progress, the Contractor must host regular biweekly meetings with the COR to report the substantial accomplishment(s) that have been made on all active tasks and alert the COR to any delays or difficulties with any of the tasks on this contract. The Contractor must produce a Google Slides deck, for this biweekly progress meeting, detailing all substantial advancements and accomplishments in each task.

Deliverables for Task 1

• The Contractor must deliver a kick-off meeting, which must, at a minimum, include a presentation (in

Google Slides) of an amplified work plan (AWP) addressing Tasks 2-6 in the PWS. The Contractor must take and submit minutes of the meeting to the COR within 5 business days following the kick-off meeting.

• The Contractor must deliver a project team contact list within 10 business days of contract award.

• The Contractor must deliver the safety consultant certifications for all personnel performing tasks under the project within 10 business days of contract award.

• The Contractor must deliver an AWP to the COR for comment within 5 business days. The final AWP must be delivered within 10 business days following receipt of comments from the COR.

• The Contactor must submit a Draft QCP to the COR within 15 business days of the kick-off meeting, and the Final QCP within 10 business days following receipt of comments from COR.

Task 2: Perform Job Hazard Analysis Review (JHA) Activities in this task must focus on performing JHA reviews for each laboratory listed in Exhibit 3. Activities in this task area can include, but not be limited to:

• Collect, organize, and review information with laboratory personnel to determine tasks performed, potential hazards, and which personnel and visitors may be exposed.

• Examine workplace conditions to make sure they conform to applicable OSHA Standards.

• Perform a laboratory safety assessment regarding compliance with the FHWA Safety Manual, recommended industry standards, and accepted prudent practices.

Deliverables for Task 2

• A complete documentation of organizational interview minutes utilized to understand functional laboratory uses.

• A series of completed inspection checklists for each laboratory, with dated photographs keyed to observations.

• A completed JHA for each laboratory using an agreed upon template.

• A consolidated assessment document summarizing compliance with OSHA standards and FHWA Safety

Manual, listing nonconformances, risk-ranked observations, and rationale.

Task 3: Perform Hazard Prevention Control Identification and Provide Hierarchy of Hazard Control Solution Option Activities in this task identify and recommend hazard prevention and control measures for each laboratory, using the accepted hierarchy of controls and provide feasible, prioritized solution options to mitigate or eliminate identified risks. Activities in this task area can include, but not be limited to:

• Recommend controls to protect laboratory personnel and visitors from workplace hazards; that avoid injuries, illnesses, and incidents; minimize or eliminate safety and health risks.

• Identify a hierarchy of hazard control solution options to facilitate implementation of intervention strategies.

Deliverables for Task 3

• An organized matrix for each laboratory listing each identified hazard and control options by hierarchy level.

• A prioritized list of recommended controls for each laboratory and recommended sequencing.

Task 4: Review Laboratory Safety Plans The activities on this task must support the review and assessment of the safety plans for the laboratories listed in Exhibit 3 to identify compliance gaps, recommend corrective actions, and provide guidance for alignment with applicable safety standards. The review must include, but is not limited to, examination of the following elements for each laboratory:

• Safety operating procedures provided for laboratory equipment and operations.

• Assignment of safety program duties and responsibilities.

• Established hazard communication program for chemicals.

• Processes for safe transport and storage of chemicals.

• Establishment of safety data sheet (SDS) records filing processes.

• Up-to-date SDS records.

• Personal protective equipment (PPE) matrices.

• Identification of and compliance with personnel training requirements.

• Establishment of emergency procedures.

• Establishment of unattended operations procedures.

Deliverables for Task 4

• A written review report for each laboratory that includes findings, compliance gaps, and prioritized recommendations.

• A series of drawings, maps, and photographs as needed and appropriate, to support graphic representation of safety plans.

• A guidance document based on OSHA requirements for the individual laboratory safety plans.

• A safety-plan template for each laboratory, which can be customized to reflect each laboratory’s particularities and incorporating all components required by applicable OSHA standards and the FHWA Safety Manual.

Task 5: Recommend Training Plan Requirements The activities under this task must support the evaluation of training requirements for the laboratories listed in Exhibit 3, ensuring compliance with OSHA regulations and alignment with the FHWA Safety Manual. Activities in this task area can include, but not be limited to:

• Identifying the knowledge and skills necessary for personnel to perform work safely and avoid creating hazards that could endanger laboratory staff or others.

• Promoting awareness and understanding of workplace hazards, including how to identify, report, and control them.

• Evaluating recordkeeping and retention processes for employee training, including examples such as crane and harness safety, forklift and aerial lift training, machine and power tool operations, battery handling, laser safety, fume hood operations, spill kit utilization, lockout–tagout, hazardous waste handling, ladder safety, and lift safety.

Deliverables for Task 5

• A training gap analysis report for each laboratory, identifying deficiencies and recommended corrective actions.

• A documentation of required laboratory personnel safety trainings and certifications for all laboratories identified in this PWS, organized by job role and hazard exposure.

Task 6: Recommend Inspection and Evaluation Program The activities under this task must develop an inspection and program-evaluation system for the laboratories listed in Exhibit 3 to ensure continuous monitoring of safety program compliance. Activities in this task area may include, but are not limited to:

• Design a routine inspection and audit program tailored to each laboratory’s operations and hazards.

• Develop a reporting and tracking process for the continuous monitoring of safety program compliance.

• Develop process for identification of shortcomings and opportunities for improvement.

Deliverables for Task 6

• An inspection toolkit: standardized, editable checklists and forms, sample inspection and audit reports, corrective-action report template, and guidance on scoring/prioritization of findings.

1.5 Staffing Levels

For continuity of operations, the contractor must provide for coverage of staff positions, unless otherwise agreed to by the COR, during periods of leave. Except when the COR agrees that coverage is not needed, the Contractor must provide a substitute for the time any staff is on leave beyond 10 business days.

1.6 Data Management

The Contractor must maintain an accessible primary copy of data for all activities on the shared drive provided by the Government. Data can include, but is not limited to: raw data, Google docs files, Google Slides files, Google Sheets files, computer-aided drafting files, photos, and videos. The COR must possess continuous access to all data generated, collected, stored, and managed during the period of performance.

2.0 Period of Performance

Contractor must complete all work within 12 months of purchase order award.

3.0 General

3.1 Hours of Operation

Under this contract, the Contractor is responsible for conducting business, between the hours of 6:30 am and 5:30 pm Eastern Time, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of tasks within this PWS.

When hiring personnel, the Contractor must keep in mind that the stability and continuity of the workforce are essential.

3.2 Place of Performance

Work performed under this contract must be conducted at TFHRC, 6300 Georgetown Pike, McLean, Virginia.

Telework is authorized at the discretion of the COR.

3.3 Physical Security

The Contractor must be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials must be secured.

3.4 Progress Meetings

The Contractor agrees to host progress meetings. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor must apprise the Government of problems, if any, being experienced. Appropriate action must be taken to resolve outstanding issues.

3.5 Identification of Contractor Employees

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. As deemed necessary by the COR, specific Contractor staff working under this contract must be required to obtain and wear an “active” Government issued PIV badge during the performance of this service at a Government facility.

3.6 Organizational Conflict of Interest

Contractor and subcontract personnel performing work under this award may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor must notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4.0 Government Furnished Equipment and Services

4.1 Services

The Government must provide access to relevant safety program documentation. As deemed necessary by the COR, Contractor staff must be required to obtain a Government issued PIV card to access Government computer systems and hardware.

4.2 Facilities

The Government must provide access to office workspace, as deemed necessary by the COR. The Government must provide access to laboratories identified in Exhibit 3.

5.0 Applicable Clauses

52.219-6 Notice of Total Small Business Set-Aside (Nov 2020)

(a) Definition.

Small business concern, as used in this clause—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) Applicability. This clause applies only to-

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns must be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(End of clause)

6.0 Attachment/Exhibit List

Exhibit 1 - Performance Requirements Summary

Exhibit 2 - Deliverables Schedule

Exhibit 3 – List of Laboratories and Their Locations

Exhibit 4 – Description of the Laboratories

Attachment 1 – Federal Highway Administration Occupational Safety and Health Management Manual

TECHNICAL EXHIBIT 1: PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. In each case of a performance standard deviation, a memorandum must be required detailing the incident, impact to operations, cost implications, and corrective action plan. A 1% contract cost deduct must be assigned for each Performance Objective below where deviations exceed the Performance Threshold.

Performance Objective Performance Standard Performance Threshold Method of Surveillance

PRS #1

Quality Control Plan

The Contractor must follow policies and procedures outlined in the Quality Control Plan.

No more than three deviations during any 12-month period.

COR

Review

PRS #2

Maintain productive working environment.

The contractor must be filled authorized position within 2 months of vacancy or government authorization.

No more than two deviations during any 12-month period.

COR

Review

PRS #3

Maintain a safe and productive working environment and develop a safety focused working atmosphere.

The Contractor must conduct work in accordance with the FHWA

Safety Manual.

No more than one deviation during any 12-month period.

COR

Review

PRS # 4

Maintain Accessible Copies of

Work Products and Data

The Contractor must maintain an accessible primary copy of data for active activities on the Government-provided shared drive.

No more than two deviations in any 12-month period.

COR

Review

PRS # 5

Provide work plans and data through the life of activities.

Work plans must be professionally written and be based on appropriate scientific and engineering principles.

Data collected as part of activities in Task 2 to 6 must be professionally collected and organized logically.

The data collected are consistent with the approved amplified work plan. The appropriate data was recorded and documented.

Deliverables must not require more than two revisions between the Contractor and the TOCOR.

No more than two deviations in any 12-month period.

COR

Review

PRS #6

Deliver required items in accordance with the Deliverable Schedule or as outlined in the associated

Work Plan.

Written deliverables are comprehensive, complete, and accurate.

Deliverables are provided in accordance with Schedule.

Deliverables require no more than 2 rounds of review from COR.

No more than two deviations during any 12-month period.

COR

Review

TECHNICAL EXHIBIT 2: DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency 508 Compliant

Medium/ Format

Submit To

Task 1: Kick-off Meeting One time, within 5 business days of contract award

N/A In-person N/A

Task 1: Project Team Contact List One time, within 10 business days of contract award

No Electronically via email COR/CO

Task 1: Safety Consultant Certifications for all Personnel

One time, within 10 business days of contract award

No Electronically via email COR/CO

Task 1: Amplified Work Plan presentation One time, delivered at Kick-off Meeting N/A In-person N/A

Task 1: Kick-off Meeting Summary

One time, within 5 business days following the kick-off meeting

No Electronically via email COR

Task 1: Draft AWP

One time, within 5 business days following the kick-off meeting

No Electronically via email COR

Task 1: Final AWP

One time, within 10 business days following receipt of comments from COR

No Electronically via email COR

Task 1: Draft QCP

One time, within 15 business days following kick-off meeting

No Electronically via email COR

Task 1: Final QCP Within 10 business days following receipt of comments from COR

No Electronically via email COR

Task 1: Biweekly Progress Meeting Biweekly No In-person or video conference COR

Task 2: Documentation of Organizational Interview Minutes As needed No Electronically via email COR

Task 2: Laboratory Inspection Checklists As needed No Electronically via email COR

Task 2: Laboratory JHAs One time, within 120 calendar days of contract award

No Electronically via email COR

Task 2: Assessment Summary of OSHA and FHWA Safety Manual Compliance

One time, within 120 calendar days of contract award

No Electronically via email COR

Task 3: Laboratory Hazard and Control Option Matrices

One time, within 180 calendar days of contract award

No Electronically via email COR

Deliverable Frequency 508 Compliant

Medium/ Format

Submit To

Task 3: List of Recommended Controls for Laboratories

One time, within 180 calendar days of contract award

No Electronically via email COR

Task 4: Laboratory Safety Plan Review Reports One time, within 240 calendar days of contract award

No Electronically via email COR

Task 4: Drawings, Maps, and Photographs to Support Graphic Representation of Safety Plans As needed No Electronically via email COR

Task 4: Laboratory Guidance Report on OSHA Requirements

One time, within 240 calendar days of contract award

No Electronically via email COR

Task 4: Laboratory Safety Plan Templates One time, within 240 calendar days of contract award

No Electronically via email COR

Task 5: Laboratory Training Gap Analysis report

One time, within 270 calendar days of contract award

No Electronically via email COR

Task 5: Laboratory Required Personnel Safety Trainings and Certifications Report

One time, within 270 calendar days of contract award

No Electronically via email COR

Task 6: Inspection Toolkit One time, within 330 calendar days of contract award

No Electronically via email COR

TECHNICAL EXHIBIT 3: LIST OF LABORATORIES AND THEIR LOCATIONS

Laboratory Location

Aggregate and Petrographic Laboratory (APL) F109, FG17

Asphalt Binder and Mixtures Laboratory (ABML) F107/108, F112/113

Chemistry Laboratory (CHEM) F120, F123, F124, F126, Tunnel Storage Rooms

Coatings and Corrosion Laboratory (CCL) F119, FG14, AG9, AG11

Concrete Laboratory (CONC) FG20, FG22, FG23, FG18, AG08.1, AG08.2

Federal Outdoor Impact Lab (FOIL) FOIL Trailer

Geotechnical Laboratory (GEO) FG15, FG16, Outdoor GT shed

Human Factors Laboratory (HF) T0119, T0123

J. Sterling Jones Hydraulics Research Laboratory (HYD) T114

Machine Shop (MS) FG11, FG12, FG13

Nondestructive Evaluation Laboratory (NDE) F118

Pavement Testing Facility (PTF) PTF Building

Saxton Transportation Operations Lab (STOL) T0138, T0126, T0125, T0127, C-HUB Trailer, Testbeds, Structures Laboratory (STR), includes 4 component labs:

i. Structures Strong Floor

ii. Structural Materials Testing

iii. Metallography

iv. Additive Manufacturing

T0131, FG04, AG8, T0130

Note: A = Annex Building; F = Fairbank Building; G = ground level; T = Turner Building.

TECHNICAL EXHIBIT 4: DESCRIPTION OF THE LABORATORIES

Aggregate and Petrographic Laboratory (APL) – The APL provides facilities for the evaluation, preparation, and testing of aggregate sources, products, and samples for use in concrete, asphalt mixtures, and granular base course applications.

Description of Laboratory: Physical laboratory with material samples, test devices, and other related equipment.

Hazardous Conditions: Use of ladder, falling objects, heavy object, resins and polishing agents (potential skin irritant), saw. Activities largely associated with preparing and examining specimen.

Technical Accreditation Requirements: No certification requirement.

Safety Certification Requirements: Electrical safety, occupational safety and health, hazard communication, personal protective equipment, and tool safety.

Asphalt Binder and Mixtures Laboratory (ABML) – The ABML studies the flow and deformation of paving materials. The Laboratory's primary mission is to characterize properly the behavior of paving materials such as asphalt binder and fine aggregate mastic.

Description of Laboratory: Physical laboratory with material samples, test devices, and other related equipment.

Hazardous Conditions: Hot asphalt, sand, dry fine powders, high and low temperatures, smells/fumes, saws, constant humming noises, chemicals, heavy objects, potential for wet/slippery conditions (oil, water), power tools, water quality, electrical equipment, 24/7 equipment usage, frequent transport of heavy objects, high air pressures, crushing of brittle materials, falling objects, electrical equipment, use of glass, gas nitrogen, high pressure air.

Technical Accreditation Requirements: AASHTO accredited.

Safety Certification Requirements: Supervisor, 10-hour laboratory safety, and forklift trainings.

Chemistry Laboratory (CHEM) – The research conducted by the CHEM aims to improve the performance of pavement materials by conducting fundamental research to understand failure mechanisms, develop and improve upon standard test methods for material selection and characterization. The Laboratory also supports forensic investigations of pavements and other highway structures.

Description of Laboratory: Physical laboratory with material samples, test devices, and other related equipment.

Hazardous Conditions: working with chemicals and glassware, moving solvents and waste chemicals, crushing aggregates, preparing x-ray fluorescence (XRF) caps of asphalt samples, manipulating liquid nitrogen and argon, and operating analytical equipment including inductively coupled plasma, Raman spectrometer, XRF, X-ray diffraction, and energy-dispersive spectroscopy.

Safety Certification Requirements: Supervisor and 10-hour laboratory safety trainings.

Coatings and Corrosion Laboratory (CCL) – The mission of the CCL is to develop and deliver advancements that mitigate the deterioration of metals used in the transportation system, including assessing the performance of alloys and analyzing the effectiveness of innovative coatings.

Description of Laboratory: Physical laboratory with material samples, test devices, and other related equipment.

Hazardous Conditions: Power-tools, ultraviolet and bright light exposure, volatile organic compounds (VOC) in coatings, handling large and/or heavy specimens, fluorescent light, outdoor work, and wet chemistry.

Safety Certification Requirements: Forklift training.

Concrete Laboratory (CONC) – Researchers in the Concrete Laboratory evaluate new test methods and constituent materials, conduct concrete materials research, develop concrete mixtures, analyze test procedures for concrete pavements and structures, and conduct concrete forensic examinations.

Description of Laboratory: Physical laboratory with material samples, test devices, sensors, and other related equipment.

Hazardous Conditions: Wet concrete mixing, sand, silica dust, silica fume, dry fine powders, x-rays, microwaves.

Smells/fumes, saws, loud sudden noises, constant humming noises, chemicals, stairs, ladders, hydraulics, ovens, environmental chambers, potential for wet/slippery conditions (oil, water), power tools, powered forklift, manual forklift, water storage and filtration systems, electrical equipment, 24/7 equipment usage, frequent transport of heavy objects, high pressure air/gasses, crushing of brittle materials, falling objects, electrical equipment, use of glass, use of liquid nitrogen, nitrogen gas, high alkalinity solutions.

Technical Accreditation Requirements: AASHTO accredited, and two ACI technician certifications: field testing and strength.

Safety Certification Requirements: Supervisor, electrical safety, occupational safety and health, hazard communication, personal protective equipment tool safety, forklift, and crane and Derrick safety trainings.

Federal Outdoor Impact Lab (FOIL) – The FOIL is a research facility used to support FHWA’s Safety Research and Development programs and other Federal surface transportation hazard reduction initiatives.

Description of Laboratory: Outdoor impact of real and simulated vehicles into fixed objects.

Hazardous Conditions: Operation of backhoe/front loader and forklift, operation of elevated work platforms, examination of underside of vehicles, battery work, confined space, high pressure air/gasses, use of hand held tools including grinders, use of ladders, spill and general clean up, air tool and electric tool operations, lifting and handling of parts, operation of hoists and vehicle lifting equipment, spray painting, drilling and machine work, fuel/oil/anti-freeze removal, oxy-acetelene welding/cutting torch.

Technical Accreditation Requirements: ISO17025 accreditation.

Safety Certification Requirements: Occupational and health supervisor training, and general industry training courses.

Geotechnical Laboratory (GEO) – The Geotechnical Laboratory conducts applied research to advance the state of practice and to develop innovative solutions for practical transportation issues. Activities supporting this mission include evaluating the engineering properties of soils and rocks, studying the interactions between natural and built environments, and advancing testing, design, construction, and maintenance practices for pavements, bridge foundations, retaining walls, embankments, and other geotechnical features.

Description of Laboratory: Physical laboratory with material samples, test devices, sensors, and other related equipment.

Hazardous Conditions: Heavy materials, construction equipment, forklift, dust, noise, power tools, hydraulics, environmental chambers, ovens, chemicals, saws, ladders.

Safety Certification Requirements: Supervisor training.

Human Factors Laboratory (HF)

Highway Driving Simulator (HDS) – The HDS laboratory supports the HF program in the Office of Safety research and development (R&D) by conducting human factors research and to provide critical human factors support on special projects by using a full cab driving simulator on a 6 degree of freedom motion base system.

Description of Laboratory: Driving simulator.

Hazardous Conditions: Heavy materials during upgrade.

Safety Certification Requirements: Supervisor training.

J. Sterling Jones Hydraulics Research Laboratory (HYD) – The HYD laboratory studies hydraulic and hydrologic systems to advance the understanding and improve the performance of the highway infrastructure as it interacts with water, whether in the form of precipitation, riverine flows, or oceanic effects. The HYD laboratory provides a means of testing the hydraulic performance of highway drainage structures and stream crossings, including the hydraulics of bridges, culverts, and storm sewers. The Laboratory solves water-related problems attendant to highways and supports highway engineers with design guidance and tools. The purpose of the Laboratory is to solve hydraulic and stream stability problems attendant to highways and to support highway engineers with design guidance and tools.

Description of Laboratory: Physical laboratory.

Hazardous Conditions: Stairs, ladders, potential wet/slippery conditions, large machinery, overhead crane, machine shop and power tools, electrical equipment, sump and water storage, laser hazards.

Safety Certification Requirements: Supervisor, forklift, crane, fall protection and drone trainings.

Machine Shop (MS) – The MS is frequently leveraged to design and fabricate unique fixtures for the…