RFQ - 693JJ325Q000038.pdf

REQUEST FOR QUOTATION (RFQ) 693JJ325Q000038

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Office of Acquisition & Grants Management (HCFA)

1200 New Jersey Avenue, SE Washington, DC 20590-0001

Agency Contact: Amy Morrissette, Contract Specialist Email: amy.morrissette@dot.gov

Solicitation Number: 693JJ325Q000038

Title: Cell Phone and 3D LiDAR Platforms for Collecting Field

Data

Solicitation Release Date: 08/05/2025

Technical Questions Due Date: 08/12/2025, by 11:00am Eastern Time (ET)

Quotations must be emailed to amy.morrissette@dot.gov by the above date/time.

Quotation Due Date: 08/19/2025, by 11:00am Eastern Time (ET)

All questions must be emailed to amy.morrissette@dot.gov by the above date/time.

Note: Issuance of this solicitation does not guarantee that an award will be made. Any resulting awards are subject to the availability of funding and the discretion of the awarding entity, including cancellation or amendment based on a determination of change in agency needs.

PART I. RFQ INFORMATION AND INSTRUCTIONS FOR PREPARATION OF

QUOTATION

RFQ INFORMATION

This Request for Quotation (RFQ) is prepared in accordance with the policies and procedures for solicitation, evaluation, and award as prescribed in Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 13, Simplified Acquisition Procedures/ The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04.

This RFQ will result in a Firm-Fixed-Price (FFP) purchase order, with a Cost-Reimbursable (no fee) travel Contract Line Item Number (CLIN).

The North American Industry Classification System (NAICS) code is 541490 - Other Specialized Design Services. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from http://www.acquisition.gov/far.

The Contractor must have a current active registration in the System for Award Management (www.SAM.gov) at the time of quote submission in order to be eligible to receive an award under this RFQ.

INSTRUCTIONS FOR PREPARATION OF QUOTATION

In responding to this RFQ, the quotation MUST include the following:

1. Price Quote: Submitted pricing must be for the Contract Line Item Number as identified in Part II, Schedule of Services. Vendors must complete the Pricing Schedule which was provided via Excel format along with the RFQ. Travel will be reimbursed and is not-to-exceed $2,500. Fee or profit will not be accepted.

2. Organizational Information: The quotation must include the following mandatory business information regarding your company in the body of the cover email message:

a. Confirmation your company accepts government purchase orders

b. Business Size (Small, Woman-Owned, Disadvantaged, Hub-Zone, Large, Non-

Profit, etc.)

c. Payment Terms (Government Standard is NET 30)

d. Unique Entity Identifier

e. Federal Tax Identification Number (TIN) (9-Digits)

f. Correct Mailing Address for the order (include name, telephone, email address);

Note: Mailing address and entity name must match the information in www.sam.gov

g. Verification company information listed in the System for Award Management http://www.acquisition.gov/far http://www.sam.gov/ http://www.sam.gov/

(SAM) current and accurate? https://www.sam.gov/SAM/

5. Instructions for Preparation of the Quotation: The quotation must be submitted electronically with the technical and pricing factors submitted in a SINGLE email whose size must not exceed 10 Megabytes.

6. Evaluation of Quotation: The Government will evaluate the quotation based on Lowest

Price Technical Acceptability criteria. The following factors below will be used to evaluate quotes.

EVALUATION FACTORS

The Quoter must describe and provide the following:

1. Technical

Under LPTA, technical factors are evaluated on an “acceptable” or “unacceptable” basis.

For this solicitation there are three distinct technical factors as follows below.

• Technical Approach: Response will be reviewed for information that demonstrates the vendor has a clear understanding of the performance/scope of work required for the project with a work plan that will ensure achievement of objectives.

• Management Plan: Response will be reviewed for information that shows the proposed staff have knowledge, skills, and experience to successfully carry out the project.

• Experience: Response will be reviewed for information that demonstrates the vendor has the experience developing relevant data systems.

2. Price

The quoted price will be considered during the LPTA decision. The award will be made to the vendor that is the LPTA bid.

NOTE: Failure to furnish all information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

https://www.sam.gov/SAM/

PART II. SCHEDULE OF SERVICES

CLIN Task Total

00101 Assess Smartphone-Based and 3D LiDAR-Based Platforms

Pricing: Fixed-Firm Price

00201 Travel

Cost Reimbursable (No Fee), not-to-exceed ceiling amount

$2,500

Grand Total: $

PART III.

Request for Quotation (RFQ) 693JJ325Q000038

Office of Safety and Operations R&D

Performance Work Statement

Cell Phone and 3D LiDAR Platforms for Collecting Field Data

1.0 Overview

This is a non-personal services purchase order for the procurement of technical services to collect field data. The purpose is to evaluate compliance with geometric design standards and assess the safety and operational efficiency of selected roadway facilities.

The Government will not exercise supervision or control over the service providers performing these tasks. These individuals must be accountable solely to the Contractor, who is, in turn, responsible to the Government as specified in this Performance Work Statement (PWS). The Contractor must perform in accordance with the standards set forth herein.

2.0 Background

The Federal Highway Administration (FHWA) advocates for innovative intersection and interchange designs—such as the diverging diamond interchange, continuous flow intersection, turbo roundabout, and protected intersection—as cost-effective solutions to enhance safety and alleviate congestion in areas with consistent traffic patterns. These designs incorporate raised curbs and islands to channel motor vehicle traffic, separate different transportation modes, and provide refuge for vulnerable road users.

Planning and construction timelines for such projects may span two to five years, with costs ranging from $500,000 to $80 million. For each new design, the FHWA collaborates with state and local agencies to identify multiple implementation sites that differ in geography, traffic volume, and climate, etc. These sites are then evaluated to determine the safety and operational performance of the completed designs.

Field data collection is a critical and often costly component of the evaluation process. While the FHWA Intersection Safety Team has utilized a variety of proven and advanced technologies to gather traffic data, efficient and cost-effective methods for collecting field geometry data remain limited. This data is essential for evaluating compliance to design standards and accurate rendering of facility features such as geometric layouts, signage, and pavement markings.

Through market research, two AI-powered technical approaches have been identified as potential solutions to address this gap.

Smartphone-Based Platform This approach leverages a mobile application (App) installed on a smartphone, which is securely mounted and properly oriented on a vehicle window. As the vehicle travels at highway speeds, the App captures field video, GPS coordinates, speeds, accelerations, and other data from the smartphone’s onboard sensors. The system can analyze this data in real time to detect horizontal and vertical curves and assess the need for regulatory speed limit signage. It can also determine the appropriate speed limit and evaluate whether existing posted limits exceed the safe speeds as recommended by design standards such as the AASHTO Green Book.

This method is highly scalable, as the App can be deployed on numerous smartphones.

Additionally, it allows researchers to study driver behavior by comparing how different drivers navigate the same roadway facility.

3D LiDAR Platform This method involves using a vehicle equipped with high-resolution 3D LiDAR to scan the roadway and its surrounding environment at highway speeds. The resulting data enables precise reconstruction of the roadway layout, including accurate positioning of roadside and overhead signs, intersection spacing, and other geometric features. For innovative intersection and interchange designs, especially where engineering drawings are unavailable, 3D LiDAR scan data enables rapid, highly accurate 3D modeling. In fact, over 90% of the design features can typically be rendered correctly, significantly reducing the time and labor required to reproduce existing layouts.

Many state DOTs already conduct annual LiDAR scans of their roadway networks. In most cases, the data has been collected but remains unanalyzed due to limited access to specialized software tools. This existing data can often be obtained at minimal cost, eliminating the need to deploy contractors for new scans.

Beyond layout reconstruction, LiDAR data also supports safety evaluations, such as assessing stopping sight distance at specific intersections. By referencing design standards (e.g., AASHTO Green Book), analysts can identify locations where sight distance is inadequate due to obstructions like large objects or overgrown vegetation. This makes the LiDAR platform a cost-effective and efficient solution for both geometric data acquisition and design compliance evaluation.

3.0 Objectives

The objectives of this procurement are:

1. Evaluate Smartphone-Based Platform Assess the feasibility and effectiveness of using a cellphone-based platform to collect field geometry data. This includes evaluating location-specific safe speed limits and analyzing driver behavior across multiple drivers navigating the same roadway facility.

2. Evaluate 3D LiDAR-Based Platform Investigate using high-resolution 3D LiDAR data to accurately reconstruct the geometric layout of innovative roadway facilities. This includes identifying the precise location and content of roadside and overhead signs, as well as evaluating the adequacy of stopping sight distance at critical locations based on established design guidelines.

4.0 Detailed Requirements

Offerors responding to this procurement are expected to either own or have developed relevant data acquisition systems. The work under this purchase order will consist of enhancements to those existing systems.

For each data capture platform, the technology will be evaluated at one innovative intersection or interchange site, as well as on winding roadway segments adding up approximately 10 miles in length. Field data collected during these evaluations will be analyzed using the Contractor’s analytical software—updated as necessary under this purchase order—to assess the safety and operational performance of the facilities, verify compliance with design guidelines, and identify obvious hazardous roadway features. The Government must retain rights to all data collected, generated, or otherwise obtained under this contract.

The Contractor must provide all personnel, equipment, materials, supplies, facilities, transportation, tools, supervision, and any other items or non-personal services required to perform the tasks described in this Performance Work Statement.

The Contractor must participate in monthly meetings, scheduled by the Technical Point of Contact, to report on progress, receive technical feedback, and discuss guidance from the technical panel regarding the research direction.

Task 1: Attend Kick Off Meeting Within two weeks of purchase order award, the Contractor must participate in a kick-off meeting, held either virtually or in person. Government attendees will include the TPOC, members of the Technical Advisory Panel (TAP), and optional participants from the FHWA Program Office.

During the meeting, the Contractor must:

• Introduce key project team members.

• Present proposed management approach for completing the required work items.

• Provide an overview of data elements in their existing data capture system.

• Discuss potential additional data elements and planned future enhancements to better meet the Government’s needs.

The Contractor must document all feedback and input provided by the TAP and other FHWA staff during the meeting. A summary of key meeting notes must be submitted to the Government within one week after the meeting.

Task 1 Completion Timeline:

This task must be completed within three weeks of purchase order award.

Task 1 Deliverables:

• Participation in the kick-off meeting

• Overview of the research team’s key personnel, areas of expertise, and capabilities in field data capture, analysis, interpretation, and visualization.

• Submission of key meeting notes

Task 2: Select Evaluation Sites and Prepare Data Acquisition System The Contractor must consult the TAP to identify one or two states in which to conduct the field data collection. In coordination with the selected state DOT(s) and the TAP, the Contractor must identify the following sites for evaluation:

• One innovative intersection or interchange site

• Winding roadway segments approximately 10 miles in length

The Contractor must present a list of existing data elements currently captured by their data acquisition system and engage with the TAP to solicit input regarding additional data elements that may be added for this research effort. Final selection of data elements must be based on:

• Technical feasibility

• Real-time data transfer (if applicable) and storage constraints

• Consensus between the research team and TAP

Performance Measures for Safety and Operational Evaluation The following are safety and operational performances that FHWA typically measures at evaluation sites.

At the Innovative Intersection or Interchange Site:

• Geometric layout with sufficient details such as distances between intersections and precise locations and dimensions of critical design elements

• Locations and contents of guidance/regulatory/advisory signs

• Degree of clustering of guidance/regulatory/advisory signs

• Locations of pedestrian crossing push buttons and their ease of access from wheelchairs

• Presence of bicycle facilities, and degree of separation between bicycle facility and motor vehicle lanes

• Presence of post speed limit sign and how it compares to the recommended safe speed

Dynamic measurements (need measures from multiple drivers)

• Travel times between predefined origin-destination (O-D) pairs

• Vehicle speed and acceleration patterns at locations of interest

• Queue lengths (from relevant stop bars) reported by lane and by approach

• Waiting time (or control delay) prior to entering the intersection

• Driver yielding behavior to pedestrians and cyclists

• Detection and logging of safety-critical events (e.g., sudden braking, near misses)

Along the Winding Roadway Segments:

• Identification of start and end points of horizontal and vertical curves

• Locations that lack, but require, speed limit signage

• Locations where posted speed limits exceed recommended safe speeds

• Locations with insufficient sight distance

• Locations where vehicles consistently experience excessive G-forces

• Detection of hazardous roadway features, such as potholes, large intruding objects, sun glare, excessive slopes, or other potentially unsafe conditions

The Contractor is encouraged to propose technical approaches and methodologies to address these performance evaluation needs, and update their data acquisition system and data analysis software accordingly. While the Government is interested in understanding the potential of each technical platform, it does not expect any single approach to fully address all of the identified requirements.

Task 2 Completion Timeline:

This task must be completed within six months of purchase order award.

Task 2 Deliverables:

• Final selection of evaluation sites

• Mutually agreed-upon list of data elements for inclusion in field data collection

• A clear understanding of what performance measures can be efficiently met by each technical approach

• Updated data acquisition system, and data analysis and visualization software.

Task 3. Collect and Analyze Field Data - Smartphone-Based Platform The data elements to be captured may include but not limited to Trip ID, GIS Location, speeds, accelerations, temperature, humidity, etc. The system must capture data at the vehicle trip level only when the mobile App is on. The expected data capture frequencies are as follows (the Contractor may propose alternative frequencies with justification and subject to Government approval):

• Textural data: 10 Hz or higher

• Video data: 30 frames per second (fps)

Based on the mutually agreed-upon list of data elements, the Contractor must have updated the mobile App as needed and tested the App on different models of smartphones by collecting sample data to verify that all required data elements are captured in accordance with the specified requirements.

The Contractor must prepare and submit an application to the Institutional Review Board (IRB) for approval to use human subjects in the collection of research data. Upon receiving IRB approval, the Contractor must recruit 50 local drivers representing a range of demographics, including diversity in age, gender, and driving experience. One requirement for participant selection is that each participant’s daily or weekly commute route must pass through one of the data collection facilities.

The Contractor must:

• Conduct an orientation session for participants to explain the scope of the study, the nature of the data being collected, how participant privacy will be protected, and how compensation will be provided.

• Install the mobile App on each participant’s smartphone and test the App to ensure it is functioning properly and archiving data as intended.

• Instruct participants on how to properly start and stop the App. The App’s startup process must include a user prompt displaying an acknowledgment that the participant grants permission for the use of their smartphone for data collection purposes.

Following the orientation session, participants must be instructed to operate their vehicles as they normally would and to activate the mobile App during their daily or weekly commutes for a duration of three months. While the App is active, all designated data elements must be recorded and streamed to a secure cloud storage environment.

The Contractor must:

• Retain essential participants profile data (e.g., age, gender, driving experience) but remove all personally identifiable information (PII) in compliance with applicable privacy and data protection standards.

• Provide the Government with a complete, de-identified copy of the collected field dataset upon completion of the data collection period.

• Analyze the data in accordance with the approach outlined in Technical Proposal and consistent with the general performance evaluation needs described in Task 2.

• Submit a final report to the Government upon conclusion of the purchase order.

The Contractor must submit a Section 508-compliant version of the final report to facilitate editorial review and potential publication on FHWA public-facing website. Note: Please use the following reference guide as a template for developing the final report: Turner-Fairbank Highway Research Center R&D Communication Reference Guide (Feb 2017) located at:

https://www.fhwa.dot.gov/publications/research/general/15058

Throughout the data analysis process, frequent technical exchanges with the TAP are anticipated.

These interactions may include discussions on algorithm updates related to data reduction, analysis, reporting, and visualization within the Contractor’s software. The Contractor is encouraged to seek inputs from the TAP to enhance the software’s user interface and to further automate the analytical and reporting functionalities.

Task 3 Completion Deadlines:

• Participants recruiting and field data collection must be completed within 12 months of purchase order award

• Post collection data analysis must be completed within 18 months of purchase order award.

• Draft final report must be completed within 20 months of purchase order award.

• Final report must be completed with 24 months of purchase order award.

Task 3 Deliverables:

• Approval from a local or national IRB

• Recruitment of 50 local drivers

• Compiled participant profiles with all personally identifiable information removed

• Updated Mobile App (as necessary) to support required data elements

• Field data from evaluation sites collected, quality-checked, and delivered to the

Government.

• Field data analyzed in accordance with the performance evaluation needs outlined https://www.fhwa.dot.gov/publications/research/general/15058 in Task 2 and the Contractor’s Technical Proposal.

• Draft final report

• Final report with 508 text.

Task 4. Collect and Analyze Field Data – 3D LIDAR-Based Platform The 3D LiDAR scan must cover the predefined start and end points of the evaluation sites.

Unless otherwise specified, the data elements and capture frequencies may default to the LiDAR sensor’s standard settings. The Contractor must contact the appropriate state agency or agencies to determine whether existing 3D LiDAR data is available for the selected evaluation site(s). If such data exists and, upon review, is determined to meet the required quality standards, the Contractor may proceed to acquire and use the existing data. If suitable LiDAR data is not available, the Contractor must arrange for a new 3D LiDAR scan of the site(s).

The Contractor must analyze the LiDAR data to generate a detailed digital rendering of the innovative intersection or interchange site. The rendering must clearly depict critical design features, including the locations and contents of signs, pavement markings, and other relevant roadway features.

Additionally, the Contractor must utilize the LiDAR data to perform safety and operational evaluations in alignment with the performance evaluation needs outlined in task 2 and described in the Technical Proposal.

The Contractor must deliver to the Government the raw 3D LiDAR scan dataset, a 3D digital model of the evaluation facilities, and a final report, including an assessment of the extent to which 3D LiDAR scan data can support the safety and operational evaluation needs. The Contractor must submit a Section 508-compliant version of the final report to facilitate editorial review and potential publication on the Federal Highway Administration’s (FHWA) public-facing website.

Task 4 Completion Deadlines:

• 3D LiDAR data must be collected or acquired within 6 months after purchase order award

• 3D LiDAR data analysis (digital 3D Modeling, safety and operational evaluations of the sites) must be completed within 18 months of purchase order award.

• Draft final report must be completed within 20 months of purchase order award.

• Draft final report must be completed within 24 months of purchase order award.

Task 4 Deliverables:

• 3D LiDAR scan data of the selected facilities

• Digital 3D models of the selected facilities

• A complete set of analysis results (safety and operational performance measures)

• Draft final report

• Final report with 508 Text

5.0 Period of Performance

The period of performance must be for one (1) Base period of 24 months from date of award.

6.0 Quality Control Plan

The Contractor must develop and maintain their own quality control plan (QCP) which outlines how they will ensure the work meets the contract requirements. The QCP also should detail the Contractor’s procedures for identifying, preventing, and ensuring non-recurrence of defective work.

7.0 Hours of Operation

Under this purchase order the Contractor is responsible for conducting business, between the hours of 8:00 am and 6:30 pm, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor at all times must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor must keep in mind that the stability and continuity of the workforce are essential.

8.0 Place of Performance

The work to be performed under this contract must be at the contractors’ facility.

9.0 Physical Security

The Contractor must be responsible for safeguarding all government equipment, information, and property provided for Contractor use. (Computer, monitor, network access, and PIV Card.)

At the close of each work period, government facilities, equipment, and materials must be secured.

10.0 Special Qualifications

The Contractor is responsible for ensuring all employees working on this purchase order are qualified to perform their assignments.

11.0 Periodic Progress Meetings

The Contractor agrees to attend monthly technical meetings. The Technical Point of Contact (TPOC), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action must be taken to resolve outstanding issues. These meetings must be at no additional cost to the government.

12.0 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

13.0 Contractor Travel

This purchase order requires travel to collect field data. Travel costs must not exceed $2,500 for the duration of this purchase order. All travel will be reimbursed.

14.0 Organizational Conflict of Interest

Contractor and subcontract personnel performing work under this award may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The Contractor must notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

15.0 Technical Exhibit List

• Exhibit 1: Performance Requirements Summary

• Exhibit 2: Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

Each Performance Requirements Summary (PRS) number involves performance objectives that relate directly to mission essential items. The performance threshold defines the boundaries that determine if a particular performance meets expectations for each objective. For simplified acquisitions, “Acceptable” and “Unacceptable” are commonly utilized as performance thresholds.

Performance Objective Performance Standard Performance Threshold Method of Surveillance

PRS # 1.

Task 1. Kick-off meeting.

Contractor attended the kick-off meeting. Acceptable/Unacceptable

Review by TPOC

PRS # 2

Task1. Kick-off meeting notes.

Contractor submitted key meeting notes. Acceptable/Unacceptable

Review by TPOC

PRS # 3

Task 2. Evaluation sites

Contractor selected two sites for field data collection. Acceptable/Unacceptable

Review by TPOC

PRS # 4

Task 2. Data Elements

Contractor reached mutual agreement with the TAP on data elements for inclusion in field data collection.

Acceptable/Unacceptable Review by TPOC

PRS # 5

Task 2. Data acquisition, analysis, and visualization software

The contractor updated data acquisition App, and the data analysis and visualization software.

Acceptable/Unacceptable

Review by TPOC

PRS # 6

Task 3. IRB Approval

Contractor obtained written approval from IRB. Acceptable/Unacceptable

Review by TPOC

PRS # 7

Task 3. 50 Local drivers

Contractor recruited 50 local drivers who will participate in field data collection.

Acceptable/Unacceptable

Review by TPOC

PRS # 8

Task 3. Participants profile data compiled

Contractor compiled de-identified participants profile data Acceptable/Unacceptable

Review by TPOC

PRS # 9

Task 3. Field data collected using Smartphone platform

Contractor collected field data using smartphone based system, data quality checked and analyzed

Acceptable/Unacceptable

Review by TPOC

PRS # 10

Task 3. Draft Final Report

Contractor submitted draft final report. Acceptable/Unacceptable

Review by TPOC

PRS # 11

Task 3. Final report with 508 text

Contractor submitted final report with 508 text. Acceptable/Unacceptable

Review by TPOC

PRS # 12

Task 4. 3D LiDAR scan data

Contractor collected 3D LiDAR scan data from selected sites Acceptable/Unacceptable

Review by TPOC

PRS #13

Task 4. Digital 3D models of facilities

Contractor analyzed the 3D LiDAR data and reconstructed the 3D rendering of the facilities, and performed safety and operation performance evaluations of the facilities.

Acceptable/Unacceptable

Review by TPOC

PRS #14

Task 4. Draft final report

– 3D LiDAR platform

Contractor submitted draft final report – 3D LiDAR platform. Acceptable/Unacceptable

Review by TPOC

PRS #15

Task 4. Final report with 508 Text – 3D LiDAR Platform

Contractor submitted final report with 508 Text – 3D LiDAR platform Acceptable/Unacceptable

Review by TPOC

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Print Ready

Frequency # of Copies Copy Medium/Format

Submit To

Task 1 – Kick-off meeting

No Within 2 weeks of procurement award

N/A Presentation via PowerPoint or PDF

TPOC

Task 1 – Kick-off meeting notes

No Within 3 weeks after award

1 Word or PDF TPOC

Task 2 – Evaluation sites; Mutually agreed-upon data elements; updated data acquisition system, and data analysis and visualization software

No Within 6 months after award

1 Word, Excel, PowerPoint, csv for text data, and MP4 or WMV for video

Task 3 – Smartphone platform

IRB approval; 50 local drivers;

De-identified participants profile data;

Raw Field data – Smartphone platform;

No Within 12 months after award

1 Word, Excel, PowerPoint, and electronic files which includes csv and MP4 or WMV for video

Task 3 – Smartphone platform Data analysis results

No 18 1 Word, Excel, PowerPoint, and electronic files in CSV for text and MP4 or WMV for video

Task 3 – Smartphone platform – Draft final report

No 20 1 Word, Excel, PowerPoint, TPOC

Task 3 – (Smartphone platform) Final report with 508 Text

Yes 24 1 Word, Excel, PowerPoint, TPOC

Task 4 – LiDAR 3D LiDAR scan data

No 6 1 Word, Excel, PowerPoint, and CSV for text andMP4 or WMV for video

Task 4 – LiDAR 3D LiDAR data analysis

No 18 1 Word, Excel, PowerPoint, CSV for text and MP4 or WMV for video

Task 4 – LiDAR Draft final report

No 20 1 Word, Excel, PowerPoint, TPOC

Task 4 – LiDAR Final report with 508 Text

Yes 24 1 Word, Excel, PowerPoint, PART IV. FEDERAL ACQUISITION REGULATION (FAR) AND TRANSPORTATION

ACQUISITION REGULATION (TAR)] PROVISIONS AND CLAUSES

FAR & TAR PROVISIONS INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov/far

52.204-7 System for Award Management (Nov 2024) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.212-1 Instructions to Offerors -- Commercial Items (Sep 2023) https://www.acquisition.gov/far

52.212-3 Offeror Representations and Certifications -- Commercial Items (May 2024)

1252.239-71 Information Technology Security Plan and Accreditation (Nov 2022)

FAR & TAR PROVISIONS IN FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

1252.237-71 -- Certification of Data (Nov 2022)

NOTICE: The Secretary of Transportation has determined that this certification shall be retained in accordance with Section 4301(b)(1)(B)(i)(II) of the Federal Acquisition Reform Act (Public Law 104-106, 41 U.S.C. 425, note) and DOT Memorandum dated July 17, 1996.

(a) The offeror represents and certifies that to the best of its knowledge and belief, the information and/or data (e.g., company profile; qualifications; background statements;

brochures) submitted with its offer is current, accurate, and complete as of the date of its offer.

(b) The offeror understands that any inaccurate data provided to the Department of Transportation may subject the offeror, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) enforcement action for false claims or statements pursuant to the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801-3812 and 49 CFR Part 31 and/or; (3) termination for default under any contract resulting from its offer and/or; (4) debarment or suspension.

(c) The offeror agrees to obtain a similar certification from its subcontractors.

Signature:

Date:

Typed Name and Title:

Company Name:

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.

(End of provision)

***End of Provisions***

FAR CLAUSES INCORPORATED BY REFERENCE

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.212-4 Alt 1. Contract Terms and Conditions - Commercial Items (Nov 2023) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

TAR CLAUSES INCORPORATED BY REFERENCE

The following Transportation Acquisition Regulation (TAR) clauses are incorporated by reference. The full text of the clauses can be accessed electronically at https://www.acquisition.gov/tar

1252.222-70 Strikes or Picketing Affecting Timely Completion of the Contract Work (Nov

2022) 1252.223-71 Accident and Fire Reporting (Nov 2022) 1252.223-73 Seat Belt Use Policies and Programs (Nov 2022) 1252.237-73 Key Personnel (Nov 2022) 1252.242-72 Dissemination of Contract Information (Nov 2022)

FAR & TAR CLAUSES IN FULL TEXT

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Jan 2025)

(a)The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2)52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3)52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

http://www.acquisition.gov/far https://www.acquisition.gov/tar

(4)52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5)52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b)The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1)52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2)52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509)).

__ (3)52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4)52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5)52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6)[Reserved].

__ (7)52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8)52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9)52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10)52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__ (11)(i)52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii)Alternate I (Dec 2023) of 52.204-30.

_X_ (12)52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note).

__ (13)52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14)[Reserved].

__ (15)52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C.

657a).

__ (16)52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17)[Reserved] __ (18)(i)52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii)Alternate I (Mar 2020) of 52.219-6.

__ (19)(i)52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii)Alternate I (Mar 2020) of 52.219-7.

__ (20)52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and (3)).

__ (21)(i)52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii)Alternate I (Nov 2016) of 52.219-9.

__ (iii)Alternate II (Nov 2016) of 52.219-9.

__ (iv)Alternate III (Jun 2020) of 52.219-9.

__ (v)Alternate IV (Jan 2025) of 52.219-9.

__ (22)(i)52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii)Alternate I (Mar 2020) of 52.219-13.

__ (23)52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24)52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C.

637(d)(4)(F)(i)).

__ (25)52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran- Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

_X_ (26)(i)52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)).

__ (ii)Alternate I (Mar 2020) of 52.219-28.

__ (27)52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__ (28)52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

__ (29)52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) ( 15 U.S.C. 644(r)).

__ (30)52.219-33,…