RFQ-693JJ320Q000056.pdf

Request for Quote 693JJ320Q000056

Request for Quote (RFQ): 693JJ320Q000056

Technical Support Services for Disseminating Information on Road

User Charge Pilot Results to Stakeholders

Table of Contents

Section Description

1 Pricing Schedule/Requirements 2 Performance Work Statement 3 Contract Administration Data 4 Special Contract Requirements 5 Contract Clauses 6 Solicitation Provisions, Quotation Instructions, and Evaluation Criteria

SECTION 1 – PRICING SCHEDULE/REQUIREMNTS

1.1 Contract Line Item No. (CLIN)

Item No.

Supplies/Services CLIN Type

Amount

0001 Road Usage Charge FFP

Schedule of Services

Task Total Price

Task 1-Draft Work Plan, Schedule, and Kick Off Meeting Notes

Task 1- Final Work Plan, Schedule and Kick Off Meeting Notes

Task 2- Draft Written Materials

Task 2- Final Written Materials

Task 3- Draft Pre-Conference Meeting Material and Draft Summary Document

Task 3- Final Meeting Summary Document

Task 4- Outreach and Awareness Summary Report

Task 4- Outreach and Awareness Final Report

Total Amount

SECTION 2 – PERFORMANCE WORK STATMENT

1.0 Overview

This is a non-personal services contract to:

1. Develop written materials for an innovative outreach and education program designed to effectively educate stakeholders on road user charge (RUC) and Surface Transportation System Funding Alternatives (STSFA) RUC pilot deployments. Develop resources such as briefs and articles that can engage stakeholders in discussions about benefits of the implementation of a road user charge program.

2. Disseminate accurate information about the impacts of advancing road user charge deployments in the U.S. Provide developed materials online to build awareness about STSFA road user charge deployments in the U.S. and abroad.

3. Host an event that would allow STSFA pilot project managers to brief interested stakeholders on results/lessons learned from their deployments.

The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government as defined in this Performance Work Statement (PWS).

The Contractor shall perform to the standards herein.

1.1 Background

The STSFA program provides grants to demonstrate user based alternative revenue mechanisms that utilize a user fee structure to maintain the long-term solvency of the Highway Trust Fund. For FY 2016, $14.2 million was awarded for STSFA demonstration projects. In FY 2017, seven grants totaling $15.5 million were awarded. In 2018, seven grants totaling $10.2 million were awarded. Section 6020 provides up to $20 million per year for FY 2019-2020 out of funds set aside in §6002(a)(1), which authorizes funds for the Highway Research and Development Program in 23 U.S.C. 503(b). The grants are only available to States or groups of States. Annual solicitations are not required by statute.

Demonstration projects will pilot a variety of strategies designed to generate revenue, including on-board vehicle technologies to charge drivers based on miles traveled and multi-state or regional approaches to road user charges. The projects will address common challenges involved with implementing user-based fees such as public acceptance, privacy protection, equity, and geographic diversity. The projects will also evaluate the reliability and security of the technologies available to implement mileage-based fees. More information on the STSFA program is available at:

https://ops.fhwa.dot.gov/fastact/index.htm.

The STSFA program objectives include testing the design, implementation, and acceptance of functional future user-based alternative revenue mechanisms that minimize administrative costs and increase public awareness of the need for and possible approaches for alternative funding sources for surface transportation programs, and providing recommendations on various approaches.

1.2 Objective

The objectives of this contract are as follows:

• Develop written and online materials, such as a tool kit of common talking points, briefs, and articles, that can engage interested stakeholders; build awareness about STSFA road user charge https://ops.fhwa.dot.gov/fastact/index.htm deployments in the U.S. and abroad; and effectively educate interested stakeholders on STSFA road user charge pilot deployments.

• Disseminate accurate information about the benefits of advancing road user charge deployments in the U.S. Provide developed materials online to build awareness about STSFA road user charge deployments in the U.S. and abroad.

• Identify appropriate outreach activities designed to educate interested stakeholders, and host a minimum of one meeting and event in conjunction with a workshop/conference event that would allow STSFA pilot project managers to brief stakeholders on results/lessons learned from deployed pilots.

1.3 Detailed Requirement

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the following tasks:

Task 1. Project Management The Contractor shall participate in an on-site kickoff meeting at United States Department of Transportation (USDOT) Headquarters or a virtual kickoff meeting via web conference, to discuss project objectives, approach, and schedule within 10 business days of award. The Government shall decide whether in person or virtual is necessary. At least three (3) business days prior to the kickoff meeting, the Contractor shall submit a draft Work Plan and Project Schedule for discussion at the kickoff meeting and any handouts for the kickoff meeting.

Within three business days of the kick-off meeting, the Contractor shall submit a meeting summary to the Technical Point of Contact (TPOC) for review, and the TPOC will provide any feedback to the Contractor within five (5) business days. The Contractor will revise the meeting summary to address USDOT’s comments.

Work Plan. The draft Work Plan shall include scope, task descriptions and deliverables, methodology/approach expected to be employed, schedule including deliverable due dates, management and staffing plan, proposed channels of communication, travel plan, and risks and assumptions. The Contractor shall submit the Work Plan for review by the TPOC and other USDOT representatives, and revise the Work Plan based on feedback/ comments received from the TPOC. The Contractor shall incorporate these comments in a revised, final Work Plan to be submitted two (2) weeks after the kick-off meeting.

Schedule. The draft Project Schedule shall be prepared in Microsoft Project and list all planned tasks and milestones for the project. All activities shall have their predecessors and successors clearly identified, to enable the calculation of a critical path for the project. The Contractor shall update the Project Schedule based on feedback received from the TPOC. The Project Schedule shall be updated monthly, but the deadlines for draft and final project reports shall continue to comply with the scheduling parameters identified in the deliverable table.

Progress Meetings. Following the kick-off meeting, the Contractor shall coordinate regular status meetings (monthly) with the TPOC and other FHWA staff as needed to provide updates on progress, schedule, and risks. These meetings will typically be virtual. The Contractor shall establish and host the virtual progress meetings.

Progress Reports. The Contractor shall provide a monthly progress report to the TPOC throughout the duration of the project. Each report shall include status in relationship to the project schedule, significant findings, time expended or project progress, next steps, problems, and recommended actions.

Task 1 Deliverables:

All Task 1 deliverables are intended for internal use.

• Draft and Revised Work Plan

• Periodic updates to Work Plan

• Draft and Revised Project Schedule

• Periodic updates to Project Schedule

• Draft and Revised Summary Notes of Kickoff Meeting

• Progress Reports

Note: The Work Plan shall be consistent with the contract and all exhibits. The Work Plan shall not be construed to override or change the requirement or exhibits of this task order. The controlling document for the requirement shall be the task order, its exhibits, and any modifications issued.

Task 2 – Develop written and online material on STSFA Road User Charge Deployments The Contractor shall review reports and other resources (including the cross-cutting report, lessons learned, project partner website resources, and public outreach material) from STSFA pilot sites and compile and synthesize the information. The Contractor shall use this information to create a tool kit of common talking points, fact sheets, and other easy-to-read informational documents appropriate for conveying information to interested stakeholders.

The Contractor shall:

• Review and synthesize reports and other resources (to be provided by FHWA) about STSFA deployments that will be used to develop written and on-line material.

• Identify any perceived gaps in the information that might enhance education/outreach efforts.

• Develop a tool kit that includes:

o Common talking points describing deployment objectives and lessons learned.

o Fact Sheets – one per State, and a set of 10 crosscutting fact sheets that identify how

State pilots have addressed the 10 elements listed in Section 6020. Multi-state projects will be included based on the lead state.

o Other easy-to-read informational documents that address the identified gaps.

The Contractor shall submit drafts of all written material for review by the TPOC and other USDOT representatives, and revise based on feedback provided.

Task 2 Deliverables:

Tool Kit items to include

• Fact Sheets

• Drafts and Final common talking points

• Online material

Task 3 – Host STSFA Deployment Briefing Meeting The Contractor shall host a meeting designed to showcase the pilot projects implemented by the deployment sites. It will be a half-day to 1 daylong event that can be held in conjunction with a larger conference event. The contractor will coordinate with the conference sponsor to host a pre-conference briefing for the STSFA deployment sites to coordinate presentations that will be made during the briefing to avoid duplication of material emphasized by the sites.

The Contractor shall prepare the agenda for the meeting, identify possible workshop/conference events when the STSFA event can be held, plan the pre-conference briefing, prepare and send invitations, plan all logistics for the meeting, hold coordination calls, etc. The Contractor shall also draft pre-conference meeting material including agenda, and major topics.

The Contractor shall develop a summary report for review by the TPOC and other USDOT representatives, and revise it based on feedback provided. The report should identify all attendees, include an agenda, and capture key points from the discussion. The Contractor shall submit to the TPOC a Comment Resolution Report that documents how each comment was resolved. The Contractor shall discuss the resolution of the comments with the TPOC as needed, or requested by TPOC. The Contractor shall make revisions based on comments provided, and incorporate them into a final report that is for internal purposes only.

Task 3 Deliverables:

• Event agenda and other pre-conference meeting material

• Arrange and organize event

• Summary report

• Comment resolution report

Task 4 – Outreach and Awareness Report The report will be developed based on what is learned from the pilot deployment briefing meeting discussion. The Contractor shall submit the Outreach and Awareness Report for review by the TPOC and other USDOT representatives, and revise it based on feedback provided. The Contractor shall submit to the TPOC a Comment Resolution Report that documents how each comment was resolved.

The Contractor shall discuss the resolution of the comments with the TPOC as needed, or requested by TPOC. The Contractor shall make revisions based on comments provided, and incorporate them into the final report.

Task 4 Deliverables:

• Prepare Summary and Final Recommended Outreach and Awareness Program Report

• Comment Resolution Report

2.0 Period of Performance

The period of performance shall be 18 months from the date of award.

3.0 General

3.1 Place of Performance

Performance will take place at the contractor’s facility.

3.2 Periodic Progress Meetings

The Contractor agrees to attend progress meetings as stated in Task 1. The Contracting Officer or TPOC, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the TPOC will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

3.3 Identification of Contractor Employees

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

3.4 Contractor Travel

No travel is expected under this purchase order.

3.5 Requirements for Implementing Section 508 Standards

NOTE: The following applies to all FHWA contracts containing Information and Communication Technology (ICT) as a deliverable.

In addition to the work requirements specified in this performance work statement, the Contractor shall ensure that all ICT deliverables meet the requirements of Section 508 of the Rehabilitation Act and the ICT Final Standards and Guidelines (508 Refresh) at 36 CFR Part 1194.

As defined in the 508 Refresh, at 36 CFR Part 1194, Appendix A, E103.4, ICT is “Information technology and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any associated content. Examples of ICT include, but are not limited to: computers and peripheral equipment; information kiosks and transaction machines; telecommunications equipment;

customer premises equipment; multifunction office machines; software; applications; Web sites;

videos; and, electronic documents.”

Section 508 requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments.

Applicable Standards:

• Appendix A to Part 1194 – Section 508 of the Rehabilitation Act: Application and Scoping Requirements

• Appendix B to Part 1194 – Section 255 of the Communications Act: Application and Scoping Requirements

• Appendix C to Part 1194 – Functional Performance Criteria and Technical Requirements https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-a https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-a https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-b https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-b https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines#appendix-c

Section 508 Refresh standards are available at https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh.

The Contractor shall adhere to the terms and requirements in FHWA Form 4260 Section 508 Information and Communication Technology (ICT) Conformance Criteria for Section 508 conformance. The Conformance Criteria document does not need to be completed when submitting a deliverable.

3.6 Organizational Conflict of Interest

Contractor and subcontract personnel performing work under this award may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

4.0 Attachment/Exhibit List

4.1 Exhibit 1

Performance Requirements Summary

4.2 Exhibit 2

Deliverables Schedule https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh https://www.fhwa.dot.gov/508/docs/form4260.pdf https://www.fhwa.dot.gov/508/docs/form4260.pdf

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Performance Standard

Performance Threshold (This is the maximum error rate.)

Method of Surveillance

PRS # 1.

The Contractor shall provide a project management plan and project schedule

The Contractor provided a Project Management Plan including a work plan and schedule in the correct format with all the required information in accordance with Section 1.3 of the task order, and incorporated appropriate changes / comments suggested by

FHWA.

Project Management plan contains zero technical errors and no more than three grammatical errors.

100%, FHWA will review upon receipt

PRS #2

The Contractor shall provide a kick off meeting summary.

The Contractor provided a Final version of the kick off meeting summary report in the correct format with all the required information and incorporated appropriate changes / comments suggested by FHWA

Kick off meeting summary report contains zero technical errors and no more than three grammatical errors.

100%, FHWA will review upon receipt

PRS #3

The Contractor shall provide final versions of written and online material.

The Contractor provided drafts of written tool kit material such as common talking points (e.g., fact sheets) and summary reports.

The written material contains zero technical errors and no more than three grammatical errors.

100%, FHWA will review upon receipt

PRS #4

The Contractor shall provide a summary of STSFA deployment briefing report along with a final report.

The Contractor provided a briefing report in the correct format with all the required information and incorporated appropriate changes / comments suggested by

FHWA

The recommended STSFA deployment briefing report contains zero technical errors and no more than three grammatical errors.

100%, FHWA will review upon receipt

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Unless stated elsewhere in this task order, the TPOC will have 14 calendar days to review draft deliverables and make comments. The Contractor shall have 14 calendar days to make corrections and return the corrected draft deliverable to the Government. This is considered “turn” 1, turn 1 a primary turn by default is 14 calendar days per side, subsequent secondary “turns” will be limited to 7 calendar days per side. If accepted, the Contractor will have 14 calendar days to prepare the draft final for review (PDF version of the actual document).

FHWA will start the internal review for clearance process, consisting of review by the Office of Operations’ (HOP) Marketing and Outreach Coordinator (Coordinator), Information Specialist, Office of Chief Counsel, and Office of Public Affairs. Please note this process can take up to 4 months of review time.

Deliverable Print Ready

&/or 508 Frequency

Copies Medium/ Format

Submit To

Draft Work Plan and Schedule

Print Ready (N) 508 (N)

10 days post kick off meeting.

One MS Word TPOC

Final Work Plan and Schedule

Print Ready (N) 508 (N)

Once – 10 days post

TPOC

comments provided

One MS Word TPOC

Draft Kick Off Meeting – Summary Notes

Print Ready (N) 508 (N)

10 days post kick off meeting.

One MS Word TPOC

Final Kick Off Meeting – Summary Notes

Print Ready (N) 508 (N)

Once – 10 days post

TPOC

comments provided

One MS Word TPOC

Monthly Progress Report

Print Ready (N) 508 (N)

Every 30 days

One MS Word TPOC

Draft written materials

Print Ready (N) 508/Web Posting (N)

TBD One MS Word TPOC

Final written materials

Print Ready (N) 508/Web Posting (Y)

Once – 10 days post

TPOC

comments provided

One MS Word

508 HTML

TPOC

Draft pre-conference meeting material including agenda, major topics and draft summary

Print Ready (N) 508 (N)

TBD One MS Word

TPOC

Deliverable Print Ready

&/or 508 Frequency

Copies Medium/ Format

Submit To document.

Final meeting summary document

Print Ready (N) 508 (N)

Once – 10 days post

TPOC

comments provided

One MS Word

Outreach and Awareness Summary Report

Print Ready (N) 508 (N)

TBD One MS Word

Outreach and Awareness Final Report

Print Ready (N) 508 (Y)

Once –10 days post

TPOC

comments provided

One MS Word

SECTION 3 – CONTRACT ADMINSTRATION DATA

3.1– TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the Contracting Officer’s Representative (COR). The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any Technical Direction that:

(i) constitutes an assignment of additional work outside the general scope of the contract;

(ii) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued but the COR is within one of the prescribed categories in (i) through (iv) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing, within 3 working days after receipt of any such direction. The Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

2.2- CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The CO shall designate a COR by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the Contract.

The COR shall be appointed in writing, at which time all the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the CO or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the CO in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the CO’s response issued under paragraph (e) of this clause.

(e) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the CO and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

2.3- SUBMISSION OF INVOICES

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices.

For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

http://www.login.gov/

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-to-create-an-account/

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

If the Vendor has any general questions or issues accessing the iSupplier web-portal, please have them contact the ESC iSupplier helpdesk either at:

• https://einvoice.esc.gov/

• Call Delphi helpdesk at 1-866-641-3500, option #4, then option #3

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible for contacting the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system.

Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

• To add new points of contacts, Vendors are to submit the name(s), email address(es) and phone number(s) to HCFA-10@dot.gov

Account Management

The Vendor shall contact their COR or TOCOR when POCs leave their organization or will no longer be submitting invoices, with the full name, title, phone number, e-mail address, and user ID of the POC.

The user ID will then be removed. If a user ID becomes inactive/times out due no activity by the POC, the Vendor shall contact their COR or TOCOR with the full name, title, phone number, e-mail address, and user ID of the POC to be reactivated. To prevent being timed out due to no-activity, users should login once within 45 days of their last login.

Waivers

The Department of Transportation Financial Management officials may, on a case by case basis, waive the requirement to register and use the DELPHI eInvoicing System. Waiver request forms can be obtained on the DELPHI eInvoicing website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the COR. All Vendors must explain why they are unable to use or access the Internet to register and enter payment requests.

All waiver requests shall be sent via mail to:

https://login.gov/help/creating-an-account/how-to-create-an-account/ https://login.gov/help/creating-an-account/how-to-create-an-account/ https://einvoice.esc.gov/ http://einvoice.esc.gov/ http://einvoice.esc.gov/ mailto:HCFA-10@dot.gov http://www.dot.gov/cfo/delphi-einvoicing-system.html

Director of the Office of Financial Management US Department of Transportation, B-30 Office of Financial Management, Room W93-431 1200 New Jersey Avenue SE Washington DC 20590-0001 or electronically to: DOTeInvoicing@dot.gov

The Director of the DOT Office of Financial Management will confirm or deny the request within approximately 30 days.

If a Vendor is granted a Waiver, Requests for Advance or Reimbursement and required supporting documents, shall be sent via regular U.S. Postal Service to the following address:

Federal Highway Administration Invoice Processing P.O. Box 268865 Oklahoma City, OK 73126-8865 Attention: Amalia Rodezno

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd.

Oklahoma City, OK 73169 Attention: (Accounting Technician)

Express Delivery Point of Contact: Lead Account Technician, 405-954-8252 All invoices, regardless of submission method, must identify the Contract Specialist as the invoicing point of contact.

mailto:DOTeInvoicing@dot.gov

SECTION 4 – SPECIAL CONTRACT REQUIREMENTS

4.1 - NON-PERSONAL SERVICES CONTRACT

This contract is a non-personal services contract as defined in the FAR at subpart 37.101. It is understood and agreed that the Contractor and/or Contractor’s employees and subcontractors:

(1) shall perform the services specified herein as independent Contractors, not as employees of the government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

4.2 - COMMERCIAL APPLICABILITY

This contract is/ is not for commercial item, as defined by FAR 2.1.

4.3 - DISSEMINATION OF CONTRACT INFORMATION

The Contractor shall not publish, permit to be published, or distribute information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. The COR and the Contracting Officer shall be afforded the opportunity to review all Contractor communications and/or correspondence with the media regarding this effort at least 72 hours prior to public release. An electronic copy of any material proposed to be published or distributed shall be submitted to the Contracting Officer, and the COR.

4.4 - PROCUREMENT AUTHORITY

The Federal Highway Administration, Office of Acquisition and Grants Management, is the only agency that is authorized to modify, suspend, or terminate performance under this contract.

SECTION 5 – CONTRACT CLAUSES

5.1 – Clauses Incorporated by Reference

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/far.

The following clauses are hereby incorporated by reference with full force and effect:

Clause Description Date 52.202-1 Definitions Nov 2013 52.212-4 Contract Terms and

Conditions--Commercial Items.

Oct 2018

TAR 1252.223-73 Seat Belt Use Policies and Programs Apr 2000 TAR 1252.242-72 Dissemination of Contract Information Oct 1994 TAR 1252.242-73 Contracting Officer's Technical Representative. Oct 1994 TAR 1252.245-70 Government Property Reports Oct 1994

5.2 - FAR Clauses in Full Text

52.212-5 — Contract Terms and Conditions Required to Implement Statutes or Executive Orders — Commercial Items (MAR 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

http://www.acquisition.gov/far

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

__ (ii) Alternate I (Mar 2020).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Mar 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Mar 2020) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9 __ (18) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

_X_ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Mar 2020) (15 U.S.C. 632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar 2020) (15 U.S.C.

637(m)).

(25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C.

644(r)).

(26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15 U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (June 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (31) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (35) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

_X_ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun 2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008;

10 U.S.C. 2302 Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (55) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.4505, 10 U.S.C.2307(f)).

__ (56) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C.4505, 10 U.S.C.2307(f)).

_X_ (57) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

__ (58) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management (Jul 2013) (31 U.S.C.3332).

__ (59) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.3332).

__ (60) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (61) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C.

637(d)(13)).

__ (62) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

_X_ (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

_X_ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_X_ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

_X_ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

_X_ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

__ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.