RFQ 693JF722Q000005.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JF7

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

US DOT MARITIME ADMINISTRATION

MARAD-00095 CODE 16. ADMINISTERED BYCODE

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541330

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100.00 % FOR:SET ASIDE:UNRESTRICTED OR693JF7

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RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/28/2022 1400 ET

01/25/2022

JUEBILINE MBANDI

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JF722Q000005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 21 MMAPR521222000003OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

WASHINGTON DC 20590-0001

TELEPHONE NO.

17a. CONTRACTOR/

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

US DOTMARITIME ADMINISTRATION

USMERCHANT MARINE ACADEMY PROCURE

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WASHINGTON DC 20590-0001

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

9. ISSUED BY

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EFFECTIVE DATE

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SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

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US DOT MARITIME ADMINISTRATION

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

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ITEM NO.

Delivery: 90 Days After Notice to Proceed

00001 Study and make recommendations for the repair or replacement of the fuel dispensing systems at the Yocum sailing dock located at the U.S. Merchant Marine Academy. The dispensing system includes diesel and gasoline storage tanks, pumps, dispensers, piping, slabs, product inventory/ tank monitoring and leak detection systems.

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HEREIN, IS ACCEPTED AS TO ITEMS:

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DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

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31c. DATE SIGNED

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31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

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OFFER

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Prescribed by GSA - FAR (48 CFR) 53.212

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

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21 2 of

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ #: 693JF722Q000005

Yocum Fuel Dispensing System A/E Requirement

January 2022

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

WASHINGTON, DC

POC: Juebiline Mbandi: Juebiline.Mbandi@dot.gov mailto:Juebiline.Mbandi@dot.gov

A. Introduction

The U.S. Merchant Marine Academy intends to establish a Firm Fixed Priced (FFP) contract to provide the A/E services for the Midshipmen Activity Center at the U.S. Merchant Marine Academy (USMMA) located in Kings Point, New York. This procurement will be conducted in accordance with the Brooks Act, meeting the definition of Architect and Engineering Services as defined in 40 U.S.C. 1101 and FAR 2.101. Services include, but are not limited to: surveying the current fuel dispensing system, fuel storage tanks, and fuel tank monitoring system to determine the operability of the systems, and to providing recommendations to repair or replace the fuel dispensing systems at Yocum sailing dock located at the USMMA.

A complete list of tasks can be found in Attachment 1- Statement of Work.

This is a Request for Quote (RFQ). Interested parties must submit a Standard Form 330 (SF330), Architect- Engineer (AE) Qualifications. Firms interested in being considered for this acquisition must submit a complete qualification package, in accordance with this RFQ and its attachments, to the Juebiline Mbandi at Juebiline.Mbandi@dot.gov and emmanuel.riddle.ctr@dot.gov. Only email submissions will be accepted.

Qualification packages are due no later than: February 28 2022 at 2:00 PM EST

NAICS 541330, Engineering Services, with a small business size standard of $16.5, applies to this acquisition. This procurement is 100% set aside for small businesses only.

All packages must be submitted with a cover page to include the firm’s name, address, DUNS number, Point of Contact, Phone Number, Email address, Payment terms, Small Business Designations (if applicable), GSA Schedule contract number and expiration date (if applicable), and Response validity period (shall be a minimum of 120 days).

Site visit dates may be provided by way of an amendment to this RFQ.

The selection process will be conducted in accordance with The Selection of Architects and Engineers Statute (40 U.S.C. Chapter 11), Federal Acquisition Regulation (FAR) Subpart

36.6. After evaluation and ranking of firms, requests for price proposals (RFPPs) will be submitted to the three (3) most highly qualified firms, or other quantity of firms determined appropriate by the CO. Firms receiving RFPPs will have 7 calendar days from the date of RFPP to provide their Price Proposals to the CO. Negotiations will be held with the most highly qualified firms whose price proposals have been received by the CO in a timely manner. If a mutually satisfactory contract cannot be negotiated or cannot be negotiated within a reasonable amount of time, the CO shall terminate negotiations with that firm and shall issue an RFPP to, and enter into negotiations with, the next most highly qualified firm. This procedure shall continue until the appropriate quantity, as determined by the CO, of mutually satisfactory contracts has been negotiated.

Prospective contractor(s) must be registered in the System for Award Management database (https://sam.gov/) to be eligible for contract award and must maintain an active SAM mailto:Juebiline.Mbandi@dot.gov https://sam.gov/ registration throughout the duration of the contract. For questions, you may contact their Help Desk at 866-606-8220.

Foreign entity participation as a prime contractor is not permitted.

B. General Contract Information

1. Period of Performance

The performance period for this requirement shall not exceed 90 days after the notice of proceed is issued. Work under the resulting contract shall be performed in accordance with the requirements outlined in the attached Statement of Work (SOW).

2. Conflict of Interest

All interested AE firms are cautioned to review the restrictions of FAR Part 9.5 (Organizational and Consultant Conflicts of Interest). The contractor warrants that from the time of submission of an offer until the completion of the contract terms and conditions, there shall be no conflict or apparent conflicts of interest between the contractor's private interests and the public interests of the United States, with respect to the contractor's duties or responsibilities under government contracts. This clause covers the firm, its principals, its employees, and subcontractors. Examples of potential conflicts of interest are in personal, business, or professional activities. The contractor shall be responsible for having an adequate conflict of interest clause present in all subcontracts stemming from the resulting contract.

3. Confidential or Sensitive Information

During the period of performance of the resulting contract, upon agency agreement, the contractor might gain access to confidential data, which is the sole property of the U.S.

Maritime Administration/U.S. Merchant Marine Academy, as well as proprietary data, which is the sole property of entities or persons other than the contracting parties. The contractor agrees to maintain the confidentiality of all such data and shall not disclose any data, interpretations of and/or derivatives of such data to any unauthorized party without the express written approval of the contracting officer, or of the party in which title is wholly vested. The contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract.

4. Type of Service

(a) The government and the contractor understand and agree that the services delivered by the contractor to the government are non-personal services. The parties also recognize and agree that no employer-employee or master-servant relationship exists or will exist between the government and the contractor. The contractor and the contractor's employees are not employees of the federal government and are not eligible for entitlement and benefits given to federal employees.

(b) Contractor personnel under this contract shall not:

(1) Be placed in a position where there is an appearance that they are employed by a federal officer, or are under the supervision, direction, or evaluation of a federal officer.

(2) Be placed in a position of command, supervision administration, or control over government personnel or personnel of other government contractors, or become a part of the government organization.

(3) Be used in the administration or supervision of procurement activities.

C. Instructions to Firms

In accordance with FAR 36.601-4(b) Implementation, the AE firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Firms shall provide proof that the firm is permitted by law to practice the professions of architecture or engineering, (e.g. state registration number, or a brief explanation of the firm's licensing in jurisdictions that do not register firms). Failure to submit the required proof could result in a firm's elimination from consideration.

SUBMISSION REQUIREMENTS

FORMAT:

The current edition of the SF330 must be used and is provided as Attachment 2 of this RFQ.

All submissions shall be emailed to Juebiline Mbandi in PDF format. Responses submitted in a format other than as described above will not be accepted. All Firms responding to this RFQ MUST identify in the SF330 their company name, solicitation number, and category for which they are submitting. Responses not identifying which category they are submitting will be considered UNRESTRICTED for evaluation purposes. All Firms submitting responses shall obtain a DUNS number. Include the DUNS number in Part I, Section B, Block 5 next to the name of the firm.

All fonts shall be 12 pt. or larger in Times New Roman font to include text, tables and figures. Pages shall be 8-1/2 inches by 11 inches. The response is to be organized as indicated below.

Part I of the SF330 shall not exceed 30 pages and shall be organized as follows:

Tab A - SF330, Part I, Sections A, B, C and D.

Tab B - SF330, Part I, Section E - Resumes.

Tab C - SF330, Part I, Section F -Example Projects.

Tab D - SF330, Part I, Section G-Key Personnel.

Tab E - SF330, Part I, Sections H- Specialized Experience and Technical Competence Quality of Past Performance (This document does not count against the page limitation for Part II.)

Part II of the SF330 shall not exceed 10 pages. A Part II is required of any subcontractor that will perform a key role under the contract. Part II shall be organized as follows:

Tab F - SF330, Part II- General Qualifications Tab G - Joint Venture Agreement (as applicable) (This document does not count against the page limitation for Part II.)

Tab H - Specialized Experience and Technical Competence - Quality of Past Performance (This document does not count against the page limitation for Part II)

Items not included within the page restriction counts are as follows: SAM, cover pages, cover letters, table of contents, blank section dividers, resumes, charts, graphs, glossary of terms, exhibits, drawings, sample formats, items of an illustrative nature; GSA Schedule Contract, and Attachments.

1. All responses submitted in response to this solicitation must consist of Volume 1 which shall contain the SF330 with all the Tabs as shown above.

2. A firm's Technical Response will be evaluated in accordance with those factors set forth in the Evaluation Factors for Award.

3. Clarity and completeness of the response are of the utmost importance. The response must be written in a practical, clear, and concise manner.

4. Pages in excess of the individual limitations shall not be read, and the response shall be evaluated as if the excess pages did not exist.

SUBMITTAL TO CO:

Submissions must be submitted via email. Any responses to this solicitation must state in the subject line: RFQ 693JF722Q000005 - Yocum A/E Services. It is the firm's responsibility to ensure that responses are received by the CO by the due date. The due date for receipt of responses is Monday, February 28, 2022, 2:00 PM EST. Responses received after this date and time may not be considered.

CONTENT OF SUBMITTAL:

A complete response submitted in response to this solicitation must consist of:

1. SF330 Form

2. System for Award Management (SAM) Profile Overview

3. Organization Chart

4. Company History/Track Record

5. Quality Control Plan

QUESTIONS PERTAINING TO SOLICITATION:

If a firm believes that these instructions contain an error, omission, or are otherwise unsound, the firm must immediately notify the CO in writing with supporting rationale. Discrepancies not brought to the attention of the Government prior to the response submission shall be waived.

Any information pertaining to the solicitation given to any firm will be promptly furnished to all other firms. If the information is necessary in submitting responses, or if the lack of it would be prejudicial to any other firm, the information will be furnished as an amendment to the solicitation.

Questions relating to this solicitation shall be submitted electronically via email to Juebiline Mbandi at Juebiline.Mbandi@dot.gov and Emmanuel Riddle at emmanuel.riddle.ctr@dot.gov.

Questions will be permitted through February 18, 2022. Questions submitted after February 18, 2022 at 3:00 p.m. EST may or may not be answered. Ensure the Solicitation # and title are located in the subject line of the email. Questions will not be taken or answered over the phone. Once questions are consolidated, they will be answered through an issued amendment to the Solicitation.

SERVICE OF PROTEST:

(1) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served to the CO, LaChelle Johnson, via email, by obtaining written and dated acknowledgment of receipt.

(2) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

MINIMUM TECHNICALLY ACCEPTABLE CONTRACTOR EXPERTISE CRITERIA:

The contractor must demonstrate through their SF330 submission references, project lists, or reports, that it possesses experience as it relates to the requirements set forth in the SOW.

The Response shall include the following information:

a. Provide relevant information on the firm's qualifications, Experience, competence, and capabilities as it pertains to the proposed work outlined in the SOW.

b. Provide a maximum of two (2) examples of projects that are similar in size, scope, and complexity to the requirements described in the Solicitation, with a brief description of each project, customer name, timeliness of performance, contract number, customer satisfaction, and dollar value.

c. Projects considered similar in size, scope, and complexity to this project include general construction, renovation, Class A office building tenant fit-out; including, but not limited to, incidental minor construction, excavation, demolition, electrical, structural, plumbing, mechanical, concrete work.

C. Evaluation Factors for Award

The source selection factors for this procurement are listed below in descending order of importance. Factors 1 through 5 are primary. Factor 6 is secondary and will only be used as a tie-breaker among technically equal firms. Primary factors will be assigned a rating from "excellent" to "unacceptable", based on the risk to the Government that the firm will successfully perform that evaluated factor. An overall rating will also be applied to the response using the same rating scale. Responses failing to respond or provide complete information for each factor as required by this solicitation will be determined non-compliant and will be removed from fu1iher consideration. After all ratings have been assigned, firms will be ranked in order of the most highly qualified according to the selection criteria listed below, and interviews will be held with the top five (5) most highly qualified films.

For purposes of this solicitation, a stand-alone contract is considered one project. Separating activities performed under a contract will not be considered multiple projects; conversely, combining activities performed under separate contracts or task orders to produce a single project will not be considered. A single task under an Indefinite Delivery Contract is considered a project, not an Indefinite Delivery Contract itself. Projects in which the AE Service is not 100% complete will not be evaluated.

Firms' responses will be evaluated against the factors listed below. The government will use the information provided in the firm's written response and responses to interview questions, (if applicable, see below), in conducting the evaluation of the following factors, as more completely described in Attachment 4:

Factor 1: Professional Qualifications -SF330 Part I Sections C, D and E will be used to evaluate this criterion. The government will consider any information which may be pertinent to this criterion, including the following: proposed key personnel, professional registration, competence, related experiences to accomplish this work, education, and years with the company for the primary disciplines below:

a. Professional Engineering

Demonstrate professional qualifications by providing professional license type, license number, state of issue, and expiration date for each professional license to be considered (SF330 Part I, Block 17). If claiming additional professional certifications, provide the certification title, issuing body and expiration date of each certification in the SF330 as well (Block 18).

Factor 2: Specialized Experience and Technical Competence - SF330 Part I Sections F and G will be used to evaluate this criterion. Firms shall list only projects completed by the firm in the past five (5) years from the date of this solicitation.

Evaluation will consider relevancy and location of the identified projects. At least half (rounding up) of the required example projects provided in a firm’s SF330 must have been completed as the prime. Include project scope, size, project cost (not A-E cost, but total construction cost of example project), principal design elements and features, LEED™ analysis and certification, and energy analysis and energy design features, design relevancy of example project to this contract, specific project support expertise, complexity of the job, challenges faced, actions taken, and the resolution and results of any challenges faced.

Do not list an IDIQ contract as an example of a completed “project”. List relevant completed TOs (reference the basic IDIQ number for each TO) or stand-alone contracts. Specialized experience and technical competency will be evaluated for ability to support the broad range of work required for this contract, as demonstrated by a firm’s example projects.

Relevant projects supporting government requirements with historic preservation requirements will be evaluated more favorably than non-government projects of similar complexity. Relevant government projects completed in the last 36 months prior to the date of solicitation will be evaluated more favorably than government projects completed more than 36 months prior to the date of solicitation.

Teams with demonstrated experience working together will be evaluated more favorably than teams without demonstrated experience working together.

Factor 3: Work Management (SF330, Part I, Section H)- to include an organizational chart and Quality Control Plan.

Factor 4: Capacity to Accomplish the Work - SF330 Part I Sections C, D, F, G, and Section H, will be used to evaluate this criterion. Demonstrate how the firm will manage, coordinate and administer the work within the prime and/or with their teaming partners.

Factor 5: Past Performance - Firms should submit a maximum of 3 past performances/references (Narratives). Past performance will be evaluated in terms of cost control, quality of work, and compliance with performance schedule, as described in FAR section 36.602-1(4). Narratives must be submitted for current work being performed or work that has been done within the past three (3) years.

For the agency to be able to evaluate quality of work and compliance with performance schedule, a corresponding past/present performance questionnaire (see Attachment 3 - Past/Present Performance Questionnaire) (PPQ) must be provided for each project cited in a Narrative, or the Firm may provide a Contractor Performance Assessment Report_(CPAR) for the project. If a PPQ is provided and there is a CPAR provided, the CPAR rating will govern.

Submitted past performance information that does not contain both a Narrative and a corresponding PPQ or CPAR will not be evaluated and will receive a "Neutral" rating for the particular past performance. A Neutral rating means that it is neither positive nor negative.

Similarly, a firm that has no past performance will receive an overall Neutral past performance rating.

At a minimum, the following shall be provided for past performance narratives:

A. Program office / technical point of contact and key staff B. Telephone number C. Duration of contract D. Contract Dollar Value/Project Cost E. Brief description of project, citing examples of work products (if publicly available, includes urls and/or screen shots).

The firm shall send the PPQ to the CO for the corresponding past performance references.

The Points of Contact must send completed questionnaires directly to the CO before the Solicitation close date. Questionnaires may be sent electronically only to Juebiline.Mbandi@dot.gov and emmanuel.riddle.ctr@dot.gov.

As noted above, Past Performance Questionnaires that do not correspond to a particular project described in a Narrative will not be considered.

PPQs provided via Attachment 3-Past/Present Performance Questionnaire must be submitted to the CO by the closing date and time of response due date of February 28, 2022, at 2:00 p.m. EST. It is the firm's responsibility to ensure that completed questionnaires are received by the CO on time.

Firms are prohibited from requesting past performance references from any USMMA staff.

Factor 6: Geographic Location - SF330 Part I Section B will be used to evaluate this criterion. Firms, and all teaming partners (if applicable), located within a 75-mile radius of USMMA will be evaluated more favorably than firms outside that distance, or firms with teaming partners outside that distance. Firms located at incrementally farther distances will be evaluated less favorably than firms located within closer ranges.

The government will evaluate each vendor's submission against the evaluation factors listed above using the adjectival rating system of Attachment 4 Evaluation Methodology.

INTERVIEWS:

As required by acquisition regulations, interviews for the purpose of discussing prospective contractor qualifications may be conducted by the AE Technical Evaluation Panel (TEP).

Interviews may be conducted by telephone and may occur the same week that the TEP convenes. Phone calls and personal visits for the purpose of discussing this solicitation are not allowed.

The Government reserves the right to make award based on initial quotes received.

Therefore, it is important that each offer fully address the requirements stated in this Solicitation, including any exceptions thereto or deviations therefrom.

To be accepted and eligible for evaluation, responses must be prepared in accordance with, and must comply with, the instructions given in this solicitation document.

Duration of the Contract: From date of award through 90 days. As noted above.

Midshipmen Activity Center Architecture and Engineering Design Page 13 of 16

RFQ #: 693JF720R000017

CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses.

(End of Clause)

FAR Clause Title Date 52.203-17 Contractor Employee Whistleblower Rights and Requirement to

Inform Employees of Whistleblower Rights Sept 2013

52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance Jul 2016 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Service or Equipment Aug 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Aug 2019

52.227-14 Rights in Data - General May 2014 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.236-23 Responsibility of the Architect-Engineer Contractor Apr 1984 52.236-24 Work Oversight in Architect-Engineer Contracts Apr 1984 52.236-25 Requirements for Registration of Designers Jun 2003 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984 52.239-1 Privacy and Security Safeguards Aug 1996 52.242-15 Stop Work Order Aug 1989 52.243-1 Changes-Fixed Price Aug 1989 52.251-1 Authorization to Use Government Supply Sources Apr 1984 52.245-1 Government Property Jun 2007 52.249-2 Termination for Convenience of the Government (Fixed-Price) Apr 2012 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 FAR36.608 Liability for Government costs resulting from design errors or deficiencies

52.217-8 – OPTION TO EXTEND SERVICES (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses

Midshipmen Activity Center Architecture and Engineering Design Page 14 of 21

RFQ #: 693JF722Q000005

(End of clause)

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 2 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months/5 years.

(End of Clause)

1252.223-73 SEAT BELT USE POLICIES AND PROGRAMS (APR 2005)

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program or for statistics on the potential benefits and cost-savings to your company or organization, please visit the Buckle Up America section of NHTSA’s website at www.nhtsa.dot.gov. Additional resources are available from the Network of Employers for Traffic Safety (NETS), a public-private partnership headquartered in the Washington, D.C.

metropolitan area, and dedicated to improving the traffic safety practices of employers and employees. NETS is prepared to help with technical assistance, a simple, user friendly program kit, and an award for achieving the President’s goal of 90 percent seat belt use. NETS can be contacted at 1-888-221-0045 or visit its website at www.trafficsafety.org.

(End of clause)

1252.237-73 KEY PERSONNEL (APR 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Midshipmen Activity Center Architecture and Engineering Design Page 15 of 21

1. Professional Engineer

2. Others TBD at award

(End of Clause)

FAR PROVISIONS IN FULL TEXT

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

(a) Definitions. As used in this provision— “Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each

Midshipmen Activity Center Architecture and Engineering Design Page 16 of 21 occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of Provision)

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of Provision)

FAR

Provisions

Title Date 52.204-7 System for Award Management Oct 2016 52.204-16 Commercial and Government Entity Code Reporting Jul 2016 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran—Representation and Certifications

Oct 2015

(End of Table)

INVOICING REQUIREMENTS

DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi eInvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi eInvoicing web-portal:

1. Vendors shall have electronic internet access to register in the U.S. General Services Administration’s (GSA) Login.gov and to the Delphi eInvoicing web portal;

https://www.acquisition.gov/ https://www.acquisition.gov/ http://www.login.gov/

Midshipmen Activity Center Architecture and Engineering Design Page 17 of 21

2. The identity of system users will be verified prior to receiving access to the Delphi eInvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password;

3. Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov. System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call from Login.gov or text message with an authentication code;

4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi eInvoicing web portal. The POC will complete a Delphi eInvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing;

5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi eInvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi eInvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.

A. Definition.

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

B. Electronic payment requests—invoices.

(a) Requirements. Contracts shall require the electronic submission of payment requests, except for—

(1) Purchases paid for with a Governmentwide commercial purchase card;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or

(3) As directed by the contracting officer to submit payment requests by mail.

(b) Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer.

For contractors/vendors who are unable to utilize DOT’s Delphi eInvoicing web-portal, waivers may be considered on a case-by-case basis. Vendors should contact the Contracting Officer’s Representative for assistance and reach out to the Accounts Payable department for review and approval.

(c) DOT electronic invoicing system. DOT utilizes the Delphi eInvoicing web portal to facilitate

Midshipmen Activity Center Architecture and Engineering Design Page 18 of 21 the electronic submission and approval of vendor invoices and certain grantee payment requests.

Except as provided in paragraphs (a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi eInvoicing web portal. If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph (b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

C. Electronic authentication.

Access to Delphi eInvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi eInvoicing web portal which is authenticated via login.gov.

D. Contract clause.

Contracting officers shall insert the clause provided in Section E. below, Electronic Submission of Payment Requests, in solicitations and contracts exceeding the micro-purchase threshold, except those for which the contracting officer has directed or approved otherwise under Section B. above, and those paid with a Governmentwide commercial purchase card.

E. Electronic Submission of Payment Requests.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content o Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting

Midshipmen Activity Center Architecture and Engineering Design Page 19 of 21 payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and and authenticated via www.login.gov

(d) The following FAR section applies (32.905 Payment documentation and process). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(a) General. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

(b) Content of invoices.

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS

(except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(iv) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be

Midshipmen Activity Center Architecture and Engineering Design Page 20 of 21 notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

Vendor coordinator:

Primary: Felicia Eberling: Felicia.eberling@dot.gov Alternate: Henry Puppe: henry.puppy@dot.gov

GOVERNMENT POINTS OF CONTACT

All matters related to the contractual obligations, and general correspondence, shall be coordinated with and directed to the CO at:

Contracting Officer U.S. Department of Transportation Maritime Administration Office of Acquisition, MAR380 1200 New Jersey Avenue, S.E.

W26-444 Washington, DC 20590 Office: (202) 366-9551 E-mail: lachelle.johnson@dot.gov

The Contracting Officer’s Representative/Technical Point of Contact:

Jeffery Thomas Capital Improvement Plan Officer U.S. Merchant Marine Academy 300 Steamboat Road Kings Point, NY 11024-1699 Office: (516) 726-5846 Email: thomasj@usmma.edu

PLACE OF PERFORMANCE

Contractor will perform the tasks required at the Yocum Sailing Dock located at 300 Steamboat Road, Kings Point, NY 11024.

The contractor shall be accessible and responsive (within 24 hours of receipt of inquiries from the CO and/or COR) Monday through Friday between the hours of 8am EST and 4:30pm EST, mailto:Felicia.eberling@dot.gov mailto:henry.puppy@dot.gov mailto:lachelle.johnson@dot.gov

Midshipmen Activity Center Architecture and Engineering Design Page 21 of 21 excluding Federal Holidays. Overtime may be required in emergency situations. These situations will be handled on a case by case basis, with the Contracting Officer’s approval.

ATTACHMENTS:

1. Attachment 1 – Statement of Work

2. Attachment 2 – SF330 Template

3. Attachment 3 - Past and Present Performance Questionnaire

4. Attachment 4 – Evaluation Methodology

5. Attachment 5 – Question and Answer Response Form https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/#url=2020