RFQ 69056720Q000028.pdf

REQUEST FOR QUOTE

SOLICITATION NUMBER: 69056720Q000028

SOLICITATION TYPE: SET ASIDE: SMALL BUSINESS

PROJECT NAME: UPPER SUNKEN GRADE Subsurface Geotechnical Investigation

QUOTE SUBMITTAL DATE:

APRIL 30, 2020

ISSUING OFFICE:

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

WESTERN FEDERAL LANDS HIGHWAY DIVISION

610 E 5TH ST

VANCOUVER, WA 98661

E-mail: mona.nimmo@dot.gov mailto:mona.nimmo@dot.gov

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OFFEROR

690567

Vancouver WA 98661

610 E FIFTH STREET

FHWA WESTERN FED LANDS DIVISION

Federal Highway Administration

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X

238910

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% FOR:SET ASIDE:UNRESTRICTED OR690567

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

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SMALL BUSINESS

04/30/2020 1530 ET

04/15/2020

360-619-7683MONA NIMMO

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INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

69056720Q000028

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 60OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Vancouver WA 98661

610 E FIFTH STREET

FHWA WESTERN FED LANDS DIVISION

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2. CONTRACT NO.

EFFECTIVE DATE

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THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Federal Highway Administration

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

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UNIT

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QUANTITY

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 07/16/2020 to 08/07/2020

00001 The Western Federal Lands Highway Division (WFLHD) of the Federal Highway Administration is conducting an investigation, that consists of four subsurface geotechnical borings, of a landslide on US Highway 20. Upper Sunken Grade is approximately 25 miles east of Sweet Home, Oregon.

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HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

MONA NIMMO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

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26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

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AUTHORIZED FOR LOCAL REPRODUCTION

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30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

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29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

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40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

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CORRECT FOR

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42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

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42a. RECEIVED BY (Print)

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41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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AMOUNT

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ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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SECTION B: SERVICES AND PRICES

This requirement is for one (1) Firm Fixed Price Commercial Items Service Contract for geotechnical subsurface investigation of a landslide on US Highway 20.

The Respondent shall enter unit prices and extended totals for each item listed in the Price Schedule. The price shall include all necessary supervision, management, labor, transportation, equipment, materials, any other direct incidental costs, overhead and profit, unless the cost is expressly identified as a separately priced contract line item.

PRICE SCHEDULE

TOTAL $

LS = LUMP SUM

The project location is shown on the Project Vicinity Map and the Boring Locations Map (Figures 1 and 2).

PERIOD OF PERFORMANCE: Drilling may begin on July 16, 2020 and must start drilling no later than July 22, 2020.

Complete all borings by August 7, 2020.

The drill crews will work 10 days on and 4 days off, or as agreed to by the CO.

DUNS NUMBER: ____________________________

(End of Services and Prices)

Item No Item Description QTY Unit of

Measure Unit Price Total

1 Upper Sunken Grade is located at MP

56.1 (44.3983°N, -122.2607°W), approximately 25 miles east of Sweet Home, Oregon.

1 LS $ $

OR DOT 20(3) Upper Sunken Grade

RFQ # 69056720Q000028

STATEMENT OF WORK

OR DOT 20(3), Upper Sunken Grade Slide Repairs Geotechnical Investigation

Willamette National Forest, Linn County, Oregon

I. INTRODUCTION

The Western Federal Lands Highway Division (WFLHD) of the Federal Highway Administration is conducting a geotechnical subsurface investigation of a landslide on US Highway 20. Upper Sunken Grade is located at MP 56.1 (44.3983°N, -122.2607°W), approximately 25 miles east of Sweet Home, Oregon. The project location is shown on the Project Vicinity Map and the Boring Locations Map (Figures 1 and 2).

This investigation is comprised of four subsurface geotechnical borings.

Purpose of the borings at Upper Sunken Grade site is to investigate subsurface conditions within active, fast-moving, landslide and install instrumentation as part of landslide study. The borings at Upper Sunken Grade will also provide subsurface information for a proposed wall. Boring depths range in each boring from a minimum of 60 feet to a maximum of 110 feet. It is anticipated drilling methods will include hollow stem augers, HW and PW casing advancer, and HQ3 and PQ3 coring. Total drilling footage is outlined in the Table of Borings (Table 2, Attached) and will range up to a maximum of 360 feet.

Test borings are located both on and off the paved roadway. A track or truck drill rig is anticipated for all the borings.

Work also includes removing and disposing of a rubber stock tank from a previous drilling project.

Complete borings BH20-01 and BH20-02 before other borings to allow for monitoring at the end of the drilling project.

II. SCOPE OF WORK FOR DRILLING

All test boring locations contained within this statement of work are shown on the attached Table of Boring and Boring Location Map.

The Table of Borings includes approximate boring locations (GPS coordinates – WGS 84), estimated depths for each drilling method, minimum drilling depth, maximum drilling depth, the estimated number of in situ tests and Shelby tubes, anticipated tests and measurements, and comments on accessing boring locations. Boring locations will be marked in the field by the COR using a 4-foot lathe with flagging prior to the pre-drill meeting.

OR DOT 20(3) Upper Sunken Grade

A. Drill Type and Tooling Provide necessary drill rigs and equipment to perform and complete the specified work. Drill type is listed on the Table of Borings based on FHWA’s interpretation of the most practical means to access boring locations. However, the selection of drill type for each boring is up to the contractor. Tracking or skidding a portable rig to the sites is not allowed. Tracked equipment that leaves any indentations in pavement is not allowed to track down the roadway.

Supply all necessary equipment to drill all proposed test borings including: an 8-inch OD hollow stem auger system, standard SPT (2-inch), 2.5-inch and 3-inch split spoon (oversized) samplers, thin wall (Shelby and piston) tube samplers (minimum 3-inch diameter by minimum 2-feet long), HQ3 and PQ3 wireline core drilling system. Advance holes, shown on the Table of Borings, using hollow-stem augers until the groundwater table is encountered. Casing advancer system may be used in soil after the groundwater table is encountered and measured. Provide a drilling system capable of drilling and installing 2.75-inch and 3.34-inch O.D. inclinometer casing that is compatible with Durham Geo Enterprises, Inc. Slope Inclinometer probe and allows for vibrating wire piezometers (VWP) installed on the outside of the casing. Drilling fluids cannot enter surface waters.

Supply durable, all-weather core boxes, wood separator blocks, core logging table, soil sample bags (resealable plastic bags), and a water bailer to remove drill fluids from borings during drilling operations to check for groundwater.

Allow time for the drill inspector to take a picture and record the sample in the split-barrel sampler or in the split tube for rock core.

B. Test Boring Depths Drill all holes to the Minimum Depth indicated on the Table of Borings. Additional depth may be required as directed by the field inspector or COR up to the Maximum Depth listed. If footage is requested beyond the Maximum Depth work must not be completed until a contract modification has been authorized by the CO.

C. Sampling Intervals Drill all borings in accordance with this Statement of Work. Advance holes using drilling methods listed on the Table of Borings. When in soils, collect SPT samples every 2.5 feet depending on the requirements stated under the “Sampling Intervals” in the Table of Borings.

When coring or augering in rock and subsurface material is characterized as highly weathered, very weak to weak rock, take SPT samples to gauge relative density of the very weak to weak rock material.

D. Drive Samples (SPT) Collect drive samples using the standard SPT sampler unless otherwise directed by the Field Inspector or COR. Alternate use of the 2-inch SPT with 2.5-inch and 3-inch split barrel samplers, or both, in gravelly material, or where sample recovery with the standard SPT sampler is poor.

OR DOT 20(3) Upper Sunken Grade

The Contractor must:

• Replace the driving shoe on the split barrel samplers if it becomes dented or distorted or has excessive wear;

• Use split barrel samplers with a ball check and vent;

• Furnish metal or plastic sample catchers in the split barrel samplers; and

• Replace the sample catchers when they become worn or no longer function.

E. Drill Rig Automatic Hammer Efficiency Use a drill rig equipped with an automatic trip hammer to complete all borings, excluding borings requiring the use of a portable drill rig. Furnish hammer efficiency reports for all proposed drill rigs to be used on the project prior to mobilization. Reports that are older than one year at the time of contract execution will not be accepted. If reports are older than one year, have the drill rigs tested and submit the efficiency reports prior to the end of this contract.

F. Shelby Tube Samples Collect Shelby tube samples as indicated in the Table of Borings, or where a soft layer is encountered. Use a piston sampler in accordance with ASTM 6519 if appreciable material is not recovered during initial Shelby tube sampling. Additional Shelby tube samples using a piston sampler may also be required as directed by the drill inspector or by the COR.

A 3-inch O.D. ring-lined split barrel sampler (ring sampling) may be used if the soil is too stiff or gravelly to collect Shelby tube samples. Use a 3-inch O.D. ring-lined split barrel sampler in accordance with ASTM D3550. Shelby Tube samples are preferred sampling method and should be performed prior to performing a ring-lined sample.

Handle the Shelby tube and ring-lined samples with care and do not allow them to freeze.

Preserve and transport these samples in accordance with ASTM D4220.

The total number of Shelby tube samples that are taken under this contract must not exceed the number of Shelby tube and ring-lined samples listed on the quote sheet unless authorized by the contracting officer through a contract modification. Anticipated Shelby tube sample quantities are listed in the Table of Borings.

G. Samples Provide a dry, level, secure storage area on the project to store samples. The COR will transport the samples to WFLHD.

H. Water Level Check and record water levels and borehole cave-in depths for the following cases in all borings, as applicable:

• when advancing the borehole after wet soil samples are encountered

• when a borehole is stopped at the end of the work shift, and before resuming drilling the following shift

• after reaching the bottom of the borehole, and before pulling the augers/casing out of the ground, and

• after pulling the augers/casing out of the ground.

When drilling fluid is used to advance the holes, measure groundwater as directed by the COR.

If a hole is left open overnight and drilling fluids were used, bail the hole prior to leaving the site and measure water levels after the hole has been bailed and left open overnight. Record groundwater depths to the nearest tenth of a foot.

I. Test Boring Instrumentation Install the number of vibrating wire piezometers (VWP) in each test borings shown on the Table of Borings. Install slope inclinometer (SI) casing to the bottom borings shown on the Table of Borings. The Contractor will furnish the slope inclinometer pipe, vibrating wire piezometers, and materials and equipment to install the instruments. Furnish slope inclinometer pipe and vibrating wire piezometers compatible with Durham Geo Enterprises, Inc. inclinometer probe and VW Mini data logger. Furnish all other materials (e.g., grout, tremie tube, concrete, etc.)

needed to complete the vibrating wire piezometers, and slope inclinometer in accordance with the manufacturer’s installation manuals. Install the piezometer in accordance with the manufacturer’s installation instructions for the grouted-in method using the manufacturer’s recommended grout mix. Provide at least 10 feet of cable at the ground surface between the piezometer and the data logger. Note the vibrating wire piezometer serial number on the boring logs and depth of installation below ground surface to the nearest 0.1 foot.

Contractor Furnished Equipment and Materials The Government will take ownership of all equipment at the completion of this call.

Inclinometer Casing Installation Furnish and install 2.75-inch and 3.34-inch diameter inclinometer pipe into boreholes designated on the Table of Borings. Ensure all joints and end caps are watertight prior to installation. Do not put any water into casing. Use chain or drill rods as needed to provide counterweight during grouting in of the inclinometer casing. Permanently mark the Ao direction on the casing.

Use the following grout mix shown in Table 1:

Table 1: Grout Mix for Inclinometer casing and piezometer installation.

Vibrating Wire Piezometer Installation Grout the Vibrating Wire Piezometers (VWPs) into the boreholes following the procedures recommended for Grout-In Method by Slope Indicator (see http://www.slopeindicator.com/pdf/manuals/vw-piezometer-manual.pdf). Note the vibrating wire piezometer serial number on the boring logs and depth of installation below ground surface to the nearest 0.1 foot. Submit the VWP calibration certificate to the COR at least five calendar days prior to mobilization to the site. Grout the VWP in the borehole using the same mix as used for Slope Inclinometer Pipe installation.

J. Monitoring Well Covers Provide flush-mount and above surface steel monitoring well covers. Above-surface monitoring well covers must be capable of locking and a minimum of 9 inches in diameter. Flush-mount monitoring well covers must be a minimum 8 inches in diameter. Install above surface monitoring well covers at all borings except for borings BH20-01 and BH20-02 where flush-mount monitoring well covers are required. Install monitoring well covers with room to place the quantity of vibrating wire data loggers shown on the Table of Borings

K. Access In general, refer to the comments in the Table of Borings and the Boring Location Maps for more site-specific information. For all drill pad development work, disturbance of the ground and vegetation should be kept to a minimum footprint as is feasible to complete work. Do not cut tree limbs without oversight from the WFLHD COR or Field Inspector on-site when preparing drill pad sites. Upon completion of drilling, the access path and drill pad location must be restored to the natural contours as approved by the CO.

L. Pre-Drill Meeting Hold a pre-drill meeting on site with the COR and other appropriate Government staff prior to the start of drilling. At the pre-drill meeting, the COR will review all boring locations on-site with the Contractor. It is anticipated that this pre-drill meeting will take approximately a ½ day.

At that time, boring locations may be modified slightly based on site conditions to minimize environmental impacts and to address safety hazards. Do not offset borings more than 5 feet from staked locations discussed during the pre-drill meeting. Coordinate the pre-drill meeting at least one week prior to the meeting date.

The COR will provide a copy of environmental documents at the pre-drill meeting to be kept on-site during all operations.

M. Utility Locate Perform a utility locate is necessary for this drill project at all locations. Complete a utility locate using Oregon Utility Notification Center prior to the start of drilling (http://digsafelyoregon.com/).

http://www.slopeindicator.com/pdf/manuals/vw-piezometer-manual.pdf http://digsafelyoregon.com/

N. Water For Drilling Coring and casing advancer methods may use water to advance the hole. At this time, it is unknown if surface water is available at the drill site and no authorization for surface water pumping has been obtained. Obtain water from a commercial source.

O. Traffic Control The Contractor is responsible for arranging traffic control. Traffic control will be needed to get equipment safely unloaded and loaded along the highway and during helicopter flights where loads are being slung across the highway and when working on/near the highway. Comply with the MUTCD Part 6 for all traffic control signs, devices, and activities. Limit delays during full closures for any traffic to 15 minutes or less. Single lane closures will be allowed for the duration of the project and are limited to a maximum 15 minutes delay to traffic.

Complete borings BH20-01 and BH20-02 prior to the other two borings. Provide a traffic control services for 4 hours at the end of the drilling project to obtain instrumentation data in borings BH20-01 and BH20-02.

P. Previous Geotechnical Investigation A geotechnical investigation was completed within the project limits in 2007 and 2008. The investigation included three borings at Upper Sunken Grade; USG01i, USG01p, USG-02.

Boring logs are attached. Boring Location Map, Figure 2, show these previous boring locations.

Q. Rubber Stock Tank Removal Remove and dispose of a rubber stock tank from a previous drilling project. The rubber stock tank dimensions are about 4 feet long, 2.5 feet wide, and 2.5 feet high. The rubber stock tank is located about 700 feet below Highway 20 at MP 55.4. The Google Earth GPS coordinates are 44.401692N, -122.229524. There is a drill rig access road to the boring; however, it is anticipated that the rubber stock tank will require to be carried out on foot. Removal of the steel casing is not required. Maintain the integrity of the instrumentation.

R. Environmental Compliance Summary Follow all local and State regulations for backfilling a completed test boring, disposing of auger cuttings, and containing or limiting any runoff from drilling fluids. Utilize best-management-practices (BMPs) for erosion control and use containers or tubs when recirculation of drilling fluid is required.

The COR will provide the environmental permits during the pre-drill meeting. Have the permits on-site and available at all times during drilling. Comply with the environmental permits at all times.

Comply with the attached Section 404 Nationwide Permit #6 General and Regional Conditions and mitigations listed in the attached Categorical Exclusion Form to this call and follow all BMPs below as listed in the permit application:

OR DOT 20(3) Upper Sunken Grade

• Project work is not allowed between March 15th and July 15th.

• Minimize soil disturbance and protect vegetation as much as feasible.

• At each off-road drill hole location, set aside the upper topsoil layer and replace it at the surface after the hole is backfilled.

• Inspect all equipment for oil, gas, diesel, antifreeze, hydraulic fluid, and other petroleum leaks. Properly repair all such leaks and clean equipment prior to mobilization. Repair leaks that occur after the equipment is on-site within one day or remove the equipment from the project area. Do not continue operating equipment upon the discovery of a leak.

In addition, comply with all State and Federal requirements for the storage of petroleum products and solvents.

• Use and maintain soil erosion and sediment control measures at all times.

• Wastewater from project activities and water removed from within the work area shall be routed to an area landward of the ordinary high water line to allow for removal of fine sediment and other contaminants prior to being discharged to the stream.

• Drilling fluids shall not contaminate surface waters on-site.

• Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

• No unattended motors/engines are permitted. No idling of motors or engines for extended periods of time is permitted.

• All work shall comply with Best Management Practices for soil conservation.

• Soil conditions must not be muddy when vehicles are driven in. If soil conditions become muddy to a degree that park resources or the access route shall be impacted during the project, then work must shut down. Work may resume when conditions dry out. Ground reclamation will be required to remove all signs of surface disturbance.

• Staging will occur in an upland area.

• Contractor will need to obtain water from a commercial source or obtain a Water

Withdrawal Permit from the overseeing regulatory agency.

S. Western Federal Highways Division Contact Information The COR for this project is WFLHD Geotechnical Engineer Diann Morehouse. If there is an urgent matter and Diann Morehouse is not available, you may contact WFLHD Engineering Geologist Orion George.

Diann Morehouse Office phone 360-619-7609 Email Diann.Morehouse@dot.gov

Orion George Office phone 360-619-7634 Email Orion.George@dot.gov

OR DOT 20(3) Upper Sunken Grade

IV. SCHEDULE

Drilling may begin on July 16, 2020 and must start drilling no later than July 22, 2020.

Complete all borings by August 7, 2020.

The drill crews will work 10 days on and 4 days off, or as agreed to by the CO.

V. ATTACHMENTS

Figure 1: Vicinity Map Figure 2: Boring Location Map Table 2: Table of Borings Attachment 1: 2007 and 2008 Drill Logs Attachment 2: Categorical Exclusion Form

OR DOT 20(3) Upper Sunken Grade

SECTION C: CONTRACT ADMINISTRATION DATA

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices.

For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi eInvoicing which is accessed and authenticated via www.login.gov

(d) In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-to-create-an-account

OR DOT 20(3) Upper Sunken Grade

(2) To create a login.gov account, the user will need a valid email address and a working phone number.

The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

If the Vendor has any general questions or issues accessing the iSupplier web-portal, please have them contact the ESC iSupplier helpdesk either at:

https://einvoice.esc.gov/

Call Delphi helpdesk at 1-866-641-3500, option #4, then option #3

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible for contacting the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices so they can be removed from the system.

Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov.

To add new points of contacts, Vendors are to submit the name(s), email address(es) and phone number(s) to HCFA-10@dot.gov

Account Management

The Vendor shall contact their COR or TOCOR when POCs leave their organization or will no longer be submitting invoices, with the full name, title, phone number, e-mail address, and user ID of the POC. The user ID will then be removed. If a user ID becomes inactive/times out due no activity by the POC, the Vendor shall contact their COR or TOCOR with the full name, title, phone number, e-mail address, and user ID of the POC to be reactivated. To prevent being timed out due to no-activity, users should login once within 45 days of their last login.

Waivers

The Department of Transportation Financial Management officials may, on a case by case basis, waive the requirement to register and use the DELPHI eInvoicing System. Waiver request forms can be obtained on the DELPHI eInvoicing website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the COR. All Vendors must explain why they are unable to use or access the Internet to register and enter payment requests.

All waiver requests shall be sent via mail to:

Director of the Office of Financial Management US Department of Transportation, B-30 Office of Financial Management, Room W93-431 1200 New Jersey Avenue SE Washington DC 20590-0001 or electronically to: DOTeInvoicing@dot.gov

The Director of the DOT Office of Financial Management will confirm or deny the request within approximately 30 days.

If a Vendor is granted a Waiver, Requests for Advance or Reimbursement and required supporting documents, shall be sent via regular U.S. Postal Service to the following address:

OR DOT 20(3) Upper Sunken Grade

Federal Highway Administration Invoice Processing P.O. Box 268865 Oklahoma City, OK 73126-8865 Attention: Mona Nimmo, Contracting Officer

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 MacArthur Blvd.

Oklahoma City, OK 73169 Attention: (Accounting Technician) Express Delivery Point of Contact: Lead Account Technician, 405-954-8252

All invoices, regardless of submission method, must identify the Mona Nimmo, Contracting Officer as the invoicing point of contact.

FHWA-WFLHD Local Clause

GOVERNMENT CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer will designate a Government CONTRACTING OFFICER’S REPRESENTATIVE (COR) at time of contract award. The COR’s responsibilities will include technical monitoring of the Contractor’s performance and inspecting and accepting deliveries under the contract.

The COR will be appointed in writing, at which time ALL the responsibilities of the COR will be detailed, and a copy of the appointment memorandum will be furnished to the Contractor. Any changes to the COR delegation will be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes will be provided to the Contractor.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to

OR DOT 20(3) Upper Sunken Grade perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

(End of clause)

(End of Contract Administration Data)

SECTION D: SPECIAL CONTRACT REQUIREMENTS

SPECIAL CONTRACT REQUIREMENTS

1.0 WORK HOURS

Work hours shall be submitted in the proposed schedule as described in Statement of Work, and approved by the COR.

2.0 ENVIRONMENTAL INTERRUPTION OF WORK

2.1 Environmental – The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impractical to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends.

2.2 Endangered Species – The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, are discovered to be present in or adjacent to the project area.

3.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

3.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

3.2 The Contractor agrees that should any contractor employee discover evidence of possible scientific, prehistorical, historical or archaeological data in the performance of this contract, the Contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

3.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses section of this contract.

3.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

4.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the performance of this contract shall at all times be handled, transported, stored and disposed of by the contractor and subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders and other types of rulings having the effect of the law, including but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C.

Sec 7401 ET SEQ); the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ);

the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal and disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

5.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract.

6.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

USDA Biobased product listings published at www.biopreferred.gov Energy Star® product listings published at www.energystar.gov/products FEMP Low Standby power product listings published at http://energy.gov/eere/femp/covered-products-categories

Contractor shall comply with all reporting requirements stated in applicable clause(s)

52.223-1 Biobased Product Certification 52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts 52.223-4 Recovered Material Certification 52.223-9 Estimate of Percentage of Recovered Material Content for

EPA Designated Items 52.223-15 Energy Efficiency in Energy Consuming Products 52.223-17 Affirmative Procurement of EPA Designated Items in Service and Construction Contracts

7.0 RESTORATION OF RESOURCES

7.1 Cleanup – The Contractor is responsible for cleaning up all camp and worksites before leaving the area. Final payment or other alternative deemed feasible maybe withheld until the Contractor has complied with this requirement.

7.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

8.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

(End of Special Contract Requirements)

SECTION E: FEDERAL ACQUISITION REGULATION CONTRACT CLAUSES

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at https://www.acquisitions.gov/far

The following clauses are incorporated by reference:

Clause Title Date

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST DEC 2011

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

APR 2014

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER

CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2016

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

JUL 2016

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS

DEC 2014

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT

AUG 2019

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

ITEMS

JAN 2014

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS CONTRACTORS

DEC 2013

52.242-15 STOP-WORK ORDER AUG 1989

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(FIXED-PRICE)

APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

FULL TEXT CLAUSES

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

(a) Definition. As used in this provision-

OR DOT 20(3) Upper Sunken Grade

“Internal confidentiality agreement or statement, subcontract, and subcontractor”, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(b)In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of provision)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

OR DOT 20(3) Upper Sunken Grade

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108- 77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_ _ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5)[Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10)[Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

OR DOT 20(3) Upper Sunken Grade

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13)[Reserved]

_X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C.

637(d)(4))

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9

_X_ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_ _ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2019) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

OR DOT 20(3) Upper Sunken Grade

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

_ _ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Oct 2019) (E.O.13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_ _ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (July 2014) of 52.222-35.

_X_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of 52.222-36.

_ _ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_ _ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_ _ (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

OR DOT 20(3) Upper Sunken Grade

__ (38) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (39) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (41) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii)…