RFQ# 6525-26 9-2-2026

REQUEST FOR QUOTE

RFQ NUMBER: 6525-26

TITLE: Insulation Services; Removal and Replacement of Insulation and Cladding for Boiler Walls and Piping, and Fabrication of and Installation of Removable Insulation Blankets - Prevailing Wage-Unit Price

BID COORDINATOR: Rick Rinderle, City of Spokane Purchasing Department

MANDATORY PRE-BID CONFERENCE:

TUESDAY, September, 29, 2026, at 11:00AM. The location will be at the Waste to Energy Facility (WTEF) Admin Offices, 2900 S Geiger Blvd., Spokane WA. This meeting is MANDATORY only bidders who attended would be able to submit a bid.

QUESTION DEADLINE: Wednesday, October 7, 2026, at 9:00AM.

BID DUE DATE: Monday, NOVEMBER 2, 2026.

TIME: 9:00AM

Bid Submittal:

All Bids shall be submitted electronically through the ProcureWare online procurement system portal:

https://spokane.procureware.com before the bid due date and time.

BID SUBMITTED BY:

COMPANY

MAILING ADDRESS

PHYSICAL ADDRESS

PHONE NUMBER

E-MAIL ADDRESS

Rick Rinderle

Rick Rinderle Purchasing

CITY OF SPOKANE

Purchasing Center 915 N. Nelson Street Spokane, Washington 99202

(509) 625-6527

INSTRUCTIONS TO BIDDERS

1. MANDATORY PRE-BID CONFERENCE.

A MANDATORY pre-bid conference and walk through will be held on TUESDAY, September, 29, 2026, at 11:00AM. The location will be at the Waste to Energy Facility (WTEF), Administration Office, 2900 S Geiger Blvd, Spokane WA 99224. This meeting is MANDATORY, only bidders who attend would be able to submit a bid.

2. SUBMISSION OF BIDS.

Bid Responses shall be submitted electronically through the City of Spokane’s bidding portal:

https://spokane.procureware.com on or before the Bid Due Date and time mentioned above. Hard, e-mailed or faxed copies and/or late bids shall not be accepted

The City of Spokane is not responsible for bids electronically submitted late. It is the responsibility of the Bidder to be sure the bids are electronically submitted sufficiently ahead of time to be received no later than 9:00 a.m. on the Bid Due Date.

3. BIDDERS' REPRESENTATION.

Each bidder by making its bid represents that it has read and understands the bidding documents. Each bidder by making its bid represents that it has visited the site and familiarized itself with the local conditions under which the work is to be performed.

4. SUBSTITUTIONS.

A. Each bidder represents that its bid is based upon the materials and equipment described in the bidding documents.

B. No substitution will be considered unless written request has been submitted to the City department representative for approval at least five (5) days prior to the date for receipt of bids. Each request shall include a complete description of the proposed substitute, the name of the material or equipment for which it is to be substituted, manufacturer, warranty, availability of qualified and trained installers, drawings, cuts, performance and test data and any other data or information necessary for a complete evaluation.

C. If the City department representative approves any proposed substitution, the approval will be set forth in an addendum.

5. INTERPRETATION.

If a bidder discovers any errors, discrepancies or omissions in the bid specifications, or has any questions about the specifications, it shall notify the City department representative in writing submitting ALL questions through the Bid’s Clarification Tab within ProcureWare. Any addenda issued by the City will be incorporated into the contract.

6. WITHDRAWAL OF BIDS.

The bidder may make written request to the City for withdrawal of a sealed electronic bid prior to the scheduled opening. Unless otherwise specified, no bid may be withdrawn for a minimum of ninety (90) calendar days after the opening date.

7. BIDDING ERRORS.

Unit pricing will prevail in the circumstance of unit and extension pricing discrepancies. When, after the opening and tabulation of Bids, a Bidder claims error, and requests to be relieved of award, Bidder will be required to promptly present certified work sheets. The Purchaser will review the work sheets and if the Purchaser is convinced, by clear and convincing evidence, that an honest, mathematically excusable error or critical omission of costs has been made, the Bidder may be relieved of its Bid.

8. BIDDER PREQUALIFICATION.

Bidder must be licensed to do business in the State of Washington.

The Firm must have three (3) years-experience in Insulation Services pertaining to the removal and replacement of Insulation and Cladding for Boiler Walls and Piping, and Fabrication of and Installation of Removable Insulation Blankets. The mandatory experience must be in compliance with ASTM C449, C553, C534, C552, C553, C547, C612, C680; North American Commercial and Industrial Insulation Standards Manual; ASHRAE 90.1; and any other standards providing guidance over power boilers and power piping.

Prior to the award of contract, the apparent successful bidder shall be required to submit evidence of sufficient facilities, equipment, certified or trained workers with project experience and financial ability to ensure completion of the work, unless waived by the City.

9. BID SECURITY.

The bid shall be accompanied by a bid bond bound to the City of Spokane, in an amount of not less than five percent (5%) of the total not-to-exceed resulting contract bid amount of $200,000 which will be the sum of $10,000. Bid bonds must be by a surety company authorized to do business as a surety in Washington State. As soon as the bid prices have been compared, the City will release the bid security of all except the three (3) lowest responsible bidders. When the resulting contract is signed and returned with approved-engineered prints and drawings, and the approved evidence of insurance, the other bid security will be released.

10. AWARD OF CONTRACT.

Award of contract, when made by the City, will be to the lowest responsive responsible bidder based on rates. Unsuccessful bidders will not automatically be notified of results.

11. PAYMENT.

Award of contract, when made Payment will be made via direct deposit/ACH after receipt of the Contractor's application except as provided by state law. If the City objects to all or any portion of the invoice, it shall notify the Contractor and reserves the right to only pay that portion of the invoice not in dispute. In that event, the parties shall immediately make every effort to settle the disputed amount. Payment will be made only for actual services requested, performed, and accepted.

12. INVOICING.

Invoices must be submitted to Spokane Solid Waste Disposal within 30 days of performing services. • All Invoices shall include type of services performed; and on site contact that approved services. •Invoices shall reference and list OPR #2027-XXXX and approved Intent to Pay Prevailing Wage Number. •Payment of invoices shall be contingent upon receipt of sufficient detail to permit identification of the services performed and compliance with contract conditions.

Original invoices are required and shall not be approved for payment until all services per request have been satisfactorily performed. Invoices shall be emailed to mdorgan@spokanecity.org.

13. BIDDER RESPONSIBILITY CRITERIA (MANDATORY).

A bidder will be deemed not responsible if the bidder does not meet the mandatory bidder responsibility criteria in SMC 7.06.500. The bidder may be required by the Owner to submit documentation demonstrating compliance with the criteria. The bidder must:

A. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW, which must have been in effect at the time of bid submittal;

B. Have a current Washington Unified Business Identifier (UBI) number;

C. If applicable:

1) Have Industrial Insurance (workers’ compensation) coverage for the bidder’s employees working in Washington, as required in title 51 RCW;

2) Have a Washington Employment Security Department number, as required in title

50 RCW;

3) Have a Washington Department of Revenue state excise tax registration number, as required in title 82 RCW.

D. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or

39.12.065(3).

E. Before award, the bidder under consideration for award must submit to the public agency a sworn statement that they have not willfully violated wage payment laws within the past three years in order to be considered a responsible bidder.

F. Shall affirm and certify it will not violate any local, state, or federal labor laws or standards during the course of performing work under the City contract.

G. Shall affirm and certify that it will comply with the provisions of the Spokane Fair Elections

Code, chapter 01.07, SMC

H. Shall affirm and As of July 1, 2019, have fulfilled the Department of Labor and Industries’

Public Works and Prevailing Wage Training Requirement before the time of bid submittal by either of the following:

• Received training on the requirements related to public works and prevailing wage under chapter RCW 39.04.350 and chapter 39.12; or

• Be certified exempt by the Department of Labor and Industries by having completed three or more public work projects and have had a valid business license in Washington for three or more years.

14. REJECTION OF BIDS.

The City reserves the right to reject any or all bids, to waive minor deviations from the specifications, to waive minor informalities in bidding, whenever it is in the City's best interest, and to accept or reject all or part of this Request for Bids, at the prices shown.

15. CONTRACTOR REGISTRATION.

The City is prohibited from executing a contract with a contractor who is not registered or licensed as required by state law.

16. EXECUTION OF CONTRACT.

Within ten (10) days of contract award, the Contractor shall sign and return to the City an executed copy of the contract and approved evidence of insurance, unless otherwise mutually agreed by the City and Contractor.

17. PERVAILING WAGE REQUIREMENTS.

The scope of services for this project is subject to prevailing wages under state law. Bidders are warned to take into consideration statutory legal requirements, particularly, the payment of prevailing wages, bid bond, and sales tax implications in making their bids.

A. The work under this contract is classified is subject to Prevailing Wage Requirements under state law.

1. Payment and Performance bonds are Not required.

2. Statutory retainage is Not required.

B. Prevailing Wage

1. The State prevailing rate of wages to be paid to all workmen, laborers or mechanics employed in the performance of any part of this Contract shall be in accordance with the provisions of Chapter 39.12 of the Revised Code of Washington (RCW), as amended and the rules and regulations of the Washington State Department of Labor and Industries

(L& I).

2. The State of Washington prevailing wage rates applicable for this service works project, which is located in Spokane County, may be found at the following website address of the Department of Labor and Industries: https://secure.lni.wa.gov/wagelookup/. Based on the bid submittal deadline for this project, the applicable effective date for prevailing wages for this project is Monday, NOVEMBER 2, 2026.

3. For contracts greater than $10,000.00, contractors must post the Statement of Intent and

Department of Labor and Industries contact information at the job site: (RCW 39.12.020).

C. Prevailing Wages Multi-Year Contracts and Extensions

For multi-year contracts and/or contract extensions, prevailing wage rates must be updated annually, using the rates in effect at the beginning of each contract year (not calendar year), and intents and affidavits for prevailing wages paid must be submitted annually for all work completed during the previous 12 months.

Upon the anniversary date of the contract, labor rates must be adjusted according to the revised prevailing wages adopted by the Department of Labor and Industries at that time. In order to calculate the change in prevailing wages due to the Contractor, the Contractor shall provide to the City of Spokane a breakdown of the fully loaded labor rates for each classification of labor including hourly wage rates, fringe benefits, overhead and profit. The City of Spokane shall not pay for any price escalation for overhead, profit, equipment, material, or any other costs except for changes in the prevailing wages. The revised prevailing wages shall be effective for any Work issued after the anniversary date of the contract. The basis of modified prevailing wage rates applicable for the contract shall be calculated and issued in writing by the City of Spokane, but such changes shall not be included in a change order. To the extent that the contract sum changes, a change order will be issued as appropriate.

D. Statement of Intent The Contractor will submit a “Statement of Intent to Pay Prevailing Wages” certified by the industrial statistician of the Department of Labor and Industries, prior to any work or payments. The “Statement of Intent to Pay Prevailing Wages” shall include: (1) the Contractor’s registration number; and (2) the prevailing wages under RCW 39.12.020 and the number of workers in each classification. Prior to payment of funds held under RCW 39.12.040, the Contractor must submit an “Affidavit of Wages Paid” certified by the industrial statistician annually for all work completed within the previous twelve-month period of the unit priced contract (RCW 35.22.620).

E. Filing Fees The fee for the approval of 1) "Statements of Intent to Pay Prevailing Wages" and 2)

"Affidavits of Wages Paid" is forty dollars ($40) for each form. The Contractor is responsible for payment of these fees and shall make all application directly to the Department of Labor and Industries.

F. Department of Labor and Industries' Public Works and Prevailing Wage Training As of July

1, 2019 contractors must have fulfilled the Department of Labor and Industries' Public Works and Prevailing Wage Training Requirement prior to time of bid submittal.

18. PERIOD OF PERFORMANCE.

The period of performance of any contract resulting from this Bid is tentatively scheduled to begin on or about FEBRUARY 1, 2027 and to end on January 31, 2028.

Contract renewals or extensions shall be initiated at the discretion of the City and subject to mutual agreement. The contract may be extended for three (3) additional one-year periods with the total contract period not to exceed four (4) years.

19. ELECTRONIC BID INSTRUCTIONS.

Bidders must go online to the City’s Bidding Portal (https://spokane.procureware.com) to submit bid prices and other documentation as requested. Bidders are asked to read the Welcome Screen and register if they have not done so previously. Once on the bidding portal, follow the steps below to enter the electronic bid:

I. Click on “Bids” located on the left hand column.

II. Find the applicable project and click the “Project Number”.

III. Click on the “Response” tab.

IV. In the “Questions” tab, upload required scanned documents into the bid portal by clicking on “Browse” for each item.

V. Complete bid proposal (pages 12-16), and upload within ProcureWare as stated on bid proposal.

VI. Once both the Questions and Pricing information has been entered, the yellow “Question

Response and Pricing Response” information message will change from incomplete to complete. Then the “Submit” button will become available.

VII. Click the “Submit Bid” button and review the terms and conditions, popup window that appears. If you agree to the terms and conditions, click the “I Accept and Submit this Bid” button.

VIII. If you want to remove your bid, click the red “Withdraw Bid” button in the “Response” tab for the appropriate bid.

20. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE.

All materials submitted to the City in responses to this competitive procurement shall become the property of the City. All materials received by the City are public records and are subject to being released pursuant to a valid public records request. Washington state law mandates that all documents used, received, or produced by a governmental entity are presumptively public records, and there are few exemptions. Chapter 41.56 RCW. When responding to this competitive procurement, please consider that what you submit will be a public record. If you believe that some part of your response constitutes legally protected proprietary information, you

MUST submit those portions of your response as a separate part of your response, and you MUST label it as “PROPRIETARY INFORMATION.” If a valid public records request is then received by the City for this information, you will be given notice and an opportunity to go to court to obtain an injunction to prevent the City from releasing this part of your response within 10 business days from the date of the notice. If no injunction is obtained, the City is legally required to release the records. The City will neither look for nor honor any claims of “proprietary information” that are not within the separate part of your response

21. OWNERSHIP OF DOCUMENTS.

Any and all data, reports, analyses, documents, photographs, pamphlets, plans, specifications, surveys, films or any other material created, prepared, produced, constructed, assembled, made, performed or otherwise produced by the Firm or the Firm’s subcontractors or consultants for delivery to the City under this Agreement shall be the sole and absolute property of the City.

Such property shall constitute “work made for hire” as defined by U.S. Copyright Act of 1976, 17 U.S.C. § 101, and the ownership of the copyright and any other intellectual property rights in such property shall vest in the City at the time of its creation. Ownership of the intellectual property includes the right to copyright, patent, and register, and the ability to transfer these rights. Material which the Firm uses to perform this Agreement, but is not created, prepared, constructed, assembled, made, performed or otherwise produced for, or paid for, by the City is owned by the Firm and is not “work made for hire” within the terms of this Agreement.

22. GUARANTY. The Contractor guarantees all work, labor and materials for one (1) year following final acceptance of the Work. If any unsatisfactory condition or defect develops within that time, the Contractor shall immediately place the Work in a satisfactory condition, and further repair all damage caused by the condition or defect at its sole expense. This guarantee shall not apply to Work, which has been abused or neglected by the City.

23. INSURANCE. During the period of the Agreement, the company shall maintain in force at its own expense, each insurance noted below with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW:

A. Workers’ Compensation Insurance in compliance with RCW 51, which requires subject employers to provide Worker’s Compensation coverage for all their subject workers and Employers Liability Insurance (Stop Gap) in the amount of $1,000,000.

Note: Workers Compensation may not be listed on the COI since WA businesses are required to obtain through L & I. Employers Liability or Stop Gap is separate coverage and can be found under the GL or in the Workers Compensation section on COI.

B. General Liability Insurance on an occurrence basis, of not less than $1,000,000 each occurrence/$2,000,000 aggregate for bodily injury and property damage. It shall include contractual liability coverage for the indemnity provided under this Agreement. It shall provide that the City, its officers and employees are additional insureds but only with respect to the Company’s services to be provided under this Agreement.

i. Acceptable supplementary Umbrella insurance coverage combined with Company’s

General Liability insurance policy must be a minimum of $1,000,000, in order to meet the insurance coverage limits required in this Agreement; and

C. Automobile Liability Insurance with a combined single limit, or the equivalent of not less than$1,000,000 each accident for bodily injury and property damage, including coverage for owned, hired and non-owned vehicles as applicable.

There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without thirty (30) days written notice from the Company or its insurer(s) to the City. Except with regard to Professional Liability (when required) and Worker’s Compensation Insurance, each of the policies shall endorse the City of Spokane as an “Additional Insured” specifically for Company’s services under this Agreement, as well as all of the parties who are additional insureds, and include applicable policy endorsements, the thirty

(30) day cancellation clause, and the deduction or retention level. The Company shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance.

As evidence of the insurance coverage(s) required by this Agreement, the Company shall furnish acceptable Certificates of Insurance (COI) upon request by the City.

Certificate of Insurance shall state Certificate Holder: City of Spokane, 808 W Spokane Falls Blvd Spokane, WA 99201.

SCOPE OF WORK

1. BACKGROUND AND PERFORMANCE.

The City of Spokane, through its Solid Waste Disposal Department, Waste To Energy Facility (hereinafter “COS WTEF”), located at 2900 S Geiger Blvd, Spokane WA 99224, is initiating this Request for Quote to solicit Proposals from Firms interested in participating on a project to provide Insulation Services; Removal and Replacement of Insulation and Cladding for Boiler Walls and Piping and Fabrication of and Installation of Removable Insulation Blankets.

The COS WTEF operates a 24-hour/365 day per year environment and works under aggressive deadlines and schedules that require suppliers to provide high service levels.

The COS WTEF utilizes two Babcock and Wilcox refuse fired boiler units each operating at 850 psig 825 F producing up to 114000 lbs/hr of steam per hour. The flue gas flows up from the furnace and thru a 33 pendant wide 20 tube deep super heater before entering a long flow generating bank. From the generator the flue gas flows thru a two unit Kentube horizontal tube economizer. Upon exiting the economizer the gas then flows down thru a seven story high spray dryer absorber before entering the fabric filter bag houses.

The COS WTEF conducts two scheduled boiler maintenance outages each calendar year, a Spring Outage in May and a Fall Outage in October/November. Each outage will last between ten (10) and twenty-five (25) days. Outage dates are subject to change. During the scheduled boiler maintenance outages, insulation services are needed to repair damaged, missing, or add new insulation.

SAFETY TRAINING: Contractor shall be responsible for adhering to the COS WTEF’s Safety Program guidelines as well as implementing and maintaining their own safety program while working at the COS

WTEF.

2. SCOPE OF SERVICE.

Awarded Contractor will do all work, furnish all labor, materials, tools, construction equipment, transportation (Mobilization/Demobilization), supplies, supervision, permits, organization and other items of work and cost necessary for the proper execution and completion of the work described as Insulation Services; Removal and Replacement of Insulation and Cladding for Boiler Walls and Piping and Fabrication of and Installation of Removable Insulation Blankets, unless other arrangements are agreed upon in specific work scope.

PERMITS. Contractor shall be responsible for all permits, signage, equipment, materials and labor, demolition, dust control, reinstallation of all fixtures as needed, and clean up to complete this work in accordance with industry standards governing this type of work. Accela Citizen Access

This scope is intended to provide clarification and it is not intended to be a complete listing of the contractor’s responsibilities as it pertains to Insulation Services; Removal and Replacement of Insulation and Cladding for Boiler Walls and Piping and Fabrication of and Installation of Removable Insulation Blankets, nor is it to define in detail the method of performing Services. The apparent silence or omission as to any detail of any services to be done or materials to be furnished and required for the proper performance of the Work, shall be regarded as meaning that the best general practice is to prevail, and that material and workmanship of the best quality are to be used, and interpretation of the scope of work shall be made upon this basis. Any work that, in the opinion of the City of Spokane, is not in accordance with the best prevailing trade practice may be rejected without recourse.

The awarded Contractor shall provide Scheduled and Unscheduled Insulation Services as-needed for the COS WTEF. Services are subject to prevailing wage rates.

3. SERVICE DESCRIPTION.

Contractor must report to COS WTEF Control Room prior to performing any service.

Performs insulation services consisting of: removal and replacement of insulation and cladding for boiler walls and piping and fabrication of and Installation of removable insulation blankets. Other equipment that may require insulation service includes furnace casing, economizer casing, flue gas ducting, spray dryer absorber walls, various hopper walls, power piping, non-power piping, a Dresser Rand 26MW rated steam turbine, a Dresser Rand single stage auxiliary steam turbine, valves, flanges, and any other various equipment as deemed necessary by COS WTEF. Contractor shall use “approved equal” of those specified in the attachment “Insulation and Jacket Cut Sheets” containing: Insulation Board with ECOSE Tech, Fiberglass Pipe Insulation, Aluminum Jacketing.

SERVICE SCHEDULE: Approximately 2 times a years, during the scheduled boiler maintenance-related outages, insulation services are needed to repair damaged, missing or add new insulation.

Contractor will be provided advanced notice of outage dates. Outage dates are subject to change.

Contractor will be provided advanced notice of any changes.

Approximate total hours of work that can be expected for each scheduled service is 500 to 800 labor hours per event, for an expected total of 1,000-1,600 labor hours during the annual contact period.

All time other than straight time must be pre-authorized by the COS WTEF.

Contractor must obtain COS WTEF prior approval for any materials, rentals, or incidentals.

The COS WTE Maintenance Supervisor will contact selected Contractor and notify that insulation services are needed. The Supervisor will request a walk through with awarded bidder to walk down the plant and show where insulation needs are. A detailed quote will then be submitted in a timely manner to the COS WTE Maintenance Supervisor that will contain all material costs, manpower with total hours needed and total cost based on current Contract rates. The quote shall contain a proposed start date that must be agreed upon before work begins. All work will be discussed and agreed upon prior to start of work.

COS WTEF Maintenance Supervisor and the Contractor will devise a plan acceptable to both parties prior to work start. To ensure clear communication Contractor shall be in communication with COS WTEF Maintenance Supervisor at least a couple weeks prior to each agreed upon start date as to actual scope and start times to perform insulation services. COS WTEF Spokane reserves the right to change the dates of the work scope as needed. Should any date changes have an impact on the Contractor’s previously submitted detail quote, Contractor must immediately advise the COS WTEF Maintenance Supervisor at the time of being notified of any dates changes, of any impact that the date changes may have on the Contractor’s previously submitted detail quote, and any deviations to Contractor’s previously submitted detail quote as a result of date changes must be submitted in writing and pre-authorized by COS WTEF Maintenance prior to work start.

LIQUIDATED DAMAGES. If the Work is not completed within the stated completion time, the Contractor agrees to pay to the City liquidated damages in the amount of $0.00 for each and every calendar day the work remains uncompleted. Which is a reasonable forecast of the damages likely to occur if Work is unfinished by the completion date.

Contactor will be required to submit a daily COS WTEF Time Sheet, which will include the date and shifts work was performed, names and job titles/labor classification of those performing work, hours worked and under what pay code individuals were worked under i.e.: Standard Time, Overtime, Double Time.

COS WTEF Time Sheet will be submitted daily in electronic form unless otherwise agreed upon.

COS WTEF Time Sheet will be submitted for the previous day, prior to the next shift commencing.

The COS WTEF will utilize the Contractor’s submitted COS WTEF Time Sheets as the “official documentation” to reconcile Contractor’s invoice for labor cost, in addition to Contractor’s submitted bill of materials. COS WTEF will sign Contractor’s forms for submission to Contractor’s company.

Note: The COS WTEF Time Sheets submitted by Contractor will be the official documentation and supersede Contractor’s forms signed by COS WTEF should there be any inconsistency among the COS WTEF Time Sheets submitted by Contractor and the Contractor’s forms that were signed by

WTEF.

UNSCHEDULED SERVICES: There may be other times during the annual contract period when additional as needed services are required, these instances will not be as long in duration as the two scheduled services. It is estimated that additional as needed services would not exceed a combined total of 100 labor hours during annual contract period.

Quantities when used are for estimates only and are not to be construed as firm or guaranteed.

Quantities are estimates only and are given for the purpose of comparing bids on a uniform basis.

Quantities shall be bid on a more or less basis. Actual usage may be more or less.

Any resulting Contract would result in winning Contractor receiving one-year unit priced contract, for a not-to-exceed amount of $200,000. The City shall only issue payment(s) in the applicable amount(s) set forth in resulting contract per awarded Contractor’s unit pricing, for actual services requested, performed and accepted.

3. SAFETY

Contractor shall be responsible for adhering to the COS WTEF’s Safety Program guidelines as well as implementing and maintaining their own safety program while working at the COS WTEF. The following are some examples of safety program requirements but are not all inclusive.

Lockout-Tagout, Heat Stress, Hot Work, and any other applicable WA L&I safety programs.

ATTACHMENTS

Bid Proposal pages 12-16 (Must Be Completed)

Bid Bond page 17 (This Provided Form Must Be Completed)

Insulation and Jacket Cut Sheets (8 pg.) Located in the 'Documents' tab of the ProcureWare Bid

COS WTEF Contractor Time Sheet (1 pg.) Located in the 'Documents' tab of the ProcureWare Bid

Terms and Conditions (5 pages) Located in the 'Documents' tab of the ProcureWare Bid.

4490-2016-38-4 Contractor Safety and Environmental Requirements (20 pages), Located in the 'Documents' tab of the ProcureWare Bid. (20 pages)

These Next Seven Pages (Pages #12 - 16) Comprising Bid Proposal Must be COMPLETED ENTIRELY and Uploaded Into ProcureWare Via The Response Tab, Bid Section Question Number #1..

BID PROPOSAL.

To: City of Spokane, Purchasing Center Members of the City Council City of Spokane, Washington

PROJECT: # RFQ 6525-25

Insulation Services; Removal and Replacement of Insulation and Cladding for Boiler Walls and Piping and Fabrication of and Installation of Removable Insulation Blankets – Prevailing Wages – Unit Price

QUANTITIES: Are for estimates only and are not to be construed as firm or guaranteed. Quantities are estimates only and are given for the purpose of comparing bids on a uniform basis. Quantities shall be bid on a more or less basis. Actual usage may be more or less.

EVALUATION: For evaluation purposes, award of contract will be to lowest responsive responsible bidder based on annual estimated cost of: three (3) Mobilization Cost; three (3) Demobilization Cost;

1,380 hours at "averaged-hourly classification rate for straight time"; 320 hours at "averaged-hourly classification rate for time-and-half". Contractor’s Equipment List Daily Costs, Mark Up Rates, and Other Cost That Could Be Incurred would not be included in the evaluation unless, cost and rates stated appear significantly uncompetitive and could result in unnecessarily high cost to the City.

Resulting Contract will be for a one-year unit price contract for a not-to- exceed amount of $200,000.

Contractor will only be paid for actual services requested, performed, and accepted, per contract per contract rates. Subject to mutual agreement, the contract may be extended for three (3) additional one-year periods with the total contract period not to exceed four (4) years.

BIDDER'S DECLARATION.

The undersigned bidder certifies that it has examined the site, read and understands the specifications for the above project, and agrees to comply with all applicable federal, state and local laws and regulations

SALE TAX. The City will apply applicable tax to Bidder’s response when tabulating bids. Bidders acknowledge the City of Spokane is not a tax exempt entity and is therefore obligated to pay sales tax under Washington State law. Therefore, all submissions will be tabulated with the applicable sales tax rate whether that tax shall be charged through the supplier or paid by the City as use tax.

BID OFFER. The price(s) listed in this bid proposal is tendered as an offer to do all work, furnish all labor, materials, tools, construction equipment, transportation (Mobilization), supplies, supervision, permits, organization and other items of work and cost necessary for the proper execution and completion of the work described in bid documents and attachments. The bidder proposes to do the services at the following unit prices:

FEBRUARY 1, 2027 Through January 31, 2028.

Prices shall be firm throughout the first year of the contract period.

For multi-year contracts and/or contract extensions, prevailing wage rates must be updated annually.

Mobilization Shall include all activities and associated costs for transportation and set up Contractor's personnel, equipment, tooling, and operating supplies to the site. Mobilization Cost Shall Be A Single Firm-Fixed Price Per Service Call.

Demobilization

Demobilization shall include all activities and costs for transportation and teardown of Contractor's personnel, equipment, tooling, and supplies no longer required to complete the scope of the contract from the site.

Demobilization Cost Shall Be A Single Firm-Fixed Price Per Service Call.

Vendor To Define What Constitutes

"Straight Time":

Vendor To Define What Constitutes "Time and 1/2":

Vendor To Define What Constitutes

"Double-Time":

Quantities shown on “Pricing Form” are estimates only and are not to be construed as firm or guaranteed.

Quantities, when used, are estimates only and are given for the purpose of comparing bids on a uniform basis.

Quantities shall be bid on a more or less basis. Actual usage may be more or less. The City shall issue payment in the applicable amount set forth on the Pricing Page for services performed and accepted

Mobilization For evaluation purposes, the cost of (3) three Mobilizations would be used.

Mobilization Cost Shall Be A Single Firm-Fixed Price Per Service Call.

Demobilization For evaluation purposes, the cost of (3) three Demobilizations would be used.

Demobilization Cost Shall Be A Single Firm-Fixed Price Per Service Call.

Scheduled Service Calls

For evaluation purposes, two 800-hour Scheduled Services Calls, for an annual estimated total of 1,600 hours, more or less, of which 80% (1,280 hours) would evaluated at bidder's "averaged-hourly classification-rate for straight time" and 20% (320 hours) would be at the evaluated at bidder's "averaged-hourly classification rate for time-and-half".

As-Needed Service Calls For evaluation purposes, an annual estimate of 100-hours, more or less, for As-Needed Service would be evaluated at Bidder's "averaged-hourly classification rate for straight time".

Classifications Straight Time Time and 1/2 Double Time General Foreman Insulator $ $ $

Foreman Insulator $ $ $

Journeyman Insulator $ $ $

Apprentice $ $ $

Insulator Improver $ $ $

(other)______________ $ $ $

(other)______________ $ $ $

(other)______________ $ $ $

Averaged-Hourly Rate $ $ $

Total Mobilization Cost Per Service Request $

Total Demobilization Cost Per Service Request $

Contractor's Equipment Cost Per Day.

List All Contractor's Equipment Comprising Total "Cost Per Day" Cost Daily Cost

Contractor's Equipment List

Additional Equipment COST Mark Up % Rate

Rented Equipment & Tools Mark Up Percent Actual %

Bill Of Material Percentage Mark Up Percent Actual %

Applicable Sale Tax 9.1% List Any Other Cost That Would Be Incurred Not Listed Above That Could Be Incurred Per Service

Request Description Cost

ADDENDA.

The undersigned acknowledges receipt of addenda number(s) _____________ and agrees that their requirements have been included in this bid proposal.

CONTRACT COMPLETION TIME.

The bidder must adhere to the City’s outage schedule.

LIQUIDATED DAMAGES.

In the event the bidder is awarded the contract and fails to complete the work within the time limit or any agreed upon time extensions, liquidated damages shall be paid to the City of Spokane in the amount of ZERO ($0.00) per working day until the work is completed.

BIDDER RESPONSIBILITY.

Washington State Contractor’s Registration Number __________________________________

Washington Unified Business Identifier (UBI) number _________________________________

Washington Employment Security Department Number _______________________________

Washington Excise Tax Registration Number _______________________________________

City of Spokane Business License Number _________________________________________ The successful bidder shall be licensed or have applied for a license to do business in the City of Spokane prior to proceeding with the proposed project.)

BID SECURITY.

A bid security in the amount of FIVE PERCENT (5%) of the estimated not-to-exceed contract amount of $200,000 as indicated in the bid, is attached to this bid proposal. If the bidder is awarded the contract and fails to enter into a contract and/or furnish approved-engineered prints and drawings, and the approved evidence of insurance within the required time period, the bid security shall be forfeited to the City of Spokane.

NON-COLLUSION.

The undersigned authorized representative of the undersigned firm, being first sworn on oath, certifies that the firm has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this bid proposal is submitted.

The undersigned Bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date for this Project, the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Name of Bidder:

Signature of Bidder's Authorized Representative

Printed Name ___________________________________

Title ___________________________________

Email Address ___________________________________

Phone ___________________________________

This Page (Page 17) Must Be Completed and Uploaded Into ProcureWare Via The Response Tab, Bid Section Question Number #2

BID BOND

We, as Principal, and ________________________________________________________________ as

Surety, are held and firmly bound unto the CITY OF SPOKANE, a Washington State municipal corporation, in the penal sum of FIVE PERCENT (5%) OF THE TOTAL NOT-TO-EXCEED RESULTING

CONTRACT BID AMOUNT OF $200,000.00, for the payment of which we jointly and severally bind ourselves, and our legal representatives and successors.

THE CONDITIONS OF THE OBLIGATION are that if the City of Spokane shall make timely award to the Principal for the

Insulation Services; Removal and Replacement of Insulation and Cladding for Boiler Walls and Piping, and Fabrication of and Installation of Removable Insulation Blankets - Prevailing Wage-

Unit Price according to the terms of the bid made by the Principal; and the Principal shall, within the specified time, enter into a contract with the City of Spokane and furnish bond(s) acceptable to the City, if required, then this obligation shall be null and void; otherwise it shall remain in full force and effect; but in no event will the surety's liability exceed this bond's face amount.

SIGNED AND SEALED on ______________________________________________________

AS PRINCIPAL__________________________________________________________

By: ______________

Title: ______________

A valid POWER OF ATTORNEY must AS SURETY accompany this bond.

By:

Attorney in Fact